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2005 CON SSD Systems - Public Safety Cameras
AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND SSD SYSTEMS THIS AGREEMENT is entered into this 15th day of November, 2005, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and SSD Systems (the "CONTRACTOR"). RECITALS WHEREAS, the CITY desires to employ a CONTRACTOR to provide and install Public Safety Cameras in accordance with the Request for Proposal (Exhibit `A'); and SSD System's cost proposal (Exhibit In. WHEREAS, the CITY has determined that the CONTRACTOR is a qualified by experience and ability to perform the services desired by the CITY, and the CONTRACTOR is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONTRACTOR. The CITY hereby agrees to engage the CONTRACTOR and the CONTRACTOR hereby agrees to perform the services hereinafter set forth in accordance with all terms and conditions contained herein. The CONTRACTOR represents that all services required hereunder will be performed directly by the CONTRACTOR or under direct supervision of the CONTRACTOR. 2. SCOPE OF SERVICES. The CONTRACTOR will perform services as set forth in the attached Exhibits "A & B". The CONTRACTOR shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CONTRACTOR shall appear at meetings cited in Exhibits "A & B" to keep staff and City Council advised of the progress on the project. The CITY may unilaterally, or upon request from the CONTRACTOR, from time to time reduce or increase the Scope of Services to be performed by the CONTRACTOR under this Agreement. Upon doing so, the CITY and the CONTRACTOR agree to meet in good faith and confer for the purpose of negotiating a Revised April 2005 corresponding reduction or increase in the compensation associated with said change in services, not to exceed a factor of 25% from the base amount. 3. PROJECT COORDINATION AND SUPERVISION. Bernard Yeo, Manager of Information Systems, hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONTRACTOR shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONTRACTOR. Stuart Starrs thereby is designated as the Project Director for the CONTRACTOR. 4_ COMPENSATION AND PAYMENT. The compensation for the CONTRACTOR shall be based on monthly billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work described in Exhibit "A & B" shall not exceed the schedule given in Exhibit "A & B" (the Base amount) without prior written authorization from the Purchasing Agent. Invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit "A & B" as determined by the CITY. The CONTRACTOR shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY and for furnishing of copies to the CITY, if requested. 5. LENGTH OF AGREEMENT. Completion dates or time durations for specific portions of the Project are set forth as follows: a) Work to be started within 20 Days days of receipt of notice to proceed b) Work to be completed within 30 Days days of start date. 6. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR for this Project, whether paper or electronic, shall become the property of the CITY for use with respect to this Project, and shall be turned over to the CITY upon completion of the Project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONTRACTOR hereby assigns to the CITY and CONTRACTOR thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications or other work prepared under this agreement, except upon the CITY's prior authorization regarding reproduction, which authorization shall not be 2 Revised April 2005 unreasonably withheld. The CONTRACTOR shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. The CONTRACTOR agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium or method utilize the CONTRACTOR's written work product for the CITY's purposes, and the CONTRACTOR expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. Any modification or reuse by the CITY of documents, drawings or specifications prepared by the CONTRACTOR shall relieve the CONTRACTOR from liability under Section 14 but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of this project, unless otherwise mutually agreed. 7. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners or joint venturers with one another. Neither the CONTRACTOR nor the CONTRACTOR'S employees are employee of the CITY and are not entitled to any of the rights, benefits, or privileges of the CITY's employees, including but not limited to retirement, medical, unemployment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONTRACTOR and the CONTRACTOR's employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONTRACTOR and its employees. Neither this Agreement nor any interest herein may be assigned by the CONTRACTOR without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONTRACTOR from employing or hiring as many employees, or subcontractors, as the CONTRACTOR may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONTRACTOR with its subcontractor(s) shall require the subcontractor to adhere to the applicable terms of this Agreement. 8. CONTROL. Neither the CITY nor its officers, agents or employees shall have any control over the conduct of the CONTRACTOR or any of the CONTRACTOR's employees except as herein set forth, and the CONTRACTOR expressly agrees not to represent that the CONTRACTOR or the CONTRACTOR's agents, servants, or employees are in any manner agents, servants or employees of the CITY, it being understood that the CONTRACTOR, its agents, servants, and employees are as to the CITY wholly independent contractors and that the CONTRACTOR'S obligations to the CITY are solely such as are prescribed by this Agreement. ,3 Revised April 2005 9. COMPLIANCE WITH APPLICABLE LAW. The CONTRACTOR, in the performance of the services to be provided herein, shall comply with all applicable State and Federal statutes and regulations, and all applicable ordinances, rules and regulations of the City of National City, whether now in force or subsequently enacted. The CONTRACTOR, and each of its subcontractors, shall obtain and maintain a current City of National City business license prior to and during performance of any work pursuant to this Agreement. 10. LICENSES, PERMITS, ETC. The CONTRACTOR represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONTRACTOR represents and covenants that the CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONTRACTOR to practice its profession. 11. STANDARD OF CARE. A. The CONTRACTOR, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONTRACTOR'S trade or profession currently practicing under similar conditions and in similar locations. The CONTRACTOR shall take all special precautions necessary to protect the CONTRACTOR's employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. Unless disclosed in writing prior to the date of this agreement, the CONTRACTOR warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governmental agency or involved in debarment, arbitration or litigation proceedings concerning the CONTRACTOR'S professional performance or the furnishing of materials or services relating thereto. C. The CONTRACTOR is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONTRACTOR has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONTRACTOR has notified the CITY otherwise, the CONTRACTOR warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONTRACTOR to use due diligence under this sub -paragraph will render the CONTRACTOR liable to the CITY for any increased costs that result from the CITY's later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 12. NON-DISCRIMINATION PROVISIONS. The CONTRACTOR shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONTRACTOR will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, 4 Revised April 2005 religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 13. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONTRACTOR certain confidential information to enable the CONTRACTOR to effectively perform the services to be provided herein. The CONTRACTOR shall treat all such information as confidential and shall not disclose any part thereof without the prior written consent of the CITY. The CONTRACTOR shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 13, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONTRACTOR, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONTRACTOR without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONTRACTOR by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONTRACTOR shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONTRACTOR shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONTRACTOR shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 14. 14. INDEMNIFICATION AND HOLD HARMLESS. The CONTRACTOR agrees to defend, indemnify, and hold harmless the City of National City, its officers and employees, against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or arising out of the CONTRACTOR's negligent performance of this Agreement. 15. WORKERS' COMPENSATION. The CONTRACTOR shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Government Code and all amendments thereto; and all similar state or Federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its officers, and employees from and against all claims, demands, payments, suits, actions, 15 Revised April 2005 proceedings and judgments of every nature and description, including reasonable attorney's fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONTRACTOR under this Agreement. 16. INSURANCE. The CONTRACTOR, at its sole cost and expense, shall purchase and maintain, and shall require its subcontractors, when applicable, to purchase and maintain throughout the term of this agreement, the following insurance policies: ❑ A. If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include non -owned vehicles. C. Comprehensive general liability insurance, with minimum limits of $1,000,000 combined single limit per occurrence, covering all bodily injury and property damage arising out of its operation under this Agreement. D. Workers' compensation insurance covering all of CONSULTANT's employees. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any Toss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY of cancellation or material change. F. Said policies, except for the professional liability and worker's compensation policies, shall name the CITY and its officers, agents and employees as additional insureds. G. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONTRACTOR shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agree- ment. ment. H. Any aggregate insurance limits must apply solely to this Agree- I. Insurance shall be written with only California admitted companies which hold a current policy holder's alphabetic and financial size category rating of not less than A VIII according to the current Best's Key Rating Guide, or a company equal financial stability that is approved by the City's Risk Manager. J. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY's Risk Manager. If the CONTRACTOR does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. 6 Revised April 2005 17. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of -court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attorney's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney's fees incurred by the prevailing party. 18. MEDIATION/ARBITRATION. If a dispute arises out of or relates to this Agreement, or the breach thereof, the parties agree first to try, in good faith, to settle the dispute by mediation in San Diego, California, in accordance with the Commercial Mediation Rules of the American Arbitration Association (the "AAA") before resorting to arbitration. The costs of mediation shall be borne equally by the parties. Any controversy or claim arising out of, or relating to, this Agreement, or breach thereof, which is not resolved by mediation shall be settled by arbitration in San Diego, California, in accordance with the Commercial Arbitration Rules of the AAA then existing. Any award rendered shall be final and conclusive upon the parties, and a judgment thereon may be entered in any court having jurisdiction over the subject matter of the controversy. The expenses of the arbitration shall be borne equally by the parties to the arbitration, provided that each party shall pay for and bear the costs of its own experts, evidence and attorneys' fees, except that the arbitrator may assess such expenses or any part thereof against a specified party as part of the arbitration award. 19. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60- day's written notice to the CONTRACTOR. During said 60-day period the CONTRACTOR shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONTRACTOR in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONTRACTOR as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications andother documents prepared by the CONTRACTOR, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed 7 Revised April 2005 the amounts payable hereunder, and Tess any damages caused the CITY by the CONTRACTOR's breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 6. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONTRACTOR; (2) a reorganization of the CONTRACTOR for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONTRACTOR. 20. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To the CITY: To the CONTRACTOR: Chris Zapata, City Manager City of National City 1243 National City Boulevard National City, CA 91950-4301 Carl Donoho SSD Systems 11031 Via Frontera Suite B Rancho Bernardo. CA 92127 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty-eight (48) hours by letter mailed or delivered as specified in this Section. 21. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONTRACTOR shall not 8 Revised April 2005 perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONTRACTOR also agrees not to specify any product, treatment, process or material for the project in which the CONTRACTOR has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONTRACTOR shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONTRACTOR shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONTRACTOR has a financial interest as defined in Government Code Section 87103. The CONTRACTOR represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. [1 If checked, the CONTRACTOR shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. Specifically, the CONTRACTOR shall file a Statement of Economic Interests with the City Clerk of the City of National City in a timely manner on forms which the CONTRACTOR shall obtain from the City Clerk. The CONTRACTOR shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Paragraph 21 by the CONTRACTOR. 22. MISCELLANEOUS PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. 9 Revised April 2005 H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. I. Entire Agreement. This Agreement supersedes any prior agree- ments, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. J. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. K. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY By: APPROVED AS TO FORM: George H. Eiser, III City Attorney 10 SSD SYSTEMS (Corporation — signature of two corporate officers)) (Partnership — one signature) (Sole proprietor hip — one signature) By: clI 4/ (Name) �1 (Title) By: ?-4/1/1/4?Arl"--4- (Name) C. (Title) Revised April 2005 CITY OF NATIONAL CITY PURCHASING DEPARTMENT 2100 HOOVER AVENUE, NATIONAL CITY, CA. 91950 Ph (619) 336-4570 Fx (619)336-4597 ADDENDUM #1 for: Public Safety Camera Project RFP Titled: CCTV System Pilot Project, October 2005 The enclosed notice has been sent to you by fax by and email. Receipt of either constitutes service of notice. The specifications/scope of work shall be revised by additions to, deletions from and changes as stated in this addendum. Insofar as the original specifications are in variance with this addendum, this addendum shall govern: Prevailing Wages. The Contractor shall install the equipment in accordance with all applicable federal and state labor standards, including, but not limited to, the "Prevailing Wage Laws" defined below. The Contractor is aware of Sections 33423 — 33426 of the California Health and Safety Code and Sections 1770 — 1780 of the California Labor Code and is aware of the requirements of California Labor Code Sections 1720 et. seq. and 1770 et seq. as well as California Code of Regulations, Title 8, § 16000 et. seq. ("Prevailing Wage Laws"), which require the payment of prevailing wage rates, maintenance of certain accounting and other records concerning wages, and the performance of other requirements on certain "public works" and "maintenance" projects. It is the belief and understanding of the City and the Contractor that this Agreement does not involve a "public work" or "maintenance" project, as defined by the Prevailing Wage Laws. Notwithstanding the foregoing, the Contractor hereby expressly acknowledges and agrees that the City has not represented to the Contractor that the work performed will not be a "public work", and in the event that a determination should ever be made that this Agreement does involve a "public work" or "maintenance project" or is otherwise subject to the Prevailing Wage Laws, the Contractor agrees to fully comply with such Prevailing Wage Laws. The Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any and all claims, liabilities, costs, penalties or interest arising out of any failure or allege failure of the Contractor to comply with the Prevailing Wage Laws in connection with this Agreement. If the City or any of the indemnified parties are named as a party in any dispute arising from the failure of the Contractor or its subcontractors to pay prevailing wages, the City and the other indemnified parties may appoint their own independent counsel to monitor such proceedings at their own cost and expense; provided, however, the Contractor will be responsible, in addition to all other damages, fines, penalties and losses incurred by the City and the other indemnified parties as a result of the action for which indemnification is provided, to pay the reasonable attorneys' fees and defense costs of the City and the other indemnified parties' independent counsel in the event (i) the Contractor fails to undertake to defend the City and the other indemnified parties against an indemnified claim, (ii) such counsel becomes necessary due to a conflict of interest, or (iii) the Contractor agrees to pay such costs. This addendum must be signed, and the original delivered or mailed to the Purchasing Department, for receipt by November 7, 2005. This addendum is to be incorporated in, and become part of the RFP, Service Agreement and ultimate award. All other terms and conditions of the referenced project remain unchanged. Brenda E. Hodges, C.P.M. Purchasing Agent Issued: November 2, 2005 This addendum must be signed and submitted by: I acknowledge receipt of Addendum #1: SSD Systems 11-4-05 Bidder Signature Company Date CC: Project File ACORD CERTIFICATE OF LIABILITY INSURANCE PRODUCER ISU Curry Insurance Agency Lic #0588757 489 E. Colorado Pasadena CA 91101 Phone:626-449-3870 Fax INSURED OP ID GPI DATE (MMIOO/YYYY) SECOR-1 10/31/05 THIS CERTIFICATE 1S ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE Security Signal Devices Inc 1740 N. Lemma St Anaheim CA 92801 COVERAGES INSURER A: 7irmt mercury memoranda C.V. INSUREfl B: State Fund-eakerefield Office INSURER C. NAIC # INSURER D: INSURER E: THE ANY MAY POLICIES. 1NJ{I POLICIES REQUIREMENT, PERTAIN, SOUL OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR NSRC TYPE OF INSURANCE POLICY NUMBER DATE (MWDDW�1'YE PDATE(MEM/IDWYyw)N LIMITS A X GENERAL X LIABILITY COMMERCIAL GENERAL LIABILITY , EACH OCCURRENCE $ 1, 000, 000 7 7 CLAIMS MADE LXJ OCCUR FM/ 0236-2 10/26/05 10/26/06 PEMISE3(Eaoccwence) $50,000 X Owner/Coat Prot MED EXP (My one person) $ 5, 000 . PERSONAL 8 AM' INJURY $ 1, 000, 0 00 GEN'L AGGREGATE LIMIT APPLIES PER, GENERAL AGGREGATE s2,000,000 PRO- f POLICY LOC 1-7 PRODUCTS - COMP/OP AGG $ 2, 000, 000 • JEGT Emp Ben. 1,000,000 AUTOMOBILE _ LIABILITY ANY AUTO ALL OWNED AUTOS COMBINED SINGLE LIMIT (Ea accident) $ SCHEDULED AUTOS HIRED AUTOS BODILY INJURY (Per person) $ NON -OWNED AUTOS BODILY INJURY (Per accident) $ PPerROPERTYdent)MAGE (acciDA $ GARAGE ___I LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT $ OTHEA THAN EA ACC $ AUTO ONLY: AGO $ EXCESS/UMBRELLA LIABILITY -- I I OCCUR C AGGREGATE $ DEDUCTIBLE $ RETENTION $ S $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY 808-0030/2005 I70RYLIIMITS I is_ ANYCER/MEE70REXCLUDED/ CUTNE OFFICER/MEMBER EXCLUDED? 01/01/05 01/01/06 E.L. EACH ACCIDENT $1000000 II yes, describe under SPECIAL PROVISIONS below E.L. DISEASE - EA EMPLOYEE $ 10 00000 OTHER E.L. DISEASE -POLICY LIMIT $1000000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS *10 days notice of cancellation in the event of non-payment of premium. The City of National City, its officers, employees and volunteers are additional insureds as respects operations of the named insured per form CVX GL0912(7/96) attached. CERTIFICATE HOLDER CANCELLATION CTNATCT The City of National City Attn: Chris Zapata, City Mgr. 1243 National Blvd. National City CA 91950-4301 ACORD 25 (2001/08) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL *30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED 70 THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES/ ® ACORD CORPORATION 1988 SECURITY SIGNAL DEVICES, INC. POLICY NUMBER: FM \11002236.2 DBA:SSD SYSTEMS, KERN SECURITY, US THIS 3LNDORSEMENP CHANGES nu: POLSCY. PLEASE MAD rr CAREFULLY. BROAD FORM BLANKET ADDITIONAL INSURED ENDORSEMENT This endowment modifies insurance provided under the following: COM1l3RCiAL increLeRAL nanny COVERAGE PART WHO IS AN INSURED (Sectlotr 311 provision of the Policy is amended to include as an insured any person or organization (called "additional homed, to whom you are obligated by valid written contract to provide aucb coverage, but only with respect to liability for bodily injury' or "properly damage" wising solely out of *your work' o n behalf of said additional insured for which coverage is provided by this policy. It is agreed that such insurance as is afforded by this palmy for the benefit of the additional insured shall be primary insurance as respects any dahlia, lose or it/Ability arising directly from the Named Inured's operation and any other insurance maintained by the additional insured shall be eamesa and non-cantdbutnry with the insurance provided hereunder. • It is further agreed that subject to ail terms and conditions of the insurance including, but not limited to, the foregoing limitations and excluaiena, it is agreed that the company waives any right of subrogation to which it is entitled under this insurance with respect the define against the Named insured arising out of the negligent ante of the Named Inured. This insurance does not apply to 'bodily. injury, er'property damage" arising out of the assumption of liability in a contract or agreement This occlusion does not apply to liability for damages that the additional insured(s) would have in the absence of the contractor agreement It is the intent of this endorsement to exclude all claims, demands or suits arising out of any "bodily injury" or "property damage' to which this insurance does not apply. There shall, therefore, be no duty or obligation on our peat under this insurance to defend, respond to, investigate, or indemnify anyone for Roy such deans, demand or suit Nothing herein contained shall be imkt to waive, vary, alter or esrend any of the terms, limitations and conditions of the policy other than as above stated: Form #CVX-GL-0912(7/96) • ACORD CERTIFICATE OF LIABILITY INSURANCE PRODUCER Brakke-Schafnitz Ins. Brokers License #0428915 28202 Cabot Road, Suite 500 Laguna Niguel CA 92677-1251 Phone:949-365-5100 9ax:949-365-5161 INSURED Security Signal Devices, Inc. dba: SSD Systems; KSS Security 1740 N. Lemon Street Anaheim CA 92801 OPID 99 SSDSY-1 DATE (MMIDD/YYYY) 10/28/05 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURER A: Allstate Insurance NAIC # INSURER B: INSURER C' INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE ANY REOUIREMENT, TERM OR CONDITION OF ANY MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES. AGGREGATE UMITS SHOWN MAY HAVE BEEN ISSUED TO THE INSURED NAMED CONTRACT OR OTHER DOCUMENT \NTH ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES DESCRIBED HEREIN IS SUBJECT BEEN REDUCED BY PAID CLAIMS. LTR INSRD TYPE OF INSURANCE POLICY NUMBER DATE IMM�/Y) POLICY (MM/DO/Y ) UMITS GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ DAMAGE TO NEN I EU PREMISES (Ea occurence) $ CLAIMS MADE Li OCCUR MED EXP (Any one person) $ GEN'L —I PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ AGGREGATE LIMIT APPLIES PER: POLICY I- jE LOC PRODUCTS - COMP/OP AGG $ A X AUTOMOBILE X X X X X LIABILRY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS Comp w/100 Ded. 048688210 10/22/05 10/22/06 COMBINED SINGLE LIMIT (Ea accident) $1, 000, 000 BODILY INJURY (Per person) BODILY INJURY (Per accident) S PROPERTY DAMAGE (Per accident) $ Coll. w/250 Ded. GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS/UMBRELLA JOCCUR LIABILITY I I CLAIMS MADE DEDUCTIBLE RETENTION $ EACH OCCURRENCE $ AGGREGATE $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? If yes, describe under SPECIAL PROVISIONS below WC STATU- OTH- TORY LIMITS ER E.L. EACH ACCIDENT $ _ E.L. DISEASE • EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ OTHER DESCRIPTION OF OPERATIONS 1 LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT) SPECIAL PROVISIONS The City of National City its officers, agents and employees are Named as Additional Insured, but only with respect to Auto Liability. *10-Days Notice of Cancellation is given for Non -Payment of Premium. CANCELLATION NATLCTY The City of National City, its officers, agents & employees Attn: Chris Zapata 1253 National City Boulevard National City CA 91950-4301 ACORD 25 (2001/08) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 3 0* DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. J^ eat.SENTATIVE ©ACORD CORPORATION 1988 Request For Proposal City of National City CCTV System Pilot Project This RFP's purpose is to provide a description of the elements in the procurement, installation, configuration and implementation of the National City CCTV surveillance camera pilot project. Prepared by: Dr. Chris Dodkin Consultant City of National City Background The City of National City plans to build a network of surveillance cameras that will record activity around critical infrastructure points and in public areas of National City with the purpose of lowering crime rates through deterrence, detection, and prevention. The project will also enhance Urban Area security in National City by improving community safety, lowering the violent crime rate and reducing the rate of other non- violent crimes and prostitution. Purpose of Solution Cameras will initially be strategically placed at critical points along Roosevelt Avenue, between 4th and 8 , to provide a clear visual deterrent against prostitution and other crimes, and provide law enforcement with the means to observe and record such criminal activity for assessment and prosecution. As a later phase, additional cameras for critical infrastructure protection will deployed, including, but not be limited to, the top 36 targets as identified by the National City office of Homeland Security. Those targets include: 1.Homeland Security areas of interest 2.High Traffic areas of interest 3. City infrastructure 4.City retail locations In addition, at a later time, streaming video via wireless is to be provided to PD with laptops and/or PDAs — so the proposed solution must support such streaming over limited bandwidth connections. Estimated Schedule Request for Proposal General Release 10/03/2005 Deadline for Bid and Proposal Responses, 5 PM 11/03/2005 Selection of Final Vendor 11/10/2005 Complete Final Vendor Negotiations and City Approval 11/15/2005 Implementation Begins 01/02/2006 Target Implementation Date Completion 01/31/2006 NOTE: Due date for completed vendor proposals is: 5 PM, November 03, 2005. 2 0 4.)0 CCTV Pilot Location Detail ; •• ; ". • „ • • • • • • • . ......... . . _ ..... .••••-•• :••••••.,••••••••••.,,:, •••••• •• •• : . • ,,,,,,,,, • ::- • „ ,,,,,, • • • • • • • • : • • ;; • E. ,, , , • ; ,, ; • ; E;;;;;E, ,, ; , , ,, ;E: .. . , . . .. E_Erii'E;; ; ;E:E;:;„ . E., E., E, •-„; ..... . :: Proposed camera locations, associated with existing lighting and/or power poles, are detailed on the above map. Each camera location has been chosen by National City PD, to cover an area of interest either on, or next to, Roosevelt Avenue, City of National City. The priority for these locations is as follows: 1) Roosevelt & 8`h 2) Roosevelt & 5th 3) Roosevelt & 4`h 4) Roosevelt & 7`h Roosevelt & 8`h Located on or near the traffic light poles at the junction, the PTZ camera should have a clear view up and down 8th Street, as well as North on Roosevelt, covering the area around the AM/PM on the North-West corner. The North exit from the AM/PM parking lot on Roosevelt is of particular interest, as is the area under the I5 bridge looking South on 8Th Street. View from Roosevelt & 8 looking North on Roosevelt 4 Roosevelt & 5th Located on a power/light pole on the West side of Roosevelt — the PTZ camera should have a clear view up 5' Street to the East, as well as covering the area in front of the Super 8 Motel to the North of 5"' Street. It is important that a clear view of parked vehicles on 5th be available to the PTZ, and in addition, a clear view of the low wall on the East side of Roosevelt, South of 5'. View from West Side of Roosevelt — looking North-East towards 5` Street Roosevelt & 41h Located on a power/li t pole on the West side of Roosevelt — the PTZ camera should have a clear view up 4Street to the East. • . 3•• • • •.• View from West Side of Roosevelt — looking East up 4' Street In addition, the PTZ should be mounted so as to give a clear view up and down the sidewalk on the West side of Roosevelt. • .....*X.,,,,,, - • • • .,,,,,,,,,X::::::,,k4,........ ..........,....,,,,,,,:,...,,,...x.:::,......0.... ';'''''.......mw:,.....*:,..........::,,,,,,...:,.... ...,:b.....;,:,41, ,...:,..,T.',,,......,.........:::: .;,,,,r,,::::‘,,:,,:.„.,,:,:•:•:::.*.x.: . '5,:....M...5,::,.:::::•:.:5:,,,,,,,,,,::;i:i,,,.......K.f.x.,,,:.:,........%.,,,,*.,,,,,,,,,:,,,,,,,,,..,,,,,,,,,,,,.:,, '''''',:::,,,,,,***i•,,,:,,::,.M__'•1...,*,:.:.:4,:...:::::.,,o:k.,.s..V?4.4i,::za*:*;8.,.....::::.:.*M*,::*:,.w,:,..Kv,;:;:•Ani*:.,,,s,:;„.,„%1,..:..:,m,„ ''''****.,'..'.?:,‘IY:RE;::!!',1::',W::.i*I:X.:':i7'.:1,'E:':'...::*::::::::....;:zi:i!,f:i.:::i*',"-::::;:3•.:*,,,,,,,,,.,.k......„:,,„,..,,,....„,„:,,,,:,*,,,,,,.,;:,.:,.„,,,,.,,,,.,.„,.....:,,,...:„,,, "'—"''',:',,-".•,,,,,,,,,,,,,,k.,,........s.,:::::,...:.,...:. '..N.:.'.,:;*.:r:e',.:i.',*:.:,1,:M?.:::Vai*:,,,,,.*V..,..&:::::,:;:::i!*:sa..?.041:::.:*::;:,,,:::,,,,;:::::::,•.?.:;:m.:' :?0...i:;:t-,,i::i, i,,,....*,,,,, -",%:':,,,..,,,,*:*•*,,,,,.;.::::::,:i:if::::::::::::,-.5.....•::.:::,:::::.:::::::::::;::,:,,,„..•:,,,,,.:,:,,,,,,,..„,:,,.:*„:„.:..„:„:„..:„.„...„:„.„. .„:.,::, '',-,..i.V.:%,,,:*!,..;.:*,%,,f.,..,M..:*:.*ii:::::::::&;::::p.,;,:;:;,;E,,,:*:.*:•,...m,,,,,•:*!,,,,!*,2,,,,,,,,,e.ik,:i,i:i':%**..%..i:4:, ,,:lii:'::*,,:,4i.:,r,i,•ti:*:iiei*iii:i:i:i:,::43:q:!iN,,:,0i.i:ii, ...:,.:1:::::%.,,,,,%:,.:::,,:0.4:,:::,::,:::;%;.:::,.:::::::::::::::.:;;;:,:.Z:::;;;:::;;;:::.,:.4.;.:,,,:::::::::::;:;: l:*,.;,,,,,,,,,,,,,,:.,.,,:,:,:„.,,,,,,... ........... ‘ '":•;,%..*....::,..,.::.',f'..;:':r..:::,...%,:%,:%,:.:?.;:;:;:,:;,,,.,;:;:;:r::::.,•.,,,,,,,,,,,,,, ...' ,,,,:;,•::,5Z:::::;:•:,:;,::::,:,.:,:,::::::.:,,,,,,,,,,,,: • :,,,,::*;,;,:;:::*?:::::,.,....:*,,,,,,, View looking North on RooseVelt from West side — TyPical Light -pole shown. . '4+ ' A7 It should be noted, that especially at night, there are often Semi trucks parked on the West side of Roosevelt — and the PTZ must be mounted in such a location as to clear the trucks, and allow visibility 'behind' them, up and down the sidewalk. 1A.;',""r'4,'X'tct,r)3VM'f,,,` • „h. ..‘ - • Sr; • Semi truck parked on the West side of Roosevelt . 8 Roosevelt & 7th Located on a power/li t pole on the West side of Roosevelt — the PTZ camera should have a clear view up 7Street to the East. Vehicles parked along 7th Street are of interest, as is the area to the South of 7th, in front of the parking structure. View from the West side of Roosevelt — looking East -South -East towards 7th Stseet The PTZ should also cover the vacant lot to the North of 7th — and the area in front of the Value Inn. View ooking North-East from the West side of Roosevelt 10 Mounting Locations It is anticipated that the PTZs will be mounted on existing power/light poles along the west side of Roosevelt, above the level of parked trucks, and that each camera will be connected to the local power at each pole, in accordance with City and SDGE regulations. Connectivity back to the local DVR is expected to be accomplished via wireless infrastructure, provided as part of the complete solution. Vendors must provide details of their own site survey as part of their RFP submissions. 11 Connectivity to the City's Fiber Backbone The City of National City has it's own dark fiber, running one block to the East along National City Blvd. This fiber is home run back to the City Hall, and is expected to be used to back -haul the video signal from the remote cameras/DVRs. It is not expected to be possible to extend the fiber all the way to Roosevelt, so the solution tendered must include a wireless connection from Roosevelt to a suitable fiber splice point on National City Blvd, and the equipment required to terminate the fiber and copper connections, allowing data/video communications back to City Hall. The two available fiber termination points are on National City Blvd and 8th, and National City Blvd and 4th , and are shown on the overview map. The fiber is xxxxxxx, and should be terminated back at city hall by a suitable fiber switch, before being connected to a xxxxxx fiber that links directly with PD. At PD, the fiber should be terminated, to allow a PC workstation to be attached to the incoming data, for the purpose of monitoring and controlling the remote CCTV equipment. PT.7,. ::fit'.. Ati? :iAii' 7:4;,0,3 AK.Z:Gi $.4i • • The selected vendor must meet the following functional requirements: Provisioning Requirements 1) Cameras a) Digital and/or IP based cameras b) Wired video connection at a minimum c) Wireless video connection in addition to wired video connection d) Minimum resolution of 480 lines for PTZ & Fixed cameras e) Capable of up to 30 Frames Per Second (FPS) of video 0 Pan -Tilt -Zoom (PTZ) capable g) PTZ must be controllable over the IP enabled backbone network and programmable h) Minimum 25x OPTICAL zoom, digital zoom should NOT be substituted i) Color day image / B&W night image acceptable j) Must be capable of providing low light imaging by available light ONLY 2) Housings a) Appropriate outdoor housings for the cameras b) Electrical connection facility for connecting to public power grid c) Video connection facility for various connectivity situations d) The entire configuration must comply with any SDGE regulations zoning requirements where they are installed e) The housing should provide a unitized facility that includes the camera, enclosure, video/network connections, power connections and other electrical facilities in a single unit that can be easily mounted, removed and transported. f) The unit should be colored and badged as belonging to City of National City PD, and have a high -visibility strobe attached to alert people to their presence within the city. 3) Network a) The vendor must provide the video and data network resources b) Camera signals must be transmitted securely c) A mix of wired and wireless links are anticipated d) The network must support all cameras operating at a minimum of x Frames Per Second concurrently e) Termination of the cameras and digital recording of the video should be accomplished at either the local light -pole, or in existing traffic signal control boxes where appropriate. 0 Access to all live video feeds and recorded footage must be available at NCPD Headquarters, in the office of Homeland Security and across the City of National City IP network. In addition — future streaming of live video to NCPD offices in the field, over wireless connections, should be supported — allowing suitably scaled feeds to mobile devices such as wireless enabled laptops and PDAs. g) For the purpose of network interoperability, Cisco network equipment is preferred h) DVR connectivity to the NCPD will be over IP, and will be carried over the city's existing single mode fiber backbone — additional wireless IP links will be required to bridge between DVR locations and end points for the fiber network. i) The IP video system will be a stand-alone network — and will not touch existing City or NCPD networks. Vendors should specify suitable network hardware to allow the single mode fibers from the city to interface to the multi -mode fiber connection from City Hall to NCPD, and for that fiber to be terminated on a suitable device for connectivity using std Ethernet Cat5 10/100 UTP for the monitoring workstation A" sr, 4) Storage a) Digital video storage is required (DVR) on resilient hard drives b) Storage should provide a rolling 5 day recording time for all cameras c) Provision must be made to store footage tagged as evidence for a longer period of time, preferably in a low-cost medium unless online disc storage is feasible. 5) Management a) Appropriate software should be included for management of the system b) The software must be scalable to support central operation of all cameras from one station c) Management includes i) Video storage ii) Viewing live feeds from cameras ili) Viewing stored (recorded) footage iv) Saving specified footage to an alternate medium v) Automatically archiving footage tagged as evidence d) The system must support simultaneous use of all functions e) The system must support output to digital (CD-ROM or DVD) and analog (video tape) media f) Output must be in appropriate non-proprietary format to facilitate admissibility in court (JPEG, M-JPEG, NTSC Video, etc.) g) Control of the system must be via a Graphical User Interface (GUI), with all camera locations available from the one monitoring station — ideally based on subsets using a geographical naming schema. h) The management workstation should be PC based, and have video output to a large screen in NCPD dispatch for real-time review and camera management. 14 Installation Requirements 1) The winning bidder will serve as Prime Contractor for the project, coordinating all the necessary resources, providing a phased project plan, and providing weekly updates to the City Project Manager. 2) The winning bid must provide for installation of up to 4 cameras during the first phase with the possibility of more as funding or alternate sources allow 3) Installation includes connection to the power grid, network connectivity and proper compliant installation of the cameras in close proximity to public power lines 4) The winning bidder must work with local power, cable and telephone companies to ensure proper setup of the cameras so as not to interfere with existing utilities 5) The winning bidder must ensure the proper functioning of all network components, including wireless components and any interference issues 6) Installation should take place during January 2006 7) Time Frame: All bids should contain proposed time frames for a Jan 06 install Maintenance Requirements 1) The "Initial Maintenance Period" will be for one year from contract signing 2) All bids must account for maintenance of the cameras and associated equipment, software and facilities provisioned by the project for the Initial Maintenance Period 3) Maintenance must include warranty service for the Initial Maintenance Period 4) Engineers to perform this service should be located in San Diego/Orange County and available within a maximum of 48 hours for the term of the Initial Maintenance Period. Training Requirements 1) The winning bidder must provide training to designated City Employees 2) The number of employees receiving training is anticipated to be approximately 10 the first year 3) Training should include: a) Basic system operation b) Viewing live video from a selected camera c) Viewing archived video for a specified time range from a specified camera d) Storing selected video to local media such as CD-ROM or Video Tape 4) Training does not include maintenance of the system Cost and Financing Requirements 1) All bids should contain a schedule of costs for all individual components 2) The City requests a fixed price per camera for maintenance a) Assume a 10% camera break/loss ratio b) The City will require a "Do Not Exceed" clause and will cap repair or replacement of cameras at 10% of deployed cameras per year. 3) All items that are delivered in increments should be priced as such: a) Storage systems should be priced by units of storage (in Gigabytes or Terabytes) b) Software should have any per seat or per camera licensing costs c) Camera setups should have a per camera cost i) Camera costs should account for two setups: Best Case and Worst Case ii) Best Case is a public utility pole, with power connectivity available at the camera site, and wired connection from the Camera to DVR possible. 1 iii) Worst Case covers a location with no available wired connectivity for the video feed from the camera to the local DVR. iv) Vendors should assume an 80/20 mix of Best Case (80%) and Worst Case (20%) when proposing an overall cost based on the per camera cost FORMAT AND CONTENT OF PROPOSAL In order for the City staff to adequately compare and evaluate proposals objectively, all proposals MUST be submitted in accordance with the format outlined in this section. The proposal should be prepared simply and economically, providing straight -forward and concise information as requested. Each proposal should be placed in one book format and separated by section and tabbed in conjunction with the proposal specifications. One (1) original and three (3) copies of your proposal must be submitted. The proposal sections and format MUST be organized as follows: Title Page/Cover. One printed page maximum. Show the name of the proposing vendor, its principal business address and the local address that would serve the City (if different from the principal address), the contact information for the person making the proposal, and the date that the proposal was submitted. Tab 1: Table of Contents. One printed page maximum. Tab 2: Transmittal Letter. Two printed pages maximum. The letter should briefly address the vendor's willingness and commitment, if selected, to provide the services, why it should be selected and any exceptions to the services requested by the City. Tab 3: Vendor and Staff Profile. Five printed pages maximum. Respond to the following itemized text sections: Describe the Company or Companies — Briefly describe history, financial stability, etc. Describe any experience in providing similar solutions. Summarize the solution provided for the three most comparable corporate or municipal customers. Include a brief description of the services provided, how long such services have been provided and a contact person for each client described. Identify the personnel to be assigned. Describe the role and responsibility of each person assigned a major role in this relationship briefly detailing credentials and experience. Tab 4: Exceptions: List any required services which are not included in the proposal. Tab 5: Technical Description: Ten printed pages maximum. Describe the proposed solution, identifying how it meets the requirements specified in the previous section of this document. Include any additional services that the proposing company can provide that you feel may benefit the City. Finally, include key points that you feel distinguish your solution from the competition. Tab 6: Pricing. Three printed pages maximum. Describe the pricing for the solution. Make sure to itemize the exact cost for each part of the solution as the City reserves the right to implement any portion of the proposed solution without implementing the proposed solution in its entirety if it feels it can benefit from the cost savings. The pricing should be complete and should state all assumptions used in determining the pricing. 17 Such assumptions may include, but are not limited to, minimum hardware requirements, software licenses required, network bandwidth, minimum personnel qualifications, market indexes, etc. Tab 7: Pricing Adjustments. One printed page maximum. Prices are to be reviewed and adjusted at the start of each subsequent year. For subsequent years, indicate what process the vendor proposes for price increases, if any. Indicate if there is a maximum percentage increase applicable. Tab 8: Implementation Plan. Two printed pages maximum. Describe the overall implementation plan and any variations from or additions to the system described in this request for proposals. Discuss your use of any sub -contractors, your timelines, contingencies and reliance on the City of National City for specific functions. Tab 9: Service Enhancements. Three printed pages maximum. Based upon information about the City's camera program needs and goals learned during the course of this proposal process, describe any enhancements, technological or otherwise, that the City should consider to improve operational efficiencies. Tab 10: Authorization to Contract. Two printed pages maximum. Provide a Corporate Resolution, Certificate of Secretary, or correspondence from the Chief Executive Officer or Chairperson attesting that the individual signing the proposal has the authority to make binding representations on behalf of the vendor. Tab 11: Financial Statements and Ratings. Provide the most recent audited financial statements for the vendor and at least two credit ratings for the past three years. Tab 12: Open Access Plan. Two printed pages maximum. Provide a description of vendor's intent and plans to comply with the City's Open Access Plan. Tab 13: Other Information. Three printed pages maximum. Briefly describe any other information not previously mentioned that the vendor believes should be given consideration by the City. Tab 14: Appendices. Include references to technical specifications or other reference material here. Proposals to this RFP are expected to demonstrate an understanding of the services requested, the ability and experience necessary to perform such tasks, and a plan for providing the services within the estimated budget and work schedule. The City of National City reserves the right to require clarification of any information submitted from any of the applicants. 18 SELECTION CRITERIA: While the total cost of this implementation will certainly have weight in the selection process, the City of National City values the vendors' implementation strategy for this project heavily. The goal of our selection is to pick a vendor based on our conviction of the vendor's ability to complete the implementation with minimal disruption to business, minimal mistakes and ability to deliver on implementation schedule. Evaluation will be done by assigning weighted factors including, but not limited to the following criteria: a) Overall response to the Request for Proposal b) Quality of Engineering/Technical Support c) Implementation Timeline d) Cost of Hardware Proposals will be thoroughly reviewed by a Screening and Selection Committee. At the option of the City, those selected as contenders may be invited to make a presentation in person. CONTACT INFORMATION: The following is the contact information for the IT Department of the City of National City. The vendor should enter the following information pertinent to the team who will be involved in the implementation project as per this RFP (See "Support Section". If you have any questions, please contact: BERNARD YEO MIS MANAGER CITY OF NATIONAL CITY 1243 NATIONAL CITY BL. NATIONAL CITY, CA 91950 619.336.4373 19 SSD SYSTEMS 11031 Via Frontera Ste. B Rancho Bernardo, CA 92127 (858) 675-8139 fax (858) 675-8168 Fire Alarm • Access Control • Intercommunication Systems • Security • CCTV • Data October 18, 2005 (revised 10/31/05) (revised 11/7/05) BID QUOTATION Network -Based Digital Video Surveillance ROOSEVELT AVENUE CCTV PILOT SYSTEM Mr. Bernard Yeo Dr. Chris Dodkin Thank you very much for the opportunity to respond to your request for providing the City of National City (The City) networked CCTV solutions for the Roosevelt Avenue CCTV project. As you can imagine, I'm very excited with the prospects of implementing the cameras, and participating in this pilot program. It isn't every day that I have the opportunity to so directly and positively make an impact on my community. Personally speaking, such activities are what keep me passionate about my profession. Scope of Work The project, broadly defined, entails remotely monitoring, controlling and recording four PTZ video cameras along Roosevelt Avenue back to the main NCPD monitoring station via a combination of existing fiber optic lines, wireless transmitters and receivers, and network hardware and software interfaces. Using state-of-the-art communications and video management software, The City has the opportunity of leveraging existing telecommunication infrastructure with the very latest in CCTV systems architecture to affect the ability to deter, detect and prevent crime. The base system architecture proposed is virtually unlimited in capacity, and represents an enterprise -wide intelligent security solution. SSD intends to install four high -quality color (day/night) pan/tilt/zoom cameras on utility poles (provided and authorized access by SDG&E) along a four -block stretch of Roosevelt Avenue, in National City, at or adjacent the intersections of West 4th, 5th, 7th and 8th Streets. These cameras will be mounted high, and strategically non -obscure so as to provide a visible deterrence. These video signals will be carried over wireless and fiber optic signals so as to allow integration with the existing DVTe1-based network video technology in place at the police monitoring center. �1 Wireless transmission of the video signals is carried via MicroTek products. All cameras will be equipped with wireless signal components providing the cost savings of limited infrastructural modifications. These devices will transmit and receive both the video and the data signals (for PTZ control) to and from each camera location. DVTel products are also the basis of the video signal encoding and decoding making is possible to remotely receive, manage, record and monitor the images. Our meetings and presentations thus far should serve well to illustrate the technical concepts and promote your understanding of the systems design and intent. This project represents the first utilization of remote camera monitoring, and is in fact the Pilot project. SSD intends to utilize Sony brand camera products. Sony RZ30 has a 30X optical zoom lens, which conforms to your Draft RFP, whereas our earlier Pelco product did not (at 23X optical). All equipment, materials, labor, enclosures, programming, training and testing are included by SSD to ensure that the camera systems indeed operate to customer expectations. As we have discussed and made clear, there are exclusions to the overall implementation of this CCTV pilot program, including: • Authorized access to utility poles (via SDG&E) • Power source on the utility poles — specifications provided • Fiber Optic communications facilities (purportedly along National City Boulevard) • Conduit as required for the job, including access to existing low -voltage underground conduits, traffic signal conduits, and low -voltage connectivity from City Hall to the Police Department. • File Server (requirements submitted previously) with monitor • Trenching, painting, patching, work on circuits higher than 110vac • Drawings, if required • Bucket lift is not included and is to be provided for by the City Schedule of Solutions 1 — Microtek Receiver kit with Transmitter 4 — Microtek Transmitters (1 for each camera) 1 — Fiber Optic TX (multimode) 1 — Fiber Optic RX (multimode) 1 — Fiber Optic TX (single mode) 1 — Fiber Optic RX (single mode) 4 — Sony RZ-30 PTZ Dome 1P Cameras 4 — PTZ mounts and mount adapters 5 — NEMA 4X Enclosures, with fans, filters 1 — DVTe1 PTZ Joystick Controller with Software SSD will provide upon completion of the project a detailed documentation of the installation including: 1) Camera Equipment (camera settings, wireless setting/configs) 2) Fiber Pull (exact conduit access points, patch panel points/numbers) 3) DVTe1 configuration (for all components: Digital Media Controller, Digital Media Archiver, Control Center). 4) Executive Summary of overall configuration 5) Executive Summary of settings in DVTEL software components. 10/31 /05 Revision Notes: Bernard and Chris, In the process of pulling together the part numbers and miscellaneous information, we made some significant changes to our scope of work — not so much in the design or layout, but in the equipment selections surrounding the PTZ cameras. Upon re -reviewing the draft RFP specifications, we realized that the Pelco Spectra III did not meet the 25X optical zoom component. We do sell (and have sold) the Sony PTZ RZ- 30 camera which comes with some surprising and advantageous features: • This is an. IP-based camera. Therefore, we were able to eliminate the analog-to-IP encoders (which saved over $2,000). • The camera is less expensive (by around $1,000 each) • The RZ-30 includes a 30X optical zoom lens — much better than the Pelco • The housing for this camera was also less expensive Also, I made another important change to the scope in adding the PTZ joystick controller. This is a DVTel product and includes the software component. I thought it would be important to have this device, although the DVTel head -end software does indeed include the virtual joystick. I think hands-on is better. This component is one-time, and so will not be included on subsequent orders. 11/7/05 Revision Notes: Bernard and Chris, I have added the requirement for us to accommodate the fiber optic materials, equipment, labor and installation of the connection (including fiber termination) between National City Boulevard and Roosevelt Avenue. We will provide this installation in conjunction with the rest of the work so as to complete the total package concept of the project. Schedule of Investment Includes all applicable taxes, labor, materials, equipment, training $ 60,550.96 Our site survey last week was very successful, and we were able to confirm the placements, distances and technical requirements from a Project Management perspective. I appreciate that a good number of your Team was able to participate and contribute to this important step in what will lead to a smooth implementation phase of the project. Thanks once again for your time, and for this opportunity, Sincerely, Carl S. Donoho (858) 675-8139 C CITY OF NATIONAL CITY - ROOSEVELT AVE. CCTV SYSTEM PILOT PROJECT Count Item Description t? MFG Part# Item Cost Ext. Cost Tax Total Cost 4 PTZCamera * Sony SNC-RZ30 $2,350.00 $ 9,400.00 $ 728.50 $ 10,128.50 4 Environmental Dome Enclosure * Sony UNISNCOD8C2 $ 615.00 $ 2,460.00 $ 190.65 $ 2,650.65 4 Pole Mount Adapter * Sony SNCAPM3 $ 65.00 $ 260.00 $ 20.15 $ 280.15 4 Enclosure Mount * Sony SNCWM2OG $ 121.00 $ 484.00 $ 37.51 $ 521.51 1 Miscellaneous Costs * misc misc $2,000.00 $ 2,000.00 $ 155.00 $ 2,155.00 1 DVTeI Keyboard Controller * DVTeI DVT-KBB $1,410.00 $ 1,410.00 $ 109.28 $ 1,519.28 1 Keyboard Software * DVTeI DVT-KBS $ 665.00 $ 665.00 $ 51.54 $ 716.54 1 Wireless Receiver w/TXM * Microtek ML-WES-D $1,940.00 $ 1,940.00 $ 150.35 $ 2,090.35 4 Wireless Transmitters * Microtek ML-WSU $ 729.00 $ 2,916.00 $ 225.99 $ 3,141.99 2 Power Supply * Microtek 613-P $ 65.00 $ 130.00 $ 10.08 $ 140.08 1 Multimode Fiber Transmitter * GE S714DT-EST1 $1,100.00 $ 1,100.00 $ 85.25 $ 1,185.25 1 Multimode Fiber Receiver * GE S714DR-EST1 $1,100.00 $ 1,100.00 $ 85.25 $ 1,185.25 1 Single Mode Fiber Transmitter * GE 57714DT-EST1 $1,945.00 $ 1,945.00 $ 150.74 $ 2,095.74 1 Single Mode Fiber Receiver * GE S7714DR-EST1 $1,945.00 $ 1,945.00 $ 150.74 $ 2,095.74 5 NEMA 4X Enclosures (stainless) * Hoffman 16X16X6 $1,020.00 $ 5,100.00 $ 395.25 $ 5,495.25 5 Misc Vents/Fans/Filters for NEMA * var. var. $ 740.00 $ 3,700.00 $ 286.75 $ 3,986.75 4 DVTet Camera License * DVTeI LAT35-C-NDCL $295.00 $ 1,180.00 $ 91.45 $ 1,271.45 1 Fiber Optic Install (NCB to Roosvlt) * var. var. $300.00 $ 300.00 $ 23.25 $ 323.25 1 Labor; Fiber Optic Installation n/a n/a $1,650.00 $ 1,650.00 $ 1,650.00 175 Labor; Security Systems Installation n/a n/a $ 102.39 $17,918.25 $ 17,918.25 TOTAL LABOR COST $19,568.25 TOTAL EQUIPMENT COST $38,035.00 TOTAL TAXES $ 2 947 71 TOTAL COST OF PROJECT $ 60,550.96 * - Indicates taxable item PRODUCER ISU Curry Insurance Agency Lic #0588757 469 E. Colorado Pasadena CA 91101 Phone:626-449-3870 Fax:626-449-5268 INSURED ACORD CERTIFICATE OF LIABILITY INSURANCE DATE (MMDD/YYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATIONI / O5 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE SECUR 1 Security Signal Devices Inc 1740 N. Lemon St Anaheim CA 92801 COVERAGES INSURER A: ,iret Huy "imaranea Compact INSURER B: state react-aateresseld. Betio. INSURER C: NAIL N INSURER D: INSURER E THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POUCIES. AGGREGATE UMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, I$ N RUU'L LTR NSR TYPE OF INSURANCE A X GENERAL UABIUTY X COMMERCIAL GENERAL�UABIUTY —1 CLAIMS MADE I X I OCCUR X Owner/Coat Prot. GEM AGGREGATE LIMIT APPLIES PER: 7 POLICY n JECT LOC AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS _ SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS B GARAGE LIABIUTY ANY AUTO POLICY NUMBER F7414I0236-2 POLICY EFFECTIVE POLICY EXPIRATION DATE (MLVDD/YY) DATE (MM/DD)YY) 10/26/05 10/26/06 EACH OCCURRENCE LIMITS $1,000,000 PREMISES (Ea assurance) MED EXP (Arty one Penton) PERSONAL & ADV INJURY GENERAL AGGREGATE PRODUCTS • COMP/OP AGO Emp Ban. COMBINED SINGLE LIMIT (Ea accident) $50, 000 $ 5, 000 31,000,000 $2,000,000 $ 2,000,000 _ 1,000,000 BODILY INJURY (Peroereon) 8 BODILY INJURY (Per accident) 3 PROPERTY DAMAGE (Per accident) 3 EXCESS/UMBRELLA UABIUTY OCCUR n CLAIMS MADE DEDUCTIBLE RETENTION 3 WORKERS COMPENSATION AND EMPLOYERS. LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? 11 yes describe under SPECIAL PROVISIONS below OTHER AUTO ONLY - EA ACCIDENT 3 OTHER THAN AUTO ONLY: 808-0030/2005 01/01/05 01/01/06 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDEO BY ENDORSEMENT / SPECIAL PROVISIONS *10 days notice of cancellation in the event of non-payment of premium. The City of National City, its officers, employees and volunteers are additional insureds as respects operations of the named insured per form CVX GL0912(7/96) attached. EA ACC AGO EACH OCCURRENCE 3 3 3 AGGREGATE 3 S S (TOR OMITS I IUER E.L. EACH ACCIDENT 3 $1000000 E.L. DISEASE - EA EMPLOYEE E.L. DISEASE • POLICY LIMIT $1000000 $1000000 CERTIFICATE HOLDER CANCELLATION CTNATCT The City of National City Attn: Chris Zapata, City Mgr. 1243 National Blvd. National City CA 91950-4301 ACORD 25 (2001/08) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL *3 0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. BUT FAILURE TO DO S0 SHALL IMPOSE NO OBUGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPR!SENTATIV! AUTHDRIZ Michael rry OACORD CORPORATION 1988 ACORD- CERTIFICATE OF LIABILITY INSURANCE PRODUCER Brakke-Schafnitz Ins. Brokers License #0428915 28202 Cabot Road, Suite 500 Laguna Niguel CA 92677-1251 Phone:949-365-5100 Fax:949-365-5161 INSURED DATE (MM/DD/YYYY) 10/28/05 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE OP ID 99 SSDSY-1 Security Signal Devices, Inc. dba: SSD Systems; KSS Security 1740 N. Lemon Street Anaheim CA 92801 COVERAGES INSURER A: Allstate Insurance INSURER B: INSURER C: NAIC INSURER D: INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. PERIOD INDICATED. THIS CERTIFICATE EXCLUSIONS AND 'MACAW DATE (MM/ODIYY) NOTWITHSTANDING MAY BE ISSUED OR CONDITIONS OF SUCH INaR LTR A0D-L NSRC TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MMIDD/YY)_ LIMITS GENERAL LIABILITY COMMERCIAL GENERAL LIABIUTY EACH OCCURRENCE I UAMAEMISES(Era" $ CLAIMS MADE U OCCUR a oc 1to ((Ea oOE PRcarence) $ GEN'L —1 MED EXP (Any one person) $ PERSONAL S ADV INJURY $ GENERAL AGGREGATE $ AGGREGATE LIMIT APPLIES PER; POLICY 7 JEc i pi LOC PRODUCTS-COMP/OP AGG $ A X AUTOMOBILE X — X X X X UABIUTY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS Comp w/100 Ded. 048688210 10/22/05 10/22/06 (CF�OaB`NdE�DNSINGLELIMIT > $1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident S PROPERTY DAMAGE (Per accident - $ Coll. w/250 Ded. GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS/UMBRELLA LIABILITY OCCUR I I CLAIMS MADE DEDUCTIBLE RETENTION $ EACH OCCURRENCE $ AGGREGATE $ $ $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EYri UDEDT If yes, describe under 7 ITO S12 I Ilk' E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE -POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS The City of National City its officers, agents and employees are Named as Additional Insured, but only with respect to Auto Liability. *10-Days Notice of Cancellation is given for Non -Payment of Premium. CERTIFICATE HOLDER ,...,_-.. -_._.. The City of National City, its officers, agents & employees Attn: Chris Zapata 1253 National City Boulevard National City CA 91950-4301 ACORD 25 (2001/08) NATLCTY SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 3 0 * DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO 80 SHALL IMPOSE NO OELIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES, J, tor—VSENTATIVE I ACORD CORPORATION 1988 SECURITY SIGNAL DEVICES, INC. POLICY NUMBER: FMhII002236.2 DBA:SSD SYSTEMS, KERN SECURITY, RSS THIS ENDORSEMENT CHANGES THE PORGY. MASS READ rT CAREFVLLY. BROAD FORM BLANKET ADDITIONAL INSURED ENDORSEMENT This endorsement mo ii5ee Insurance provided under the folioal:4p COMMERCIAL GENERAL LIABILITX COVERAGE PART WHO IS AN INSURED (Section II) provision of the Policy is amended to include as an insured any person or =maration (called additional inured" to whom you ars obligated by valid written contract to provide snob coverage, but only with respect to liability for 'bodily, injury" or "property damage" az1&ing solely out of 'your work' on behalf of said additional insured for which coverage is provided by thin policy. It is agreed that such insurance as is afforded by this policy for the bcoefit of the additional insured shall be primary Melanoma as respects any claims, loss or liability soling directly from the Named insured'a operation and arty other insurance maintained by the additional incurred shall be ereeas and non-contribatwy with the insurance provided hereunder. • It is further agreed that subject to all terms and conditions of the insurance including, but not limited to, the foregoing limitations and eymlu.iota, it fa «greed that the company waives any right of subrogation to which it is entitled tinder this Muumuu* with respect the claims ageinat the Named insured arising out of the negligent acts of the Named Insured. This insurance does not apply to "bodily laju:y" or 'property damage" arising out of the assumption of liability in a oantraet or agreement This exclusion does not apply to liability for damages that the additional inaurrd(s) would have in the absence of the contract or agreement' It is the intent of this endorsement to seclude sill claims, demands or suite arising out of any "bodily injury' or 'property damage' to which this insurance does not apply. There shall, therefore, be no duty Or obligator on our part under this insurance to defend, respond to, imeatigata, or indemnify anyone for any such daiea, demand or wit Nothing harsh contained shall be .bald to waive, vary, alter or =tend any of the terms, limitations and conditions of the policy other than as above stated. Form #CVX-GL-0912(7/96) RESOLUTION NO. 2005 — 250 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY WAIVING THE BIDDING PROCESS AND ACCEPTING A PROPOSAL FROM SSD SYSTEMS IN THE AMOUNT OF $60,550.96 FOR THE PROVISION AND INSTALLATION OF PUBLIC SAFETY CAMERAS ON ROOSEVELT AVENUE, BETWEEN 4TH AND 8TH STREETS WHEREAS, a report was presented and approved at the July 19, 2005 City Council meeting regarding the Police Department's intention to spend the Edward Byrne Memorial Justice Assistance Grant, which was received from the U.S. Department of Justice in the amount of $53,000, for the purchase and installation of closed circuit television cameras throughout the City to record activity around critical infrastructure points and in public areas with the purpose of lowering crime rates through deterrence, detection and prevention, specifically on Roosevelt Avenue; and WHEREAS, public safety cameras will be placed at critical points along Roosevelt Avenue, between 4th and 8th Streets, to provide a clear visual deterrent against prostitution and other crimes, and provide law enforcement with the means to observe and record such criminal activity for assessment and prosecution; WHEREAS, SSD Systems was selected through the City's low bid process to install the camera security system at the new library, and successfully integrated the system into the existing system at the Civic Center; and WHEREAS, on October 18, 2005, the City Council adopted Resolution No. 2005- 226 authorizing the standardized purchase of a security camera system from SSD Systems for the Police Department that will also be integrated into the security system at the Civic Center. Therefore, it is in the City's best interest to contract with SSD Systems for the installation of a public safety camera system on Roosevelt Avenue due to its recent familiarity with the existing system, and because it has already gone through the bidding process for the installation of security camera systems at the Library and Police Department; and WHEREAS, grant funds in the amount of $53,000, and $7,568.96 from MIS Provision for Contingency Account No. 630-415-000-710, are available for the purchase of the public safety camera system in the total amount of $60,550.96, and WHEREAS, Section 2.60.220 of the National City Municipal Code provides that the requirements of formal bidding may be disposed with when the City Council determines that due to special circumstances, it is in the City's best interest to purchase a commodity or enter into a contract without compliance with the bidding procedure, or when a particular type or make of commodity or equipment has been standardized by the City by order of the City Manager or City Council. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby finds that special circumstances exist and authorizes the Purchasing Agent to waive the bidding process, and authorizes the Mayor to execute an agreement with SSD Systems in the amount of $60,550.96 for the provision and installation of a public safety camera system on Roosevelt Avenue, between 4th and 8th Streets. Said Agreement in on file in the office of the City Clerk. --- Signature Page to Follow -- Resolution No. 2005 — 250 November 15, 2005 Page 2 PASSED and ADOPTED this 15th day of November, 2005. 416 Nick Inzunza, Mayor ATTEST: ti Michael R. Della, y Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney EXHIBIT SP-2005-2 a4,‘,Itaa'aRaw,arAw4 ADOPTED AMENDMENT 200 400 600 800 Feet 1,000 Passed and adopted by the Council of the City of National City, California, on November 15, 2005, by the following vote, to -wit: Ayes: Councilmembers, Inzunza, Morrison, Natividad, Zarate. Nays: None. Absent: Parra. Abstain: None. AUTHENTICATED BY: NICK INZUNZA Mayor of the City of National City, California MICHAEL R. DALLA City Clerk of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2005-250 of the City of National City, California, passed and adopted by the Council of said City on November 15, 2005. Ill 14 City CI rk of the itri4jy of National City, California By: Deputy City of National City Office of the City Clerk 1243 National City Boulevard, National City, CA 91950-4397 Michael R. Dalia, CMC - City Clerk (619) 336-4228 Fax: (619) 336-4229 January 20, 2006 Mr. Carl Donoho SSD Systems 11031 Via Frontera, Suite B Rancho Bernardo, CA 92127 Dear Donoho, On November 15, 2005, Resolution No. 2005-250 was passed and adopted by the City Council of the City of National City, waiving the bid process and accepting a proposal from SSD Systems for the provision and installation of Public Safety Cameras. Enclosed you will find a certified copy of the above Resolution and one fully executed original contract. Sincerely, Michael R. DIla City Clerk MRD/Iw Enclosure File No. 2005-63 ® Recycled Paper City of National City, California COUNCIL AGENDA STATEMENT November 15, 2005 'MEETING DATE AGENDA ITEM NO. 29 / ITEM TITLE Resolution waiving the bid process, and accepting a proposal from SSD Systems, for the provision and installation of Public Safety Cameras on Roosevelt Avenue, in the amount of $60,550.96 ($53,000 to be paid from grant funds, balance from MIS). PREPARED BY Brenda E. Hodges, C.P.M. ;RTMENT Purchasing Dept. x4570 EXPLANATION Bernard Yeo 1 MIS Department x4373 Sgt. Lanny Roark r,�t Police Department x4524 See attached EXT. X Environmental Review N/A MIS Approval Financial Statement $53,000 is available from the EBMJA grant. MIS will Approved By: � Finance for �o� cover the $7568.96 balance from contingency funds. EBMJA Grant: $53,000.00 290- 501-506 MIS: $ 7,568.96 630-41'5-000-710 Account No. STAFF RECOMMENDATION Staff recommends that the contract be awarded to SSD Systems, and that authority be given to the Purchasing Agent to issue the resulting purchase order, and direction given to staff to submit appropriate grant paperwork. BOARD / COMMISSION RECOMMENDATION not applicable C 2©as-63 ..O - 17- It ATTACHMENTS ( Listed Below ) Resolution No. r?1,0s`c 1) Explanation (pg 1-2) 2) Request for Proposal "Exhibit 'A- (pg A1-A19) 3) Bid Quotation/Pricing "Exhibit'B"' (pg BI-B5) 4) Service Agmt/Addendum/Insurance (pg Cl-C15) 5) Resolution A-200 (Rev. 7/03) RESOLUTION NO. 2005 — 250 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY WAIVING THE BIDDING PROCESS AND ACCEPTING A PROPOSAL FROM SSD SYSTEMS IN THE AMOUNT OF $60,550.96 FOR THE PROVISION AND INSTALLATION OF PUBLIC SAFETY CAMERAS ON ROOSEVELT AVENUE, BETWEEN 4TH AND 8TH STREETS WHEREAS, a report was presented and approved at the July 19, 2005 City Council meeting regarding the Police Department's intention to spend the Edward Byrne Memorial Justice Assistance Grant, which was received from the U.S. Department of Justice in the amount of $53,000, for the purchase and installation of closed circuit television cameras throughout the City to record activity around critical infrastructure points and in public areas with the purpose of lowering crime rates through deterrence, detection and prevention, specifically on Roosevelt Avenue; and WHEREAS, public safety cameras will be placed at critical points along Roosevelt Avenue, between 4th and 8th Streets, to provide a clear visual deterrent against prostitution and other crimes, and provide law enforcement with the means to observe and record such criminal activity for assessment and prosecution; WHEREAS, SSD Systems was selected through the City's low bid process to install the camera security system at the new library, and successfully integrated the system into the existing system at the Civic Center; and WHEREAS, on October 18, 2005, the City Council adopted Resolution No. 2005- 226 authorizing the standardized purchase of a security camera system from SSD Systems for the Police Department that will also be integrated into the security system at the Civic Center. Therefore, it is in the City's best interest to contract with SSD Systems for the installation of a public safety camera system on Roosevelt Avenue due to its recent familiarity with the existing system, and because it has already gone through the bidding process for the installation of security camera systems at the Library and Police Department; and WHEREAS, grant funds in the amount of $53,000, and $7,568.96 from MIS Provision for Contingency Account No. 630-415-000-710, are available for the purchase of the public safety camera system in the total amount of $60,550.96, and WHEREAS, Section 2.60.220 of the National City Municipal Code provides that the requirements of formal bidding may be disposed with when the City Council determines that due to special circumstances, it is in the City's best interest to purchase a commodity or enter into a contract without compliance with the bidding procedure, or when a particular type or make of commodity or equipment has been standardized by the City by order of the City Manager or City Council. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby finds that special circumstances exist and authorizes the Purchasing Agent to waive the bidding process, and authorizes the Mayor to execute an agreement with SSD Systems in the amount of $60,550.96 for the provision and installation of a public safety camera system on Roosevelt Avenue, between 4th and 8th Streets. Said Agreement in on file in the office of the City Clerk. --- Signature Page to Follow -- Resolution No. 2005 — 250 November 15, 2005 Page 2 PASSED and ADOPTED this 15th day of November, 2005. Nick Inzunza, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney EXPLANATION PUBLIC SAFETY CAMERA (CCTV) PROJECT Background 1. At the Council meeting of July 19, 2005, the City Council was notified that the City had received the Edward Byrne Memorial Justice Assistance (EBMJA) Grant from the U.S. Department of Justice, in the amount of $53,000. This was conveyed via a memo to City Manager Zapata dated June 15, 2005. 2. Also at the Council meeting of July 19, 2005, Lt. Craig Boegler presented a report regarding the Police Department's intention to spend the EBMJA grant money on the purchase and installation of closed circuit television cameras (CCTV) throughout the City, to enhance public safety. This was referenced as the "Camera Pilot Project", specifically for Roosevelt Avenue. Council moved to approve staff's recommendation. 3. At the Council meeting of October 18, 2005, via Resolution #2005-226, Council authorized a sole source procurement of security cameras from SSD Systems to be installed in the Police Department. This was funded by the Reimbursable Fiscal Year 2004 State Homeland Security Grant Program and the Police Department's Asset Forfeiture funds. Sole source authority was granted, since SSD Systems installed the security system at the new library, and the systems needed to be compatible. 4. City staff needs to proceed with the purchase and installation of the CCTV 'Camera Pilot Project' for Roosevelt Avenue, approved on July 19, 2005. Recommendation It is requested, once again, that a 'sole source' determination be made, and that this contract be awarded to SSD Systems as well, based on the need to expand on the system being installed at the Police Department (item #3 above). All security cameras and systems will eventually need to be tied together and monitoring must be possible from any City building deemed appropriate. Expansion of this back -end system via concurrent installation by the same vendor, will significantly reduce potential costs in equipment, wiring and labor. Staff Research The MIS Department, in conjunction with a consultant from Global CTI Group, prepared the Request for Proposal/Scope of Work. MIS and the consultant visited the L.A. County Sheriffs Department, where the same equipment is currently being used. The Purchasing Agent, conducted price comparisons on the list of equipment involved to ensure that the City was getting a fair price; issued the City's Standard Service Agreement and collected/verified applicable insurance coverage and documents. The Police Department determined camera locations based on criminal activities along Roosevelt Boulevard. MIS, the consultant, and the vendor did a site survey for final measurements; and to confirm the scope of work. The Engineering Department is consulting with SDG&E regarding the use of their power poles for mounting cameras; and prepared the technical drawings of fiber optic and traffic junction interconnect plans. The consultant will oversee the installation and implementation. SSD Systems will conduct staff training. Authority Purchasing Ordinance #1480, section 12, subsection a(3), allows the bid process to be waived when the commodity being purchased is required to match or be compatible with other equipment presently on hand, and the purchase is made from the supplier who originally supplied the equipment. AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND SSD SYSTEMS THIS AGREEMENT is entered into this 15th day of November, 2005, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and SSD Systems (the "CONTRACTOR"). RECITALS WHEREAS, the CITY desires to employ a CONTRACTOR to provide and install Public Safety Cameras in accordance with the Request for Proposal (Exhibit 'A'); and SSD System's cost proposal (Exhibit '6'). WHEREAS, the CITY has determined that the CONTRACTOR is a qualified by experience and ability to perform the services desired by the CITY, and the CONTRACTOR is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONTRACTOR. The CITY hereby agrees to engage the CONTRACTOR and the CONTRACTOR hereby agrees to perform the services hereinafter set forth in accordance with all terms and conditions contained herein. The CONTRACTOR represents that all services required hereunder will be performed directly by the CONTRACTOR or under direct supervision of the CONTRACTOR. 2. SCOPE OF SERVICES. The CONTRACTOR will perform services as set forth in the attached Exhibits "A & B". The CONTRACTOR shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CONTRACTOR shall appear at meetings cited in Exhibits "A & B" to keep staff and City Council advised of the progress on the project. The CITY may unilaterally, or upon request from the CONTRACTOR, from time to time reduce or increase the Scope of Services to be performed by the CONTRACTOR under this Agreement. Upon doing so, the CITY and the CONTRACTOR agree to meet in good faith and confer for the purpose of negotiating a Revised April 200E corresponding reduction or increase in the compensation associated with said change in services, not to exceed a factor of 25% from the base amount. 3. PROJECT COORDINATION AND SUPERVISION. Bernard Yeo, Manager of Information Systems, hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONTRACTOR shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONTRACTOR. Stuart Starrs thereby is designated as the Project Director for the CONTRACTOR. 4. COMPENSATION AND PAYMENT. The compensation for the CONTRACTOR shall be based on monthly billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work described in Exhibit "A & B" shall not exceed the schedule given in Exhibit "A & B" (the Base amount) without prior written authorization from the Purchasing Agent. Invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit "A & B" as determined by the CITY. The CONTRACTOR shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY and for furnishing of copies to the CITY, if requested. 5. LENGTH OF AGREEMENT. Completion dates or time durations for specific portions of the Project are set forth as follows: a) Work to be started within 20 Days days of receipt of notice to proceed b) Work to be completed within 30 Days days of start date. 6. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR for this Project, whether paper or electronic, shall become the property of the CITY for use with respect to this Project, and shall be turned over to the CITY upon completion of the Project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONTRACTOR hereby assigns to the CITY and CONTRACTOR thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications or other work prepared under this agreement, except upon the CITY's prior authorization regarding reproduction, which authorization shall not be C2 Revised April 2005 unreasonably withheld. The CONTRACTOR shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. The CONTRACTOR agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium or method utilize the CONTRACTOR's written work product for the CITY's purposes, and the CONTRACTOR expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. Any modification or reuse by the CITY of documents, drawings or specifications prepared by the CONTRACTOR shall relieve the CONTRACTOR from liability under Section 14 but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of this project, unless otherwise mutually agreed. 7. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners or joint venturers with one another. Neither the CONTRACTOR nor the CONTRACTOR'S employees are employee of the CITY and are not entitled to any of the rights, benefits, or privileges of the CITY's employees, including but not limited to retirement, medical, unemployment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONTRACTOR and the CONTRACTOR'S employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONTRACTOR and its employees. Neither this Agreement nor any interest herein may be assigned by the CONTRACTOR without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONTRACTOR from employing or hiring as many employees, or subcontractors, as the CONTRACTOR may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONTRACTOR with its subcontractor(s) shall require the subcontractor to adhere to the applicable terms of this Agreement. 8. CONTROL. Neither the CITY nor its officers, agents or employees shall have any control over the conduct of the CONTRACTOR or any of the CONTRACTOR'S employees except as herein set forth, and the CONTRACTOR expressly agrees not to represent that the CONTRACTOR or the CONTRACTOR'S agents, servants, or employees are in any manner agents, servants or employees of the CITY, it being understood that the CONTRACTOR, its agents, servants, and employees are as to the CITY wholly independent contractors and that the CONTRACTOR'S obligations to the CITY are solely such as are prescribed by this Agreement. Revised April 2005 9. COMPLIANCE WITH APPLICABLE LAW. The CONTRACTOR, in the performance of the services to be provided herein, shall comply with all applicable State and Federal statutes and regulations, and all applicable ordinances, rules and regulations of the City of National City, whether now in force or subsequently enacted. The CONTRACTOR, and each of its subcontractors, shall obtain and maintain a current City of National City business license prior to and during performance of any work pursuant to this Agreement. 10. LICENSES, PERMITS, ETC. The CONTRACTOR represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONTRACTOR represents and covenants that the CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONTRACTOR to practice its profession. 11. STANDARD OF CARE. A. The CONTRACTOR, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONTRACTOR'S trade or profession currently practicing under similar conditions and in similar locations. The CONTRACTOR shall take all special precautions necessary to protect the CONTRACTOR's employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. Unless disclosed in writing prior to the date of this agreement, the CONTRACTOR warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governmental agency or involved in debarment, arbitration or litigation proceedings concerning the CONTRACTOR's professional performance or the furnishing of materials or services relating thereto. C. The CONTRACTOR is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONTRACTOR has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONTRACTOR has notified the CITY otherwise, the CONTRACTOR warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONTRACTOR to use due diligence under this sub -paragraph will render the CONTRACTOR liable to the CITY for any increased costs that result from the CITY's later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 12. NON-DISCRIMINATION PROVISIONS. The CONTRACTOR shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONTRACTOR will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, Revised April 2005 religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 13. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONTRACTOR certain confidential information to enable the CONTRACTOR to effectively perform the services to be provided herein. The CONTRACTOR shall treat all such information as confidential and shall not disclose any part thereof without the prior written consent of the CITY. The CONTRACTOR shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 13, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONTRACTOR, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONTRACTOR without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONTRACTOR by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONTRACTOR shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONTRACTOR shall comply with all legal, obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONTRACTOR shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 14. 14. INDEMNIFICATION AND HOLD HARMLESS. The CONTRACTOR agrees to defend, indemnify, and hold harmless the City of National City, its officers and employees, against and from any and all liability, Toss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or arising out of the CONTRACTOR's negligent performance of this Agreement. 15. WORKERS' COMPENSATION. The CONTRACTOR shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of Califomia, the applicable provisions of Division 4 and 5 of the California Government Code and all amendments thereto; and all similar state or Federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its officers, and employees from and against all claims, demands, payments, suits, actions, Revised April 2005 proceedings and judgments of every nature and description, including reasonable attorney's fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONTRACTOR under this Agreement. 16. INSURANCE. The CONTRACTOR, at its sole cost and expense, shall purchase and maintain, and shall require its subcontractors, when applicable, to purchase and maintain throughout the term of this agreement, the following insurance policies: ❑ A. If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include non -owned vehicles. C. Comprehensive general liability insurance, with minimum limits of $1,000,000 combined single limit per occurrence, covering all bodily injury and property damage arising out of its operation under this Agreement. D. Workers' compensation insurance covering all of CONSULTANT's E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY of cancellation or material change. F. Said policies, except for the professional liability and worker's compensation policies, shall name the CITY and its officers, agents and employees as additional insureds. G. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONTRACTOR shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agree- ment. employees. ment. H. Any aggregate insurance limits must apply solely to this Agree- !. Insurance shall be written with only California admitted companies which hold a current policy holder's alphabetic and financial size category rating of not less than A VIII according to the current Best's Key Rating Guide, or a company equal financial stability that is approved by the City's Risk Manager. J. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY's Risk Manager. If the CONTRACTOR does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. Cj 6 Revised April 2005 17. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of -court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attorney's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney's fees incurred by the prevailing party. 18. MEDIATION/ARBITRATION. If a dispute arises out of or relates to this Agreement, or the breach thereof, the parties agree first to try, in good faith, to settle the dispute by mediation in San Diego, California, in accordance with the Commercial Mediation Rules of the American Arbitration Association (the "AAA") before resorting to arbitration. The costs of mediation shall be borne equally by the parties. Any controversy or claim arising out of, or relating to, this Agreement, or breach thereof, which is not resolved by mediation shall be settled by arbitration in San Diego, California, in accordance with the Commercial Arbitration Rules of the AAA then existing. Any award rendered shall be final and conclusive upon the parties, and a judgment thereon may be entered in any court having jurisdiction over the subject matter of the controversy. The expenses of the arbitration shall be borne equally by the parties to the arbitration, provided that each party shall pay for and bear the costs of its own experts, evidence and attorneys' fees, except that the arbitrator may assess such expenses or any part thereof against a specified party as part of the arbitration award. 19. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60- day's written notice to the CONTRACTOR. During said 60-day period the CONTRACTOR shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONTRACTOR in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONTRACTOR as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed 7 Revised April 2005 the amounts payable hereunder, and less any damages caused the CITY by the CONTRACTOR's breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 6. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONTRACTOR; (2) a reorganization of the CONTRACTOR for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONTRACTOR. 20. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To the CITY: To the CONTRACTOR: Chris Zapata, City Manager City of National City 1243 National City Boulevard National City, CA 91950-4301 Carl Donoho SSD Systems 11031 Via Frontera Suite B Rancho Bernardo. CA 92127 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to acceptor the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty-eight (48) hours by letter mailed or delivered as specified in this Section. 21. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONTRACTOR shall not V 8 Revised April 2005 perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONTRACTOR also agrees not to specify any product, treatment, process or material for the project in which the CONTRACTOR has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONTRACTOR shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONTRACTOR shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONTRACTOR has a financial interest as defined in Government Code Section 87103. The CONTRACTOR represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. I( If checked, the CONTRACTOR shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. Specifically, the CONTRACTOR shall file a Statement of Economic Interests with the City Clerk of the City of National City in a timely manner on forms which the CONTRACTOR shall obtain from the City Clerk. The CONTRACTOR shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Paragraph 21 by the CONTRACTOR. 22. MISCELLANEOUS PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shalt automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. 0,9 Revised April 2005 H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Califomia. 1. Entire Agreement. This Agreement supersedes any prior agree- ments, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. J. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. K. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY SSD SYSTEMS (Corporation - signature of two corporate officers)) (Partnership - one signature) (Sole proprietor. hip - one signature) By: By: G� r Nick Inzunza, Mayor (Name) APPROVED AS TO FORM: George H. Eiser, III City Attorney tau 4ccOU,771i,1F %l"e• (Title) By: ?-(44AZIA (Name) C.F. (Title) �10 Revised April 2005 CITY OF NATIONAL CITY PURCHASING DEPARTMENT 2100 HOOVER AVENUE, NATIONAL CITY, CA. 91950 Ph (619) 336-4570 Fx (619)336-4597 ADDENDUM #1 for: Public Safety Camera Project RFP Titled: CCTV System Pilot Project, October 2005 The enclosed notice has been sent to you by fax by and email. Receipt of either constitutes service of notice. The specifications/scope of work shall be revised by additions to, deletions from and changes as stated in this addendum. Insofar as the original specifications are in variance with this addendum, this addendum shall govern: Prevailing Wages. The Contractor shall install the equipment in accordance with all applicable federal and state labor standards, including, but not limited to, the "Prevailing Wage Laws" defined below. The Contractor is aware of Sections 33423 — 33426 of the California Health and Safety Code and Sections 1770 — 1780 of the California Labor Code and is aware of the requirements of California Labor Code Sections 1720 et. seq. and 1770 et seq. as well as California Code of Regulations, Title 8, § 16000 et. seq. ("Prevailing Wage Laws"), which require the payment of prevailing wage rates, maintenance of certain accounting and other records concerning wages, and the performance of other requirements on certain "public works" and "maintenance" projects. It is the belief and understanding of the City and the Contractor that this Agreement does not involve a "public work" or "maintenance" project, as defined by the Prevailing Wage Laws. Notwithstanding the foregoing, the Contractor hereby expressly acknowledges and agrees that the City has not represented to the Contractor that the work performed will not be a `public work", and in the event that a determination should ever be made that this Agreement does involve a "public work" or "maintenance project" or is otherwise subject to the Prevailing Wage Laws, the Contractor agrees to fully comply with such Prevailing Wage Laws. The Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any and all claims, liabilities, costs, penalties or interest arising out of any failure or allege failure of the Contractor to comply with the Prevailing Wage Laws in connection with this Agreement. If the City or any of the indemnified parties are named as a party in any dispute arising from the failure of the Contractor or its subcontractors to pay prevailing wages, the City and the other indemnified parties may appoint their own independent counsel to monitor such proceedings at their own cost and expense; provided, however, the Contractor will be responsible, in addition to all other damages, fines, penalties and losses incurred by the City and the other indemnified parties as a result of the action for which indemnification is provided, to pay the reasonable attorneys' fees and defense costs of the City and the other indemnified parties' independent counsel in the event (i) the Contractor fails to undertake to defend the City and the other indemnified parties against an indemnified claim, (ii) such counsel becomes necessary due to a conflict of interest, or (iii) the Contractor agrees to pay such costs. This addendum must be signed, and the original delivered or mailed to the Purchasing Department, for receipt by November 7, 2005. This addendum is to be incorporated in, and become part of the RFP, Service Agreement and ultimate award. All other terms and conditions of the referenced project remain unchanged. Brenda E. Hodges, C.P.M. Purchasing Agent Issued: November 2, 2005 This addendum must be signed and submitted by: I acknowledge receipt of Addendum #1: PA/1AL, SSD Systems 11-4-05 Bidder Signature Company Date CC: Project File C�2 ACORD CERTIFICATE OF LIABILITY INSURANCE PRODUCER ISU Curry Insurance Agency Lie #0588757 489 E. Colorado Pasadena CA 91101 Phone:626-449-3870 Fax:626-449-5268 INSURED DATE(MMIDONYYY) 10/31/05 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE OP ID SECUR-1 NAIC # Security Signal Devices Inc 1740 N. Lemon St Anaheim CA 92801 INSURER A: 71 rat Mercury xaeutance Cagpan INSURER B: state Y1rnd-aakerafSold office INSURER C: INSURER D: INSURER E COVERAGES THE ANY MAY POUCIES. )NSH POUCIES REQUIREMENT. PERTAIN, AUOL OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING TERM DR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH AGGREGATE UMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTA NSRL TYPE OF INSURANCE POLICY NUMBER POLICY E-Itt:I IVE DATE (MWDO/YY) POLICY EXPIRAI Xilr DATE (MMIDDIYY) LIMITS A X GENERAL X LIABILITY COMMERCIAL GENERAL LIABILITY 7 CLAIMS MADE I X J OCCUR 10/26/05 10/26/06 EACH OCCURRENCE $1,000,000 FMM10236-2 PREMISES (Eatoavrenca) $50,000 MED EXP (Any one person) $ 5, 000 X GFNL Owner/Cont Prot. PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2, 000, 000 AGGREGATE PI OT APPLIES PER: PouCYn JECT 1 1 LOG PRODUCTS - COMP/OP AGG $ 2, 000, 000 Emp Ben. 1,000,000 AUTOMOBILE _(Ea LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS COMBINED SINGLE LIMIT sadder) $ BODILY INJURY (Par Person) $ BODILY INJURY (Par accident) $ PROPERTY DAMAGE (Per accident) $ GARAGE —1 LIABILITY ANY AUTO AUTO ONLY • EA ACCIDENT § OTHER THAN EA ACC § AUTO ONLY: AGG $ EXCESS/UMBRELLA LIABILITY I I CLAIMS MADE DEDUCTIBLE RETENTION $ EACH OCCURRENCE $ AGGREGATE $ $ S $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETORrPARTNER/EXECUTNE OFFICER/MEMBER EXCLUDED, I s.dosniheunder 808-0030/2005 01/01/05 -WC STA RI. 01 H- TORV LIMITS EH 01/01/06 E.L. EACH ACCIDENT $1000000 E.L. DISEASE - EA EMPLOYEE $ 1000000 E.L. DISEASE• POLICY LIMIT $ 1000000 OF OPERATIONS / LOCATIONS/ VEHICLES/ EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS *10 days notice of cancellation in the event of non-payment of premium. The City of National City, its officers, employees and volunteers are additional insureds as respects operations of the named insured per form CVX GL0912(7/96) attached. CERTIFICATEHOLDER _...--...- The City of National City Attn: Chris Zapata, City Mgr. 1243 National Blvd. National City CA 91950-4301 ACORD 25 (2001/08) CTNATCT SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL * 3 0 DAYS WRITTEN NOTICE TO THE CERTIRCATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES/ _ O ACORD CORPORATION 1988 13 SECURITY SIGNAL DEVICES, INC. POLICY NUMBER: FMMI002236-2 DBA:SSD SYSTEMS, KERN SECURITY, KSS THIS triDORSEDdmNP CHANGER Tim POLCY. PLEASE READ rr CAREFULLY. BROAD FORM BLANKET ADDITIONAL INSURED ENDORSEMENT This endorsement modifies insurance plodded under the following: QAL ORAL LIABILITY COVERAGE PART WHO IB AN INSURED (Section >lj provided of the Policy Is amended to Include as an iootted any person or orpan eatioa (celled "additional insure") to whom you are obligated by valid written connect to provide aucb coverage, but onb with respect to liability for 'bodily injury" or "property damage" wising eddy out of `your work' on behalf of said additional insured for which oavaca a is provided by ttde poli4- It is agreed that such internam as is afforded by this policy for the bcac$t of the additional insured dull be printery insurance se respects any claims, loss or liability arising directly from the Named Ineured'a operation and any other insurance maintained by the additional insured shall be eexer and non-contfbrf 'story with the insurance provided hereundr. • It is further agreed that subject to all terms and conditions of the insurance including, but not limited to, the foregoing 1 Uhitstione and rsahadoms, it is agreed that the compaml waives aR9 right of egbrogatlom to whieh it is entitled under this insurance with respect the claims against the Named Isere arising out of the negligent acts of the Named Inured. This insurance does not apply to "bodily injury" or 'property damage" aridng out of the assumption of liability in a ombract or agreement This ea1usioo doer not apply to liability for damages thatflat additional inured(*) would have in the absence of the contract or agcemaent It is the intent of this endorse.mant to exclude con claims, demands or suits arising out of any "bodily injury' or *property damage" to which this insurance does not apply. There shall, therefore, be no duty or Obligati= on our peat under thin ioamance to defend, respond to, invedig te, or tndenmily anyone for arty such claims, demand or suit Nothing herein contained shall be held to waive, vary, alter or amend any of the terms, limitations and conditions of the polity other than sa above stated: Form #CVX GIr0912(7/96) ACORD CERTIFICATE OF LIABILIT PRODUCER Brakke-Schafnitz Ins. Brokers License #0428915 28202 Cabot Road, Suite 500 Laguna Niguel CA 92677-1251 Phone:949-365-5100 Fax:949-365-5161 INSURED YINSURANCE Security Signal Devices, Inc. dba: SSD Systems; KSS Security 1740 N. Lemon Street Anaheim CA 92801 COVERAGES OP ID 9 9 DATE (MM/DDIYYYY) SSDSY-1 10/28/05 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURER A: Allstate Insurance INSURER B: INSURER C: NAIC # INSURER 0: INSURER E THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT MTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE UMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. "INSRADD'L- LTR INSRT TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION DATE (MM/DO/YY)_ DATE (MM/OD/TY) A GENERAL LIABILITY COMMERCIAL GENERAL LIADIUTY CLAIMS MADE I I OCCUR GENL AGGREGATE LIMIT APIPPUEES PER: POLICY I— PR I LOC AUTOMOBILE LIABILITY X X ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS X HIRED AUTOS X NON -OWNED AUTOS X Comp w/100 Ded. X Coll. w/250 Ded. GARAGE LIABILITY ANY AUTO EXCESS/UMBRELLA LIABILITY 048688210 10/22/05 10/22/06 EACH OCCURRENCE UMITS DAMAt., IUHtNItU PREMISES (Ea oaurence) MED DCP (Any one person) PERSONAL &ADV INJURY GENERAL AGGREGATE $ $ $ PRODUCTS- COMP/OP AGG $ COMBINED SINGLE LIMIT (Ea accident) $1,000,000 BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE (Per accident) AUTO ONLY • EA ACCIDENT OTHER THAN AUTO ONLY: EA ACC OCCUR I I CLAIMS MADE DEDUCTIBLE RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? IT yes, describe under SPECIAL PROVISIONS below OTHER EACH OCCURRENCE AGG $ $ AGGREGATE $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS The City of National City, its officers, agents and employees Additional Insured, but only with respect to Auto Liability. Notice of Cancellation is given for Non -Payment of Premium. CERTIFICATE HOLDER ITORY LIMITS ) IOER E.L. EACH ACCIDENT $ $ E.L. DISEASE - EA EMPLOYEE EL, DISEASE - POLICY LIMIT I $ are Named as *10-Days The City of National City, its officers, agents & employees Attn: Chris Zapata 1253 National City Boulevard National City CA 91950-4301 ACORD 25 (2001/08) NATLCTY CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30* DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. Jk eutku rSENTATIVE O ACORD CORPORATION 1988 Request For Proposal City of National City CCTV System Pilot Project Eyi�l EDIT �� This RFP's purpose is to provide a description of the elements in the procurement, installation, configuration and implementation of the National City CCTV surveillance camera pilot project. Prepared by: Dr. Chris Dodkin Consultant City of National City Background The City of National City plans to build a network of surveillance cameras that will record activity around critical infrastructure points and in public areas of National City with the purpose of lowering crime rates through deterrence, detection, and prevention. The project will also enhance Urban Area security in National City by improving community safety, lowering the violent crime rate and reducing the rate of other non- violent crimes and prostitution. Purpose of Solution Cameras will initially be strategically placed at critical points along Roosevelt Avenue, between 4th and 8th, to provide a clear visual deterrent against prostitution and other crimes, and provide law enforcement with the means to observe and record such criminal activity for assessment and prosecution. As a later phase, additional cameras for critical infrastructure protection will deployed, including, but not be limited to, the top 36 targets as identified by the National City office of Homeland Security. Those targets include: 1. Homeland Security areas of interest 2. High Traffic areas of interest 3. City infrastructure 4.City retail locations In addition, at a later time, streaming video via wireless is to be provided to PD with laptops and/or PDAs — so the proposed solution must support such streaming over limited bandwidth connections. Estimated Schedule Request for Proposal General Release 10/03/2005 Deadline for Bid and Proposal Responses, 5 PM 11/03/2005 Selection of Final Vendor 11/10/2005 Complete Final Vendor Negotiations and City Approval 11/15/2005 Implementation Begins 01/02/2006 Target Implementation Date Completion 01/31/2006 NOTE: Due date for completed vendor proposals is: 5 PM, November 03, 2005. CCTV Pilot Location Detail • • • • . ... . ... ••1 • .• • •••••.:X:'H'• • • . .. Proposed camera locations, associated with existing lighting and/or power poles, are detailed on the above map. Each camera location has been chosen by National City PD, to cover an area of interest either on, or next to, Roosevelt Avenue, City of National City. The priority for these locations is as follows: 1) Roosevelt & 8`h 2) Roosevelt & 5`h 3) Roosevelt & 4`h 4) Roosevelt & 7`h Roosevelt & 8t° Located on or near the traffic light poles at the junction, the PTZ camera should have a clear view up and down 8`h Street, as well as North on Roosevelt, covering the area around the AM/PM on the North-West corner. The North exit from the AM/PM parking lot on Roosevelt is of particular interest, as is the area under the I5 bridge looking South on 8Th Street. View from Roosevelt & 8 — looking North on Roosevelt Roosevelt & 5th Located on a power/light pole on the West side of Roosevelt — the PTZ camera should have a clear view up 5th Street to the East, as well as covering the area in front of the Super 8 Motel to the North of 5th Street. It is important that a clear view of parked vehicles on 5th be available to the PTZ, and in addition, a clear view of the low wall on the East side of Roosevelt, South of 5th. aria'•nt View from West Side of Roosevelt — looking North-East towards 5 Street A5 Roosevelt & Located on a power/light pole on the West side of Roosevelt — the PTZ camera should have a clear view up 4' Street to the East. ......... View from West Side of Roosevelt — looking East up 4th Street In addition, the PTZ should be mounted so as to give a clear view up and down the sidewalk on the West side of Roosevelt. •-v•• - S.<64 - — • _ • • View loolcing North on Rooseveletiom West side --Typical Light -pole shown. It should be noted, that especially at night, there are often Semi trucks parked on the West side of Roosevelt — and the PTZ must he mounted in such a location as to clear the trucks, and allow visibility 'behind' them, up and down the sidewalk. 8 Roosevelt & 7th Located on a power/light pole on the West side of Roosevelt — the PTZ camera should have a clear view up 7" Street to the East. Vehicles parked along 7th Street are of interest, as is the area to the South of r, in front of the parking structure. View from the West side of Roosevelt — looking East -South -East towards 7' Street The PTZ should also cover the vacant lot to the North of 7th — and the area in front of the Value Inn. Vt2eA:64.9,', `1& 002.1,obe;61 mag, View looking North-East from the West side of Roosevelt . 10 Mounting Locations It is anticipated that the PTZs will he mounted on existing power/light poles along the west side of Roosevelt, above the level of parked trucks, and that each camera will be connected to the local power at each pole, in accordance with City and SDGE regulations. Connectivity back to the local DVR is expected to be accomplished via wireless infrastructure, provided as part of the complete solution. Vendors must provide details of their own site survey as part of their RFP submissions. 11 Connectivity to the City's Fiber Backbone The City of National City has it's own dark fiber, running one block to the East along National City Blvd. This fiber is home run back to the City Hall, and is expected to be used to back -haul the video signal from the remote cameras/DVRs. It is not expected to be possible to extend the fiber all the way to Roosevelt, so the solution tendered must include a wireless connection from Roosevelt to a suitable fiber splice point on National City Blvd, and the equipment required to terminate the fiber and copper connections, allowing data/video communications back to City Hall. The two available fiber termination points are on National City Blvd and 8`h, and National City Blvd and 4`h , and are shown on the overview map. The fiber is xxxxxxx, and should be terminated back at city hall by a suitable fiber switch, before being connected to a xxxxxx fiber that links directly with PD. At PD, the fiber should be terminated, to allow a PC workstation to be attached to the incoming data, for the purpose of monitoring and controlling the remote CCTV equipment. 11. :'4:' ::kfi$F5 r.v... vrcJ fikleolmaw PTZ 1 The selected vendor must meet the following functional requirements: Provisioning Requirements 1) Cameras a) Digital and/or IP based cameras b) Wired video connection at a minimum c) Wireless video connection in addition to wired video connection d) Minimum resolution of 480 lines for PTZ & Fixed cameras e) Capable of up to 30 Frames Per Second (FPS) of video f) Pan -Tilt -Zoom (PTZ) capable g) PTZ must be controllable over the IP enabled backbone network and programmable h) Minimum 25x OPTICAL zoom, digital zoom should NOT be substituted i) Color day image / B&W night image acceptable j) Must be capable of providing low light imaging by available light ONLY 2) Housings a) Appropriate outdoor housings for the cameras b) Electrical connection facility for connecting to public power grid c) Video connection facility for various connectivity situations d) The entire configuration must comply with any SDGE regulations zoning requirements where they are installed e) The housing should provide a unitized facility that includes the camera, enclosure, video/network connections, power connections and other electrical facilities in a single unit that can be easily mounted, removed and transported. f) The unit should be colored and badged as belonging to City of National City PD, and have a high -visibility strobe attached to alert people to their presence within the city. 3) Network a) The vendor must provide the video and data network resources b) Camera signals must be transmitted securely c) A mix of wired and wireless links are anticipated d) The network must support all cameras operating at a minimum of x. Frames Per Second concurrently e) Termination of the cameras and digital recording of the video should be accomplished at either the local light -pole, or in existing traffic signal control boxes where appropriate. f) Access to all live video feeds and recorded footage must be available at NCPD Headquarters, in the office of Homeland Security and across the City of National City IP network. In addition — future streaming of live video to NCPD offices in the field, over wireless connections, should be supported — allowing suitably scaled feeds to mobile devices such as wireless enabled laptops and PDAs. g) For the purpose of network interoperability, Cisco network equipment is preferred h) DVR connectivity to the NCPD will be over IP, and will be carried over the city's existing single mode fiber backbone — additional wireless IP links will be required to bridge between DVR locations and end points for the fiber network. i) The IP video system will be a stand-alone network — and will not touch existing City or NCPD networks. Vendors should specify suitable network hardware to allow the single mode fibers from the city to interface to the multi -mode fiber connection from City Hall to NCPD, and for that fiber to be terminated on a suitable device for connectivity using std Ethernet Cat5 10/100 UTP for the monitoring workstation ;<:::: 13 4) Storage a) Digital video storage is required (DVR) on resilient hard drives b) Storage should provide a rolling 5 day recording time for all cameras c) Provision must be made to store footage tagged as evidence for a longer period of time, preferably in a low-cost medium unless online disc storage is feasible. 5) Management a) Appropriate software should be included for management of the system b) The software must be scalable to support central operation of all cameras from one station c) Management includes i) Video storage ii) Viewing live feeds from cameras iii) Viewing stored (recorded) footage iv) Saving specified footage to an alternate medium v) Automatically archiving footage tagged as evidence d) The system must support simultaneous use of all functions e) The system must support output to digital (CD-ROM or DVD) and analog (video tape) media f) Output must be in appropriate non-proprietary format to facilitate admissibility in court (JPEG, M-JPEG, NTSC Video, etc.) g) Control of the system must be via a Graphical User Interface (GUI), with all camera locations available from the one monitoring station — ideally based on subsets using a geographical naming schema. h) The management workstation should be PC based, and have video output to a large screen in NCPD dispatch for real-time review and camera management. 1 Installation Requirements 1) The winning bidder will serve as Prime Contractor for the project, coordinating all the necessary resources, providing a phased project plan, and providing weekly updates to the City Project Manager. 2) The winning bid must provide for installation of up to 4 cameras during the first phase with the possibility of more as funding or alternate sources allow 3) Installation includes connection to the power grid, network connectivity and proper compliant installation of the cameras in close proximity to public power lines 4) The winning bidder must work with local power, cable and telephone companies to ensure proper setup of the cameras so as not to interfere with existing utilities 5) The winning bidder must ensure the proper functioning of all network components, including wireless components and any interference issues 6) Installation should take place during January 2006 7) Time Frame: All bids should contain proposed time frames for a Jan 06 install Maintenance Requirements 1) The "Initial Maintenance Period" will be for one year from contract signing 2) All bids must account for maintenance of the cameras and associated equipment, software and facilities provisioned by the project for the Initial Maintenance Period 3) Maintenance must include warranty service for the Initial Maintenance Period 4) Engineers to perform this service should be located in San Diego/Orange County and available within a maximum of 48 hours for the term of the Initial Maintenance Period. Training Requirements 1) The winning bidder must provide training to designated City Employees 2) The number of employees receiving training is anticipated to be approximately 10 the first year 3) Training should include: a) Basic system operation b) Viewing live video from a selected camera c) Viewing archived video for a specified time range from a specified camera d) Storing selected video to local media such as CD-ROM or Video Tape 4) Training does not include maintenance of the system Cost and Financing Requirements 1) All bids should contain a schedule of costs for all individual components 2) The City requests a fixed price per camera for maintenance a) Assume a 10% camera break/loss ratio b) The City will require a "Do Not Exceed" clause and will cap repair or replacement of cameras at 10% of deployed cameras per year. 3) All items that are delivered in increments should be priced as such: a) Storage systems should be priced by units of storage (in Gigabytes or Terabytes) b) Software should have any per seat or per camera licensing costs c) Camera setups should have a per camera cost i) Camera costs should account for two setups: Best Case and Worst Case ii) Best Case is a public utility pole, with power connectivity available at the camera site, and wired connection from the Camera to DVR possible. 1 iii) Worst Case covers a location with no available wired connectivity for the video feed from the camera to the local DVR. iv) Vendors should assume an 80/20 mix of Best Case (80%) and Worst Case (20%) when proposing an overall cost based on the per camera cost 16 FORMAT AND CONTENT OF PROPOSAL In order for the City staff to adequately compare and evaluate proposals objectively, all proposals MUST be submitted in accordance with the format outlined in this section. The proposal should be prepared simply and economically, providing straight -forward and concise information as requested. Each proposal should be placed in one book format and separated by section and tabbed in conjunction with the proposal specifications. One (I) original and three (3) copies of your proposal must be submitted. The proposal sections and format MUST be organized as follows: Title Page/Cover. One printed page maximum. Show the name of the proposing vendor, its principal business address and the local address that would serve the City (if different from the principal address), the contact information for the person making the proposal, and the date that the proposal was submitted. Tab 1: Table of Contents. One printed page maximum. Tab 2: Transmittal Letter. Two printed pages maximum. The letter should briefly address the vendor's willingness and commitment, if selected, to provide the services, why it should be selected and any exceptions to the services requested by the City. Tab 3: Vendor and Staff Profile. Five printed pages maximum. Respond to the following itemized text sections: Describe the Company or Companies — Briefly describe history, financial stability, etc. Describe any experience in providing similar solutions. Summarize the solution provided for the three most comparable corporate or municipal customers. Include a brief description of the services provided, how long such services have been provided and a contact person for each client described. Identify the personnel to be assigned. Describe the role and responsibility of each person assigned a major role in this relationship briefly detailing credentials and experience. Tab 4: Exceptions: List any required services which are not included in the proposal. Tab 5: Technical Description: Ten printed pages maximum. Describe the proposed solution, identifying how it meets the requirements specified in the previous section of this document. Include any additional services that the proposing company can provide that you feel may benefit the City. Finally, include key points that you feel distinguish your solution from the competition. Tab 6: Pricing. Three printed pages maximum. Describe the pricing for the solution. Make sure to itemize the exact cost for each part of the solution as the City reserves the right to implement any portion of the proposed solution without implementing the proposed solution in its entirety if it feels it can benefit from the cost savings. The pricing should be complete and should state all assumptions used in determining the pricing. 17 Such assumptions may include, but are not limited to, minimum hardware requirements, software licenses required, network bandwidth, minimum personnel qualifications, market indexes, etc. Tab 7: Pricing Adjustments. One printed page maximum. Prices are to be reviewed and adjusted at the start of each subsequent year. For subsequent years, indicate what process the vendor proposes for price increases, if any. Indicate if there is a maximum percentage increase applicable. Tab 8: Implementation Plan. Two printed pages maximum. Describe the overall implementation plan and any variations from or additions to the system described in this request for proposals. Discuss your use of any sub -contractors, your timelines, contingencies and reliance on the City of National City for specific functions. Tab 9: Service Enhancements. Three printed pages maximum. Based upon information about the City's camera program needs and goals learned during the course of this proposal process, describe any enhancements, technological or otherwise, that the City should consider to improve operational efficiencies. Tab 10: Authorization to Contract. Two printed pages maximum. Provide a Corporate Resolution, Certificate of Secretary, or correspondence from the Chief Executive Officer or Chairperson attesting that the individual signing the proposal has the authority to make binding representations on behalf of the vendor. Tab 11: Financial Statements and Ratings. Provide the most recent audited financial statements for the vendor and at least two credit ratings for the past three years. Tab 12: Open Access Plan. Two printed pages maximum. Provide a description of vendor's intent and plans to comply with the City's Open Access Plan. Tab 13: Other Information. Three printed pages maximum. Briefly describe any other information not previously mentioned that the vendor believes should be given consideration by the City. Tab 14: Appendices. Include references to technical specifications or other reference material here. Proposals to this RFP are expected to demonstrate an understanding of the services requested, the ability and experience necessary to perform such tasks, and a plan for providing the services within the estimated budget and work schedule. The City of National City reserves the right to require clarification of any information submitted from any of the applicants. 18 SELECTION CRITERIA: While the total cost of this implementation will certainly have weight in the selection process, the City of National City values the vendors' implementation strategy for this project heavily. The goal of our selection is to pick a vendor based on our conviction of the vendor's ability to complete the implementation with minimal disruption to business, minimal mistakes and ability to deliver on implementation schedule. Evaluation will be done by assigning weighted factors including, but not limited to the following criteria: a) Overall response to the Request for Proposal b) Quality of Engineering/Technical Support c) Implementation Timeline d) Cost of Hardware Proposals will be thoroughly reviewed by a Screening and Selection Committee. At the option of the City, those selected as contenders may be invited to make a presentation in person. CONTACT INFORMATION: The following is the contact information for the IT Department of the City of National City. The vendor should enter the following information pertinent to the team who will be involved in the implementation project as per this RFP (See "Support Section". If you have any questions, please contact: BERNARD YEO MIS MANAGER CITY OF NATIONAL CITY 1243 NATIONAL CITY BL. NATIONAL CITY, CA 91950 619.336.4373 19 a i a a * a * • SSD SYSTEMS 11031 Via Frontera Ste. B Rancho Bernardo, CA 92127 (858) 675-8139 fax (858) 675-8168 Fire Alarm • Access Control • Intercommunication Systems • Security • CCTV • Data October 18, 2005 (revised 10/31/05) (revised 11/7/05) BID QUOTATION Network -Based Digital Video Surveillance ROOSEVELT AVENUE CCTV PILOT SYSTEM Mr. Bernard Yeo Dr. Chris Dodkin Thank you very much for the opportunity to respond to your request for providing the City of National City (The City) networked CCTV solutions for the Roosevelt Avenue CCTV project. As you can imagine, I'm very excited with the prospects of implementing the cameras, and participating in this pilot program. It isn't every day that I have the opportunity to so directly and positively make an impact on my community Personally speaking, such activities are what keep me passionate about my profession. Scope of Work The project, broadly defined, entails remotely monitoring, controlling and recording four PTZ video cameras along Roosevelt Avenue back to the main NCPD monitoring station via a combination of existing fiber optic lines, wireless transmitters and receivers, and network hardware and software interfaces. Using state-of-the-art communications and video management software, The City has the opportunity of leveraging existing telecommunication infrastructure with the very latest in CCTV systems architecture to affect the ability to deter, detect and prevent crime. The base system architecture proposed is virtually unlimited in capacity, and represents an enterprise -wide intelligent security solution. SSD intends to install four high -quality color (day/night) pan/tilt/zoom cameras on utility poles (provided and authorized access by SDG&E) along a four -block stretch of Roosevelt Avenue, in National City, at or adjacent the intersections of West 4th, Sth, 7th and 8f' Streets. These cameras will be mounted high, and strategically non -obscure so as to provide a visible deterrence. These video signals will be carried over wireless and fiber optic signals so as to allow integration with the existing DVTe1-based network video technology in place at the police monitoring center. Wireless transmission of the video signals is carried via MicroTek products. All cameras will be equipped with wireless signal components providing the cost savings of limited infrastructural modifications. These devices will transmit and receive both the video and the_ data signals (for PTZ control) to and from each camera location. DVTel products are also the basis of the video signal encoding and decoding making is possible to remotely receive, manage, record and monitor the images. Our meetings and presentations thus far should serve well to illustrate the technical concepts and promote your understanding of the systems design and intent. This project represents the first utilization of remote camera monitoring, and is in fact the Pilot project. SSD intends to utilize Sony brand camera products. Sony RZ30 has a 30X optical zoom lens, which conforms to your Draft RFP, whereas our earlier Pelco product did not (at 23X optical). All equipment, materials, labor, enclosures, programming, training and testing are included by SSD to ensure that the camera systems indeed operate to customer expectations. As we have discussed and made clear, there are exclusions to the overall implementation of this CCTV pilot program, including: • Authorized access to utility poles (via SDG&E) • Power source on the utility poles — specifications provided • Fiber Optic communications facilities (purportedly along National City Boulevard) • Conduit as required for the job, including access to existing low -voltage underground conduits, traffic signal conduits, and low -voltage connectivity from City Hall to the Police Department. • File Server (requirements submitted previously) with monitor • Trenching, painting, patching, work on circuits higher than 110vac • Drawings, if required • Bucket lift is not included and is to be provided for by the City Schedule of Solutions 1 — Microtek Receiver kit with Transmitter 4 — Microtek Transmitters (1 for each camera) 1 — Fiber Optic TX (multimode) 1 — Fiber Optic RX (multimode) 1 — Fiber Optic TX (single mode) 1 — Fiber Optic RX (single mode) 4 — Sony RZ-30 PTZ Dome IP Cameras 4 — PTZ mounts and mount adapters 5 — NEMA 4X Enclosures, with fans, filters 1 — DVTe1 PTZ Joystick Controller with Software SSD will provide upon completion of the project a detailed documentation of the installation including: 1) Camera Equipment (camera settings, wireless setting/configs) 2) Fiber Pull (exact conduit access points, patch panel points/numbers) 3) DVTeI configuration (for all components: Digital Media Controller, Digital Media Archiver, Control Center). 4) Executive Summary of overall configuration 5) Executive Summary of settings in DVTEL software components. 10/31/05 Revision Notes: Bernard and Chris, In the process of pulling together the part numbers and miscellaneous information, we made some significant changes to our scope of work — not so much in the design or layout, but in the equipment selections surrounding the PTZ cameras. Upon re -reviewing the draft RFP specifications, we realized that the Pelco Spectra III did not meet the 25X optical zoom component. We do sell (and have sold) the Sony PTZ RZ- 30 camera which comes with some surprising and advantageous features: ■ This is an IP-based camera. Therefore, we were able to eliminate the analog-to-IP encoders (which saved over $2,000). • The camera is less expensive (by around $1,000 each) • The RZ-30 includes a 30X optical zoom lens — much better than the Pelco • The housing for this camera was also less expensive Also, I made another important change to the scope in adding the PTZ joystick controller. This is a DVTel product and includes the software component. I thought it would be important to have this device, although the DVTel head -end software does indeed include the virtual joystick. I think hands-on is better. This component is one-time, and so will not be included on subsequent orders. 11/7/05 Revision Notes: Bernard and Chris, I have added the requirement for us to accommodate the fiber optic materials, equipment, labor and installation of the connection (including fiber termination) between National City Boulevard and Roosevelt Avenue. We will provide this installation in conjunction with the rest of the work so as to complete the total package concept of the project. Schedule of Investment Includes all applicable taxes, labor, materials, equipment, training $ 60,550.96 Our site survey last week was very successful, and we were able to confirm the placements, distances and technical requirements from a Project Management perspective. I appreciate that a good number of your Team was able to participate and contribute to this important step in what will lead to a smooth implementation phase of the project. Thanks once again for your time, and for this opportunity, Sincerely, Carl S. Donoho (858) 675-8139 )\\ Count 4 4 4 4 1 1 1 1 4 2 1 1 1 1 5 4 1 1 175 CITY OF NATIONAL CITY - ROOSEVELT AVE. CCTV SYSTEM PILOT PROJECT Item Description PTZ Camera Environmental Dome Enclosure Pole Mount Adapter Enclosure Mount Miscellaneous Costs DVTeI Keyboard Controller Keyboard Software Wireless Receiver w/TXM Wireless Transmitters Power Supply Multimode Fiber Transmitter Multimode Fiber Receiver Single Mode Fiber Transmitter Single Mode Fiber Receiver NEMA 4X Enclosures (stainless) Misc Vents/Fans/Filters for NEMA DVTet Camera License Fiber Optic Install (NCB to Roosvlt) Labor; Fiber Optic Installation Labor; Security Systems Installation TOTAL LABOR COST TOTAL EQUIPMENT COST TOTAL TAXES TOTAL COST OF PROJECT * - Indicates taxable item t? * * * * * * * * * * * * * * * * * MFG Sony Sony Sony Sony misc DVTeI DVTeI Microtek Microtek Microtek GE GE GE GE Hoffman var. DVTeI var. n/a n/a Part# SNC-RZ30 UNISNCOD8C2 SNCAPM3 SNCWM2OG misc DVT-KBB DVT-KBS ML-WES-D ML-WSU 613-P S714DT-EST1 S714DR-EST1 87714DT-EST1 S7714DR-EST1 16X16X6 var. LAT35-C-NDCL var. n/a n/a Item Cost $ 2,350.00 $ 615.00 $ 65.00 $ 121.00 $ 2,000.00 $1,410.00 $ 665.00 $1,940.00 $ 729.00 $ 65.00 $1,100.00 $1,100.00 $1,945.00 $1, 945.00 $1,020.00 $ 740.00 $295.00 $300.00 $1,650.00 $ 102.39 Ext. Cost $ 9,400.00 $ 2,460.00 $ 260.00 $ 484.00 $ 2,000.00 $ 1,410.00 $ 665.00 $ 1,940.00 $ 2,916.00 $ 130.00 $ 1,100.00 $ 1,100.00 $ 1,945.00 $ 1,945.00 $ 5,100.00 $ 3,700.00 $ 1,180.00 $ 300.00 $ 1,650.00 $17,918.25 Tax $ 728.50 $ 190.65 $ 20.15 $ 37.51 $ 155.00 $ 109.28 $ 51.54 $ 150.35 $ 225.99 $ 10.08 $ 85.25 $ 85.25 $ 150.74 $ 150.74 $ 395.25 $ 286.75 $ 91.45 $ 23.25 Total Cost $ 10,128.50 $ 2,650.65 $ 280.15 $ 521.51 $ 2,155.00 $ 1,519.28 $ 716.54 $ 2,090.35 $ 3,141.99 $ 140.08 $ 1,185.25 $ 1,185.25 $ 2,095.74 $ 2,095.74 $ 5,495.25 $ 3,986.75 $ 1,271.45 $ 323.25 $ 1,650.00 $ 17, 918.25 $ 19,568.25 $ 38,035.00 $ 2,947.71 $ 60,550.96 MCCkrie L` (tatC C City Of National City Purchase Order 1243 National City Blvd. National City, CA 91950-4301 619-336-4570 VENDOR: 18589 SSD SYSTEMS 11031 VIA FRONTERA #B RANCHO BERNARDO, CA 92127 FOB Point: DESTINATION Terms: Net 30 days Req. Del. Date: 1 /31 /2006 Special Inst: p0 FAXED TO CARL (858)675-8168 DATE 12/08/05 Page 1 / 1 PO NUMBER 68435 SHIP TO: SEE SHIPPING NOTES BELOW 00 ****SEE NOTES BELOW**** CT NATIONAL CITY, CA 91950 Req. No.: Dept.: POL.ICE Confirming? No Quantity Unit Description Unit Price Ext. Price LABOR AND INSTALLATION OF PUBLIC SAFETY 19,568.25 CAMERA PROJECT ON ROOSEVELT AVENUE. 1.00 LOT EQUIPMENT ASSOCIATED WITH ROOSEVELT 38,035.00 38,035.00 PROJECT COORDINATE PROJECT WITH BERNARD YEO, MIS DIRECTOR (619)336-4373' PER COUNCIL RESOLUTION #2005-250 DATED 11/15/05, AND AGREEMENT DATED 11/15/05 AND REFERENCE RFP. REF: MP#34 SUBTOTAL 57,603.25 BILL To: CITY OF NATIONAL CITY TAX 2,947.71 1243 NATIONAL CITY BLVD FREIGHT 0.00 NATIONAL CITY, CA 91950 TOTAL 60,550.96 Account Number 'Amount: Account Number Amount E 290-411-501-506-0000 54,003.00 E 630-415-000-710-0000 6,547.96 Authorized Signature VENDOR COPY Authorized Signature (over $1,000) Mid L lla)649 CPvv City Of National City Purchase Order 1243 National City Blvd. National City, CA 91950-4301 619-336-4570 VENDOR: 18589 SSD SYSTEMS 11031 VIA FRONTERA #B RANCHO BERNARDO, CA 92127 FOB Point: DESTINATION Terms: Net 30 days Req. Del. Date: 1 /31 /2006 Special Inst: p0 FAXED TO CARL (858)675-8168 DATE 12/08/05 Page 1 / 1 PO NUMBER 68435 SHIP TO: SEE SHIPPING NOTES BELOW 00 ****SEE NOTES BELOW**** CT NATIONAL CITY, CA 91950 Req. No.: Dept.: POLICE Confirming? No Quantity., - Unit - Description Unit Price Ext. Price LABOR AND INSTALLATION OF PUBLIC SAFETY 19,568.25 CAMERA PROJECT ON ROOSEVELT AVENUE. 1.00 LOT EQUIPMENT ASSOCIATED WITH ROOSEVELT 38,035.00 38,035.00 PROJECT COORDINATE PROJECT WITH BERNARD YEO, MIS DIRECTOR (619)336-4373 PER COUNCIL RESOLUTION#2005-250 DATED 11/15/05, AND AGREEMENT DATED 11/15/05 AND REFERENCE RFP. REF: MP#34 SUBTOTAL 57,603.25 BILL TO: CITY OF NATIONAL CITY TAX 2,947.71 1243 NATIONAL CITY BLVD FREIGHT 0.00 NATIONAL CITY, CA 91950 TOTAL 60,550.96 Account Number, Amount Account Number Amount E 290-411-501-506-0000 54,003.00 E 630-415-000-710-0000 6,547.96 Authorized Signature VENDOR COPY Authorized Signature (over $1,000) RESOLUTION NO. 2005 — 226 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE STANDARDIZED PURCHASE OF A SECURITY CAMERA SYSTEM FROM SSD SYSTEMS IN THE AMOUNT OF $33,200 FOR THE NATIONAL CITY POLICE DEPARTMENT UTILIZING FUNDS FROM THE REIMBURSABLE FISCAL YEAR 2004 STATE HOMELAND SECURITY GRANT PROGRAM AND THE POLICE DEPARTMENT'S ASSET FORFEITURE FUNDS WHEREAS, the National City Police Department is in need of a new security camera system; and WHEREAS, SSD Systems was selected through the City's low bid process to install the camera security system at the new library which included cameras, and successfully integrated the system into the existing system at the Civic Center; and WHEREAS, the Police Department's security system will eventually be integrated into the security system at the Civic Center, therefore, it is in the City's best interest to contract with SSD Systems for the installation of a security camera system at the Police Department due to its recent familiarity with the existing system, and because it has already gone through the bidding process for the installation of a security camera system at the Library; and WHEREAS, the total amount of the security camera system is $33,200. Per Resolution No. 2005-190, adopted by the City Council on September 6, 2005, funds in the amount of $22,606.50 are available from the Fiscal Year 2004 State Homeland Security Grant for the reimbursable grant purchase of the security camera system. The Police Department's Asset Forfeiture Funds will be utilized to fund the remaining balance of $10,593.50; and WHEREAS, Section 2.60.220 of the National City Municipal Code provides that the requirements of formal bidding may be disposed with when the City Council determines that due to special circumstances, it is in the City's best interest to purchase a commodity or enter into a contract without compliance with the bidding procedure, or when a particular type or make of commodity or equipment has been standardized by the City by order of the City Manager or City Council. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby finds that special circumstances exist, directs that the City's security camera system equipment be standardized, authorizes the Purchasing Agent to waive the bidding process, and awards the contract to SSD Systems for the installation of a security camera system at the Police Department. BE IT FURTHER RESOLVED that the City Council of the City of National City hereby authorizes the utilization of $22,606.50 of City funds for the installation of a security camera system at the Police Department, and directs staff to request reimbursement of that amount from the San Diego County Office of Emergency Services. -- Signature Page to Follow -- Resolution No. 2005 — 226 October 18, 2005 Page 2 APPROVED and ADOPTED this 18th day of October 2005. z a Nicknzn yo r ATTEST: A Mic ael R. Dalla'City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney Passed and adopted by the Council of the City of National City, California, on October 18, 2005, by the following vote, to -wit: Ayes: Councilmembers: Inzunza, Morrison, Natividad, Parra, Zarate. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: NICK INZUNZA Mayor of the City of National City, California City Clerk of the City df National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2005-226 of the City of National City, California, passed and adopted by the Council of said City on October 18, 2005. City Clerk of the City of National City, California By: Deputy MEETING DATE 10/18/05 City of National City, California COUNCIL AGENDA STATEMENT 10 AGENDA ITEM NO. ITEM TITLE Resolution of the City Council of the City of National City Authorizing the Standardized Purchase of a Security Camera System from SSD Systems in the Amount of $33,200 for the National City Police Department Utilizing Funds from the Reimbursable Fiscal Year 2004 State Homeland Security Grant Program and the Police Department's Asset Forfeiture Funds PREPARED BY Walter Amedee,l)g" EXPLANATION( Homeland Security Manager (336-4556) Lanny Roark, Sgt., PoliceDept. (336-4524) DEPARTMENT Police �`-�° frilL The National City Police Department is in need of new security cameras. SSD Systems recently completed the security system installation at the new library that included cameras, and successfully integrated the system into the existing system at City Hall. As Police Department cameras will eventually be tied into the City Hall system, it is important that the contract be awarded to SSD Systems due to its recent familiarity with the existing system. SSD Systems was selected to perform the installation at the Library through the City's "low bid" process. Purchasing Ordinance #1480, section 12, subsection a(3), allows the hid process to be waived when the commodity being purchased is required to match or be compatible with other equipment presently an hand, and the purchase is made from the supplier who originally supplied such equipment. Council approval is required for sole source purchases exceeding $4,000.00. The total amount of the award to SSD Systems will be $33,200. Per City Council approval on September 6, 2005, funds are available through the FY04 State Homeland Security Grant in the amount of $22,606.50, which is a reimbursable grant. The Police Department's Asset Forfeiture Funds will be utilized to fund the remaining balance of $10,593.50. J Environmental Review % N/A Financial Statement Minor impact; FY04 State Homeland Security Grant Program is a reimbursable grant that requires equipment to be ordered and received before reimbursement the Police Department's Asset Forfeiture Funds � jmill e tilizg fund the remaining balance. Accofritf C STAFF RECOMMENDATION 282-412-904-355-0000 131-411-000-355-0000 $10,593.50 4 Staff recommends that the sole source award be made to SSD Systems, and that authority be given to the Purchasing Agent to issue the resulting purchase order. Direct Staff to submit reimbursement forms to the FY04 State Homeland Security Grant Program. BOARD / COMMISSION RECOMMENDATION N/A 206, it—12_ C2acs—`.3 ATTACHMENTS 1. Resolution. 2. Memorandum 3. Bid Quotation A•200 (9/80) ( Listed Below ) Resolution No.-2-010S- - City Engineer Stephen M. Kirkpatrick. — SSD Systems Digital Video Surveillance Color Cameras — Digital Video Recording. RESOLUTION NO. 2005 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE STANDARDIZED PURCHASE OF A SECURITY CAMERA SYSTEM FROM SSD SYSTEMS IN THE AMOUNT OF $33,200 FOR THE NATIONAL CITY POLICE DEPARTMENT UTILIZING FUNDS FROM THE REIMBURSABLE FISCAL YEAR 2004 STATE HOMELAND SECURITY GRANT PROGRAM AND THE POLICE DEPARTMENT'S ASSET FORFEITURE FUNDS WHEREAS, the National City Police Department is in need of a new security camera system; and WHEREAS, SSD Systems was selected through the City's low bid process to install the camera security system at the new library which included cameras, and successfully integrated the system into the existing system at the Civic Center; and WHEREAS, the Police Department's security system will eventually be integrated into the security system at the Civic Center, therefore, it is in the City's best interest to contract with SSD Systems for the installation of a security camera system at the Police Department due to its recent familiarity with the existing system, and because it has already gone through the bidding process for the installation of a security camera system at the Library; and WHEREAS, the total amount of the security camera system is $33,200. Per Resolution No. 2005-190, adopted by the City Council on September 6, 2005, funds in the amount of $22,606.50 are available from the Fiscal Year 2004 State Homeland Security Grant for the reimbursable grant purchase of the security camera system. The Police Department's Asset Forfeiture Funds will be utilized to fund the remaining balance of $10,593.50; and WHEREAS, Section 2.60.220 of the National City Municipal Code provides that the requirements of formal bidding may be disposed with when the City Council determines that due to special circumstances, it is in the City's best interest to purchase a commodity or enter into a contract without compliance with the bidding procedure, or when a particular type or make of commodity or equipment has been standardized by the City by order of the City Manager or City Council. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby finds that special circumstances exist, directs that the City's security camera system equipment be standardized, authorizes the Purchasing Agent to waive the bidding process, and awards the contract to SSD Systems for the installation of a security camera system at the Police Department. BE IT FURTHER RESOLVED that the City Council of the City of National City hereby authorizes the utilization of $22,606.50 of City funds for the installation of a security camera system at the Police Department, and directs staff to request reimbursement of that amount from the San Diego County Office of Emergency Services. -- Signature Page to Follow -- Resolution No. 2005 — October 18, 2005 Page 2 APPROVED and ADOPTED this 18th day of October 2005. Nick Inzunza, Mayor ATTEST: Michael R. Della, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney City of National City Office of the City Engineer 1243 National City Blvd., National City, CA 91950 (619) 336-4380 Fax: (619) 336-4397 DATE: August 22, 2005 TO: Craig Bigler, Police Lieutenant —Homeland Security FROM: Stephen M. Kirkpatrick, City Engineer SUBJECT: Camera Replacement at Police Station I recommend for the camera replacement at the Police Station you contact SSD directly and sole source the work to them. SSD recently completed the security system installation at the new library that included cameras, and successfully integrated the system into the existing system at the City Hall. As Police Station cameras will eventually be tied into the City Hall system, I think it important that we contract with a company that has this recent familiarity with the existing system. Since your project will be replacing existing cameras with new ones, I would consider this a maintenance project. For this type of work, and the recent experience with SSD who was selected through a "low bid" process for the library, I think it appropriate to sole source the Police Station work to them. ® Recycled Paper • ■ a SSD SYSTEMS 11031 Via Frontera Ste. B Rancho Bernardo, CA 92127 (858) 675-8139 fax (858) 675-8168 . Fire Alarm • Access Control • Intercommunication Systems • Security • CCTV • Data September 9, 2005 BID QUOTATION Digital Video Surveillance Color Cameras — Digital Video Recording Dear Sergeant Roark, Thanks again for taking time to review the prior proposal, and for introducing me to the other team members from the department. Since our meeting, and considering your feedback regarding the cost issues, and additional protection requirements, I've had time to review many various manufacturers and vendors of video surveillance equipment. I'm very pleased with the products and pricing levels for the overall performance and fit to your operational needs. • I located an excellent outdoor day/night color infrared -enhanced camera line. I talked with an associate of mine who has installed them and had high marks for quality and effectiveness. Significantly, this line of cameras is all -in -one design, and allows me to reduce labor and materials required for housings, mounts, lenses, etc. These cameras will be used for the exterior locations, including the parking lots, the gate entries, and the front entry area. • I located an interior dome camera product that I want to use in the new areas of protection that we discussed — the evidence room, and anterior elevator lobby; the reception area on the first floor. Again, these domes are all -in -one and provide vari- focal, auto -iris, housing — complete. I save some labor costs here as well. • Significantly, I'm switching to a one -controller recorder (DVR) system which handles up to 32 cameras on one unit. The recording capacity is 160GB which will easily handle your 48-hour window of recording requirements. Actually, I understand that with the number of cameras you have, and considering that you'll record many of the cameras on "motion -only", you could easily get a week of image storage on the DVR. Also, it is network -connected and can be accessed from any networked PC in the department, given they have loaded the (free) software and have been given authorization passwords, etc. • I've provided the optional systems for the lower parking areas we discussed. You may consider these units to be pending, and can count on the pricing not to go up (technology prices come down, historically). The following is a list of system components that are required to upgrade and activate the video surveillance systems: Head -End Systems 1 — DVTel Latitude Classic Digital Media Controller; Virtual Matrix 1 — Media User License 3 — MPEG-4 8-Port Encoders; power supplies 1 - 24-Port 10/100TX Switch with 2-slot Gigabit Module Stackable Routing Switch 2 —16-camera power supplies New exterior day/night cameras: 4 Main Street Entry 4 Parking areas 4 Perimeter (South, East, North) Parking Gate Entries Hawk -I Infrared -Enhanced cameras (1) (3) (6) (3) New interior color cameras 4 Detention Sally Port 4 Main Lobby/Reception Evidence Room and adjacent lobby Panasonic color Panasonic color Hawk-1 Dome Hawk-1 Dome (3) (2) (2) (2) / 22 cameras (subtotal) $ 27,600 incl. tax Additional Lower Level Parking Cameras (Optional) All-Panasonic/housings, lenses 4 At front-line "Black&Whites" and prisoner exchange (2) 4 Gate Egress Cameras — exiting the garage areas (2) View of Evidence Cage and adjacent areas (2) 2s cameras (subtotal) (an additional 8-port encoder would be required for the DVTe1) Lanny, thanks for being patient with me to return this quote. I think this will make f<or interesting discussions and decisions. I'll stop here and look forward to talking with you on the telephone. Thanks again for the opportunity to serve you. /J i Sincerely, $ 5,600 incl. tax Carl S. Donoho (858)675-8139