HomeMy WebLinkAbout2004 CON Niton - Lead Paint AnalyzerCity of National City, California
COUNCIL AGENDA STATEMENT
MEETING DATE February 17, 2004 AGENDA ITEM NO.
7
ITEM TITLE A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY WAIVING
THE BID PROCESS, AND ACCEPTING THE LOWEST RESPONSIVE, RESPONSIBLE
BID FROM NITON FOR THE PURCHASE OF AN XRF LEAD PAINT ANALYZER
PREPARED BY Kattil4en Trees
4213 DEPARTMENT Building & Safety
EXPLANATION
See attached.
Environmental Review ✓ N/A
Approved By:
finance Director
Financial Statement �1 r
$20,000.00,is available in account 256-413-000-599 and $1,000.,0
will be transferred from 256-413-000-337 to 256-413-000-599 fthr the balance needed to
purchase the XRF machine.
Account No.256-413-000-599 & 337
STAFF RECOMMENDATION �1
In conjunction with the Purchasing Agent, Brenda E. Hodges it is recommended that an award be
made to Niton, and the authority be given to the Purchasing Agent to issue the resulting
purchase order.
BOARD / COMMISSION RECOMMENDATION
ATTACHMENTS ( Listed Below )
Staff report
Resolution
Resolution No. 2004-25
A-200 (9-99)
RESOLUTION NO. 2004 — 25
RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF NATIONAL CITY
ACCEPTING THE LOWEST RESPONSIVE,
RESPONSIBLE BID FROM NITON CORPORATION FOR
THE PURCHASE OF AN XRF LEAD PAINT ANALYZER
WHEREAS, the Building and Safety Department located two companies who
manufacture lead paint analyzers; and
WHEREAS, Niton Corporation was the only company responsive to requests for
information and a demonstration; and
WHEREAS, the Niton XL-300 Series Lead Analyzer was found to be a superior
machine at a lower cost.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby awards the contract for a lead paint analyzer to the lowest responsive,
responsible bidder, to wit:
NITON CORPORATION
BE IT FURTHER RESOLVED that the City Council of the City of National City does
hereby authorize the Purchasing Agent to execute on behalf of the City a purchase order between
Niton Corporation and the City of National City for a lead paint analyzer for the Building and
Safety Department.
PASSED and ADOPTED this 17`h day of February, 2004.
ATTEST:
Mic Dalla, ity Clerk
sr �.
h el R
APPROVED AS TO FORM:
George H. Eiser, III
City Attorney
Passed and adopted by the Council of the City of National City, California, on February 17,
2004, by the following vote, to -wit:
Ayes: Councilmembers Inzunza, Natividad, Parra, Ungab.
Nays: None.
Absent: Councilmember Morrison.
Abstain: None.
AUTHENTICATED BY:
NICK INZUNZA
Mayor of the City of National City, California
4
City Clerk of the City jf National City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2004-25 of the City of National City, California, passed and adopted by the
Council of said City on February 17, 2004.
City Clerk of the City of National City, California
By:
Deputy
STAFF REPORT
The Building and Safety Department determined that the Niton XL-300 Series Lead
Analyzer is the standard in the State of California for lead paint analysis. It is the chosen
instrument for the State of California Childhood Lead Poisoning Prevention Program. In
addition it is the chosen machine for CAL -OSHA and both Lead Inspectors have been
trained on the Niton XL-300.
The Building and Safety Department located two companies who manufacture lead paint
analyzers. These include Niton and RMD, Inc. RMD, Inc. was contacted for information
and a quote. The CA representative was not responsive to our efforts to obtain
information, so we contacted the company's main office in Massachusetts to obtain
information and a quote. We were sent a quote and information and were told that their
representative from this area will contact us. As of this date, we have not received any
contact from their regional office. We have been unable to set up a demonstration of
their machine for comparison. Niton has been very responsive with information, training
and a demonstration and there is no reason to believe they will not be responsive in the
future.
The Building and Safety Department did determine that the Niton is a superior machine
Several of its advantages include: 1) it emits approximately 1/5 of the amount of
radiation making it safer to use, 2) Niton was funded by the Environmental Protection
Agency to advance the technology, therefore providing a more advanced machine, c)
Niton is the machine required to be used by the Department of Toxic Substances for use
at schools and d) the Niton requires only 2 readings compared to the RMD requirement
of 3 readings making it more accurate.
Below is the cost comparison:
Basic Machine (10 mo)
Less discount
Upgrade to 40 mo
Total
Options included:
Lead soil analyzer
Dust wipe analyzer
Total with options
Niton XL-300 Series
$14,795
- 1,184
4,508
$18,119
$ 1,000 (60% off)
$ 1,247 (50% off)
$20,366.90
RMD, Inc.
$13,995
- 1,500
8,100
$20,595
not included
not included
$20,595.00
Since price quotes already exist, and there are no other known sources to contact, it is felt
that no further purpose would be served by initiating a bid process. As authorized by
Purchasing Ordinance #1480, Section 12a4, it is requested that the City Council declare
that special circumstances exist, and that it is in the City's best interest to buy the Niton
XL-300 Series Lead Paint Analyzer without compliance with the formal bid process.
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