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Home My WebLink About2006 CON Eagle Mfg Steel - Solar Alley LightsRESOLUTION NO. 2006 — 61 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE LOWEST, RESPONSIVE, RESPONSIBLE BID FOR THE PURCHASE OF 22 SOLAR ALLEY LIGHTS FROM EAGLE -1 MFG. U.S.A., USING $114,000 IN STATE GRANT FUNDS WHEREAS, the Building and Safety Director received four bids for the purchase of 22 solar energy lights. NOW, THEREFORE, IT IS HEREBY RESOLVED that the City Council of the City of National City hereby awards the contract for the purchase of 22 solar alley lights to the lowest responsive bidder, to wit: Eagle-1 Mfg. U.S.A. BE IT FURTHER RESOLVED that the City Council of the City of National City hereby authorizes the Purchasing Agent to execute on behalf of the City a purchase order between Eagle-1 Mfg. U.S.A. and the City of Nationa► City for the purchase of 22 solar alley lights, using $114,000 in state grant funds. PASSED and ADOPTED this 4th day of April, 2006. NicVlrt dH , Mayor ATTEST: Mi• ael R. Dalla, ity Clerk APPROVED AS TO FORM: 60 George H. Eiser, Ill City Attorney Passed and adopted by the Council of the City of National City, California, on April 4, 2006, by the following vote, to -wit: Ayes: Councilmembers Inzunza, Morrison, Natividad, Parra, Zarate. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: NICK INZUNZA Mayor of the City of Nati. 'al City, California A City C erk of the i of ational City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2006-61 of the City of National City, California, passed and adopted by the Council of said City on April 4, 2006. City Clerk of the City of National City, California By: Deputy >STAFF RECOMMENDATION City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE April 4, 2006 AGENDA ITEM NO. ITEM TITLE Resolution authorizing the City Council to award the purchase of 22 solar alley lights to Eagle-1 Mfg. U.S.A. using $114,000 in State Grant funds. Kathleen Trees Building & Safety 4213 PREPARED BY DEPARTMENT EXT. EXPLANATION See attached. CEnvironmental Review {Financial Statement X N/A MIS Approval Approved By: Finance Di r . Account #: 256-413-000-51-0• $114,000 in funds are available through the State Code Enforcement Grant Program. 000 Account No. Staff recommends that the award be made to Eagle-1 Mfg. U.S.A., and that authority be given to Purchasing Agent to issue resulting the purchase order. BOARD / COMMISSION RECOMMENDATION ATTACHMENTS ( Listed Below ) Explanation Quotes Resolution Resolution No. k)0 -4 A-200 (Rev. 7/03) RESOLUTION NO. 2006 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE LOWEST, RESPONSIVE, RESPONSIBLE BID FOR THE PURCHASE OF 22 SOLAR ALLEY LIGHTS FROM EAGLE -1 MFG. U.S.A., USING $114,000 IN STATE GRANT FUNDS WHEREAS, the Building and Safety Director received four bids for the purchase of 22 solar energy lights. NOW, THEREFORE, IT IS HEREBY RESOLVED that the City Council of the City of National City hereby awards the contract for the purchase of 22 solar alley lights to the lowest responsive bidder, to wit: Eagle-1 Mfg. U.S.A. BE IT FURTHER RESOLVED that the City Council of the City of National City hereby authorizes the Purchasing Agent to execute on behalf of the City a purchase order between Eagle-1 Mfg. U.S.A. and the City of National City for the purchase of 22 solar alley lights, using $114,000 in state grant funds. PASSED and ADOPTED this 4th day of April, 2006. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III, City Attorney Nick Inzunza, Mayor Explanation: In June 2003 the City was awarded a grant to purchase capital equipment for code enforcement activities. One of the requests for funds that the Building and Safety Department made was for $114,000 for the purchase of solar lights to be placed in alleys and in locations determined by the Police Department to be areas of high criminal activity. At the April 19, 2005 City Council meeting the City approved the locations for the solar lights. The Building and Safety Department began researching various companies to determine the specifications necessary and in the process received bids from 4 different companies. Below is a list of the companies contacted and the quotes received. Company Cost of the Light Cost of the Pole Total Cost per Light Total Cost for 22 Lights Eagle-1 $ 3,956 $ 650 $ 4,606 $101,332 Alpha Solar $ 3,594 $ 1,342 $ 4,936 $108,592 Solar Outdoor Lighting Inc. $ 5,206 Not included $ 5,206 $114,532 OKSolar $ 3,925 Not included $ 3,925 $ 86,350 It is critical to purchase the lights as soon as possible Eagle-1 Mfg. U.S.A. The grant funds will have to be returned to the State if the money is not used by September 31, 2006. This time period includes purchasing the lights and poles, delivery time, contracting for the installation and installing the lights. Eagle-1 FIMI�IW Mfg. U.S.A. environmentallyfriendlyProducts for the2lstcentury, Tel: (425) 558-1212, e-mail: manaaer('eaale-1mf i.com City of National City Code Conformance Officer (619) 836-4317 Quotation to: National City, Attn: Salvador GO - Code Compliance Dept. Tel: (619) 336-4317, Fax: (NA), E-mail: sgil@ci.national-city.ca.us Date: March 8, 2006. Product: Solar Powered (Electronic Timer Controlled) Roadway Lighting System. System Features: Model: HLS-35E-Gen-4 — (Dusk to dawn up to 14 hrs a night.) System Output: Light output (3,600 lumens at 4,700 degrees Kelvin) X 1, High Intensity Gas Discharge Arc lamp. System Input: High Efficiency (>14%) Crystalline over 30 years life expectancy Commercial Grade Solar Panel. (Warranted for 25 years.) UL, CUL & CE Listed. System Function: To provide airport Roadway lighting. The system is designed to operate completely independent of any external power source, other than a minimum of only 3141, WitattligisAlfte (open sky) a day (at photovoltaic irradiance condition of 1kW/m2, spectrum of 1.5 air mass & cell temperature of 25C) per day. System configured for: Latitude: 32.671 N, Longitude: 117.102W, National City, CA. General Arrangement: The completely self-contained solar powered lighting system is to be mounted on square 5" x 5" f ut a ,1 iii%) capable of taking a gross system weight of 262 lbs. per system and associated location's windage from a minimum of 2,878 square inches of solar panels per system at the customer determined pole height. (20 feet min. recommended.) The system shall consist of a weatherproof "pad lockable" PowerPac (flo-thru venting) enclosure housing the battery & electronics attached to a structural aluminum 9 foot lamp extension arm. Electronic timer is pre-set at the factory to turn the lights on at sunset and remain illuminated for up to 14 hours a night or at sunrise (which occurs first) next 30 years as long as 3 hours of sunlight is available a day (winter) to generate electricity which will be converted/stored in the batteries. The 9 foot arm extension sandwiches the pole via the PowerPac enclosure with 5 (supplied) stainless steel bolts. The system is designed to "balance" on the center of gravity of the pole to help reduce side wind load stresses to the pole. The solar array caps the end of the pole with rotator adaptor secured by a stainless steel bolt. The Solar Eagle-1 Page 2 of 3 panels will be connected by exclusive "Posi-Loc" connectors with 4 feet of weatherproof (heavy duty "tin coated" copper,) marine cable to the electronics located in the PowerPac. The supplied Top Mount (patent pending) Solar Panel Mounting system shall have a minimum of 320 degrees adjustable (azimuth,) tilt capability and an ideal 360 degree horizontal rotational ability, to provide infinite alignment flexibility (to face the sun directly regardless of lamp's position.) All external components are powder coated (oven baked paint) to provide maximum long term corrosion resistance. High capacity maintenance free (gel cell) commercial type deep cycle batteries are used to store the electrical energy generated by the solar panels in the day. It is capable of providing 5 nights of reserve power in case of inclement weather whilst operating a total of up to 14 hours per night. Operation: The stand-alone fully self-contained lighting system will illuminate automatically at sunset and shut down after a max of 14 hours or at sunrise electronically. This cycle will repeat itself nightly as long as there is at least 3 hours of bright sunshine a day (in winter) to recharge the batteries. Run time will naturally be reduced if less than the designed solar collection duration presents itself. This will only occur if extreme reduction in solar absorption is experienced after 5 consecutive no sun days. To prevent false activations, a photocell is not used to activate the light at sunset. Electronics are used to "sense" sunset utilizing the solar panels to activate the lamp. Consequently, there are no timers to reset caused by seasonal variations throughout the year. Also the system is designed for areas where below freezing temperatures, (down to minus 30 degrees centigrade,) are experienced. Specifications: • Single High Efficiency 2,878 square inch UL, CUL & CE Listed compact solar array. Commercial Grade (25 years warranty) High Efficiency Crystalline Solar Panel mounted on white powder coated aluminum brackets. Panel Life Expectancy of the solar panels is over 30 years. • Electronics (potted for extreme weather resistance) are mounted in powder coated light weight aircraft aluminum control panel. • Circuit Breaker protected (re-settable) system hence no fuse replacement required. • Quality electronic relays with 100,000 cycles life expectancy. • A white powder coated top -pole solar array mounting system providing minimum 320-degree azimuth adjustments for a precise alignment with the sun with a full 360 degrees horizontal rotation. • Vented & weatherproof powder coated white Aluminum Control enclosure, switched and equipped with heavy duty water -tight strain reliefs. • One weather resistant die cast aluminum " " �r ;�®T roadway' Cobra�teatl lamp„ iix> tyre with glass "cut-off optics." • 11 feet of heavy-duty marine grade (tin coated copper wires) cable connecting the lamp fixture. • 4 feet of heavy-duty marine grade (tin coated copper wires,) cable connecting the solar panels protected in Heavy Duty weather resistant flex conduits. Eagle-1 Meg. U.B.A. • Page 3 of 3 • 3 feet of heavy-duty marine grade cable connecting the battery case. • 6 "posi-lock connectors" (no tools required,) to facilitate field connection. • One aluminum & steel pad lockable vented battery enclosure to prevent vandalism and powder coated to resist corrosion in a marine or harsh environments. • System is operational down to minus 30 degrees centigrade (with un-frozen batteries,) or Maximum temperatures of 100 degrees C. at 90% humidity. • 100,000 hour red L.E.D. "system energized" indicator lamp. • Exclusive re-lamping test switch; no need to wait for sunset to confirm operation. • FAA approved non -gassing heavy duty gel cell Zero Maintenance High Capacity Deep Cycle battery. • Automatic low voltage shutdown to protect battery from extreme deep discharges. • Advance charging algorithm maximizes battery life. Maintenance: Except for occasional cleaning of solar panels with warm soapy water to re-establish light transmission clarity to panels from location fallout/dust, Zero Maintenance is required. Replacement of lamp capsules after approx. 5,000 hours and battery every 5-6 years. All parts are available Factory Direct. Price Ex WA Factory: Includes packing onto pallets, shrink wrapped suitable for trucking. Optional Pole: 25 feet 5" x 5" steel 0 each;powder coated White. Shipping/Handling to National City: 4408114001 Optional Consumable Parts: 300-37E-001 Lamp Capsule: 300-34D-014 Gel Storage Battery $145.00. (Ave Life: 2-3 years) $198.00 each. (Ave. Life 5-6 years) Payment: 25% deposit on order confirmation and balance when system is ready for shipment. Price Validity: 30 days from date of quotation. Delivery: 6 - 8 weeks or earlier after receipt of deposit to start custom configuration. Sincerely, Dan E. Soon Fryelands Industrial Park, 17239 Tye Street, Ste. F, Monroe, WA 98272 USA Attachment A LOCATIONS IN ACCORDANCE WITH POLICY 706 HIGH PRIORITY FOR POLICE DEPARTMENT The following locations were in accordance with City Council Policy 706, poles were available for installation and SDG&E has been notified. One light has been installed. SDG&E is not able to give the City a timeline of when the other lights will be installed. With the exception of 1 resident request, these locations are high priority for the police department. New Street Light Location 2337 F Ave SE Corner of 18th & O SW Corner of 9th & C Corner of 24th & G Cul-d-sac next to 2205 10th St In front of 1116 1st St In front of 420 T Ave Corner of 9th & C In front of 302 W 19th St. 2 lights 400-700 blocks of Q Problem Gang area, vehicle burglaries, narcotics sales Traffic and overall crime Rape High gang activity on 2300 block of G, gang area, vehicle burglaries and narcotics sales on 600 and 700 block of 24th St. Dark area with traffic problems Resident request Auto theft activity Overall crime potential (very dark) Homeless, gangs, graffiti Gangs, transients, overall crime The following location is in accordance with City Council Policy 706 and CDC will install the light. This location is a high priority for the police department. New Street Light Location 817 Eta next to Delta Street 1 Problem Gang crime LOCATIONS NOT IN ACCORDANCE WITH POLICY 706 HIGH PRIORITY FOR POLICE DEPARTMENT The following locations are not i available for installation and th New Street Light Location 1341 Coolidge 1400 Roosevelt 400 W 15th St 440 W 18th St 1900 Wilson Ave 1400 —1700 Coolidge 1700 N Ave 700 R Ave 1507 Coolidge Ave SE corner 1600 E 18th St 1827 E 18th St. e Problem Resident request Resident request Resident request Resident request Resident request High narcotics and gangs Gang house, narcotics area, previous murder Stolen vehicle drop off Gang house Gang house Gang house The following locations are not in accordance with City Council Policy, poles are not available for installation and the locations are high priority for the Police Department. New Street Light Location 800 — 900 B Ave 1800 Wilson 1900.1 Ave 2100 G Ave 1911 E 20th St. Problem High narcotics, parolees and gangs Resident request Gang area Very high gang activity Gang house 2 LOCATIONS NOT IN ACCORDANCE WITH POLICY 706 — CONT. HIGH PRIORITY FOR POLICE DEPARTMENT The following locations are not in accordance with City Council Policy, poles are not available for installation, power is not available and the locations are high priority for the Police Department. New Street Light Location Problem 1000 — 1100 B Ave Domestic violence safe house, high narcotics, parolees and gangs The following alley locations are not in accordance with City Council Policy and the locations are high priority for the Police Department. Solar lights would be used and paid for with grant funds. New Street Light Location Alley behind ill E 5a' 2300 Highland — east alley Problem Resident request — prostitution High level of transients, vandalism, gangs and drinking in public 3 LOCATIONS NOT IN ACCORDANCE WITH POLICY 706 NOT HIGH PRIORITY FOR POLICE DEPARTMENT The following locations are not in accordance with the City Council Policy, poles are available. New Street Light Location Problem 900 Fig Court Auto theft activity 400 Harding Resident request 3100 E Ave (N side Stein Farm) Dark E Ave in front of school Resident request — very dark D Ave next to drive-in Potential for sexual assaults 1720 Highland Ave. High narcotics National City Blvd. High prostitution 3125 Roosevelt Resident request 1900 L Ave Resident request The following locations are not in accordance with the City Council Policy, poles are not available. New Street Light Location Problem 400 — 600 Hoover Stolen vehicle drop off 2800 — 2900 Roosevelt Resident request The following are not in accordance with the City Council Policy, solar lights purchased with grant money would be used. Granger Music Hall parking lot - 4 lights Dark, homeless, dumping trash Kimball Park - parking lot behind City Hall and behind Kimball Recreation Center Swimming pool south side In front of Camacho Gym At El Toyon Rec Center 4