The URL can be used to link to this page

Home My WebLink About2006 CON Hawthorne Equipment - Lease Purchase LoaderRESOLUTION NO. 2006 — 38 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE LOWEST RESPONSIVE, RESPONSIBLE BID FROM HAWTHORNE EQUIPMENT AND AUTHORIZING THE PURCHASE OF ONE CATERPILLAR WHEEL LOADER FOR THE PUBLIC WORKS DEPARTMENT IN THE AMOUNT OF $97,057.88 WHEREAS, Section 2.60.260 of the Municipal Code authorizes the purchasing agent to join with other public jurisdictions in cooperative purchasing plans; and WHEREAS, as a result of competitive bids solicited by the City of Redlands, California where Hawthorne Equipment was determined to be the lowest responsive, esponsible bidder and was awarded their bid for one 924 G Caterpillar Wheel Loader, the purchasing agent has recommended the purchase of one (1) 924 G Caterpillar Wheel Loader from Hawthorne Equipment. NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council of the ^ity of National City hereby awards the contract for one (1) 924 G Caterpillar Wheel Loader to the lowest responsive, responsible bidder, to wit: HAWTHORNE EQUIPMENT BE IT FURTHER RESOLVED that the City Council of the City of National City hereby authorizes the Purchasing Agent to execute on behalf of the City a purchase order between Hawthorne Equipment and the City of National City for the purchase of one 924 G Caterpillar Wheel Loader for the Public Works Department in the amount of $97,057.88. PASSED and ADOPTED this 7th day of March, 2006. `4 Nick Inzunza, ayor ATTEST: Mi hael R. ' al City Clerk APPROVED AS TO FORM: • George H. Eiser, III City Attorney Passed and adopted by the Council of t e City of National City, California, on March 7, 2006, by the following vote, to -wit: Ayes: Councilmembers Inzunza, orrison, Natividad, Parra, Zarate. Nays: None. Absent: None. Abstain: None. AUTHENTICATED ::Y: NICK INZUNZA Mayor of the City of Nation.I City, California City CI-rk of the "ty of j ational City, California By: Deputy I HEREBY CERTIFY that the above a d foregoing is a full, true and correct copy of RESOLUTION NO. 2006-38 of the City 'if National City, California, passed and adopted by the Council of said City on March 7, 2 S 06. City Clerk of the City of National City, California By: Deputy >STAFF RECOMMENDATION Approved By: Finan • irector City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE March 7, 2006 AGENDA ITEM NO. 4 ITEM TITLE Resolution accepting the lowest, responsive, responsible bid from Hawthorn Equipment, for the lease -purchase of a Caterpillar Wheel Loader to replace current 15-year old equipment in need of repair, for a total award of $97,057.88 PREPARED BY DEPARTMENT EXT. EXPLANATION Brenda E. Hodges, C.P.M. W t1.-- Purchasing Dept. x4570 As allowed by Purchasing Ordinance #1480, section 16, this award will be made as a result of competitive bids solicited by the City of Redlands, CA., where Caterpillar was determined to be the lowest responsive, responsible bidder, and was awarded their bid for a 924G Caterpillar Wheel Loader. Hawthorne Equipment, the local Caterpillar dealer, is pleased to offer the City of National City, the opportunity to take advantage of this competitive price. The City of Redlands bid fully complies with Section 11 of Ordinance #1480. Additional market research has been conducted to consider other brands, and purchasing options. An alternate brand loader, available via a different piggyback opportunity, priced out at $119,081.00. It is in the City's best interest to take advantage of the competitive pricing offered by Hawthorne for the Caterpillar unit for $97,057.88. Price includes the trade-in of our current (inoperable) Caterpillar loader. This purchase would be financed through a municipal leasing program to spread the funding impact over 10 years. See separate lease purchase request in this agenda. CEnvironmental Review X N/A MIS Approval Financial Statement See separate agenda item for details of lease - purchase arrangements See fina" ial statement Account No. In concurrence with Public Works Director, the Purchasing Agent recommends that the award be made to Hawthorne Equipment, and that authority be given to the Purchasing Agent to issue resulting purchase order. BOARD / COMMISSION RECOMMENDATION not applicable ATTACHMENTS Listed Below 1) Purchase/Pricing Options 2) Resolution Resolution No. CX� C 2ob - /0 A-200 (Rev. 7/03) RESOLUTION NO. 2006 — RESOLUTION C)F THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE LOWEST RESPONSIVE, RESPONSIBLE BID FROM HAWTHORNE IEQUIPMENT AND AUTHORIZING THE PURCHASE OF ONE CATERPILLAR WHEEL LOADER FOR THE PUBLIC WORKS DEPARTMENT IN THE AMOUNT OF $97,057.88 TO BE PAID VIA A TEN YEAR LEASE/PURCHASE AGREEMENT WHEREAS, Section 2.60.260 of the Municipal Code authorizes the purchasing agent to join with other public jurisdictions in cooperative purchasing plans; and WHEREAS, as a result of competitive bids solicited by the City of Redlands, California where, Hawthorne Equipment was determined to be the lowest responsive, responsible bidder, and was awarded their bid for one 924 G Caterpillar Wheel Loader, the purchasing agent has recommended the purchase of one (1) 924 C3 Caterpillar Wheel Loader from Hawthorne Equipment. NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council of the City of National City hereby awards the contract for one (1) 924 G Caterpillar Wheel Loader to the lowest bidder, to wit: HAWTHORNE EQUIPMENT BE IT FURTHER RESOLVED that the City Council of the City of National City hereby authorizes the Purchasing Agent to execute on behalf of the City a purchase order between Hawthome Equipment and the City of National City for the purchase of one 924 G Caterpillar Wheel Loader for the Public Works Department in the amount of $97,057.88. PASSED and ADOPTED this 7th day of March, 2006. Nick Inzunza, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney Purchasing Dept. REPLACEMENT LOADER: PURCHASE/PRICING OPTIONS 2/21/2006 Vendor: D3 Equipment Hawthorn Brand: Case Caterpillar Bid: City of SD Citv of Redlands Unit Price $117,378.00 $115,076.92 Additional Equip (See note #1) $8,138.00 $0.00 Doc Fees $0.00 $0.00 Other: $0.00 $0.00 $125,516.00 $115,076.92 Less trade-in for current Cat -$15,000.00 -$25,000.00 $110,516.00 $90,076.92 Tax $8,564.99 $6,980.96 Delivery $0.00 $0.00 Total $119,080.99 $97,057.88 Difference: -$22,023.11 Note 1: Additional equipment not required with purchase of Caterpillar brand, since we currently have a Caterpillar unit and can re -use some of the accessories