HomeMy WebLinkAbout2004 CON Dokken Engineering - Plaza Blvd Project Agreement #2City of National City
Department of Public Works
1243 National City Blvd., National City, CA 91950
(619) 336-4580 (619) 336-4380 Fax: (619) 336-4397
August 9, 2004
Dokken Engineering
9665 Chesapeake Drive, Suite 435
San Diego, CA 92123
Attention: Mr. Kirk Bradbury, Project Manager
SUPPLEMENTAL AGREEMENT NO. 2
Project: Plaza Boulevard Widening, Engineering Specifications No. 99-9
Subject: Supplemental Agreement No. 2 — Providing Coordination with Caltrans Design,
Filipino Village Project Coordination, Adjustment of Project Geometries,
SANDAG Progress Reports and Status Meetings, Project Management during
Extended Project Duration, and Revision of Billing Rates
This is Supplemental Agreement No.2 to the original agreement dated February 12, 2002 between
the City of National City and Dokken Engineering, the consultant to provide civil engineering
services for the Plaza Boulevard Widening Project, Specification No.99-9. This supplemental
agreement provides for an additional not -to -exceed $123,388 for a) Providing Coordination with
Caltrans Design; b) Providing Filipino Village Project Coordination; c) Providing an Adjustment
of Project Geometrics per Public Works Request; d) Providing SANDAG Progress Reports and
Status Meetings; e) Providing Project Management during Extended Project Duration; f)
Production of a Project Study Report/Project Study (PSR/PR); g) Revision of Billing Rates; h)
Revision of Plaza Boulevard Traffic Study; i) and Update of the Environmental Document.
The purpose of the additional work is as follows:
a) Providing Coordination with Caltrans Design is to respond to recent Caltrans requests
regarding additional project traffic analysis.
b) Providing Filipino Village Project Coordination is to help facilitate continuity between the
Plaza Boulevard Widening project and the City's Filipino Village project.
c) Providing an Adjustment of Project Geometrics is to satisfy a Public Works request to
review and revise the project geometries if feasible to reduce right-of-way acquisition
requirements on the south side of Plaza Blvd, east of Palm Avenue.
d) Providing SANDAG Progress Reports and Status Meetings is to satisfy SANDAG
requirements regarding project status and funding.
e) Providing Project Management during Extended Project Duration is to prepare meeting
agendas, meeting minutes, progress reports, exhibits and memos and attend project meetings
during the extended project duration from a planned duration of 18 months to a current
25+month project.
f) Production of a PSR/PR is to satisfy Caltrans' request for a PSR/PR within state right-of-
way due to the complexity of the project.
1
® Recycled Paper
g) Revision of Billing Rates is to update Dokken Engineering's billing rates based upon actual
costs. The purpose of
h) Revision of Plaza Boulevard Traffic Study is to satisfy additional analysis requested by
Caltrans.
i) Update of the Environmental Document is to include the Revised Traffic Study in the
Environmental Document.
Details of the extended scope of work, cost estimates, schedules for this supplemental agreement
are included in the attached Exhibit "A".
Proposed Contract Amendment No. 2:
Original Contract:
Amendment No. 1:
Amendment No. 2:
Revised Contract Amount:
Prepared by:
Din Daneshfar
City Project Manager
Acceptance by:
Consultant Project NY/anager
Attachment:
Exhibit "A"
Exhibit "B"
Exhibit "C"
Exhibit "D"
ate: �15�o4/
Date: S/z si.,4
$309,701
$ 14,148
$123,388
$447,237
2
Approved by:
Na, Mayor
Date: 9/7/04
PLAZA Boui1 ARD WIDENING -- CITY OFNATIONAL OCITY
EXTENDED SCOPE OF SERVICES
Task 1.0 Provide Caltrans Coordination
Task 1.01
Attend Meetings with Caltrans Staff: Dokken Engineering team members will attend five meetings with
Caltrans staff to discuss additional traffic studies requested by Caltrans Design.
Task 1.02
Attend Meetings with National City Staff: Dokken Engineering team members will attend two meetings
with National City staff to discuss additional traffic studies requested by Caltrans Design.
Task 1.03
Prepare Meeting Agendas, Meeting Minutes and Exhibits: Dokken Engineering team members will
prepare for and follow-up with Caltrans and National City staff meetings by preparing and distributing
meeting agendas, meeting minutes and project exhibits.
Task 1.04
Prepare Draft Letters to Caltrans: Dokken Engineering will prepare two draft letters for review,
approval and signature by National City staff that explain the City's position with regard to additional
traffic studies requested by Caltrans Design.
Task 1.05
Prepare ILV Intersection Analysis: Dokken Engineering team members will prepare an ILV Analysis
for the two I-805/Plaza Boulevard ramp intersections for existing intersection geometrics and proposed
intersection geometries for the 2027 design year.
Task 2.0 Provide Filipino Village Coordination
Task 2.01
Attend Meetings with CDC Staff Regarding Filipino Village: Dokken Engineering team members will
attend five meetings with National City CDC Staff to provide coordination between the City's Plaza
Boulevard Widening project and the City's Filipino Village project.
Task 3.0 Adjust Geometrics
Task 3.01
Adjust Preliminary Project Geometrics near the California Produce Market: Dokken Engineering
team members will review and adjust if feasible project roadway geometrics in the vicinity of the
California Produce Market in an effort to reduce the required right-of-way acquisition.
Plaza Boulevard Widening, Preliminary Design Plans, Environmental
Documents and Cost Estimates, Supplemental Agreement No.2
City of National City 8/09/04
DOKKEN
ENGINEERING
www.dokkenengineering.com
EXHIBIT "A"
PLAZA BOULE i 4RD WIDE ING - CITYOFIVAT.IONAL CITY
Task 4.0 Provide SANDAG Progress Reports and Attend SANDAG Project Status Meetings
Task 4.01
Prepare SANDAG Quarterly Progress Reports: Dokken Engineering team members will prepare
Quarterly Progress Reports related to the project's federal funding and required by SANDAG during the
current project phase.
Task 4.02
Attend SANDAG Project Status Meetings: Dokken Engineering team members will attend Quarterly
Project Status Meetings at SANDAG's office related to the project's federal funding and required by
SANDAG during the current project phase.
Task 5.0 Extended Project Duration
Task 5.01
Attend Additional Meetings: Dokken Engineering team members will attend additional meetings during
the current project phase due to the extended project duration. The current project phase was expected to
last 18 months, but the current phase has been underway for 25 months.
Task 5.02
Prepare Meeting Minutes and Progress Reports: Dokken Engineering team members will prepare
additional Meetings Minutes and Progress Reports due to the extended project duration. The current
project phase was expected to last 18 months, but the current phase has been underway for 25 months.
Task 6.0 Revise Plaza Boulevard Widening Traffic Study
Task 6.01
Revise Plaza Boulevard Widening Traffic Study: Linscott, Law, & Greenspan (LLG) will revise the
current Plaza Boulevard Widening Traffic Study, dated July 17, 2002. Traffic study revision will consist
of:
• Update the forecast traffic volumes to Year 2030 and utilize a compounded 0.5% per year annual
growth factor.
• Revise the 2030 ILV analysis as appropriate.
• Conduct an existing AM/PM peak hour count and analyze the Plaza Boulevard/Grove Avenue
intersection using the ILV methodology.
• Conduct a 2030 analysis of the Plaza Boulevard/Grove Avenue intersection.
• Revise the ILV intersection analysis at the I-805/Plaza Boulevard interchange with the 2030
Volumes.
Plaza Boulevard Widening, Preliminary Design Plans, Environmental
Documents and Cost Estimates, Supplemental Agreement No.2
City of National City 8/09/04
DOKKEN
ENGINEERING
www.dokkenengineering.com
EXHIBIT "Al"
PLAZA- BOLTLEI 4RD WIDENING CITY OF NATIONAL CITY
• Prepare the Highway Planting section describing new or replacement highway planting.
• Prepare the Permits section discussing the status of required permits from other agencies
relating the proposed work.
• Prepare the Right -of -Way required section describing the need for, and the status of, any
additional right-of-way to be acquired.
• Prepare the Hazardous Materials section discussing potential hazardous materials and attach the
Initial Site Assessment.
• Prepare the following attachments to be included in the Combined PSR/PR
o Appropriate Map (locations, geometric, etc.)
o Typical cross sections
o Appropriate environmental documentation (as prepared by the project environmental
engineer)
o Cost Estimate
o Executed Pre -approved Cooperative Agreement
o Right of Way Data Sheet
o Hazardous Waste Initial Site Assessment
o Provide the Administrative Draft PSR/PR to National City for review.
Deliverables:
o 15 copies each of the Administrative Draft PSR/PR to National City.
Task 7.02
Prepare Draft Project Study Report/Project Report: Dokken Engineering will prepare a Draft
PSR/PR for review by National City and Caltrans. Preparation of the Draft PSR/PR will consist of:
• Summarize review comments to the Administrative Draft PSR/PR in memo format.
• Revise the Administrative Draft PSR/PR per review by National City.
• Prepare the Draft PSR/PR for review.
• Provide the Draft PSR/PR to National City and Caltrans District 11 for circulation, review and
comment.
Deliverables:
o 15 copies each of the Draft PSR/PR to National City and 25 copies to Caltrans District
11.
Task 7.03
Prepare Final Project Study Report/Project Report: Dokken Engineering will prepare a Final
PSR/PR for review by National City and Caltrans. Preparation of the Draft PSR/PR will consist of:
Plaza Boulevard Widening, Preliminary Design Plans, Environmental
Documents and Cost Estimates, Supplemental Agreement No.2
City of National City 8/09/04
DOKKEN
ENGINEERING
w w w. d ok k e n e n g in e e ring. com
EXHIBIT "A3"
PLAZA BOULEVARD WIDENING - CITYOF NATIONAL CITY
• Summarize review comments to the Draft PSR/PR in memo format
• Revise the Draft PSR/PR per review by National City and Caltrans District 11.
• Prepare the Final PSR/PR.
Deliverables:
o One original of the Final PSR/PR for approval.
Task 7.04
Obtain Final Project Study Report/Project Report Approval: Dokken Engineering will provide
support for the Final PSR/PR to obtain Caltrans District 11 approval. Approval support of the Draft
PSR/PR will consist of:
• Provide the Final PSR/PR to the Department for approval.
• Work directly with the Department District 11 staff to obtain the approval signatures if the
Department Project Manager and District Director.
• Obtain concurrence from the San Diego Association of Governments (SANDAG)
Deliverables:
0 15 copies each of the Final PSR/PR to National City and 25 copies to Caltrans District
Task 8.01
Update the Environmental Document with Revised Traffic Analysis: EDAW will revise the EA/IS
to accurately and consistently reflect a 0.5% annual traffic volume increase through 2030 once the
traffic analysis is updated and a new traffic technical study is provided. These changes will be
incorporated to the following sections of the EA/IS:
• Traffic section of the EA/IS
• Initial Study
• Mitigated Negative Declaration
Task 8.02
Additional NEPA/CEQA Meetings: EDAW will attend three additional meetings to discuss the
environmental processing procedures and roles involved in the Caltrans/Federal Highway
Administration Local Assistance Program. EDAW will prepare for the meetings in order to explain the
role the Federal Highway Administration has as the Lead Federal Agency under NEPA, Caltrans role as
Agent for the Federal Highway Administration, and the role National City has under this unique process
as the Lead State Agency.
Plaza Boulevard Widening, Preliminary Design Plans, Environmental
Documents and Cost Estimates, Supplemental Agreement No.2
City of National City 8/09/04
DOKKEN
ENGINEERING
www.dokkenengineering.com
EXHIBIT "A4"
Plaza Boulevard Widening
8/9/2004
FEE PROPOSAL
go:00 ENGy1(E04::
NAME
FUNCTION
HOURS
RATE
AMOUNT
Kirk Bradbury
Project Manager
198
$51.00
_ $10,098.00
J. Bishop
Senior Engineer, Civil/Structural
_
13
$46.00
$598,00
Chris Johnson
Senior Engineer, OA/OC
16
$53.50
$856.00
Gerard Lumabas, Jeremy LaHaye
Associate Engineer, Civil /Structural
324
$35.00
$11,340.00
Kristina Dominguez, Jeannie Pham
Assistant Engineer, Civil /Structural
217
$26.25
$5,696,25
Eric Vaughan
Detailer, Civil /Structural
94
$24.25
_ _ $2,279.50
Reina Sawyer
Word Processing /Intern
28
$24.00
$672.00
INDIRECT COSTS (OVERHEAD)
OVERHEAD
A
Billed at Actual Cost
TOTALLABOR
183.00%
$31,539.75
TOTAL OVERHEAD $57,717.74
ITEM
1
QUANTITY
UNIT
UNIT COST
AMOUNT
Aerially Deposited Lead Study
1
Direct Cost
$7,000.00
$7,000.00
Binders and Reproduction
__
1
Direct Cost
$1,200.00
$1,200.00
FEE (PROFIT) PERCENTAGE
$8,200.00
12% FEE $10,710.90
DOKKEN ENGINEERING TOTAL COST
$108,168.39
EXHIBIT "Bl"
Plaza Boulevard Widening
8/9/2004
FEE PROPOSAL
EPA1
NAME
FUNCTION
HOURS
RATE
AMOUNT
Ray Hrenko
Senior Associate
30
$52.88
$1,586.40
$311.08
Marty WatsonNalarie Yruretagoyena
Environmental Analyst
14
$22.22
TOTAL HOURS
INDIRECT COSTS (OVERHEAD)
OVERHEAD
TOTAL LABOR
150.00%
$1,897.48
DIRECT COSTS
Billed at Actual Cost
TOTAL OVERHEAD $2,846.22
ITEM
QUANTITY
UNIT
UNIT COST
AMOUNT
Item
0
Unit
$0.00
$0.00
FEE (PROFIT) PERCENTAGE
TOTAL DIRECT COSTS $0.00
12% FEE $569.24
TOTAL COST
EXHIBIT "B3"
$5,312.94
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PROJECT FEE PROPOSAL
City of National City
Plaza Boulevard Widening
Preliminary Design Plans, Environmental
Documents and Cost Estimates
Fees by Task and Person
Tasks by Project Management, Preliminary Design
Plans, Environmental Documents and Cost
to Estimates
Amendment No. 2
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PROJECT FEE PROPOSAL
City of National City
Plaza Boulevard Widening
Preliminary Design Plans, Environmental
Documents and Cost Estimates
Fees by Task and Person
Tasks by Project Management, Preliminary Design
Plans, Environmental Documents and Cost
ul Estimates
Amendment No. 2
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TOTAL PROJECT HOURS
OTAL CIRECT LABOR
OTAL MULTIPLIERS
CIRECT COSTS
FEES
OTAL PROJECT COST
nssgs§8,
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EXHIBIT "Cl"
PLAZA BOULEVARD SCHEDULE THROUGH CONSTRUCTION (ASSUMES NORMAL REVIEW AND REVISION PERIODS)
ID
Task Name
Duration
Stan
Finish
% Complete
Predecessors
May 1 Jun 1 Jul
1
Schedule Through Construction
1316 days,
Mori 5/12/03
Mon 5/26/08
10%
' ,�kY '�`'I
2
Environmental Approval
666 days
Mon 5/12/03
Mon 11/28/05
46%
I
3
Caltrans Comments on Tech Studies & EMS
4 edays
Mon 5/12/03
Fri 5/16/03
100%
"" 100%
4
EDAW Revises Tech Studies & EA/IS
23 edays
Mon 5/19/03
Wed 6/11/03
100%
3
100%
5
National City Review
14 edays
Wed 6/11/03
Wed 6/25/03
100%
4
" 100%
6
EDAW Revises Tech Studies & EMS
7 edays
Wed 6/25/03
Wed 7/2/03
100%
5
"" 100%
7
Caltrans Review
30 edays
Wed 7/2/03
Fri 8/1/03
100%
6
8
EDAW Revises Tech Studies & EA/IS
14 edays
Fri 8/1/03
Fri 8/15/03
100%
7
9
Caltrans Reviews & Approves for FHWA Submittal
7 edays
Fri 8/15/03
Fri 8/22/03
100%
8
10
FHWA Review
158 edays
Fri 8/22/03
Tue 1/27/04
100%
9
11
Caltrans Independent Review of FHWA comment
50 edays
Tue 1/27/04
Wed 3/17/04
100%
10
12
Coordinate with Caltrans Design for Additional Traffic Studies
157 days
Fri 3/12/04
Mon 10/18/04
62%
13
Meet with Caltrans Design to Determine Additional Traffic Studies
66 edays
Fri 3/12/04
Mon 5/17/04
100%
14
Determine Additional Traffic Studies Required
30 edays
Mon 6/21/04
Wed 7/21/04
100%
13
15
Perform Additional Traffic Studies per Caltrans Design
63 days
Wed 7/21/04
Mon 10/18/04
21%
16
Provide Natioinal City with Amendment Request
19 edays
Wed 7/21/04
Mon 8/9/04
100%
14
17
Receive National City NTP for Additional Traffic Studies
1 eday
Mon 8/9/04
Tue 8/10/04
0%
16
18
Revise Traffic Studies for 0.5% Growth/Grove Street/Horizon Year 2030
21 edays
Tue 8/10/04
Tue 8/31/04
0%
17
19
National City Review
10 edays
Tue 8/31/04
Fri 9/10/04
0%
18
20
LLG Address National City Review Comments
4 edays
Fri 9/10/04
Tue 9/14/04
0%
19
21
Caltrans Review
28 edays
Tue 9/14/04
Tue 10/12/04
0%
20
22
LLG Address Caltrans Review Comments
6 edays
Tue 10/12/04
Mon 10/18/04.
0%
21
23
EDAW Revises Tech Studies & EA/IS
16 edays
Mon 10/18/04
Wed 11/3/04
0%
15
24
National. City Review
12 edays
Wed 11/3/04
Mon 11/15/04
0%
23
25
EDAW Revises Tech Studies & EA/IS
7 edays Mon 11/15/04
Mon 11/22/04
0%
24
26
Caltrans Review
14 edays Mon 11/22/04
Mon 12/6/04
0%
25
27
EDAW Revises Tech Studies & EA/IS
7 edays
Mon 12/6/04
Mon 12/13/04
0%
26
28
Caltrans Reviews & Approves for FHWA Submittal
7 edays
Mon 12/13/04
Mon 12/20/04
0%
27
29
FHWA Review/Approval for Public Circulation
63 edays'
Mon 12/20/04
Mon 2/21/05
0%
28
30
Public Review
30 edays
Mon 2/21/05
Wed 3/23/05
0%
29
31
Public Meeting 0 edays
Thu 3/10/05
Thu 3/10/05
0%
30SS+13 days
32
EDAW Prepares Pre iminary Final EMS 14 edays
Wed 3/23/05
Wed 4/6/05
0%
30
Project: Plaza Blvd Widening
Date: 8/9/04
s`f
'/"'/// , //'I Baseline Milestone O Project Summary tt °
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PLAZA BOULEVARD SCHEDULE Page 1
THROUGH CONSTRUCTION
Schedule thru Const_10.mpp
„mai LIfIHX3
PLAZA BOULEVARD SCHEDULE THROUGH CONSTRUCTION (ASSUMES NORMAL REVIEW AND REVISION PERIODS)
ID
Task Name
Duration
Start
Finish
% Complete
Predecessors
May I Jun I Jul
33
National City Review
14 edays
Wed 4/6/05
Wed 4/20/05
0%
32
34
EDAW Revises Preliminary Final EA/IS
7 edays
Wed 4/20/05
Wed 4/27/05
0%
33
35
Caltrans Review
30 edays
Wed 4/27/05
Fri 5/27/05
0%
34
36
EDAW Revises Preliminary Final EA/IS
7 edays
Fri 5/27/05
Fri 6/3/05
0%
35
37
Caltrans Reviews & Approves for FHWA Submittal
10 edays
Fri 6/3/05
Mon 6/13/05
0%
36
38
FHWA Review
60 edays
Mon 6/13/05
Fri 8/12/05
0%
37
39
EDAW Prepares Final EA/IS
14 edays
Fri 8/12/05
Fri 8/26/05
0%
38
40
National City Review
7 edays
Fri 8/26/05
Fri 9/2/05
0%
39
41
EDAW Revises Final EA/IS
7 edays
Fri 9/2/05
Fri 9/9/05
0%
40
42
Caltrans Review
10 edays
Fri 9/9/05
Mon 9/19/05
0%
41
43
EDAW Revises Final EA/IS
4 edays
Mon 9/19/05
Fri 9/23/05
0%
42
44
Caltrans Reviews & Approves for FHWA Submittal
4 edays
Fri 9/23/05
Tue 9/27/05
0%
43
45
National City Signs MND
10 edays
Tue 9/27/05
Fri 10/7/05
0%
44
46
FHWA Review/Approval
59 edays
Tue 9/27/05
Fri 11/25/05
0% 44
47
FHWA Signs FONSI
3 edays
- Fri 11/25/05
Mon 11/28/05
0% 46
48
Combined Project Study Report/Project Report (PSR/PR) 324 days
Mon 8/9/04
Fri 11/4/05
0%
49
Provide Natioinal City with Amendment Request 1 eday
Mon 8/9/04
Tue 8/10/04
0%
50
Receive National City NTP for Additional for PSR/PR
30 edays
Tue 8/10/04
Thu 9/9/04
0%
49
51
Prepare Administrative Draft PSR/PR
42 days
Thu 9/9/04
Mon 11/8/04
0%
50
52
Describe Proposal
60 edays
Thu 9/9/04
Mon 11/8/04
0%
53
Describe Existing Facilities
60 edays
Thu 9/9/04
Mon 11/8/04
0%
54
Discuss Environmental Status
60 edays
Thu 9/9/04
Mon 11/8/04
0%
55
Provide Traffic and Accident Data
60 edays
Thu 9/9/04
Mon 11/8/04
0%
56
Discuss Traffic Signals
60 edays
Thu 9/9/04
Mon 11/8/04
0%
57
Discuss Non -Standard Design Features
60 edays
Thu 9/9/04
Mon 11/8/04
0%
58
Discuss Impact on Utilities
60 edays
Thu 9/9/04
Mon 11/8/04
0%
59
Describe Structure Construction
60 edays
Thu 9/9/04
Mon 11/8/04
0%
60
Describe New of Proposed Highway Planting
60 edays
Thu 9/9/04
Mon 11/8/04
0%
61
Discuss Status of Required Permits
60 edays Thu 9/9/04
Mon 11/8/04
0%
62
Describe Right of Way Requirements
60 edays Thu 9/9/04
Mon 11/8/04
0%
63
Discuss Potential Hazardous Materials
60 edays Thu 9/9/04
Mon 11/8/04
0%
64
Provide Stormwater Data Report (SWDR)
60 edays Thu 9/9/04
Mon 11/8/04
0%
Project: Plaza Blvd Widening
Date: 8/9/04
Critical i' /77. //r. 'I Baseline Milestone Q Project Summary
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PLAZA BOULEVARD SCHEDULE Page 2
THROUGH CONSTRUCTION
Schedule thru Const_10:mpp
PLAZA BOULEVARD SCHEDULE THROUGH CONSTRUCTION (ASSUMES NORMAL REVIEW AND REVISION PERIODS)
ID
Task Name
Duration
Start
Finish
% Complete
Predecessors
'
May I Jun I Jul
65
Develop Attachments
42 days
Thu 9/9/04
Mon 11/8/04
0%
66
Vicinity and Location Maps
60 edays
Thu 9/9/04
Mon 11/8/04
0%
67
Typical Cross -Sections
60 edays
Thu 9/9/04
Mon 11/8/04
0%
68
Environmental Documentation
60 edays
Thu 9/9/04
Mon 11/8/04
0% I
69
Capital Cost Estimate
60 edays ..
Thu 9/9/04
Mon 11/8/041
0%
70
Cooperative Agreement
60 edays
Thu 9/9/04
Mon 11/8/04
0%
71
Initial Site Assessment (ISA)
60 edays
Thu 9/9/04
Mon 11/8/04
0%
72
Structures Advance Planning Studies
6D edays
Thu 9/9/04
Mon 11/8/04
0%
73
R/W Data Sheet
60 edays
Thu 9/9/04
Mon 11/8/04
0%
74
Agency Review Administrative Draft PSR/PR
44 days
Mon 11/8/04
Fri 1/7/05
0%
75
Agency Review Preliminary PSR/PR
60 edays
Mon 11/8/04
Fri 1/7/05
0%
51
76
Prepare Draft PSR/PR
20 days
Fri 1/7/05
Fri 2/4/05
0%
77
Respond to Agency Review of Preliminary PSR/PR
21 edays
Fri 1/7/05
Fri 1/28/05
0%
74
78
Prepare Draft PSR/PR
7 edays
Fri 1/28/05
Fri 2/4/05
0%
77
79
Agency Review of Draft PSR/PR
42 days
Fri 2/4/05
Tue 4/5/05
0%
80
Agency Review of Draft PSR/PR
60 edays Fri 2/4/05
Tue 4/5/05
0%
76
81
Prepare Final PSR/PR
20 days Tue 4/5/05
Tue 5/3/05
0%
82
Respond to Agency Review of Draft PSR/PR
21 edays
Tue 4/5/05
Tue 4/26/05 0%
79
83
Prepare Final PSR/PR
7 edays 1
Tue 4/26/05
Tue 5/3/05
0%
82
84
Agency Review Final PSR/PR
44 days
Tue 5/3/05
Mon 7/4/05
0%
85
Agency Review Final PSR/PR
62 edays
Tue 5/3/05
Mon 7/4/05
0%
81
86
Prepare Final Approval PSR/PR
20 days
Mon 7/4/05
Mon 8/1/05
0%
87
Respond to Agency Review of Final PSR/PR
21 edays
Mon 7/4/05
Mon 7/25/05
0%
84
88
Prepare Final Approval PSR/PR
7 edays
Mon 7/25/05
Mon 8/1/05
0%!
87
89
Agency Review of Final Approval PSR/PR
68 days
Mon 8/1/05
Thu 11/3/05
0%
90
Agency Review of Final Approval PSR/PR
60 edays
Mon 8/1/05
Fri 9/30/05
0%
86
91
Respond to Agency Review of Final Approval PSR/PR
14 edays
Fri 9/30/05
j Fri 10/14/05
0%
90
92
PSR/PR Approval 20 edays
Fri 10/14/05
Thu 11/3/05
0%
91
-
93
-" PSR/PR Approval Date
` 1 eday
Thu 11/3/05-:
Frt 11/4/05
0%..
92
94
Protect Design (Plans Specifications, and Estimate (PS&E)
326 days
Fri 11/25/05
Mon 2/26/07
0%
46
95
Prepare 30% PS&E
''47 edays
Fri 11/25/05
Wed 1/11/06
- ' 0/0
46
96
Submit 30% PS&E
0 edays
Wed '1/11/06
Wed 1/11/06
0%
95
Project: Plaza Blvd Widening
Date: 8/9/04
iq'armar�A`
l'//z"iiii" ,/7? Base Milestone �roject Summary
Critical Split ne
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Critical Split Task Progress Milestone External Tasks
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PLAZA BOULEVARD SCHEDULE Page 3
THROUGH CONSTRUCTION
Schedule thru Const_10.mpp
l4£Qle II1IIHXI
PLAZA BOULEVARD SCHEDULE THROUGH CONSTRUCTION (ASSUMES NORMAL REVIEW AND REVISION PERIODS)
Duration
Start
Finish
% Complete
Predecessors
ID
Task Name
May 1 Jun 1 Jul
97
Agency Review of 30% PS&E
61 edays
Wed 1/11/06
Mon 3/13/06
0%.,
96
98
Respond to 30% PS&E Comments
17 edays
Mon 3/13/06
Thu 3/30/06
0%
97
99
Prepare 65% PS&E
60 edays
Thu 3/30/06
Mon 5/29/06
0%
98
100
Submit 65% PS&E
0 edays
Mon 5/29/06
Mort 5/29/06
0%
99
101
Agency Review of 65% PS&E
60 edays
Mon 5/29/06
Fri 7/28/06
0%
100
102
Respond to 6o% PS&E Comments
17 edays
Fri 7/28/06
Mon 8/14/06
0%
101
103
Prepare 90% PS&E
58 edays
Mon 8/14/06
Wed 10/11/06
0%
102
104
Submit 90% PS&E
0 edays
Wed 10/11/06
Wed 10/11/06
0%
103
105
Agency Review of 90% PS&E
61 edays
Wed 10/11/06
Mon 12/11/06
0%
104
106
Respond to 90% PS&E Comments
17 edays
Mon 12/11/06
Thu 12/28/06
0°%
105
107
Prepare 100% PS&E
60 edays
Thu 12/28/06
Mon 2/26/07
0%
108
108
Submit 100% PS&E
0 edays
Mon 2/26/07
Mon 2/26/07
0%
107
109
Release RFP for Right of Way Acquisition Team
90 edays
Sat 8/27/05
Fri 11/25/05
0°%
110SF
110
Right of Way Acquisition
390 days
Fri 11/25/05
Fri 5/25/07
0%
t 11
Right of Way Requirements
14 days
Fri 11/25/05
Thu 12/15/05
0%
112
Coordinate with Utility Companies to Facilitate Utility Relocation
20 edays
Fri 11/25/05
Thu 12/15/05
0%
46
113
Obtain Title Information for Parcels requiring Right of Way
20 edays
Fri 11/25/05
Thu 12/15/05
0%
46
114
Prepare Right of Way Appraisals
46 edays
Thu 12/15/05
Mon 1/30/06
0%
113,112
115
Perform Right of Way Negotiation/Acquisition Process
465 edays
Mon 1/30/06
Thu 5/10/07
0%
114
116
Right of Way Acquisition Documents Complete
0 edays
Thu 5/10/07
Thu 5/10/07
0%
115
117
Prepare Right of Way Certification
15 edays
Thu 5/10/07
Fri 5/25/07
0%
116
118
Project Construction
261 days
Fri 5/25/07
Mon 5/26/08
0%
117
119
Advertise for Construction Bids
31 edays
Fri 5/25/07
Mon 6/25/07
0%
117,108
120
Award Construction Contract
30 edays
Mon 6/25/07
Wed 7/25/07
0%
119
121
Contractor Mobilization
30 edays
Wed 7/25/07
Fri 8/24/07
0%
120
122
Construct Project
264 edays
Fri 8/24/07
Wed 5/14/08
0%
121
123
Project Completion
0 edays
Wed 5/14/08
Wed 5/14/08
0%
122
124
Safety Review
12 edays
Wed 5/14/08
Mon 5/26/08
0%
123
125
Project Closeout
0 edays
Mon 5/26/08
Mon 5/26/08
0%
124
I' ///Y///z///,d split ' ' ' ' ' Baseline Milestone Project Summary
Project: Plaza Blvd Widening
Critical
Critical Split Task Progress Milestone External Tasks 4'1'"'s..`z'
Date: 8/9/04
- ' ` Baseline Summary Progress External Milestone
Critical Progress" , .. - 11 1 1 1 L 1 . I 1 I I I I 1
i'r*'ria 4i711 4 uuai4' Baseline Split Summary Deadline
Task
PLAZA BOULEVARD SCHEDULE Page 4
THROUGH CONSTRUCTION
Schedule thru Const_10.mpp
City of National City
Office of the City Clerk
1243 National City Boulevard, National City, California 91950-4397
Michael R. Dalla, CMC - City Clerk
(619) 336-4228 Fax: (619) 336-4229
September 17, 2004
Mr. Kirk Bradbury, Project Manager
Dokken Engineering
9665 Chesapeake Drive Ste 435
San Diego CA 92123
Dear Mr. Bradbury,
On September 7, 2004, Resolution No. 2004-171
by the City Council of the City of National City,
execute Supplemental Agreement No. Two with
$123,388.
We are forwarding a certified copy of the above
executed original Supplemental Agreement.
Sincerely, �l A
Michael R. Dalla, CMC
City Clerk
MRD/mla
Enclosure
cc: Public Works/Engineering
File No. C2002-21
was passed and adopted
authorizing the Mayor to
Dokken Engineering for
Resolution and one fully
EA Recycled Paper
City of National City, California
COUNCIL AGENDA STATEMENT
Czooz-Z I
MEETING DATE
September 7, 2004
AGENDA ITEM NO. 7
ITEM TITLE A Resolution of the City Council of the City of National City approving supplemental agreement
with Number Two with Dokken Engineering for $123,388 to provide additional engineering services for the Plaza
Boulevard project, which includes street vehicular capacity improvements and livability enhancement through
median landscaping, sidewalk improvements, street lighting, etc. in the vicinity of the Filipino Village and the
Interstate 805 intersection.
PREPARED BY Din Daneshfar DEPARTMENT Public Works/Engineering
EXPLANATION 336-4386
See Attached Explanation
( Environmental Review X N/A
•
Financial Statement
Approved By:
This amount of the Supplemental Agreement No. Two is $123,388. Finance vector
Funding is available through Account Nos. 312-409-500-598-6569 and 307-409-500-598-6569.
Account No.
STAFF RECOMMENDATION
Adopt the Resolution.
BOARD / COMMISSION RECOMMENDATION
N/A
ATTACHMENTS ( Listed Below
L._ 1. Resolution
Resolution No. 2DO 1- /7 j
2. Proposed Supplemental Agreement No. Two
A-200 (9/99)
RE: A Resolution of the City Council of the City of National City
approving supplemental agreement with Number Two with Dokken
Engineering for $123,388 to provide additional engineering services
for the Plaza Boulevard project, which includes street vehicular capacity
improvements and livability enhancement through median landscaping,
sidewalk improvement and street lighting, etc. in the vicinity of the
Filipino village and the Interstate 805 intersection.
On April 16, 2002, a contract was awarded to Dokken Engineering for providing
professional services regarding the Capacity Improvements on Plaza Boulevard from
Highland Avenue to Euclid Avenue, Specification No. 99-9 for the amount at
$309,701.
On January 7, 2003, the Supplemental Agreement Number One was approved to
prepare additional parking analysis and floodplain study along Plaza Boulevard for
the amount at $14,148.
This is Supplemental Agreement Number Two to the original contract agreement
between the City of National City and Dokken Engineering, the consultant, to provide
additional civil engineering services.
The major components of the extended project scope is due to recent requests from
the California Department of Transportation (Caltrans) for additional information that
is required by Caltrans Design Section after the review process was completed. Minor
changes are also needed on the street design plans in order to accommodate the City's
current Community/Private Development projects along Plaza Boulevard. This
supplemental agreement provides for an additional not -to -exceed amount at $123,388
for:
1) Providing additional Coordination with Caltrans Design Section
2) Preparation of a Project Study Report/Project Study (PSR/PR) to Meet the
Caltrans Request
3) Revision of Traffic Study to Meet the Caltrans Request
4) Updating of the Environmental Documents to Meet the Caltrans Request
5) Providing Filipino Village Project Coordination to Meet Community
Development Improvements along Plaza Boulevard
6) Providing a Geometrical Adjustment to the Street Design in order to
Accommodate a Private Development Project
7) Providing SANDAG Progress Reports and Status Meetings
8) Providing Project Management during Extended Contract Duration
9) Revision of Schedule and Billing Rates
Details of the extended scope of work, cost estimates, and schedules for this
supplemental agreement are included in the attached Exhibit "A".
The proposed cost to complete this work is $123,388 which will increase the total
contract amount to $447,237.
RESOLUTION NO. 2004 —171
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE
SUPPLEMENTAL AGREEMENT NO. TWO WITH DOKKEN ENGINEERING
FOR $123,388 TO PROVIDE ADDITIONAL ENGINEERING SERVICES
FOR THE PLAZA BOULEVARD PROJECT, WHICH INCLUDES
STREET VEHICULAR CAPACITY IMPROVEMENTS AND
LIVABILITY ENHANCEMENT THROUGH MEDIAN LANDSCAPING,
SIDEWALK IMPROVEMENTS, STREET LIGHTING, ETC., IN THE VICINITY
OF THE FILIPINO VILLAGE AND INTERSTATE 805 INTERSECTION
WHEREAS, on April 16, 2002, the City Council adopted Resolution No. 2002-52
authorizing an agreement with Dokken Engineering for professional engineering services for the
Plaza Boulevard Project, which includes street vehicular capacity improvements and livability
enhancement through median landscaping, sidewalk improvements, street lighting, etc., in the
vicinity of the Filipino Village and Interstate 805 intersection; and
WHEREAS, as a supplement of the original agreement, the Engineering
Department desires to extend the scope of work for Dokken Engineering for $123,388 to provide
the following:
• Coordination with Caltrans Design
• Filipino Village Project coordination
• Adjustment of project geometrics per Public Works request
• SANDAG progress reports and status meetings
• Project management during extented project duration
• Production of a Project Study Report/Project Study
• Revision of billing rates
• Revision of Plaza Boulevard Traffic Study
• Update of Environmental Document
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the Mayor to execute a supplemental agreement with Dokken
Engineering to provide additional engineering services for $123,388 for the Plaza Boulevard
Project, which includes street vehicular capacity improvements and livability enhancement
through median landscaping, sidewalk improvements, street lighting, etc., in the vicinity of the
Filipino Village and Interstate 805 intersection. Said Agreement is on file in the office of the City
Clerk.
PASSED AND ADOPTED this 7th day of September, 2004.
ATTEST: APPROVED AS TO FORM:
7jjf'
Mich I Dalla, Ci Clerk
r e H. iser, III City
Attorney 9
Passed and adopted by the Council of the City of National City, California, on
September 7, 2004, by the following vote, to -wit:
Ayes: Councilmembers Inzunza, Morrison, Natividad, Parra, Ungab.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: NICK INZUNZA
Mayor of the City of National City, California
C Clerk of the Ci of National City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2004-171 of the City of National City, California, passed and
adopted by the Council of said City on September 7, 2004.
City Clerk of the City of National City, California
By:
Deputy