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Home My WebLink About2004 CON Carrier Johnson Architects - Consulting New Library Change Order 2RItGINAL Lbs DESIGN AGREEMENT CHANGE ORDER NUMBER TWO DATE: November 1, 2004 PROJECT: National City Municipal Library TO: Gordon R. Carrier Carrier Johnson 1301 Third Avenue San Diego, CA 92101 DESCRIPTION OF CHANGE: This design agreement change order has two components: 1. The first component of the change order is being written to increase the Contract Documents section of the design agreement by $8,400. 2. The second component of the change order is being written to increase the allowed Reimbursable Expenses section of the design agreement by $4,500. Item Original Agreement Amount Adjusted Agreement Amount with changes to date Adjusted Agreement amount with this change Design Development $265,260 $265,260 $265,260 Contract Documents $518,988 $525,488 $533,888 Bidding Services $18,300 $18,300 $18,300 Construction Administration $250,320 $250,320 $250,320 Reimbursable Expenses $36,800 $39,830 $44,330 Total $1,089,668 $1,099,198 $1,112,098 DISCUSSION: The following is a discussion of each component in the same order as listed above: 1. The City has requested that Carrier Johnson participate in two design upgrades. The First is to upgrade the chandelier that is to be hanging in the central area of the Library. The second is an upgrade to the exterior feature wall that will include engraving of quotes that the Librarian is selecting. Both of these items will be done as change orders to the construction contract. Carrier Johnson will prepare the specifications that will be used by the contractor to bid on these upgrades. A breakdown of these costs is included in the attached Carrier Johnson letter dated September 21, 2005. 2. Expenses have been incurred on the project at a rate higher than anticipated. This is due to both escalating prices, and more things needing to be copied, delivered, etc. than originally anticipated. For more detail regarding the amount of increase please see the attached Carrier Johnson letter DESIGN AGREEMENT ADJUSTMENT: As a result of this change order the design agreement is adjusted as follows: 1. The price is increased in the amount of $12,900 from the current contract price of $1,099,198 to a new contract price of $1,112,098. 2. The time is unchanged. The contract completion date was previously established as Wednesday, June 1, 2005. This Change Order shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all incidentals for performing the work as described herein. APPROVED BY: CITY OF NATIONAL CITY CARRIER JOHNSON By: By: —�k �� Stephen M. Kirkpa i � GordonGo Acting Director of Public Princi Works/Engineering By: '4- Michael Joh son Principal September 21, 2004 sent by PDF Mr. Stephen Kirkpatrick Assistant Director of Public Works City of National City, Engineering Department 1243 National City Boulevard National City, CA 91950 RE: City of National City Public Library Finish Enhancement Services Proposal Dear Steve, This proposal is offered to cover additional design services related to upgrading the finishes for a couple of key building features. This approach is preferred in lieu of making the items part of a Public Art campaign. The two items that the library would like enhanced artisitically are: 1. The central chandelier element. The thought is to provide more color or illuminated surfaces to make the element visually more dramatic. We have met with the lighting designer and are pursuing two concepts. 2. The exterior feature wall at the entry. The intent is to provide a written quote in several languages that will be etched into the stone veneer surface. Based on the discussions to date, we propose to work on an hourly basis to a not to exceed amount of $8,400.00 including design and construction administration services. We estimate this design work will be completed within 30 days so it can be priced and incorporated into the work. Our understanding is the work would be performed by Jaynes Corp by Change Order. We can perform the work as an amendment to our base contract or use a separate job number (4486.03) to identify the effort. Please provide us written authorization so we can continue proceeding with the work. Since the chandelier will need to be installed in early 2005, time is of the essence. Please let us know if you have any questions, or if you need anything else. Sincerely, CARRIER JOHNSON Kevin L Krumdieck, Senior Project Manager P:\4486.00\ProjMgmt\Fees & Contracts\4486.03 Finish enhancements\Fee proposal - Finish Enhancements.doc NATIONAL CITY LIBRARY ENHANCED FINISHES LABOR ESTIMATE 9/22/04 Chandelier alternatives: Initial work: Meeting with subcontractor and NCL to discuss how to upgrade and develop alternatives, research on materials for both concepts, lighting fixture research with lighting companies to find appropriate materials, study model and section sketches, 2nd meeting with NCL. Project Designer 18 hr @ $95.00 $1,710 Senior Project Manager 6 hr @ $145.00 $ 870 Job Captain/ Model maker 6 hr (a. $80.00 $ 480 SUBTOTAL $3,060 max Follow-up work: Material selection with subcontractor involvement, final color and pattern selection meeting with NCL, sample review, shop drawing recheck, field coordination with mounting heights and light fixture aiming adjustments. Project Designer Senior Project Manager Job Captain Const Administration Electrical consultant SUBTOTAL Quote wall alternatives: 12 hr @ $95.00 $1,140 ' 2 hr @ $145.00 $ 290 10 hr @ $80.00 $ 800 10 hr @ $90.00 $ 900 4hr(a1$135.00 $ 540 $3,670 max Quote Layout studies, meeting with NCL to select final layout, Document preparation for contractor, submittal review, mockup review. Project Designer Senior Project Manager Const Administration SUBTOTAL Meeting time: 10 hr @ $95.00 $ 950 1 hr @ $145.00 $ 145 4 hr (a $90.00 $ 360 $ 1455 max Meetings as they arise are very hard to predict. Anticipate 2 extra meetings with Owner or contractor to resolve design issues. C:ITEMPUabor estimate attachment.doc AR CHITEC T UR' INTERIOR DESt(. PLANNIN- MI<:NAtI. C. IOMNCUN A... 'MIEL'AM r. ARfREN Fl u[RORAR r. Luwrr 110E FRAN, A. WOO, - 5101 TMAO AVENIiF SAN 0 .O (.11 ifORAHA rant rr1 Ate 214 2{s) IAX AI9 2)96227 zADIF MiCIIELTON hLITE IDA IHVINE f Al}FQR[11A r>rI, z rE 9R•1 95i ))S3 FA% Raa 9fS 21)? Mr. Stephen Kirkpatrick Assistant Director of Public Works City of National City, Engineering Department 1243 National City Boulevard National City, CA 91950 RE: City of National City Public library Project Expenses Fee Increase Proposal Dear Steve, This propokal is offered to cover additional project expenses beyond those anticipated when the project was started. It is likely that both the (Basic Services and FF&E Services fees will need augmentation based on the current status and future expenses anticipated_ it was noted in our contracts that the fees for expenses were estimates ',that may need augmentation as the project moves to completion. Currently, we have $1,416 left in 44B6.01 (Basic services) and $537 teft in 4486.02 (FF&E)_ Both efforts should complete by May 2005 so we have 9 -10 months sett. We expect the expenses could nin approximately $600 per month through May 05 (56,000) which suggests we will need approximately $4,500 more tor 4486,01. We still need to do CD printing and CA processing on the FFEtE package which we estimate may take another i3,000_ That would suggest we will need another $2,500 for 4486.02. tam not sure if it is easier for you to issue a single amendment for both of these amounts ($7,000) or if you prefer to issue us separate authorizations by the project or contract numbers. Please authorize us to increase the fee limits accordingly. We will continue to bill the expenses as they occur_ We suggest an amendment be issued and we will modify our invoicing appropriately. Cali if you have questions. Sincerely, CARRIER IQHNSON L Kevin I. Krurndieck, Senior Project Manager cc: Chuck Lockwood -CI