HomeMy WebLinkAbout2005 CON Public Sector - Laptop Computers Police & FireCity of National City, California
COUNCIL AGENDA STATEMENT
MEETING DATE September 6, 2005
AGENDA ITEM NO. 15
ITEM TITLE
Resolution accepting the lowest, responsive, responsible bid from Insight Public Sector, for 56
laptop computers for Police and Fire Departments, for a total award of $239,810.38.
PREPARED BY DEPARTMENT
Brenda E. Hodges, C.P.M. a. Purchasing Dept.
EXPLANATION (619)336-4570
Request for Bid #GS0506-1 was originally issued for 50 laptop computers for the Police
Departments mobile data computing system. The Fire Department then received a grant for 6 of
the same computers, and the vendor agreed to increase the size of the order at the existing bid
price.
Bids were mailed to six (6) vendors, netting four (4) responses. Bids were opened and publicly
read on August 22, 2005, with no vendors present for the opening.
Insight Public Sector offered the lowest, responsive, responsible bid. The award will be made for
56 computers, in the total amount of $239,810.38, including tax and delivery:
*Police Department Asset Forfeiture account #131-411-000-502-0000 $214,116.41
*Fire Department account #282-412-901-355-0000 $25,693.97 (will be reimbursed by the
UASI grant)
Environmental Review X N/A
Financial Statement
see above
Approved By: ca . ��
Fine vector
#131-411-000-502: $214,116.41
#282-412-901-355: $25,693.97
Account No.
STAFF RECOMMENDATION
The Purchasing Agent recommends that the award be made to Insight Public Sector, and that
authority be given to issue the resulting purchase order.
BOARD / COMMISSION RECOMMENDATION
not applicable
ATTACHMENTS ( Listed Below) Resolution No. 0•700.57%
Bid Abstract
Resolution
A 200 (9/99)
RESOLUTION NO. 2005 —
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY
ACCEPTING THE LOWEST RESPONSIVE, RESPONSIBLE
BID FROM PUBLIC SECTOR FOR 56 LAPTOP COMPUTERS
FOR THE POLICE AND FIRE DEPARTMENTS FOR
A TOTAL AWARD OF $239,810.38
WHEREAS, the Purchasing Department of the City of National City did, in
open session on August 22, 2005, publicly open, examine and declare all sealed bids
for 50 laptop computers for the Police Department's mobile data computing system; and
WHEREAS, after the Request for Bid was mailed out to vendors, the Fire
Department received a grant for six of the same computers, and the vendor agreed to
increase the size of the order at the existing bid price.
NOW, THEREFORE, IT IS HEREBY RESOLVED that the City Council of
the City of National City hereby awards the contract for 56 laptop computers for the
Police and Fire Departments in the amount of $239,810.38 to the lowest responsive,
responsible bidder, to wit:
PUBLIC SECTOR
BE IT FURTHER RESOLVED that the City Council of the City of National
City does hereby authorize the Purchasing Agent to execute a purchase order on behalf
of the City between Public Sector and the City of National City for 56 laptop computers
for the Police and Fire Departments.
PASSED and ADOPTED this 6th day of September, 2005.
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
George H. Eiser, III
City Attorney
Nick Inzunza, Mayor
BID ABSTRACT/ANALYSIS
TOTAL BID AMOUNT FOR ORIGINAL 50 COMPUTERS
Bidder
Insight Public Sector
8/22/2005
Extended Payment Recycling
Price for 50: Tax Terms Fee Freight Total
$198,437.50 $15,378.91 $0.00 $300.00 $0.00 $214,116.41
Tempe, AZ Net 30
GHA Technologies
Scottsdale, AZ Net 30
$219,263.00 $16,992.88 $0.00 $0.00 $0.00 $236,255.88
GTSI Corp. $220,482.00 $17,087.36 $0.00 $0.00 $200.00 $237,769.36
Chantilly, VA Net 30
CDWG $221,250.00 $17,146.88 $0.00 $400.00 $0.00 $238,796.88
Vernon Hills, IL Net 30
RESOLUTION NO. 2005 — 196
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY
ACCEPTING THE LOWEST RESPONSIVE, RESPONSIBLE
BID FROM PUBLIC SECTOR FOR 56 LAPTOP COMPUTERS
FOR THE POLICE AND FIRE DEPARTMENTS FOR
A TOTAL AWARD OF $239,810.38
WHEREAS, the Purchasing Department of the City of National City did, in
open session on August 22, 2005, publicly open, examine and declare all sealed bids
for 50 laptop computers for the Police Department's mobile data computing system; and
WHEREAS, after the Request for Bid was mailed out to vendors, the Fire
Department received a grant for six of the same computers, and the vendor agreed to
increase the size of the order at the existing bid price.
NOW, THEREFORE, IT IS HEREBY RESOLVED that the City Council of
the City of National City hereby awards the contract for 56 laptop computers for the
Police and Fire Departments in the amount of $239,810.38 to the lowest responsive,
responsible bidder, to wit:
PUBLIC SECTOR
BE IT FURTHER RESOLVED that the City Council of the City of National
City does hereby authorize the Purchasing Agent to execute a purchase order on behalf
of the City between Public Sector and the City of National City for 56 laptop computers
for the Police and Fire Departments.
ATTEST:
PASSED and ADOPTED this 6th day of September, 2005.
d
M , City Clerk
i hael R. Dall
APPROVED AS TO FORM:
George H. Eiser, III
City Attorney
Ni nzunza, Mayor
Passed and adopted by the Council of the City of National City, California, on
September 6, 2005, by the following vote, to -wit:
Ayes: Councilmembers Inzunza, Morrison, Natividad, Parra, Zarate.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY:
NICK INZUNZA
Mayor of the City of National City, California
City C rk of the ity ofRVational City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2005-196 of the City of National City, California, passed and
adopted by the Council of said City on September 6, 2005.
City Clerk of the City of National City, California
By:
Deputy