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Home My WebLink About2004 CON Janie Anderson Consulting - Fund Raising ServicesAMENDMENT TO AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND JANIE ANDERSON CONSULTING SERVICES TO PROVIDE PROFESSIONAL FUND RAISING SERVICES FOR THE NATIONAL CITY LIBRAY CAPITAL CAMPAIGN This Amendment to Agreement is entered into this 7th day of September 2004, by and between the City of National City ("CITY") and Janie Anderson Consulting Services, ("CONTRACTOR"). RECITALS A. WHEREAS, on December 2, 2003, CITY and JANIE ANDERSON CONSULTING SERVICES entered into an agreement entitled "Agreement between the City of National City and Janie Anderson Consulting Services" to provide professional fund raising services for the National City Library Capital Campaign; and B. WHEREAS, the term of said Agreement expired on June 30, 2004; and D. WHEREAS, the CITY and CONTRACTOR now wish to amend Section 2 of said Agreement, concerning the extension of the term of said Agreement. NOW, THEREFORE, in consideration of the mutual benefit to be derived therefrom, CITY and CONTRACTOR agree to amend Section 2 of the "Agreement between the City of National City and Janie Anderson Consulting Services," to include the following language: EXTENSION: The term of this Agreement shall begin on September 8, 2004, and end on June 30, 2005. Except as otherwise provided herein, all of the provisions of the Agreement between the City of National City and Janie Anderson Consulting Services, dated December 2, 2003, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed the day and year first herein set forth. CITY OF NATIONA CITY JANIE ANDERSON CONSULTING SERVICES By: N or APPROVED AS TO FORM: George H. Eiser, III City Attorney By: ie Anderson resident Professional Fund Raising New NC Public Library Amendment to Agreement Janie Anderson Consulting Services MEETING DATE City of National City, California COUNCIL AGENDA STATEMENT September 7, 2004 Czod -So AGENDA ITEM NO. 9 ITEM TITLE AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND JANIE ANDERSON CONSULTING SERVICES TO PROVIDE PROFESSIONAL FUND RAISING SERVICES, NOT TO EXCEED $52,000, FOR THE NATIONAL CITY LIBRARY CAPITAL CAMPAIGN. PREPARED BY Anne Campbell DEPARTMENT Library EXT. 4350 EXPLANATION The Construction of the new National City Public Library is well underway, and on a parallel track, the Library's capital campaign for the new library is moving from a planning stage into the public phase. Janie Anderson, the Library's capital campaign consultant, has laid the foundation for the campaign, supplying professional expertise, and directing library staff and volunteers to implement the plan. In addition to developing a theme, print materials and a donor database, Janie has researched and identified potential foundation donors, and written and submitted the first applications. Janie has given structure to the campaign, with special plans for different segments of the community: business, community organizations, schools, and individuals. With the strategies and plans in place, the next phase will launch the public campaign, with a target of generating over a $1 million in donations prior to the opening of the new Library. Attached please find the Proposal for the next phase of the campaign. ( Environmental Review Financial Statement N/A MIS Approval Approved By: Finance Director The fee agreed upon to perform the work will not exceed $52,000. Funds are available in the Library's Fund 108 for this purpose. Account No. STAFF RECOMMENDATION Approve the amendment to the agreement between the City of National City and Janie Anderson Consulting Services. BOARD / COMMISSION RECOMMENDATION ATTACHMENTS ( Listed Below) Resolution No. .2001(-073 A-200 (Rev. 7/03) NATIONAL CITY PUBLIC LIBRARY PROPOSAL TO NATIONAL CITY FOR CAMPAIGN FUNDING For September, 2004 to June 30, 2005 Janie Anderson Consulting Services will provide consulting services for the million - plus dollar capital campaign for the new National City Public Library. Scope of Services 1. Strategy Development and Planning • Continue to build list of prospective donors — foundation, corporate and individual • Recruit additional members for campaign committee • Solicit assistance and expertise from community leaders • Develop strategies and direct personal solicitations of all top prospects • Working with campaign committee, develop and direct campaign for businesses in National City • Working with campaign committee, develop and direct campaign in conjunction with Mile of Cars • Working with City Librarian, develop and direct community campaign, including involvement of schools and civic groups • Develop and direct mail campaign • Continue developing and submitting proposals to prospective foundation donors, in coordination with campaign coordinator 2. Coaching and Training • Provide advice and direction for capital campaign committee • Provide advice and direction for City Librarian and Campaign Coordinator in development techniques and strategies • Provide training for capital campaign committee and staff in cultivation and solicitation techniques 3. Materials Development and Campaign Support • Develop brochure to present the campaign to prospective donors • Develop other printed materials for campaign (bookmarks, notes) • Develop direct mail appeal • Revise portion of website devoted to campaign, including online giving opportunity • Develop donor recognition system for installation in library RESOLUTION NO. 2004 —173 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AMENDEMENT TO THE AGREEMENT WITH JANIE ANDERSON CONSULTING SERVICES TO PROVIDE PROFESSIONAL FUND RAISING SERVICES FOR THE NATIONAL CITY LIBRARY CAPITAL CAMPAIGN WHEREAS, on December 2, 2003, the City Council adopted Resolution No. 2003-163, which approved an agreement with Janie Anderson Consulting Services to provide professional fund raising services for the National City Library Capital Campaign fund; and WHEREAS, the term of said Agreement expired on June 30, 2004; and WHEREAS, the City and Janie Anderson Consulting Services desire to amend Section 2 of the Agreement extending the term of the Agreement to begin September 8, 2004, and end on June 30, 2005. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute an Amendment to Agreement with Janie Anderson Consulting Services to provide professional fund raising services for the National City Library Capital Campaign fund beginning September 8, 2004, and ending on June 30, 2005. Said Amendment to Agreement is on file in the Office of the City Clerk. PASSED and ADOPTED this 17th day of August, 2004. ATTEST: 4 Michael Dalla,' ity Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney Passed and adopted by the Council of the City of National City, California, on September 7, 2004, by the following vote, to -wit: Ayes: Councilmembers Inzunza, Morrison, Natividad, Parra, Ungab. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: NICK INZUNZA Mayor of the City of National City, California CityLClerk of the City 6f National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2004-173 of the City of National City, California, passed and adopted by the Council of said City on September 7, 2004. City Clerk of the City of National City, California By: Deputy City of National City Office of the City Clerk 1243 National City Boulevard, National City, California 91950-4397 Michael R. Dalla, CMC - City Clerk (619) 336-4228 Fax: (619) 336-4229 September 17, 2004 Janie Anderson, President Janie Anderson Consulting Services PO Box 26814 San Diego CA 92196 Dear Ms. Anderson, On September 7, 2004, Resolution No. 2004-173 was passed and adopted by the City Council of the City of National City, authorizing the Mayor to execute an Amendment to the Agreement with Janie Anderson Consulting Services. We are forwarding a certified copy of the above Resolution and one fully executed Amendment to the Agreement. Sincerely, .e� Michael R. Dalla, CMC City Clerk MRD/mla Enclosure cc: Library Fite= . C200 50 ® Recycled Paper