HomeMy WebLinkAbout2004 CON Unified Port District - Police Fire Medical Response AgreementDOCS #37063
THREE-YEAR AGREEMENT FOR POLICE, FIRE AND EMERGENCY MEDICAL SERVICES
BETWEEN THE CITY OF NATIONAL CITY AND THE SAN DIEGO UNIFIED PORT DISTRICT
The parties to this Agreement are the CITY OF NATIONAL CITY, a municipal corporation,
hereinafter called "CITY," and the SAN DIEGO UNIFIED PORT DISTRICT, a public corporation,
hereinafter called "DISTRICT."
RECITALS
WHEREAS, the DISTRICT desires to contract for the provision of police, fire and
emergency medical services to the non -ad valorem taxpaying properties located on the CITY's
tidelands, and;
WHEREAS, the CITY has the capacity to provide police, fire and emergency medical
services to said DISTRICT properties, and;
WHEREAS, the DISTRICT has an obligation to adhere to a principle of reimbursement
for services provided to non -ad valorem tidelands wherein the cost bears a direct relationship to
the services provided, the reimbursement is substantiated by an auditable record, and for which
the reimbursement is reasonable and falls with the trust purposes of the DISTRICT, and;
WHEREAS, the DISTRICT may authorize the disbursement of money for specified and
approved categories of reimbursement to the CITY providing such services are based upon
records kept in the normal course of CITY business;
NOW, THEREFORE, the parties agree:
1. SERVICES TO BE PROVIDED
A. This Agreement covers reimbursement of the cost of police, fire and emergency
medical services to be provided by the CITY upon the DISTRICT's filled tidelands
and property within CITY'S limits, which do not generate ad valorem tax revenues.
Those properties include but are not limited to non -dedicated streets, parks and
other open space; unleased developed properties; and unleased vacant land.
Nothing herein contained shall give CITY the right to use or occupy any DISTRICT
real or personal property, or to otherwise use the services of the DISTRICT or its
employees.
B. CITY shall provide police, fire and emergency medical services as contained in the
Statement of Reimbursable Expenses of this Agreement, attached hereto as
Attachment A and incorporated by reference as though fully set forth herein. Only
expenditures authorized herein shall be eligible for reimbursement, unless
approved in writing by the DISTRICT.
C. For Police Services, the CITY shall provide services to the same extent and in the
same manner as such member city actually provides or may be required by law to
provide to an ad valorem tax -generating property. DISTRICT and CITY shall, to
the extent practicable, meet and confer as needed to discuss deployment of
resources cooperatively in an effort to avoid duplication of services.
San Diego Unified Port District_47043
Page 1 of 7 Document No.
Filed mAR 5 2004
lerk
Office of the 'strict Clerk
D. For Fire and Emergency Medical Services, the CITY shall provide, to the same
extent and in the same manner as such member city actually provides or may be
required by law to provide to an ad valorem tax -generating property, responses to
all calls for fire suppression services by the fire department, and responses to all
calls for emergency medical services, to such extent as the county, state or federal
government requires the CITY to provide. The parties agree that emergency
medical services shall be limited to first responder services.
E. The activities and services authorized for reimbursement shall only be those which
have occurred and been rendered on or; after July 1, 2003, and which are in
furtherance of the San Diego Bay tideland trust for the accommodation of
commerce, navigation, fisheries and recreation on said trust tidelands for the
benefit of all of the people of the State of California.
2. PERIOD
This Agreement shall cover services rendered for the three-year period from July 1, 2003
to June 30, 2006; provided, however, either party may terminate this Agreement at the
end of a fiscal year by giving the other party notice in writing six (6) months prior to the
end of the fiscal year. The parties may extend this Agreement on a year-to-year basis up
to three (3) additional years by amendment.
3. CONSIDERATION
A. In consideration of the foregoing performance of services by the CITY, the
DISTRICT shall pay to the CITY a sum not to exceed Five Hundred Fifty- Three
Thousand Four Hundred Thirty -One Dollars ($553,431) per fiscal year, for a
total not -to -exceed amount under this agreement of One Million Six Hundred
Sixty Thousand Two Hundred Ninety -Three Dollars ($1,660,293). If during the
contract period the CITY's negotiated staffing level and/or negotiated costs for the
police and fire departments change, CITY shall give the DISTRICT written notice
and furnish documentation satisfactory to DISTRICT to substantiate the changes.
The resulting increase or decrease in cost will be taken into consideration when
arriving at the annual consideration to be paid commencing with the next fiscal
year covered by this Agreement.
If both parties desire to renew the Agreement and costs for the subsequent years
are not finalized before the current Agreement expires, the current Agreement may
be extended for one year at an annual consideration equal to the most recent
year's cost. After negotiations are completed, Agreement amount will be adjusted
based on the final negotiated cost.
B. Quarterly payments shall initially be based on the contract amount of $553,431. In
December of each year, the CITY shall provide the District actual costs for the
prior fiscal year to be used as the basis for calculating the annual consideration
commencing with the next fiscal year covered by this Agreement.
DOCS #37063 Page 2 of 7
C. The CITY shall submit quarterly invoices within thirty (30) days after the end of
each quarter. DISTRICT agrees to reimburse the CITY within thirty (30) days of
receipt of a properly prepared request for reimbursement.
D. Interest — After an agreement has been reached and scheduled payments have
not been made according to the agreed upon terms, interest shall be charged at
the rate of ten percent (10.0%) per year or fraction thereof on the unpaid balance.
4. TYPES OF REIMBURSABLE EXPENSES
A. For Police Services, reimbursement shall be based on services provided, such as,
responses to calls for service from persons other than CITY's sworn officers; calls
for backup service; preventative patrol, which may include taking appropriate
action on routine incidents encountered where no arrest occurred and/or no report
was made (for example, routine vehicle impounds and traffic stops); opening and
closure of parks and security patrol as requested in writing by the DISTRICT; calls
by Harbor Police for CITY police assistance; activities of support staff such as
investigating, supervising and dispatching; consumption of supplies; storing
evidence; expenditures in terms of time, material and overhead in the case of
calamities; a reasonable allocation of overhead; and other activities or events
which call for the deployment of public safety officers.
B. For Fire and Emergency Medical Services, reimbursement shall be based on a
reasonable pro rata portion of the direct and overhead costs to operate the fire
company which is the primary responder to tideland emergencies.
5. STATEMENT OF ACTUAL EXPENSES
Beginning with December 2005 and every third year thereafter, CITY shall provide
DISTRICT with a statement of actual costs estimating DISTRICT reimbursements due for
services to be provided to the DISTRICT during the next three fiscal years for purposes
of reaching mutual agreement on a contract if applicable. Said statement shall be based
on actual costs incurred in providing police, fire and emergency medical services during
the previous fiscal year. The estimate for police services shall include but not be limited
to the number of calls for service, investigations, reports, arrests, or other particulars on
police actions actually performed. The estimates for police, fire and emergency medical
services shall include, but not be limited to, direct labor and other operating costs, details
of allocations of actual support staff costs or departmental overhead and general CITY
overhead costs based upon reasonable and generally accepted accounting principles.
The CITY shall ensure that all data used in said estimates is supported by an audit trail
that readily traces to underlying authoritative source documents.
6. DISTRICT POLICE SERVICES
The DISTRICT shall maintain its current level of police services within the CITY tideland
area and reserves the right to augment those services in the following fiscal year
provided written notice is given at least six (6) months prior to the end of the fiscal year.
Such augmentation may result in a reduction in the future CITY services that otherwise
might have been reimbursable under this Agreement.
DOCS #37063 Page 3 of 7
7. RECORDS
A. At the request of the DISTRICT, and upon reasonable notice, the CITY shall make
available documentation supporting the request for reimbursement. Such
documentation shall include but not be limited to time cards, contracts, receipts,
original invoices, canceled checks, payroll documentation, calls for service,
dispatch records, and other periodic logs maintained by police and fire staff. The
DISTRICT shall have the right to make copies or excerpts of pertinent documents.
Proof of both incurrence and payment shall be kept on file by the CITY for review
by the DISTRICT for a period of three (3) years after the last day of the fiscal year.
B. No less often than quarterly, CITY agrees to forward to the DISTRICT copies of
any periodic logs, calls for police service, or other reports describing incidents
occurring on non -ad valorem tideland properties covered by this Agreement.
Where available, exact street addresses should be listed in the logs and calls for
service to assure that only actions on non -ad valorem properties are included.
Monthly or quarterly statistical reports detailing the number and types of incidents
on non -ad valorem tideland properties may be substituted.
8. ASSIGNMENT
CITY shall not assign this Agreement or any right or interest hereunder without express
prior written consent of DISTRICT, nor shall DISTRICT assign this Agreement or any
right or interest hereunder without express prior written consent of CITY.
9. MISUSE OF DISTRICT REIMBURSEMENTS
A. DISTRICT may terminate its entire obligation upon thirty (30) days written notice to
CITY if the CITY violates any of the terms of the Agreement. CITY may terminate
its entire obligation upon notice to the DISTRICT if the DISTRICT violates any of
the terms of the Agreement.
B. Should the DISTRICT and the CITY concur that any reimbursement by the
DISTRICT to the CITY was overpaid contrary to the terms of this Agreement, CITY
agrees to refund the overpayment to the DISTRICT within ninety (90) calendar
days. Likewise, DISTRICT shall be responsible for the payment of services
rendered by the CITY up to the date of termination. DISTRICT will pay CITY for all
services rendered to the date of termination on a pro-rata basis and 360-day year
within thirty (30) days of receipt of invoice.
10. ENTIRE AGREEMENT
It is expressly understood and agreed that this Agreement constitutes the entire
agreement between the CITY and the DISTRICT for police, fire and emergency medical
services and in no event shall the CITY be entitled to any compensation, benefits,
reimbursement or ancillary services other than as expressly provided in this Agreement.
DOCS #37063 Page 4 of 7
There are no other written or oral understandings between the parties. No modification
or amendment to this Agreement shall be valid unless in writing and signed by the parties
hereto.
11. HOLD HARMLESS
A. During the course of performance of duties by the personnel under this
Agreement, CITY agrees to indemnify and hold the DISTRICT harmless against
and from any and all damages to property or injuries to or death of any person or
persons, including employees of the DISTRICT, and shall defend, indemnify and
hold harmless the DISTRICT, its officers and employees, from any and all claims,
demands, suits, actions or proceedings of any kind or nature, of or by anyone
whomsoever, in any way resulting from or arising out of the negligent or intentional
acts, errors or omissions of the CITY or any of its officers or employees.
B. DISTRICT agrees to indemnify and hold the CITY harmless against and from any
and all damages to property or injuries to or death of any person or persons,
including employees of the CITY, and shall defend, indemnify and hold harmless
the CITY, its officers and employees, from any and all claims, demands, suits,
actions or proceedings of any kind or nature, of or by anyone whomsoever, in any
way resulting from or arising out of the negligent or intentional acts, errors or
omissions of the DISTRICT or any of its officers or employees, or from dangerous
or unsafe conditions on DISTRICT property.
12. INSURANCE
A. CITY shall, throughout the duration of this Agreement, maintain commercial
general liability and property damage insurance or a self -insured program covering
all operations hereunder of CITY, its agents and employees including, but not
limited to, premises and automobile, with minimum coverage of Ten Million Dollars
($10,000,000) combined single limits. Evidence of such coverage, in the form of a
Certificate of Insurance and Policy Endorsement which names the DISTRICT as
Additional Insured shall be submitted to the San Diego Unified Port District, Jeffrey
McEntee, CFO/Treasurer, P.O. Box 120488, San Diego, CA 92112-0488.
Said policy or policies shall be primary and non-contributory for all purposes and
shall include the DISTRICT, its agents, officers and employees as an Additional
Insured by Endorsement.
B. CITY shall maintain workers' compensation insurance in the amounts required by
California State law, and Employer's Liability insurance of not Tess than One
Million Dollars ($1,000,000). This policy shall be endorsed to include a waiver of
subrogation endorsement.
DISTRICT retains the right to make reasonable amendments to the insurance
requirements to the extent the risk of exposure has changed with the concurrence
of the City.
DOCS #37063 Page 5 of 7
D. The policies described in Item A above shall be endorsed to include the
DISTRICT, its agents, officers and employees as additional insureds. All
coverages under this section shall be effective as of the effective date of this
Agreement or provide for a retroactive date of placement that coincides with the
effective date of this Agreement.
E. CITY shall furnish to DISTRICT certificates of insurance or proof of a self -funded
program for all policies described above upon execution of this Agreement, and
upon renewal of any of these policies. A Certificate of Insurance, in the form
acceptable to DISTRICT, and the Additional Insurance Endorsement, shall be kept
on file with DISTRICT. Except in the event of cancellation for non-payment of
premium, in which case notice shall be ten (10) days, all such certificates shall
indicate that the insurer must notify DISTRICT in writing at least thirty (30) days in
advance of any change in, or cancellation of, coverage. CITY shall also provide
written notice to DISTRICT prior to cancellation of, or any change in, the stated
coverage of such insurance. The Certificate of Insurance must delineate the name
of the insurance company affording coverage and the policy number(s) specifically
referenced to each type of insurance, either on the face of the certificate or on an
attachment thereto. If an addendum setting forth multiple insurance companies or
underwriters is attached to the certificate of insurance, the addendum shall
indicate the insurance carrier or underwriter who is the lead carrier and the
applicable policy number for the CGL coverage.
13. ATTORNEY'S FEES
In the event any suit is commenced to enforce, protect or establish any right or remedy of
any of the terms and conditions hereof, the prevailing party shall be entitled to have and
recover from the losing party reasonable attorney's fees and costs of suit.
14. NO THIRD PARTY BENEFICIARIES
This Agreement is made and entered into for the benefit of DISTRICT and CITY only, and
it is not intended for the benefit of any third party or any other person, and no such third
party or any other person shall be a third party beneficiary to this Agreement or otherwise
have the right to enforce any provisions of this Agreement.
15. CONTRACT ADMINISTRATORS
A. The Business & Financial Services Division of the DISTRICT is designated as the
DISTRICT's Contract Administrator of this Agreement and shall receive and
process all reports and requests for payment. All correspondence shall be sent to
the following address:
San Diego Unified Port District
Jeffrey B. McEntee, CFO/Treasurer
PO Box 120488
San Diego, California 92112-0488
DOCS #37063 Page 6 of 7
B. The Contract Administrator for the CITY for this Agreement shall be as follows:
Marylou Matienzo
Finance Director
City of National City
1243 National City Boulevard
National City, California 91950
The effective date of this Agreement is July 1, 2003.
CITY OF NATIONAL CITY
Nick Inzunza, M
Attest:
Michael R. Dalla, City Clerk .Port Attorney
y
SAN DIEGO UNIFIED PORTDISTRICT
Approved as to Form:
Approved as to Form and Legality:
George H. Eiser, III
City Attorney
DOCS #37063 Page 7 of 7
Municipal Services Agreement - Police and Fire Services, City of National City (11/25/03)
STATEMENT OF REIMBURSABLE EXPENSES
NATIONAL CITY POLICE AND FIRE SERVICES
FISCAL YEARS 2003-04, 2004-05, 2005-06
TABLE OF CONTENTS
Page No.
Summary - Cost of Services 1
Exhibit A - Detailed Cost of Police Services 2
Exhibit B - Detailed Cost of Fire/Medical Services 3
Exhibit C - Number of Beat Officers Required to Staff Service Demands 4
Exhibit D - Calls for Service & Total Officer Time 5
Exhibit E - Beat Officer Available Field Time Per Year 6
Attachment A
Page 1 of 7
SUMMARY
CITY OF NATIONAL CITY
ESTIMATED VALUE OF POLICE AND FIRE/MEDICAL SERVICES
FOR NON -TAX PAYING PROPERTIES ON TIDELANDS
FOR THE YEAR ENDING JUNE 30, 2002
Annual Cost
for Services
FY 03/04 - 05/06
Police Services
Police Department Costs (FY 2002) $ 10,690,226 (A)
Number of Patrol Officers (FTE) 33
Annual Cost Per Officer $ 323,946
Number of Officers Required (Exhibit C) 1.27
Cost of Police Services $ 411,412
Fire Services
Fire operations and administration $ 4,260,581 (B)
Number of fire companies 3
Cost Per Engine Company $ 1,420,194
Ratio of Services Allocated To
District Tidelands 10.0%
Cost of Fire Protection Services $ 142,019
Police and Fire Total Costs:
$ 553,431
(A) (B)
Per Exhibit A Per Exhibit B
Police Fire
Department Costs (2002) per financial system $ 12,107,845 4,299,057
Less: Internal Charges (2,811,996) (594,204)
Add: 15% City Overhead 1,394,377 555,728
Total Department Costs $ 10,690,226 $ 4,260,581
Attachment A
Page 2 of 7
EXHIBIT A
CITY OF NATIONAL CITY
ACTUAL TOTAL POLICE DEPARTMENT COSTS
FOR THE YEAR ENDING JUNE 30, 2002
TOTAL
000-100-0000 PART-TIME SALARIES $ 41,948.39
000-101-0000 FULL-TIME SALARIES $ 5,554,839.45
000-102-0000 OVERTIME $ 422,645.55
000-105-0000 LONGEVITY $ 9,928.55
000-107-0000 EDUCATIONAL INCENTIVE PAY $ 28,859.16
000-110-0000 AUTO/UNIFORM ALLOWANCE $ 45,362.90
000-120-0000 DIFFERENTIAL PAY $ 49,894.28
- 000-140-0000 WORKERS' COMPENSATION $ 547,366.23
000-150-0000 HEALTH INSURANCE $ 440,008.94
000-151-0000 LTD INSURANCE $ 21,291.93
000-160-0000 RETIREMENT PLAN CHARGES $ 704,018.65
000-161-0000 MEDICARE $ 74,586.67
000-199-0000 PERSONNEL COMPENSATION $ 132,365.88
000-205-0000 MEDICAL SERVICES $ 36,581.92
000-209-0000 LEGAL SERVICES $ 384.00
000-211-0000 LAUNDRY & CLEANING SERVICES $ 3,648.81
000-217-0000 INVESTIGATIVE SERVICES $ 10,945.12
000-222-0000 MEMBERSHIPS & SUBSCRIPTIONS $ 6,161.73
000-226-0000 TRAINING $ 34,611.60
000-230-0000 PRINTING & BINDING $ 7,939.10
000-250-0000 POSTAGE $ 343.68
000-258-0000 TRAVEL & SUBSISTENCE $ 54,191.47
000-259-0000 K-9 CARE AND SUPPLIES $ 3,389.58
000-261-0000 EMERGENCY ANIMAL TREATMENT $ 1,577.15
000-268-0000 RENTALS &LEASES $ 42,260.24
000-269-0000 FACILITY LEASE $ 489,475.57
000-281-0000 R & M - OFFICE EQUIPMENT $ 1,504.19
000-287-0000 R & M - COMMUNICATIONS EQUIPT. $ 24,358.33
000-291-0000 R & M - AUDIO VISUAL EQUIPT. $ 636.43
000-297-0000 BOOKING FEES $ 238,546.00
000-299-0000 CONTRACT SERVICES $ 97,034.58
000-301-0000 OFFICE SUPPLIES $ 10,775.70
000-302-0000 PERIODICALS & NEWSPAPERS $ 171.60
000-304-0000 BOOKS $ 4,867.73
000-305-0000 MEDICAL SUPPLIES $ 963.67
000-306-0000 COMPUTER SUPPLIES $ 11,568.09
000-309-0000 PHOTOGRAPHIC SUPPLIES $ 18,019.10
000-316-0000 AMMUNITION $ 45,406.15
000-318-0000 WEARING APPAREL $ 18,493.06
000-319-0000 UNIFORM ACCESSORIES $ 3,478.52
000-325-0000 ELECTRICAL MATERIALS $ 1,209.64
000-342-0000 COMMUNICATION MATERIALS $ 5,153.32
000-353-0000 PATROL/CRIME LAB/PROP.SUPPLIES $ 25,229.37
000-399-0000 MATERIALS & SUPPLIES $ 17,012.28
000-515-0000 COMMUNICATIONS EQUIPMENT $ 2,991.72
000-518-0000 PUBLIC SAFETY EQUIPMENT $ 3,873.91
000-599-0000 OTHER FIXED ASSETS $ (70.88)
000-730-0000 GENERAL SERVICES CHARGES $ 44,352.00
000-740-0000 BUILDING SERVICES CHARGES $ 888,732.00
000-745-0000 PERS. ADMIN. CHARGES , $ 91,956.00
000-750-0000 VEHICLE SERVICES CHARGES $ 580,092.00
000-755-0000 INFO. SYSTEMS MAINT. CHARGE $ 308,388.00
000-765-0000 OFFICE EQUIP. DEPRECIATION CHARGE $ 126,684.00
000-770-0000 PERSONNEL COMPENSATION CHARGES $ 94,188.00
000-775-0000 TELECOMMUNICATIONS CHARGES $ 118,668.00
000-780-0000 GENERAL ACCOUNTING SERVICES CHARGES $ 125,340.00
000-785-0000 UNEMPLOYMENT INSURANCE CHARGES $ 14,460.00
000-790-0000 INSURANCE CHARGES $ 419,136.00
GRAND TOTAL $ 12,107,845.06
Less: INTERNAL CHARGES (700-object) $ (2,811,996.00)
Add: OVERHEAD RATE (15%) 1,394,377
TOTAL CONTRACT EXPENSES $ 10,690,226.42
Attachment A
Page 3 of 7
EXHIBIT B
CITY OF NATIONAL CITY
ACTUAL TOTAL FIRE DEPARTMENT COSTS
FOR THE YEAR ENDING JUNE 30, 2002
TOTAL
125-101-0000 FULL-TIME SALARIES $ 2,412,768.42
125-102-0000 OVERTIME $ 255,610.26
125-105-0000 LONGEVITY $ 1,753.78
125-110-0000 AUTO/UNIFORM ALLOWANCE $ 8,000.00
125-120-0000 DIFFERENTIAL PAY $ 96,250.10
125-140-0000 WORKERS' COMPENSATION $ 202,248.80
125-150-0000 HEALTH INSURANCE $ 192,196.20
125-151-0000 LTD INSURANCE $ 17,404.17
125-160-0000 RETIREMENT PLAN CHARGES $ 233,346.30
125-161-0000 MEDICARE $ 23,990.48
125-199-0000 PERSONNEL COMPENSATION $ 56,325.90
125-205-0000 MEDICAL SERVICES $ 5,712.00
125-211-0000 LAUNDRY & CLEANING SERVICES $ 1,048.12
125-222-0000 MEMBERSHIPS & SUBSCRIPTIONS $ 1,786.36
125-226-0000 TRAINING $ 9,361.87
125-230-0000 PRINTING & BINDING $ 2,673.06
125-258-0000 TRAVEL & SUBSISTENCE $ 7,951.01
125-268-0000 RENTALS &LEASES $ 7,976.01
125-283-0000 R & M - FIRE EQUIPMENT $ 5,141.86
125-287-0000 R & M - COMMUNICATIONS EQUIPT. $ 3,870.85
125-291-0000 R & M - AUDIO VISUAL EQUIPT. $ 142.76
125-299-0000 CONTRACT SERVICES $ 117,119.48
125-301-0000 OFFICE SUPPLIES $ 2,227.64
125-303-0000 JANITORIAL SUPPLIES $ 2,504.79
125-304-0000 BOOKS $ 1,001.95
125-305-0000 MEDICAL SUPPLIES $ 1,274.62
125-306-0000 COMPUTER SUPPLIES $ 877.01
125-309-0000 PHOTOGRAPHIC SUPPLIES $ 415.01
125-318-0000 WEARING APPAREL $ 8,879.81
125-319-0000 UNIFORM ACCESSORIES $ 188.67
125-327-0000 BUILDING MATERIALS $ 5,417.98
125-337-0000 SMALL TOOLS $ 159.47
125-342-0000 COMMUNICATION MATERIALS $ 765.49
125-399-0000 MATERIALS & SUPPLIES $ 3,135.84
125-505-0000 TRAINING EQUIPMENT $ 5,060.16
125-515-0000 COMMUNICATIONS EQUIPMENT $ 7,039.60
125-521-0000 FIRE FIGHTING ACCESSORIES $ 3,227.11
125-730-0000 GENERAL SERVICES CHARGES $ 16,668.00
125-740-0000 BUILDING SERVICES CHARGES $ 160,212.00
125-745-0000 PERS. ADMIN. CHARGES $ 34,860.00
125-750-0000 VEHICLE SERVICES CHARGES $ 228,156.00
125-755-0000 INFO. SYSTEMS MAINT. CHARGE $ 15,240.00
125-765-0000 OFFICE EQUIP. DEPRECIATION CHARGE $ 16,812.00
125-770-0000 PERSONNEL COMPENSATION CHARGES $ 35,712.00
125-775-0000 TELECOMMUNICATIONS CHARGES $ 13,428.00
125-780-0000 GENERAL ACCOUNTING SERVICES CHARGES $ 48,348.00
125-785-0000 UNEMPLOYMENT INSURANCE CHARGES $ 5,496.00
125-790-0000 INSURANCE CHARGES $ 19,272.00
GRAND TOTAL $ 4,299,056.94
Less: INTERNAL CHARGES (700-object) $ (594,204.00)
Add: OVERHEAD RATE (15%) 555,728
TOTAL CONTRACT EXPENSES $ 4,260,580.88
Attachment A
Page 4 of 7
EXHIBIT C
CITY OF NATIONAL CITY
NUMBER OF BEAT OFFICERS REQUIRED
TO STAFF SERVICE DEMAND
FOR TIDELANDS NON -TAX PAYING AREAS
Description
Reference Amount
FY 2001-2002 calls for service (CFS)
in minutes Exhibit D 13,801
CFS converted to hours 13,801/60 min per hour 230
FY 2001-2002 preventive patrol (PP)
1.5 hours/patrol x 3 patrols/day
(negotiated formula)
Total beat officer hours, PP + CFS
Available beat officer hours per year,
per officer
Number of officers required (FTE)
for PP + CFS
Attachment A
Page 5 of 7
1.5 x 3 x 365 days 1,643
(230+1,643) 1,873
Exhibit E 1,471
(1,873 / 1,471) 1.27
EXHIBIT D
CITY OF NATIONAL CITY
CALLS FOR SERVICE & TOTAL OFFICER TIME
FOR TIDELANDS AREA
FOR THE FISCAL YEAR 2001-2002
Total Number Total Officer
Month of Calls Time (Minutes)
July-01 20 933
August-01 32 1,109
September-01 23 984
October-01 23 1,520
November-01 18 2,308
December-01 15 557
January-02 30 1,600
February-02 23 1,905
March-02 16 540
April-02 16 782
May-02 20 515
June-02 24 1,048
Total 260 13,801
Attachment A
Page 6 of 7
EXHIBIT E
CITY OF NATIONAL CITY
BEAT OFFICER
AVAILABLE FIELD TIME PER YEAR
Description
Gross workdays per year:
Number of workweeks per year
Number of workdays per workweek
Gross workdays per year
Reference Amount
(52 x 4)
52
4
208
Leave days per year:
Vacation 23
Sick leave 12
Total leave days per year 35
Available field days per year
Number of field hours per day:
Gross work hours
Rest period
Briefing
Net field hours per day
Net available field hours per year
Attachement A
Page 7 of 7
(208 - 35) 173
(10-1-0.5)
10
1
0.5
8.5
(173 x 8.5) 1,471
City of National City
Office of the City Clerk
1243 National City Boulevard, National City, California 91950-4397
Michael R. Della, CMC - City Clerk
(619) 336-4228 Fax: (619) 336-4229
March 8, 2004
Jeffrey B McEntee, CFO/Treasurer
San Diego Unified Port District
PO Box 120488
San Diego CA 92112-0488
Dear Mr. McEntee,
On March 2, 2004, Resolution No. 2004-34 was passed and adopted by the
City Council of the City of National City, authorizing the Mayor to execute
an agreement with the San Diego Unified Port District for police and fire
services.
We are forwarding a certified copy of the above Resolution and three
original agreements. Please sign and return one fully executed agreement
for our files. Thank you.
Sincerely,
kJ)Martha L. Alvarez, CMC
Deputy City Clerk
/mla
Enclosure
cc: Finance
File No, C2004-10
Recycled Paper
City of National City, California
COUNCIL AGENDA STATEMENT
Cj L D to
.MEETING DATE March 2, 2004
5
AGENDA ITEM NO.
ITEM TITLE
RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT FOR THE
CITY TO PROVIDE PUBLIC SAFETY SERVICES TO THE SAN DIEGO UNIFIED
PORT DISTRICT.
PREPARED BY ALISON HUNTER DEPARTMENT FINANCE x 4332
FINANCIAL SERVICES OFFICER
EXPLANATION
The City is renewing a three-year contract to provide police and
fire services for the San Diego Unified Port District. After
months of negotiations, the Finance Department completed financial
terms that both sides have agreed too.
Environmental Review
♦
X N/A
Financial Statement
Approved By:
Revenues for the period of July 1, 2003 through June 30, 2006 IJ ante Director
is $1,660,293 compared to the previous three-year contract of
$1,459,437 or an increase of $200,856.00 Account No.
STAFF RECOMMENDATION
BOARD / COMMISSION RECOMMENDATION
n/a
ATTACHMENTS ( Listed Below) Resolution No. 2004-34
1. San Diego Unified Port District Contract
2. Resolution
A-200 (9/99)
RESOLUTION NO. 2004 — 34
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT
WITH THE SAN DIEGO UNIFIED PORT DISTRICT
FOR POLICE AND FIRE SERVICES
WHEREAS, the San Diego Unified Port District ("the District") desires to contract for
the provision of police and fire services to the non -ad valorem taxpaying properties located on the
City's tidelands; and
WHEREAS, the City has the capacity to provide police and fire services to said
District properties; and
WHEREAS, the District has an obligation to adhere to a principle of reimbursement
for services actually performed on tideland trust property, wherein the cost bears a direct
relationship to the services provided, the reimbursement is substantiated by an auditable record,
and for which the reimbursement is reasonable and falls with the trust purposes of the District; and
WHEREAS, the District may authorize the disbursement of money for specified and
approved categories of reimbursement to a City providing such services based upon a submittal of
records kept in the normal course of City business.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National
City that the Mayor is hereby authorized to execute an Agreement with the San Diego Unified Port
District for police and fire services from July 1, 2003 through June 30, 2006. Said Agreement is on
file in the Office of the City Clerk.
PASSED and ADOPTED this 2nd day of March, 2004.
ATTEST:
APPROVED AS TO FORM:
By:
George H. •Eiser, Ill
City Attorney
Nick inz nz yor
Passed and adopted by the Council of the City of National City, California, on March 2, 2004, by
the following vote, to -wit:
Ayes: Councilmembers Inzunza, Morrison, Natividad, Parra, Ungab.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY:
NICK INZUNZA
Mayor of the City of National City, California
of National City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2004-34 of the City of National City, California, passed and adopted by the
Council of said City on March 2, 2004.
City Clerk of the City of National City, California
By:
Deputy
SAN DIEGO UNIFIED PORT DISTRICT
Business & Financial Services Division
P.O. BOX 120488
SAN DIEGO, CA 92112-0488
(619) 686-6264
FAX (619) 686-6424
www.portofsandiego.org
April 1, 2004
Martha L. Alvarez, CMC
Office of the City Clerk
City of National City
1243 National City Boulevard
National City, CA 91950-4397
Dear Ms. Alvarez:
On March 23, 2004, the Board of Port Commissioners authorized the Three -Year
Agreement for Police, Fire and Emergency Medical Services between the City of
National City and the San Diego Unified Port District. We are forwarding a fully
executed and documented agreement for your files.
Robert Monson
Senior Auditor
RM:dr
Docs #72822