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HomeMy WebLinkAbout2006 CON Empire Steel - Steel Storage Building Christmas in JulyRESOLUTION NO. 2006 — 64 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING WAIVER OF THE BIDDING PROCESS FOR THE PURCHASE OF A STEEL BUILDING FOR THE CHRISTMAS IN JULY WAREHOUSE FROM EMPIRE STEEL BUILDINGS, USING $100,000 IN STATE GRANT FUNDS WHEREAS, in June 2003 the City was awarded a grant to purchase capital equipment for code enforcement activities. One of the requests for funds that the Building and Safety Department made was for $100,000 for the purchase of a steel building for a warehouse that will then be available for lease to Christmas in July; and WHEREAS, the Building and Safety Department received bids from three different companies; however, only the bid from Empire Steel Buildings was fully responsive; and WHEREAS, Empire Steel Buildings is a local company with good references and will be available for technical advise which will be critical since the building will be erected with volunteer labor; and WHEREAS, it is in the City's best interest to waive the formal bid process, and place the order with Empire Steel Buildings since it is critical to purchase the building as soon as possible. The grant funds will have to be returned to the State if the money is not used by September 31, 2006. This time period includes purchasing the building, delivery time, installation finishing the interior; and WHEREAS, pursuant to Section 12.60.220(D) of the National City Municipal Code, the Purchasing Agent may dispense with the requirements of the bidding process when the City Council determines that due to special circumstances, it is in the City's best interest to purchase a commodity or enter into a contract without compliance with the bidding procedure. NOW, THEREFORE, BE IT RESOLVED that the City Council finds that special circumstances exist, and authorizes the waiver of the bidding process for the purchase of a steel building from Empire Steel Buildings. PASSED and ADOPTED this 4th day of April, 2006. ATTEST: Mi• ael R. D:II. City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney Passed and adopted by the Council of the City of National City, California, on April 4, 2006, by the following vote, to -wit: Ayes: Councilmembers Inzunza, Morrison, Natividad, Parra, Zarate. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: NICK INZUNZA Mayor of the City gf National City, California City &lerk of the City f National City, California By: Deputy 1 HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2006-64 of the City of National City, California, passed and adopted by the Council of said City on April 4, 2006. City Clerk of the City of National City, California By: Deputy City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE April 4, 2006 11 AGENDA ITEM NO. ITEM TITLE Resolution authorizing the City Council to award the purchase of a steel building for the Christmas in July warehouse to Empire Steel Buildings using $100,000 in State Grant funds. PREPARED BY Kathleen Trees DEPARTMENT Building & Safety EXPLANATION See attached. EX`c13 (Environmental Review X N/A MIS Approval Financial Statement Approved By: Financ rector $100,000 in funds are available through the State Code Enforcement Grant Program. Account #: 256-41i3t 00 569-0000 Accou STAFF RECOMMENDATION #_ Stlaff recommends that the award be made to Empire Steel Buildings, and that authority be given to Purchasing Agent to issue the resulting purchase order. BOARD / COMMISSION RECOMMENDATION ATTACHMENTS ( Listed Below ) Explanation Quotes Resolution Resolution No.oCO') , A-200 (Rev. 7/03) Explanation: In June 2003 the City was awarded a grant to purchase capital equipment for code enforcement activities. One of the requests for funds that the Building and Safety Department made was for $100,000 for the purchase a steel building for a warehouse that will then be available for lease to Christmas in July. The Building and Safety Department began researching various companies to determine the specifications necessary and in the process received bids from 3 different companies. Below is a list of the companies contacted and the quotes received, however, the 2 companies with the lower bids did not have many of the options that are required such as stucco siding. The stucco siding is required by the Planning Department. In addition, they are missing quotes on the doors, which must be purchased separately and they are designed using smaller wind loads making the building more vulnerable during storms. In addition, Empire Steel Buildings is a local company with good references and will be available for technical advise which will be critical since the building will be erected with volunteer labor. Company Bid Empire Steel Buildings $66,110 Steelwise $62,090 Simpson Steel $56,554 It is important to place the order with Empire Steel Buildings as soon as possible. The grant funds will have to be returned to the State if the money is not used by September 31, 2006. This time period includes purchasing the building, delivery time, installation and finishing the interior. rmri re 858-362-0470 To: Sal ido: 5230 CARROLL CANYON RD #300 EANADIEGO, CA. 92121 WWW. MPIREBUILT.COM 800.E 05. 443 FAX 858-362-0469 TqNSMITTAL SHEET COMI'AN•:, CITY OF NATIONAL CITY FAX: r,i9-3.u)-421 PHONI \: MBR : 61f'-336-d317 SaMdnr. QUOTE From: Brian Hortin (760)-685-3380 CELL 1 DATE: 1/26/06 TOTAL NO. OF PAGES: Attached „•. the binlding spec A.II Prices Iliclude ghipping All prices are good for 14 .Days Call inc ;, I;;+alize design. 1 will authoriz.:tiktit. Deposit is 30%/,. receive .:to I;,tr bolt setting plan engineer:,i'-•lueprints. Baildi weeks. Thank you 1 r your basin s, Brian discussed. to fax a one -page purchase order for your received, within approximately 2-3 weeks you will reactions, and 3 sets of stamped certified ery based on your schedule but not sooner than six We gu rante.:: the t priceln any AISC CERTIFIED building, _ •r ti Ub UJ:45H lYE 7M ;D TY, 10 X Empire EMPIR 5230 Carroll Car tyo Toll Free rho PU MAILING ADDRESS John Kirk NY Christmas in July SS 2101 Hoover Avenue TATE, ZIP National City, CA 91950 619-477-5532 619-336-2736 858-362-0470 EEL BUILDINGS # 300 San Diego, CA. 92121 905.3443 Fax 858-362-0470 P - 2 ASE ORDER Invoice No. 19047- DELIVERY ADDRESS SHIP TO: CUSTOMER TO PROVIDE JOBSITE DIRECTIONS ATTENTION John Kirk ADDRESS 2101 Hoover Avenue CITY, STATE. ZIP National City, CA 91950 COUNTY San Diego APPROXIMATE DELIVERY TBD t,:o, AEU DING SPECIFICATIONS iDT 66' LENGTH :O • ND SNOW 0 PSF LIVE LOAD JD Cal 02 COLLATERAL IS IC 4 ROOF F:LuPE IE : • Y SPACING 5A22' ROOF PANEL D Y SPACING 23 20' 23'i .CE 3SORIES QUANTITY i0•S ,0 S 2 12'x12' C . •. ner al Roll -up Door OAD 110' 20 PSF 1:12 26G Galv. PBR NW N$SW :A ED OPENINGS -\R ET R ET Al; . COAT r:Y GHTS -AV: TRIM AS OPTION •TI R )T R 3070M le'::er !cc th full cover trim HEIGHT WIND LOAD EXPOSURE FRAME TYPE WALL PANEL TRIM COLOR DESCRIPTION 24' 6" 80 MPH Gable Symetrical 26G Dura 20 PBR 5 12" x 10' :corinuous, Galvalume, with Birdscreen, Damper, and (5) Operators 10 20"-Roun. i, Jah/arne, with Birdscreen, Damper, and (15) operators- no handles 6 6030, Bro :;.e me, Insulated Bronze Glass 6 4030, Bronr:� fr�e Insulated to Bronze Glass 2 12'x12' wit! full over trim, located to customer specs 2 110' Lorin G nm 'inished Floor to 28' A.F.F., on Both Sidewall 2 70' Lona. L.,:n F`iished Floor to 28' A.F.F., on Both Endwalls 1 3' 6" Heie , fret finished floor, Full Perimeter 15 INCL INCL II Xj Root Con - -rcia Bas- angle Wall Gutters & Downspouts Formed Base Trim 0 S: `30% deposit required prior to production of wilding' 3 sets of engineered stamped plans included 'ror uction Order: Produce and Ship ASAP II rices Include Freight ea- carefully check and veriy.this purclhase order le: co leteness and accuracy. Buyer is responsible to verify local building lodes and codes. be • ces, specifications, terms, and conditions as sLsssd o the face of this contract are hereby authorizing Empire Steel Buildings, Inc. To do the ark pecified. Deposit is non-refundable. Balance o: ;..aym nt will be C.O.D by cashier's check. Any applicable sales or use tax required by ur tate will be added prior to delivery. Prices sot,,,a t to tiange if building delivery is delayed by customer. This purchase order is a binding mtr ct. Any disputes between or among the parties heretoihall be decided by arbitration held in accordance with Article iii, Title 9 of the .:alitnia Code of Civil Procedure, commencing with _.,-ctior-1280. The arbitrator shall apply the laws of the state of California, including principals eq ity. The prevailing party shall be entitled to recc:; r reillsonable attorneys fees and costs as awarded by the arbitrator. This agreement shall e gerned under the laws of the state of California wThouregard to conflicts of law, and jurisdiction shall lie in San Diego County, California. E "OPOSE TO FURNISH MATERIALS COMPLETE - 4C Conlrac( accepted by purchase Purchaser .(3b at cpled and enterer' Empire Steel Buildings, Inc. (Ile:. RDANCE WITH 1 THE ABOVE SPECIFICATIONS FOR THE SUM OF: BUILDING DOORS INSULATION TOTAL CONTRACT PRICE $64,660.24 $1,376.00 $0.00 $ 66, 036.24 ENGINEERING DEPOSIT $20,000.00 BALANCE AT DELIVERY $46,036,24 Applicable taxes will he added to C.O.D. amount. EU 06 08:45a YER MPANY DRESS TY, STATE, ZIP ONE 'rILINIB ADDRESS John K. H. Christi..,:..rj J 2101f.;.,rAvenue Empire 858-362-0470 EMPIR' TEEL BUILDINGS 5230 Carroll C:any -d # 300 San Diego, CA. 92121 Toll Fier Pho 800-905-3443 Fax 858-362-0470 PU ASE ORDER Invoice No. 19047- DELIVERY ADDRESS SHIP TO: CUSTOMER TO PROVIDE JOBSITE DIRECTIONS ATTENTION John Kirk ADDRESS 2101 Hoover Avenue CITY, STATE, ZIP National City, CA91950 P-3 Natitx:; iy, C 9195.1 32 619-3 /736 DTI -I 70' OUND SNOW 0 PSI= ODE Cal C SMIC 4 DE BAY SPACING 5@2: D BAY SPACING 1 j' 2::.'0',15' ORS ORS EN WALL NTS 1NDOW NDOW AMED OPENINGS RAPET RAPET INS COAT IGHTS VE TRIM SE OPTION HER HER TITY COUNTY San Diego APPROXIMATE DELIVERY TBD BU LDING SPECIFICATIONS LENGTI I 110' LIVE LOAD CCLLA FF:'2A LOAD RCOF S_flPE, .75:12 RC OF ='/.'-IEL 20 PSF T.L 3070iv1 levi-r 12'x12' 26G Galv. PBR with full cover trim HEIGHT 23' Low 24' 4" High WIND LOAD 80 MPH EXPOSURE C FRAME TYPE Single Slope WALL PANEL 26G Dura 20 PBR TRIM COLOR DESCRIPTi0N ial oil -up Door 10' 27' 4" Height , Sidcv,., Open to Remain Open, Laterally Unbraced 20"-Round. C- -alume, with Birdscreen, Damper. and (15) operators- no handles 603C, Bro-: came, Insulated Bronze Glass 4030. Dron_- m Insulated Bronze Glass 12'x1 �' wito .. _:ov r trim, located to customer specs 110' Long. f,. Finished Floor to 28' A.F.F., on Front Sidewall 70' Long. rc . inished Floor to 28' A.F.F., on Both Endwalls 3' 6" deli . unished floor, Full Perimeter Root / Wall Corru1; ial Rase e Gutters & Downspouts Formed Base Trim TES: '30% deposit rec:-. ad prior to production :if oduction Order. ProLuce ..,ce and Ship ASAP Prices Include Frei:• ,; budding• 3 sets of engineered stamped plans included ase carefully check and verry this purchase order for comp prices, specifications, fern and conditions staled on t rk specihed. Deposit is non .ofundable. Balarce of p_.,:ner r state will be added prior ..-.:-aivery. Price is sut.i?cl Li ch tract. Any disputes betwca r r among the panes hc:,Elo sl ifornia Code of Civil :'roa commencing vadh :, :.:.:,,.:n 1. quity. The prevailing parry ill be entitled to reco.'or :^asr governed under the laws of state of California PROPOSE TOFURNISI-I... ,-RIALSCOMPL-:rf' it Con/foci anon;.:,_ _:ypurchaec Purr:;aser onf0 acre..: and entered: , teness and accuracy. Buyer Is responsible to verify local building lodes and codes. e face of this contract are hereby authorizing Empire Steel Buildings, Inc. To do the t will be C.O.D by cashier's check, Any applicable sales or use tax required by nge if building delivery is delayed by customer. This purchase order is a binding all be decided by arbitration held in accordance with Article iii. Title 9 of the 80. The arbitrator shall apply the laws of the state of California, including principals nable attorneys fees and costs as awarded by the arbitrator. This agreement shall gard to conflicts of law, and jurisdiction shall lie in San Diego County, California. COP DANCE WITH THE ABOVE SPECIFICATIONS FOR THE SUM OF: Empire Steei Buildings Inc. (Date BUILDING DOORS INSULATION TOTAL CONTRACT PRICE ENGINEERING DEPOSIT BALANCE AT DELIVERY $59,773.74 $1,376.00 $0.00 $61,149.74 $18, 000.00 $43,149.74 Applicable taxes will be added to C.O.D. amount. 6 06 US: 4643 Empire 858-362-0470 p,. 4 800.905.3443 Empire Steel Has 1.5 Factories Across the Country to Serve You. Our Factory Network Affiliations Are: teemsoilmosalluemoNmemeisan MBMR �d ET:. OU:IA;NG .r. •...:ACTURERS ASSOCIATION CATE CT, MCi e MBMA Metal Building Manufacturers Association AISC AISI The American Institute of Steel Construction was was originated by steel fabricators and is generally concerned with hot rolled shapes and plates. All Empire Steel Buildings are AISC certified. The American Iron and Steel Institute was originated by steel producers and is concerned with cold -formed steel structural members. LGSI Founding member of Light Gauge Structural Institute ICBO International Conference of Building Officials. Certified. CWB Canadian Welding Bureau. Certified '30 CARRGI_L CANYON ROAD #300 • SAN DIEGO, CA 92121 b''th'1V.EMPIRESTLLLBUI1DINGS.COM ?6 06 09:47, Empire 858-362-0470 P - 5 Citif '::)tWOrOW De,par-tr:-fit of Public: Works 794 W. St. Warsaw, IN 46580 ritoe..`2. L.- , 074) 372-9561 Fax: (574) 372-9563 12, 2003 of Empire ,Steel Buildings Steel Buildiuss Carryon :toad 4300 CA 921221 L:":710y=s: •••• a pi' .7. 4 steel budding idt on Septemb= 4, 2002_ Thee wac six : . door. and service doors on each building. The sales staff was very all of my at=tions rreartm- how big or ,ona11 The delivm-y was cr. !time. the building to a local cantract©r The buiiding kit was labeled or .L c-,fery piece as indicated on the prints supplied by Empire. The budding was 1,.;s than rcro yArei•-ics, in the dry. Overhead doors were installed by a local door aca:mar.-1:.. I asicri the coia7actor if he would ever do ths again. He ,itat2..1 be =minty aqice4i for t;i.e :clime and Adfirs of the manufacture of the hmiciing kit,W. be--ange .:OW star: btrn r bidding on raetal building pro.its that he may have in the • on vicr_,L7e---.oramend this building kit to anyone that would ask me fixa retizr=ce '',--=':),, ,- • .3reiS:.-ir. Ure-' r,fient o ?lir tic '; -ks Dept. War • , IN- 46580 Are, 0,operrunity Er:IQ/over -1 La Utf dIT ,E0 0 ET City of National City Planning Department 1243 National City Blvd., National City, CA 91950 (619) 336-4310 ROGER G. POST - DIRECTOR December 20, 2005 Cecilia Kirk Christmas in July 2101 Hoover Avenue National City, CA 91950 Subject: Future development of 2101 Hoover Avenue The National City Planning Department has preliminarily reviewed the draft site plan and floor plan for the future development of 2101 Hoover Avenue with a Christmas in July warehouse/office. Comments provided by the Planning Department are based on review of the plans for compliance with City Land Use regulations and Design Guidelines. Additional comments may be given during the permitting process when more detailed plans are submitted for processing. The following Planning Department comments regarding the project should be incorporated into any permit application submitted for the proposed development. 1. Plans show seven parking spaces, all located inside the proposed building. Providing the parking inside the building should enhance the overall appearance of the site. However, the Land Use Code requires a minimum of 8 parking spaces for warehouse uses; plus one space for each service vehicle used in conjunction with the business is also required. Plans should either be modified to provide the required number of spaces or a Variance would be necessary. 2. The floor plans show two overhead doors, one on Hoover Avenue and one on 21st Street. The Land Use Code limits the number of overhead doors in a building on a corner lot to one, and require that the wall on which the door is located is setback a minimum of 20 feet from the property line. Plans would either need to be modified to comply with this requirement or a Variance would be necessary. 3. The seven parking spaces and the associated drive aisle appear to meet all of minimum required dimensions, with the exception of stall number 1, which is required to be 11 feet wide. Although the parking stalls and aisle meet the required dimensions it is somewhat difficult to discern this from the drawing. Stalls should be drawn 19 feet deep and the aisle should clearly be shown as 24 feet wide. Additionally to protect the building from vehicular damage, wheel stops are required to be installed 48 inches from the building wall for each of the ® Recycled Paper proposed parking stalls. Finally, appropriate signage and striping should be provided to ensure that the parking will remain functional throughout the life of the structure. 4. While required exterior building elevations have not yet been provided, you may find the following comments helpful as they cover some of the design regulations relevant to industrial development. The Land Use Code, section 18.18.240 requires minimum aesthetic treatment of the exterior of any proposed metal buildings. In addition to the Code requirements, City Design Guidelines, encourage that the entire building, especially the facades along the public streets and alley, be aesthetically enhanced (see attached Design Guidelines). Additionally, the proposed office area should be designed to resemble and attractive office (e.g. glass and aluminum storefront) distinct from the warehouse portion of the building. 5. All mechanical equipment and roof downspouts should be integrated into the building. 6. Trash enclosures of a size suitable for the type and size of proposed facility should be added to the plans. 7. If a Variance is ultimately submitted, the plans should be accompanied by a conceptual landscape plan that shows the planting scheme for the setback areas and parkways and identifies the proposed plants/shrubs/trees by both common and botanical name. Any submittal for construction drawings for the project will need to be accompanied by a full landscape plan and underground irrigation plan, again for both the setback areas and parkways. I look forward to assisting a benevolent organization such as Christmas in July with any relevant questions about development standards or the permitting process. Please do not hesitate to call me at (619) 336-4313 if you have any questions regarding the Preliminary Plan Review. Sincerely, Andrew Hoskinson Associate Planner Attachments: City Design Guidelines RESOLUTION NO. 2006 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE LOWEST, RESPONSIVE, RESPONSIBLE BID FOR THE PURCHASE OF A STEEL BUILDING FOR THE CHRISTMAS IN JULY WAREHOUSE FROM EMPIRE STEEL BUILDINGS, USING $100,000 IN STATE GRANT FUNDS WHEREAS, the Building and Safety Director received three bids for the purchase of a steel building for a warehouse that will then be available for lease to Christmas in July. NOW, THEREFORE, IT IS HEREBY RESOLVED that the City Council of the City of National City hereby awards the contract for the purchase of one steel building to the lowest responsive bidder, to wit: EMPIRE STEEL BUILDINGS BE IT FURTHER RESOLVED that the City Council of the City of National City hereby authorizes the Purchasing Agent to execute on behalf of the City a purchase order between Eagle-1 Mfg. U.S.A. and the City of National City for the purchase of 22 solar alley lights, using $114,000 in state grant funds. PASSED and ADOPTED this 4th day of April, 2006. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III, City Attorney Nick Inzunza, Mayor