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Home My WebLink About2004 CON Carrier Johnson Architects - FFE Change Order 1(i 1N 1NAL FFE DESIGN AGREEMENT CHANGE ORDER NUMBER ONE DATE: November 1, 2004 PROJECT: National City Municipal Library TO: Gordon R. Carrier Carrier Johnson 1301 Third Avenue San Diego, CA 92101 DESCRIPTION OF CHANGE: This design agreement change order has two components: 1. The first component of the change order is being written to increase the Contract Documents section of the design agreement by $9,800. 2. The second component of the change order is being written to increase the allowed Reimbursable Expenses section of the design agreement by $2,500. Item Original Agreement Amount Adjusted Agreement amount with this change Design Development $16,000 $16,000 Contract Documents $30,000 39,800 Bidding and Installation $15,000 $15,000 Reimbursable Expenses $1,800 $4,300 Total $62,800 $75,100 DISCUSSION: The following is a discussion of each component in the same order as listed above: 1. Additional electrical engineer design work associated with the selection of audiovisual equipment for the library. It is necessary to have the electrical engineer produce FFE bid documents for the most current A/V equipment that is compatible and able to integrate with the buildingas designed. For a more detailed breakdown of the costs please see the attached Carrier Johnson letter dated April 30, 2005. 2. Expenses have been incurred on the project at a rate higher than anticipated. This is due to both escalating prices, and more things needing to be copied, delivered, etc. than originally anticipated. For more detail regarding the amount of increase please see the attached Carrier Johnson letter. DESIGN AGREEMENT ADJUSTMENT: As a result of this change order the design agreement is adjusted as follows: 1. The price is increased in the amount of $12,300 from the current contract price of $62,800 to a new contract price of $75,100. 2. The time is unchanged. The contract completion date was previously established as September 1, 2005. This Change Order shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all incidentals for performing the work as described herein. APPROVED BY: CITY OF NATIONAL CITY CARRIER JOHNSON By: (1/11A. By: Stephen M. Kirkpat Gordo Acting Director of .lic Pri Works/Engineering By: Michael Johnson Principal CARRIER JOHNSON ARCHITECTURE INTERIOR DESIGN PLANNING WILLIAM C. BOCKEN AIA DEBORAH P. ELLIOTT IIDA FRANK A. WOLOON 1301 THIRD AVENUE SAN DIEGO CALIFORNIA 92101 TEL 619 239 2353 FAX 619 239 6227 2600 MICHELSON DR SUITE 400 IRVINE CAI IFORNIA 92612 TEL 949 955 2353 FAX 949 955 2377 April 30, 2004 Mr. Stephen Kirkpatrick Assistant Director of Public Works City of National City, Engineering Department National City, CA 91950 RE: City of National City Public Library Audiovisual Equipment Design Services Proposal Dear Steve, This proposal is offered to cover additional design services related to Audiovisual Equipment selection. This work is not part of the basic electrical design services and was not included in our FF&E services. Typically, it is best to wait to do the detailed design once construction has started so that the most current equipment can be specified. You really have two choices at this point. You could retain a design engineer (Johnson) to provide traditional bidding documents, or retain a design/procure/install firm to provide the complete installation. We are not sure what latitude you have with the procurement process. Johnson Engineers has performed some of the design work, at my request, to complete the construction documents to keep the project on track. They have generically planned for the necessary wireways and power needs for this equipment. We have also made allowances for the equipment cost in the FF&E budgeting to date by using Johnson Engineers knowledge from similar projects. Attached is Johnson Engineers fee proposal for producing the bidding documents for your review. Recognizing this may be an unanticipated cost for you, we propose to absorb our coordination cost for this work within our existing FF&E contract amount. We can solicit a design/install proposal from a firm such as Anderson Audiovisual if you feel you have that latitude as an alternative. We will need this consultant to be in place when we start the FF&E CD documents in August. It may be smart to start them sooner in case final equipment selection requires any adjustments to outlet locations. Please !et us know if you have any questions regarding the submitted information, or if you need anything else. Sincerely, CARRIER JOHNSON \1-kvAt4Qb Kevin L Krumdieck, Senior Project Manager Attachments: JCE fee proposal 10/10/03 w w.carrIerinhnwn cnm C..F. CARRIER ARCHI EC1 # Pow Light Multi Common Data Networking onsulting Engineers, Inc. Date: October 10, 2003 JCE Project No. 01067.03 Subject : City of National City New Library Mr. Kevin Krumdieck, A.T.A. San Diego, Ca. 92101 Dear Kevin: We are pleased to offer our engineering services for the above project. We propose to do the electrical design for the project which has a scope as follows: ♦ Meeting Room # 120 • • Meeting Room #129 Entry #101 Computer Lab #225A Distance Learning Room #237 AIV system including: LCD projection and monitoring, Smart Sympodium, Distributed sound systems and assisted listening system, AJV system control, Lectern interface. Mobile media cart with 50" TV and VCR Plasma kiosk A/V system including: LCD Projector & mounting, Smartboard, and a Distributed sound system. Interface room equipment with existing owner video conference system, audio system, 32" monitor/TV and local controls_ The above work to done as an addenda to the existing project now designed. Note: Electronic copies of specifications, details or wiring diagrams for data, and multimedia systems will not be provided and will remain the property of Johnson Consulting Engineers. Our fee for the above work is: $9,800 If you have any questions on the above, please contact us at our office. Please return one signed copy of this proposal as an indication of your acceptance and notice to proceed. Sincerely, Johnson Consulting Engineers, Inc. President Approved: Dated: O.'Proposals°Carrier Johnson'National City Library - Multimiolia fee.wpd 12875 EIFCCKPRINTEP PLACE Slit rE 300 • Pownv, CAIFUaNIP 920E4 m TEL 958-679-4030 FAX 858-513-0559 - EMAIL iceinc@JCE-1NC-com ARCNiT(CTt}R' INTERIOR DEM; PLANNIN Mit. HAF{. C. Ie.NcuN ni.. WI!LTAM c.00CNENpr- O2P0RAtf !. IJ110T1 I10/ FAAMV A. WCLJc5 101 ?HIV° AVGNtiF Shro DUG() 4uti4:RMIA 97101 1'11 AO 214 2151 FAX bl411% c227 46n1? ti1CI11 O1 Sarre auD IHVINE r A. lr(3RplA 9241? TO. 949 '1)S 2)?3 in% 949 4,S 25)? Mr. Stephen Kirkpatrick Assistant Director of Pubic Works City of National City, Engineering Department 1243 National City Boulevard National City, CA 91950 RE: City of National City Public Library Project Expenses Fee increase Proposal Dear Steve, This propokal is offered to cover additional project expenses beyond those anticipated when the project was started_ It is likely that both the Basic Services and FF &E Services fees will need augmentation based an the current status and future expenses anticipated_ It was noted in our contracts that the fees tot expenses were estimates 'that may need augmentation as the project moves to completion. Currently; we have S1,416 left in 4486.01 (Basic services) and S537 left in 4486.02 (FFS&E)_ Both efforts should complete by May 2005 so we have 9 -10 months left. We expect the expenses could run approximately $600 per month through May 05 ($6,000) which suggests we will need approximately $4,5O0 more for 4486.01. We still need to do CD printing and CA processing on the FF&E package which we estimate may take another 13,000_ That would suggest we will need another $2,500 for 4486.02. I am not sure if it is easier for you to issue a single amendment for both of these amounts ($7,000) or if you: prefer to issue us separate authorizations by the propect or contract numbers. Please authorize us to increase the fee limits accordingly. We will continue to bill the expenses as they occur_ We suggest an amendment be issued and we will modify our invoicing appropriately. Calf if you have questions. Sincerely, CARRIER 10t$1SOI4 L Kevin L Krumclieck, Senior Project M.anager cc: Chuck I or_kwood -CJ wv,ir..nrrn±rjotm,e, cum