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Home My WebLink About2004 CON Pierce Manufacturing - Fire Pumper TruckDecember 11, 2003 City of National City 333 East 16th St. National City, CA 91950 ��e • Proposal for Furnishing Fire Apparatus The undersigned is prepared to manufacture for you, upon an order being placed by you, for final acceptance by Pierce Manufacturing, Inc. at its corporate office in Appleton, Wisconsin, the apparatus and equipment herein name for the following prices. One (1) Pierce 1500 GPM Triple Combination Pumper mounted on an Pierce Custom Arrow XT chassis as per the enclosed proposal for the delivered sum of_..$ 267,694.00 Discount for paying upon award of purchase order Contract amount less tax 7,837.00 Sales Tax on the above amount $ 259,857.00 Total contract price 20.138.91 $ 279,995.91 Said apparatus and equipment are to be built an shipped in accordance with the specifications hereto attached, delays due to strikes, war or international conflict, failures to obtain chassis, -materials, or other causes beyond our control not preventing, within about 5 months after receipt .rf this order and the acceptance thereof at our office at Appleton, Wisconsin, and to be delivered to at National City, Califomia. The specifications herein contained shall form a part of the final contract, and are subject to changes desired by the purchaser, provided such alterations are interlined prior to the acceptance by the company or the order to purchase, and provided such alternations do not materially affect the cost of the construction of the apparatus. The proposal for the fire apparatus conforms with all Federal Department of Transportation (DOT) rules and regulations in effect at the time of Initial purchase, and with all National Fire Protection. Association (NFPA) Guidelines for Automotive Fire Apparatus as published at the time of initial purchase, except where modified by customer requirements. Any increased costs incurred by the first party because of future changes in or additions to said DOT or NFPA standards will be passed along to the customers as an addition to the price set forth above. Unless accepted withinsixty (60) days form date, the right is reserved to withdraw this proposition. PIERCE NUFACTURING, INC. B Sales Re • resentative Kevin M. Newell il We Build Coafidenc�` REMARKS AND DISCOUNTS CITY OF NATIONAL CITY National City, CA December 11,2003 'tQoPS.Ei 1. If the City of National City desires to pay for the chassis upon delivery to Pierce Manufacturing Inc. $ 5,004.00, would be deducted from the final invoice. This will be considered as a payment towards the total contract price. Pierce Manufacturing, Inc. will carry adequate insurance on said chassis while it is in its hands and until delivery and acceptance by the City of National City. This payment would be due approximately 90 days before delivery. Disregard if full prepayment is made. 2. The complete apparatus will be manufactured by Pierce Manufacturing Co. of 2600 American Drive, Appleton, Wisconsin 54913 3. Only parts that are exclusive Pierce are the cab and body fabrications. 4. If this apparatus or any other piece of fire apparatus of the City of National City requires service, Pierce Manufacturing Regional Service Center will be available to provide all your service needs. 5. If Pierce is awarded the contract, a detailed blueprint of each unit will be fumished to the City of National City for approval by the Fire Chief, or some designated person prior to construction of the apparatus. 6. If the City of National City desires to make a prepayment towards the total price of the apparatus, Pierce Manufacturing, Inc., will discount the price -in the amount which would be equal to interest at 4.0% per annum on _said prepayment from the date of receipt until delivery of the individual contract items. No discount shall be allowed on any advance payment which may be due for the chassis as provided for herein. L Akino-v 310 SOUTH COAST FIRE EQUIPMENT, INC. 2020 South Baker Ave. Ontario, CA 91761 909-673-9900 FAX 909-673-9700 December 18, 2003 Captain Skip Holloway National City Fire Department 333 East 16 h Street National City, CA 91950 Dear Captain Holloway, Enclosed you will find the proposal for your pending purchase of fire apparatus. Because each fire department has their particular needs, no two apparatus are exactly alike. Therefore, attached are the major changes from that of the City of Los Angeles order. Following this letter are the purchase order from the City of Los Angeles and the permission for other agencies to purchase from their order. The total purchase order from Los Angeles is $ 323,974.00 your purchase price is $267,694.00 a difference of $ 56, 280.00 the following is a list of changes to get to your price. Total of ten less persons for the inspection trips $ 8,000.00 Foam Pro 2001 foam system $ 12,143.00 Foam tank $ 1,235.00 Federal Q2B Siren $ 2,577.00 Side cab compartments $ 4,686.00 Storm Mountain Fire Curtains $ 6,897.00 As built electrical diagrams $ 1,436.00 Special body design and compartments $ 4,480.00 Direct tank fills each side of pump $ 2,151.00 Wood ladders $ 4,326.00 Special body options and grating $ 4,009.00 Special plumbing, outlets and monitor $ 4.340.00 Total $56,280.00 The changes that you have made to the LA contract has created a practical piece of apparatus for the City of National City. Respectfully yours, evin M. Newell City of National City, California COUNCIL AGENDA STATEMENT AEETING DATE February 17, 2004 *Refer to Item #3 AGENDA ITEM NO. 2 / ITEM TITLE Resolution accepting the lowest responsive, responsible bid from Manufacturing, Inc., and authorizing the purchase of one Triple Combination Pumper for Fire Dept. PREPARED BY Brenda E. EXPLANATION See attached DEPARTMENT odges, C.P.M. Purchasing x4570 Pierce Environmental Review X N/A Financial Statement See attached 71 ��% Z Approved By: Finance Dir or 301-409-500-598-1217 $279,995.71 (Fire mper) 250-00000-3300 $839%99 (Performance Bond) Account No. STAFF RECOMMENDATION In concurrence with Don Condon, Acting Fire Chief,_ 111 the Purchasing Agent recommends, that the award be made to Pierce Manufacturing, Inc., and that authority be given to Purchasing Agent to issue resulting purchase order. BOARD / COMMISSION RECOMMENDATION r�[a ATTACHMENTS ( Listed Below Resolution No. 2004-20 1. Explanation 4. 12/18/03 memo from South Coast 2. City of Los Angeles PO Fire Equip. (1 pg) 3. 12/11/04 memo from Pierce Mg. (2 pg) 5. Resolution A-200 (9/99) RESOLUTION NO. 2004 — 20 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE LOWEST RESPONSIVE, RESPONSIBLE BID FROM PIERCE MANUFACTURING, INC., AND AUTHORIZING THE PURCHASE OF ONE TRIPLE COMBINATION PUMPER FOR THE FIRE DEPARTMENT WHEREAS, the City desires to purchase a Triple Combination Pumper for the Fire Department; and WHEREAS, the Purchasing Agent has determined that the bidding procedures followed by the City of Los Angeles fulfill the competitive bidding requirements of Section 2.60.260 of the National City Municipal Code, and that it would be advantageous to take advantage of the City of Los Angeles's bidding procedures for the purchase of this equipment. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby awards the contract for a Triple Combination Pumper to the lowest responsive, responsible bidder, to wit: SOUTH COAST FIRE EQUIPMENT BE IT FURTHER RESOLVED that the City Council of the City of National City does hereby authorize the Purchasing Agent to execute on behalf of the City a purchase order between South Coast Fire Equipment and the City of National City for a Triple Combination Pumper for the Fire Department. PASSED and ADOPTED this 17th day of February, 2004. ATTEST: I A Miael R. Dall, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney Passed and adopted by the Council of the City of National City, California, on February 17, 2004, by the following vote, to -wit: Ayes: Councilmembers Inzunza, Natividad, Parra, Ungab. Nays: None. Absent: Councilmember Morrison. Abstain: None. AUTHENTICATED BY: NICK INZUNZA Mayor of the City of National City, California AI Wit City lerk of the City f National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2004-20 of the City of National City, California, passed and adopted by the Council of said City on February 17, 2004. City Clerk of the City of National City, California By: Deputy City Of National City 1243 National City Blvd. National City, CA 91950-4301 619-336-4570 VENDOR: 15809 PIERCE MANUFACTURING INC PO BOX 2017 APPLETON, WI 54912 FOB Point: DESTINATION Terms: Net 30 days Req. Del. Date: 7/21/04 4r ( W Purchase Order DATE 02/18/04 Page 1 / 1 Pp NUMBER, 65859 SHIP TO: NATIONAL CITY PURCHASING W/H 2100 HOOVER AVE NATIONAL CITY, CA 91950 Req. No.: 09-0426 Dept.: Purchasing approval Confirming? No Special Inst: PO FAXED TO PIERCES ORDER MGMT DESK (920)832-3081-- PO FAXED TO KEVIN NEWELL (SO COAST FIRE.) (909)673-9700 uanbty; 1.00 1.00 EA EACH ptiilf on PERFORMANCE BOND 3 oy �� PER THOUSAND "tt1 .., , PIERCE 1500 GPM TRIPLE COMBINATION ltiMPfBlKe INCLUDES LIST OF DEDUCTIBLES '(= 56;iga o6); AND`1'`k A M>= iDISCOUNT (-$7837.00). PER ',„; F L s 7F�[ E a? ANak#03371'6 /AND PE ACM ;. COUNCIL RESOLUTION #2004 20 DATED 2/17/04. LEASE BE ARRANGED WITH ASHFORD CAPITAL. iatql 839.99 259,857.00 839.99 259,857.00 BILL TO: CITY OF NATIONAL CITY 1243 NATIONAL CITY BLVD NATIONAL CITY, CA 91950 SUBTOTAL TAX FREIGHT TOTAL 260,696.99 0.00 260,762.09 Account Number:", fro =ACSMirit Nutntiet 'Ar -Mint E 001-412-125-599-0000 260,762.09 EXPLANATION: As allowed by Purchasing Ordinance #1480, Section 16, this award will be made as a result of competitive bids solicited by the City of Los Angeles, where Pierce Manufacturing, Inc., was determined to be the lowest responsive, responsible bidder, and was awarded their bid for eleven (11) of these units. South Coast Fire Equipment, Inc. is the selling agent for Pierce Manufacturing, Inc. and together, they are pleased to offer the City of National City the opportunity to take advantage of this competitive bid price. Breakdown of Costs: The City of Los Angeles' specification included upgrades that are not required by the City of National City, and we are able to deduct these items and their cost. The Los Angeles award was made for: $317,192.00 LA purchase order cost per unit + $6,782.00 Independent suspension option $323,974.00 City of LA original unit price (pre-tax) - $56,280.00 Deductions taken by Nat'l City for unwanted items - $7837.00 Prepayment discount taken by National City $259,857.00 National City's unit price (pre-tax) $20,138.91 Sales tax $279,995.91 National City's total cost for equipment It has been determined that the City of Los Angeles bid fully complies with Section 11 of Ordinance #1480, and that it would be in the City's best interest to take advantage of this opportunity. FINANCIAL STATEMENT: 1) $280,000 in CDBG funds were authorized, and will be distributed in equal amounts of $56,000 per year for 5 years. Account #301-409-500-598-1217 2) See related agenda item from Finance Director regarding lease finance agreement 3) An additional $839.99 is required to obtain a Performance Bond and will be pail.{ out of interest earnings account #250-00000-3300 from the Fire Station Construction Money Market Account. To date, the Money Market account has interest earnings of $22,711.18. 4) Total amount of Purchase Order will be $280,835.90 -Pg 1- fl City of Los Angeles; I., diforla Cify of 1.438 as Purchasing Agent --qContreot Purchase Order Ch6dige 9t) 44- 116311 11TE. 1ST STR RO0b1110 LOS ANGELES CA 90012 Vendor: 0000034700 PIERCE MANUFACTURING INC NOD AMERICAN DR APPLETON WI 54915 OM* . flew. Date le - 07/0302002 1 - 07/05/2002 Payment Terme Tams N. at 00 FOS 0.2,,Lu., Ship To: - - PPLY MAINTEN 140 N. AVENUE 19 LOS ANGELES CA 90031 se To; OfirciLos kola 'Subject Purchase Order hes been modified as follows: Supply Svcs., Accounts Payable • 556 Ramirez St., Space Si2 Las Angeles CA 90012 MI with 1800 GALL oomenrucnow APPARATUS aw per specillostion no. FD 1801:1-la WEIW/MJW 11/01. Caterpillar Engines Comsat ID: 57926 Contract Unw I • The new tailt_price Miaow discounts as follows: 0,600 fcr mania . 5338rFpFire 8460 Detroit Diesel Engine Total of PrePaYment Discounts $4A38.00 original Unit Price 9321,830.00 Minus Discounts - 4,438.0o New Unit PliGe *317,132.00 2 - 1 Independent Suspension • OPtIon Contract ID: 67928 Contract Line: 1 Oneatiens regarding this order may be Mend to Connie East 31 213-485-8103. Prepayment discounts stated on contract 57925. item Tao 3171E2 Cabo Text 557,661.74 fiehedtliO Total • .4.72iima VEN CHOIC 7.00 EA 8782 salsa Tax Schedule ItanTotal Total PO Amount 3 776 299.74 47,474.00 08/28/200: 3,916.61 81 390.81 -3 828 664,35 r ur slung tY MC CS, onus Unless otherwise stated, ail terms, conditions and specifications of Purchase Order remain unchanged. "cl 2S: 8 ZCM 8 Inc 2668-S8V-21Z:xt9d 1NIUW n AlWAn‹,