HomeMy WebLinkAbout2005 CON Marcotte & Hearnes - Change Order #14 Fire Station #34CHANGE ORDER C/O Number:
TO (Contractor): Marcotte + Hearne Builders C/O Initiation Date: February 1, 2005
11696 Sorrento Valley Rd. Ste 200 Project: National City FireStation34
San Diego, CA 92121 Contract No.: 1029
A Change Order is hereby recommended for the following work in the amount identified in this document:
DESCRIPTION OF CHANGE:
1. Millwork at Rooms 110, 133, & 138 IM+I-I COR 048.0011 $ 16,728
REASON FOR CHANGE:
1. Discrepancy between the floor plan and the elevation details which itemized the second floor
bank rooms only.
COST RECONCILIATION:
Costs were reviewed by the architect and CM and negotiated to the satisfaction of the City.
onstruction Contract Accounting Summary:
The original Contract Amount
$6,974,585
Net change by previously authorized Change Orders
$ 174,334
The Contract Amount prior to this Change Orders
$7,148,919
With this Change Order request the Contract cost is
increased
by
$ 16,728
New Contract Amount
$7,165,647
Change in Contract Time:
0 days
Contract Completion Date:
March 29, 2005
Recomm
for Approval by:
CtNSJiTfrOCTION MANAGER / R&S
t
PR
CI IITECT / Jeff Katz Architecture
Approved by:
CONTRACT
Marcotte and I Io me Builders
OWNER/ City Of I atonal City
Distribution:
ty Of National City (original w/all documentation)
MI -I Builders (copy w/all documentation)
Rudolph and Sletten, Inc. (copy w/all documentation)
Jeff Katz Architecture (copy w/all documentation)
DATE
DATE
DATE
4O0-
p ORATEO le
t@O
RUDOLPHAND SLETTEN
GENERAL AND ENGINEERING CONTRACTORS
January 14, 2005
Mr. Wayne Powderly
M+H Builders, Inc.
11696 Sorrento Valley Road, Suite 200
San Diego, CA 92121
Reference: National City Fire Department Headquarters — Station #34
R&S Job No. 2848-0
Subject: C.O.R. #48/48.001-Millwork @Rms #110, #113 & #138 Revised
Dear Wayne:
Upon review of C.O.R. #48/48.001, the cost for this change has been adjusted to the amount of
$16,728.00 based on the following:
• Per the informal meeting which was held on December 14, 2004, Innovative Custom Cabinets
revised their request for additional compensation to only include the cost of the work in the
amount of $15,774.00.
• The cost for Innovative Custom Cabinet's scope of work in the amount of $15,774.00 is
approved plus M+H's mark-up of 5% for Overhead & Profit and 1% for Bond Premium for a
total of $16,728.00.
Please proceed with this work. This change will be included in Owner Change Order No. 13.
I may be reached by phone at 858-864-2744, fax at 858-259-8282, or by email at
jose_garcia(cr�rsconst.com with any comments or questions you may have.
Sincerely,
Rudolph and Sletten, Inc.
Jose L. Garcia
Jose L. Garcia, Sr. Project Manger
Cc: Steve Kirkpatrick —National City/Jeff Katz—JKA/Bill Hearne—M+FI/M+H job File
RUDOLPH AND SLETTEN, INC. .
10955 VISTA SORRENTO PARKWAY, SUITE 100
MARCOTTE
HEARNE
BUILDERS, INC.
Thursday, December 30, 2004
Mr. Jose Garcia
Rudolph & Sletten
10955 Vista Sorrento Pkwy Ste. 100
San Diego, CA 92130
RE: National City Fire Station 34
Marcotte + Hearne Job No. 04-003
Via Fax: 8582598282
Subj: Marcotte + Hearne Builders Inc. Change Order Request No. 048.001,
Dear Sir:
The Contract adjustment required as a result of: Added Cabinets in Rooms 110, 133, 138
Request For Information: 215
Bunk Room 209 on sheet A2.2 references interior elevations on detail C1/A5.4. Detail C1/A5.4
indicates cabinets for bunk rooms 209, 207, 211, 215, 217 and 219 only.
There were no cabinets figured for rooms 110, 133 and 138 because there were no interior
elevations indicating cabinets in these rooms. RFI 215 response indicated that cabinets are
required in rooms 110, 133, and 138.
This change order is associated with provided cabinets in rooms 110, 133, and 138.
This change order was rejected on 11/9/04. We're Innovative has reduced their change order
request from $24,502 to $18,140 with the hopes that the Owner will accept this final offer and
9 D ♦° d O'
37 (�l ��eJrS P{,�(�
The incorporation of this revision into the contractual scope of work will require 0 working .ay not
included in our current schedule. The job schedule will be adjusted accordingly to show the effect
of this revision on the final project completion date. The terms (cost and schedule impact) of this
change order request are subject to review and a re -quote if not accepted within 14 days of its
issuance.
avoid any further claims processes.
Change Order Request No. 048.001 is $19,
We HAVE NOT proceeded with this revised work. Please issue an authorization and/or
change order.
If you have any questions or comments pertaining to this matter, please contact the undersigned.
Respectfully Quotation Accepted By:
Engineer
Representing:
Date:
11696 Sorrento Valley Rd., Ste. 200, San Diego, CA 92121.
Tel. 858-793-4101 Fax: 858-793-4102
CC: Stephen Kirkpatrick, Nation City, 619-336-4397
Jeff Katz Architecture, 619-474-6926
M+HB office — 858-793-4101
Project File
MARcarrE
HEARNE
BUILDERS, INC.
Potential Change Orders
Detailed (with Cost Info), Grouped by Each Number
National City Fire Station 34
333 16th Street
National City, CA 91950
Project # 04-003
Tel: 619-474-6922 Fax: 619-474-6926
PCO #: 069.001 10/20/2004 Cabinets Rooms 110, 133, 138
Category Reason Reference COR Number
Change Order Request For Information: 215 - Cabinets 048.001
Rooms 110, 133, 138
Task Name
Notes
-Bunk Room 209 on sheet A2.2 references interior elevations on detail C1/A5.4. Detail C1/A5.4 indicates cabinets for bunk rooms 209,
207, 211, 215, 217 and 219 only.
There were no cabinets figured for rooms 110, 133 and 138 because there were no interior elevations indicating cabinets in these
rooms. RFI 215 response indicated that cabinets are required in rooms 110, 133, and 138.
This change order is associated with provided cabinets in rooms 110, 133, and 138.
11/19/04 - Comments from Owner (See A2.1 first floor plan shows the case work in rooms 110, 133, 138 and on A2.2 it is noted typ.
All bunk rooms detail C1/A5.4.)
Summary:
Marcotte + Hearne Builders, Inc.
Pending
PCCO Number
Revenue Code
Estimate Proposed Approved Applied
Requested Days: 0 Budget: 19,237 19,237 0 /L�� 19,2
Approved Days: 0 Cost: 19,237 19,237 0 if tip, [ 19 37
Itemized Details:
General Description Quote Due Quote Rec'd Allocation
001 - WERINN -
Estimated Proposed Approved Applied
12/23/2004 12/22/2004 Budget: 18,140 18,140
Potential Change Orders
Detailed (with Cost Info), Grouped by Each Number
Provide cost to add casework in rooms 110, 133, and 138 per RFI 215. Cost: 18,140 18,140 0 10
Level 001 - -
5.00% Overhead & Profit
Level 002 - -
1.00% Bond Premium
Budget: 907 907 0 90
Cost: 907 907 0$1 07,
Budget: 190 190 0 1
Cost: 190 190 0 J ( 90
, ,Gec.I5 2IJ 4 i0:41AM
t' -
Innovative
(.'u ct:cnre ('ut.nx.'t.v and ?ru)tr.!
License It 799TSy
ti Ii'NOVA,I I'it 7
CONTRACT CHANGE REQUEST
DATE: December 14, 2004
TO: Marcotte + Hearne Builders, Inc.
11696 Sorrento Valley Rd Ste #200
San Diego, CA 92121
VIA: FAX: (858)793-4102 & (619) 474-6926
ATTN: Wayne Powderley
CIO REQUEST NO: 4 - a
FROM: Robert Merrill Partain, Sales Mgr.
RE: #40247' National City Fire Station #34
Upon execution by all parties, or receipt of your executed form, the above referenced subcontract is hereby
modified as follows:
Medic Bunk room #133 & 138
Added Lockers
Added desk & shelving
Added bed rail
Added light & TV shelf
Medic Bunk room #110
Added Lockers
Added bed rail
Added light & TV shelf
$9,000
$770
$666
$350
$4,500
$333
$175
time
material
$6,460
$4,306
time
material
$3, 005
$2,003
Total Amount this Change Request:
15% mark up
RECAP OF CONTRACT AMOUNT
Original Contract Amount Was:
Previous Change Order(s) Total:
• Plus This Change Order:
New Subcontract Amount Is Now:
$'l0, 766.00
$5,008.00
eC)
J
b
.10 J ‘v
$127,931.00 ("1C1
$22,479.e1_,4
($18,140.1 tpi
$168,550.9'i
AGREED AND ACCEPTED
When this change order is signed by both parties it constitutes their agreement:
1] That the amount of this change order includes all time and compensation for the work described herein, including overhead and
profit , design, Payment & Performance Bonds, and time extensions.
2] That the subcontract price is adjusted as shown above and that no further adjustment in that price by reason of the change(s)
provided herein shall be made; and
3] That all the terms and conditions of the subcontract, except as modified by this and any prior change orders, shah remain in full
force and effect and apply to all work as so changed.
Marcotte + Hearne Builders, Inc.
Your Authorized Signature Date
Printed Name & Title
We're Innovative
Our Authorized Signature Date
Robert Merrill Partain, Sales Mgr.
Printed Name & Title
136 10th Street Suite L Ramona, CA 92065 (7601 789-6379 FAX 1760J 789-6381
Dec 1G 04 04:14p Jason Sanders
National City Fire Station #34
Marcotte + Hearne Builders inc.
Subcontractor Change Order Break Down Analysis
619-474-6926 p.2
. t _i" 6 9 Cc ,
Subcontractor: '.,t) r�s2�,,vc� t/c> I' ti C�ssi`o
Description: A �,c4 0.4 ?� r� . , f� �-+-,� L 3 31 13 $, L t c - o-2- - of
C
Unit Cost
Materials: Description QTY (incl. Tax) Total
Item 1 oltt 3 `-t304 -
Item 2 3oLt 'ass E .SaL t4tgy-Ge.0ti4- I Zc�3 Z ao�
Item 3
Item 4
Item 5
Equipment
Item 1
Item 2
Item 3
Item 4
Item 5
Description
SUBTOTAL "A" L 8 i=r1
OTY . Unit Cost
HOURS (incl. Tax) Total
SUBTOTAL"B"
Prey. Wage
Labor ( HRS Base Rate Total
Class Type S LQ( — I. Ia Z L 31 4
Class Type F^: . L,,, 5e - 1 LIT 2St z ` 3 EF +'7
Class Type
Class Type
SUBTOTAL "C" L L r} L
Commercial General liability and Property Damage Insurance
Worker's Compensation Insurance
Social Security and Unemployment Taxes
31.2
`��
lZr14--
SUBTOTAL"D"
SUBTOTAL A+B+C+D t s• ') ) Lf
Subcontractor Mark Up 15% Z 12:37 V°
Total Subconl cator Change Order! t.g o_,
IC 111 it
7.01
T PFq-RR/-ncl 71A..T to-1'
a
City of National City, California
COUNCIL AGENDA STATEMENT
March 1, 2005
AIEETING DATE
AGENDA ITEM NO. 21
/ ITEM TITLE Resolution of the City Of National City Approving Change Order Number Fourteen with
Marcotte and Hearne Builders for the installation of millwork (built-in cabinets, lockers, shelves) in three
bunk rooms on the first floor of the Fire Station in the total amount of $16,728 and authorizing the City
Engineer to sign the change order.
PREPARED BY Stephen Kirkpatrick DEPARTMENT Engineering
336-4380
EXPLANATION
The plans and specifications for project clearly show three bunkrooms on the first floor and eight
bunkrooms on the second floor. Each of the bunkrooms where intended to have the same millwork, or
casework, built into the rooms. The millwork includes lockers, cabinets, and shelves. The plans show a
"typical detail" of a bunkroom, but only lists under the detail the room numbers of the bunkrooms on the
second floor. The plans also show in table format a list of the millwork items for the bunkrooms — again
only the quantity of items in second floor bunkrooms are included on the table.
Consequently, the subcontractor that is fabricating and installing the millwork did not include in their bid
price the cost of the three rooms on the first floor. It is understandable how at bid time this occurred.
Based upon the bid price for millwork it is also clear that the low bidder did not include this work.
It is appropriate to negotiate a cost with the contractor to include this work. The negotiated cost should be
in line with what the cost would have been on bid day. In this case, since we have the cost of the other
eight bunkrooms, it is simply a matter of extrapolation to include three more bunkrooms. The change
order chronicles this negotiation and arrives at a reasonable cost of $16,728.
Environmental Review
N/A
Financial Statement
Approved BY: '1 /
Change order fourteen is for $16,728. Funds are budgeted for J
this change order in the project account number 250-409-500-598-1588. Including this change order there is
approximately $258,000 remaining in the contingency budget for this project Account No.
Finance Director
STAFF RECOMMENDATION
Adopt the Resolution
BOARD / COMMrSSION RECOMMENDATION
/> N/A
ATTACHMENTS ( Listed Below )
1. Resolution
2. Change Order Number Fourteen
Resolution No. 1,00S-t `1
marco 14
A-200 (9r99)
RESOLUTION NO. 2005 — 47
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY
AUTHORIZING THE CITY ENGINEER TO EXECUTE
CHANGE ORDER NO. 14 WITH MARCOTTE & HEARNES BUILDERS, INC.
IN THE TOTAL AMOUNT OF $16,728 FOR THE INSTALLATION OF
MILLWORK (BUILT-IN CABINETS, LOCKERS, SHELVES)
IN THREE BUNK ROOMS ON THE FIRST FLOOR
OF THE NEW FIRE STATION
WHEREAS, the contract for the Fire Department Construction Project was
awarded to Marcotte & Heames Builders, Inc. on February 17, 2004, by the adoption of
Resolution No. 2004-31; and
WHEREAS, this change order is necessary to install the same millwork,
(lockers, cabinets and shelves) in the three downstairs bunkrooms as is being installed
in the eight bunkrooms downstairs of the new fire station, which were not included due
to an oversight.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of National City hereby authorizes the City Engineer to execute Change Order No. 14
with Marcotte & Heames Builders, Inc. in the total amount of $16,728 for the installation
of the same millwork, (lockers, cabinets and shelves) in the three downstairs bunkrooms
as is being installed in the eight bunkrooms downstairs of the new fire station.
ATTEST:
Michael Della
PASSED and ADOPTED this 1st day of March, 2005.
City Clerk
APPROVED AS TO FORM:
George H. iser, Ill
City Attorney
Passed and adopted by the Council of the City of National City, California, on March 1,
2005, by the following vote, to -wit:
Ayes: Councilmembers Inzunza, Morrison, Natividad, Parra, Zarate.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY:
NICK INZUNZA
City Clerk of the City f National City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2005-47 of the City of National City, California, passed and adopted
by the Council of said City on March 1, 2005.
City Clerk of the City of National City, California
By:
Deputy