The URL can be used to link to this page

Home My WebLink About2004 CON Jeff Katz Architecture - Design New Fire Station Change Order #1CHANGE ORDER NUMBER 004 TO: Mr. Jeff Katz Jeff Katz Architecture 7290 Navajo Road, Suite 106 San Diego, California 92119 [1: I NA L DATE: September 21, 2004 PROJECT: National City Fire Department Headquarters, Station 34 DESCRIPTION OF CHANGE: This change order increases the reimbursable expenses allowed in the Fire Station Design contract with Katz Architecture by $20,000 from $5,000 to $25,000. DISCUSSION: During the bidding process an extensive contractor outreach program was implemented. The goal was to get as many contractors and subcontractors to bid on the project as possible, particularly focusing on outreaching to National City contractors and material suppliers. A set of plans for this project cost $200 to print. Normally we would require a contractor interested in bidding on the project to purchase a set of plans. Most of the big contractor and subcontractors can easily absorb this cost, but $200 often times cannot be absorbed by firms that we were outreaching to bid on this project. Selling the plans seemed contradictory to the goals established through the outreach program so it was decided that each interested contractor would leave a $200 deposit for a set of plans and specifications. The deposit was refundable to each plan holder that returned the plans within ten days after the bid opening in reasonable condition for re -use. Close to 100 sets of plans were returned to the City and the deposit checks were returned the contractors, subcontractors, and suppliers. However the expense for printing still existed and Katz Architecture had in their contract to cover printing expenses as a reimbursable and so they were billed by the printing company. But at the time the contract was negotiated we did not foresee the impacts to printing of the outreach program we implemented. This change order increases the reimbursable amount of the Katz contract to cover these printing costs. CONTRACT ADJUSTMENT: As a result of this change order: 1. The contract price is increased in the total amount of $20,000 from the current contract price of $684,250 to a new contract price of $704,250. 2. The contract time is unchanged. CHANGE ORDER NUMBER 004 APPROVED BY: Stephen M. Kirkpat Public Works/Engine Jeff Jeff Katz Archi Acting Director g Date Date 4 /2_1 (okt (Ott September 21, 2004 Nick Inzunza Date Mayor of National City National City Council Resolution Number 2004-183 Jeff Katz Architecture June 22, 2004 Mr. Stephen M. Kirkpatrick Director of Public Works/Engineering The City of National City Department of Public Works 1243 National City Boulevard National City, CA 91950 RE: Architectural Services National City Main Fire Station Additional Services Fee Proposal - Reimbursable Expenses Dear Steve: Our original contract included reimbursable expenses not to exceed $5,000. Due to extensive printing costs which were not anticipated or included in the original proposal the reimbursable costs will exceed the original amount. I hereby request that you increase the contract amount to cover the additional reimbursable expenses. The amount of the contract increase for these expenses is Twenty Thousand Dollars ($20,000.00), bringing the total amount for reimbursable expenses to $25,000. I am available to meet with you at any time to review and discuss the proposed scope of services and fee proposal. If you have any questions regarding this scope of work please do not hesitate to contact me at (619) 698-9177. Res ectfully, Jeff Katz, AIA Principal Z-- 7290 Navajo Road, Suite 106 • San Diego, California 92119 (619) 698-9177 • Fax (619) 698-9178 AEETING DATE City of National City, California COUNCIL AGENDA STATEMENT September 21, 2004 AGENDA ITEM NO. Lo L-i 15 ITEM TITLE A Resolution of the City Council of the City of National City approving a professional services change order with Katz Architecture in the amount of $20,000 due to expenses incurred in the contractor outreach program implemented during project construction bidding process of the Fire Station PREPARED BY Stephen Kirkpatrick 336-4383 EXPLANATION See attached explanation. DEPARTMENT Public Works/Engineering Environmental Review N/A Financial Statement Approved By: Financ- Director $20,000 is available in project account number 250-409-500-598-1588 for this change order Account No. STAFF RECOMMENDATION Adopt the resolution approving c -n. - or number four with Katz Architecture. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) 1. Resolution 2. Katz Architecture Contract Change Order Number Four Resolution No. .20ov-10 A-200 (9r99) Explanation: Katz Architecture is the architectural firm hired by the City to design and perform construction administration services for the Fire Station Construction project. In the original contract with Katz, we estimated reimbursable expenses to be a not to exceed amount of $5,000. A component of the reimbursable expenses was plan and specification printing and binding costs associated with the design, review, and approval processing. During the bidding process an extensive contractor outreach program was implemented. The goal was to get as many contractors and subcontractors to bid on the project as possible, particularly focusing on outreaching to National City contractors and material suppliers. A set of plans for this project cost $200 to print. Normally we would require a contractor interested in bidding on the project to purchase a set of plans. Most of the big contractor and subcontractors can easily absorb this cost, but $200 often times cannot be absorbed by firms that we were outreaching to bid on this project. Selling the plans seemed contradictory to the goals established through the outreach program so it was decided that each interested contractor would leave a $200 deposit for a set of plans and specifications. The deposit was refundable to each plan holder that returned the plans within ten days after the bid opening in reasonable condition for re -use. Close to 100 sets of plans were returned to the City and the deposit checks were returned the contractors, subcontractors, and suppliers. However, the expense for printing still existed and Katz Architecture had in their contract to cover printing expenses as a reimbursable and so they were billed by the printing company. But at the time the contract was negotiated we did not foresee the impacts to printing of the outreach program we implemented. This change order increases the reimbursable amount of the Katz contract to cover these printing costs. RESOLUTION NO. 2004 —183 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING A PROFESSIONAL SERVICES CHANGE ORDER WITH KATZ ARCHITECTURE IN THE AMOUNT OF $20,000 DUE TO EXPENSES INCURRED IN THE CONTRACTOR OUTREACH PROGRAM IMPLEMENTED DURING PROJECT CONSTRUCTION BIDDING PROCESS OF THE FIRE STATION WHEREAS, the City entered into an agreement with Katz Architecture to perform design and construct administrative services for the Fire Station Construction Project; and WHEREAS, a component of the agreement was the payment to Katz Architecture of reimbursable expenses, not to exceed $5000, to produce plans for potential contractors and subcontractors as part of the City's outreach program for the Project; and WHEREAS, the amount for reimbursable expenses must be increased by $20,000 to cover unforeseen additional costs incurred in producing plans to implement the outreach program. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby approves a change order with Katz Architecture in the amount of $20,000. PASSED AND ADOPTED this 21stday of September, 2004. Nick Inzt4nza, ' ayor ATTEST: IQ ael DaIla, Ci Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney Passed and adopted by the Council of the City of National City, California, on September 21, 2004, by the following vote, to -wit: Ayes: Councilmembers Morrison, Natividad, Parra, Ungab. Nays: None. Absent: Councilmember Inzunza. Abstain: None. AUTHENTICATED BY: NICK INZUNZA Mayor of the City of National City, California Clerk of theC' ofy National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2004-183 of the City of National City, California, passed and adopted by the Council of said City on September 21, 2004. City Clerk of the City of National City, California By: Deputy City of National City Office of the City Clerk 1243 National City Boulevard, National City, California 91950-4397 Michael R. Della, CMC - City Clerk (619) 336-4228 Fax: (619) 336-4229 September 28, 2004 Jeff Katz, Principal Jeff Katz Architecture 7290 Navajo Road Suite 106 San Diego CA 92119 Dear Mr. Katz, On September 21, 2004, Resolution No. 2004-183 was passed and adopted by the City Council of the City of National City, approving a Professional Services Change Order with Katz Architecture in the amount of $20,000 due to expenses incurred in the Contractor Outreach Program implemented during project construction bidding process of the Fire Station. We are forwarding a certified copy of the above Resolution and one fully executed original agreement. Sincerely, Martha L Alvarez, CMC Deputy City Clerk /mla Enclosure cc: Public Works / Engineering F. No. C2002-1. ® Recycled Paper