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Home My WebLink About2006 CON Dynamic Instruments - Voice LoggerRESOLUTION NO. 2006-107 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING AN EMERGENCY SOLE SOURCE PURCHASE OF A DYNAMIC INSTRUMENTS DI RELIANT DIGITAL VOICE LOGGER SYSTEM IN THE AMOUNT OF $34,070.83 FOR THE POLICE DEPARTMENT WHEREAS, the digital voice logger is a critical piece of communications equipment necessary for the recording and archiving of telephone and radio transmissions; and WHEREAS, the digital voice logger is a vital component in police officer safety, liability, and the review and investigation of police incidents; and WHEREAS, the current digital voice logger utilized by the Police Department continues to fail, resulting in the loss of critical data, therefore, the immediate replacement of a digital voice logger system isimperative to maintain a fully functioning communications center consistent with industry standards; and WHEREAS, parts and service of the current digital voice logger are no longer available, the service contract expired on May 31, 2006, and no vendor will provide maintenance or repair after such time; and WHEREAS, it has been determined that the DI Reliant digital voice logger system by Dynamic Instruments at the cost of $16,695.83 will satisfy the needs and requirements of the Police Department; and WHEREAS, Section 2.60.230(A) of the National City Municipal Code provides that in case of an emergency which requires the immediate purchase of supplies, materials, equipment or contractual services, the City Manager may authorize the Purchasing Agent to secure in the open market at the lowest obtainable price any supplies, materials, equipment or contractual services, regardless of the amount of the expenditure, subject to ratification by the City Council; and WHEREAS, Section 2.60.230 (D) of the National City Municipal Code provides that the Purchasing Agent may dispense with the requirements of bidding when the City Council determines that due to special circumstances, it is to the Citys best interest to purchase a commodity without compliance with the bidding procedures. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby finds an emergency and special circumstance to exist, and hereby waives the bid process and authorizes the purchase of a digital voice logger for the Police Department. PASSED and ADOPTED this 20th day of June, 2006. ATTEST: APPROVED AS TO FORM: h Mich: el Della, Ci 7) George H. Eiser, III, City Attorney Passed and adopted by the Council of the City of National City, California, on June 20, 2006, by the following vote, to -wit: Ayes: Councilmembers Inzunza, Morrison, Natividad, Parra, Zarate. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: NICK INZUNZA Mayor of the City of National City, California 4 C erk of the City of ationa l al City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2006-107 of the City of National City, California, passed and adopted by the Council of said City on June 20, 2006. City Clerk of the City of National City, California By: Deputy City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE Juno 20, 2006 AGENDA ITEM NO. 14 1 ITEM TITLE Resolution of the City Council of the City of National City authorizing an emergency, sole source purchase of a digital voice logger and related hardware and software. Such expenditure to be \ funded through reimbursable FY05 Law Enforcement Terrorism Prevention Program funds in the amount of $16,695.83 and FY05 State Homeland Security Grant funds in the amount of $17,375.00 SHSG Acct. # 282- 411-910-515-0000. LETPP Acct. # 282-411-911-515-0000. PREPARED BY L. Brent Roark, Operations Support Lieutenant DEPARTMENT Police The digital voice logger is a critical piece of communications equipment necessary for the EXPLANATION recording and archiving of telephone and radio transmissions. The voice logger is a vital component in officer safety, liability, and the review and investigation of police incidents. Parts and service for the current voice logger are no longer available. The service contract for the voice logger expires 05/31/06 and no vendor will provide maintenance or repair after such time. The current voice logger continues to fail, resulting in the loss of critical data. The immediate replacement of a voice logger system is imperative to maintain a fully functioning communications center consistent with industry standards. The digital voice logger to be purchased is the Dynamic Instruments DI Reliant CS5-HD6-DVD-1-SAL24 and DI Voice Vault DVD1-SAL24, and related accessories, hardware (DI and Dell) and software. National City Municipal Code section 2.60.230(A) provides that in the case of an emergency which requires the immediate purchase of supplies, materials equipment or contractual services, the City Manager may authorize the purchasing agent to secure in the open market at the lowest obtainable price any supplies, materials, equipment or contractual services, regardless of the amount of the expenditure, subject to ratification by the City Council. Section 2.60.230(D) of the National City Municipal Code provides that the Purchasing Agent may dispense with the requirement s of bidding when the City Council determines that due to special circumstances, rt is to the City's best interest to purchase a commodity without compliance with the bidding procedures. Environmental Review ✓ NIA Financial Statement No negative impact; FY05 Law Enforcement Terrorism Prevention Program and the State Homeland Security Grant are reimbursable grants that require jurisdictions to order/receive equipment prior to being reimbursed for expenditures. The purchase is fully reimbursable. Account No. f r STAFF RECOMMENDATION Staff recommends the purchase of equipment from the FY05 Law Enforcement Terrorism Prevention Program and State Homeland Security Grant utilizing $34, 070.83. in City funds. Direct Staff to submit for reimbursement. Staff further recommends waiver of the bidding procedures per 2.60.230(A) and 2.60.230(D) of the City of National City Municipal Code. BOARD / COMMISSION RECOMMENDATION ATTACHMENTS ( Listed Below ) 1. Resolution Resolution No. a 00 J RESOLUTION NO. 2006 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING AN EMERGENCY SOLE SOURCE PURCHASE OF A DYNAMIC INSTRUMENTS DI RELIANT DIGITAL VOICE LOGGER SYSTEM IN THE AMOUNT OF $34,070.83 FOR THE POLICE DEPARTMENT WHEREAS, the digital voice logger is a critical piece of communications equipment necessary for the recording and archiving of telephone and radio transmissions; and WHEREAS, the digital voice logger is a vital component in police officer safety, liability, and the review and investigation of police incidents; and WHEREAS, the current digital voice logger utilized by the Police Department continues to fail, resulting in the loss of critical data, therefore, the immediate replacement of a digital voice logger system is imperative to maintain a fully functioning communications center consistent with industry standards; and WHEREAS, parts and service of the current digital voice logger are no longer available, the service contract expired on May 31, 2006, and no vendor will provide maintenance or repair after such time; and WHEREAS, it has been determined that the DI Reliant digital voice logger system by Dynamic Instruments at the cost of $16,695.83 will satisfy the needs and requirements of the Police Department; and WHEREAS, Section 2.60.230(A) of the National City Municipal Code provides that in case of an emergency which requires the immediate purchase of supplies, materials, equipment or contractual services, the City Manager may authorize the Purchasing Agent to secure in the open market at the lowest obtainable price any supplies, materials, equipment or contractual services, regardless of the amount of the expenditure, subject to ratification by the City Council; and WHEREAS, Section 2.60.230 (D) of the National City Municipal Code provides that the Purchasing Agent may dispense with the requirements of bidding when the City Council determines that due to special circumstances, it is to the City's best interest to purchase a commodity without compliance with the bidding procedures. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby finds an emergency and special circumstance to exist, and hereby waives the bid process and authorizes the purchase of a digital voice logger for the Police Department. PASSED and ADOPTED this 20th day of June, 2006. ATTEST: Michael Dalla, City Clerk Nick Inzunza, Mayor APPROVED AS TO FORM: George H. Eiser, III, City Attorney