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HomeMy WebLinkAbout2006 CON Thermo Electron Niton Lead Analyzers - PurchaseRESOLUTION NO. 2006 — 91 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE PURCHASE OF A NITON XLP-300 A SERIES LEAD ANALYZER FROM THERMO ELECTRON NITON ANALYZERS UTILIZING $18,990 IN FEDERAL FUNDS AVAILABLE THROUGH THE CDBG HOUSING INSPECTION PROGRAM FOR THE PURPOSE OF TESTING FOR THE PRESENCE OF LEAD PAINT IN EXISTING HOUSING WHEREAS, the standard lead paint analyzer in the state of California is the Niton XLp-300 A Series Lead Analyzer, which is the chosen instrument for the State of California Childhood Lead Poison Prevention Program and CAL -OSHA; and WHEREAS, the City's lead paint inspectors are currently trained to operate the Niton XLp-300 A Series Lead Paint Analyzer; and WHEREAS, federal funds through the CDBG Housing Inspection Program are available for the purchase of a lead paint analyzer; and WHEREAS, of the two manufacturers of the lead paint analyzers, Thermo Electron Niton Analyzers and RMD, Inc., staff has determined that the Niton XLp-300 A Series Lead Paint Analyzer is a superior machine at a lower cost. WHEREAS, pursuant to Section 12.60,220(D) of the National City Municipal Code, the Purchasing Agent may dispense with the requirements of the bidding process when the City Council determines that due to special circumstances, it is in the City's best interest to purchase a commodity or enter into a contract without compliance with the bidding procedure. NOW, THEREFORE, BE IT RESOLVED that the City Council finds that special circumstances exist, and authorizes the waiver of the bidding process for the purchase of a Niton XLp-300 A Series Lead Paint Analyzer from Thermo Electron Niton Analyzers. PASSED and ADOPTED this 16th day of May, 2006. Nick Inzun . , yor ATTEST: Mich Dalla, Clerk y APPROVED AS TO FORM: George H. iser, III City Attorney Passed and adopted by the Council of the City of National City, California, on May 16, 2006, by the following vote, to -wit: Ayes: Councilmembers Inzunza, Morrison, Natividad, Parra, Zarate. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: NICK INZUNZA Mayor of the City of National City, California A JV City Cle k of the City of Nat bnal City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2006-91 of the City of National City, California, passed and adopted by the Council of said City on May 16, 2006. City Clerk of the City of National City, California By: Deputy City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE May 16, 2006 AGENDA ITEM NO. 17 ITEM TITLE Resolution authorizing the City Council to award the purchase of a Niton XLp 300A Lead Analyzer to Thermo Electron Niton Analyzers, for the purpose of testing for the presence of lead paint in existing housing, therefore, preventing lead poisoning in children under the age of 6 and utilizing $18,990 in federal funds. PREPARED BY Antonio Garcia EXPLANATION See attached Staff Report DEPARTMENT Building & Safety 4267 Environmental Review X N/A Financial Statement Approved By: 1 s/ L Financ .P n--L' irector $20,000 in funds is available through the CDBG Housing Inspection Program Account No. 301-413-132-399-0000 STAFF RECOMMENDATION Staff recommends that City Council grant the award to Thermo Electron Niton Analyzers; and that authority be given to Purchasing Agent to issue the resulting purchasing order. BOARD / COMMISSION RECOMMENDATION ATTACHMENTS ( Listed Below) Resolution No. ., Explanation Resolution Quotes Lr C t y A-200 (9/99) RESOLUTION NO. 2006 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE PURCHASE OF A NITON XLP-300 A SERIES LEAD ANALYZER FROM THERMO ELECTRON NITON ANALYZERS UTILIZING $18,990 IN FEDERAL FUNDS AVAILABLE THROUGH THE CDBG HOUSING INSPECTION PROGRAM FOR THE PURPOSE OF TESTING FOR THE PRESENCE OF LEAD PAINT IN EXISTING HOUSING WHEREAS, the standard lead paint analyzer in the state of California is the Niton XLp-300 A Series Lead Analyzer, which is the chosen instrument for the State of California Childhood Lead Poison Prevention Program and CAL -OSHA; and WHEREAS, the City's lead paint inspectors are currently trained to operate the Niton XLp-300 A Series Lead Paint Analyzer; and WHEREAS, federal funds through the CDBG Housing Inspection Program are available for the purchase of a lead paint analyzer; and WHEREAS, of the two manufacturers of the lead paint analyzers, Thermo Electron Niton Analyzers and RMD, Inc., staff has determined that the Niton XLp-300 A Series Lead Paint Analyzer is a superior machine at a lower cost. WHEREAS, pursuant to Section 12.60.220(D) of the National City Municipal Code, the Purchasing Agent may dispense with the requirements of the bidding process when the City Council determines that due to special circumstances, it is in the City's best interest to purchase a commodity or enter into a contract without compliance with the bidding procedure. NOW, THEREFORE, BE IT RESOLVED that the City Council finds that special circumstances exist, and authorizes the waiver of the bidding process for the purchase of a Niton XLp-300 A Series Lead Paint Analyzer from Thermo Electron Niton Analyzers. PASSED and ADOPTED this 16th day of May, 2006. Nick Inzunza, Mayor ATTEST: Michael Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney Explanation The Building and Safety Department determined that the Niton XLp-300 A Series Lead Analyzer is the standard in the State of California for lead paint analysis. It is the chosen instrument for the State of California Childhood Lead Poison Prevention Program. In addition it is the chosen machine for CAL -OSHA and Lead Inspectors have been trained on the Niton XLp-300 A. The Building and Safety Department located two companies who manufacture lead paint analyzers. These two companies are Niton and RMD, Inc. and was contacted for equipment information and a quote. The Building and Safety Department did determine that the Niton is a superior machine. Several key advantages include: 1) it emits approximately 1/5 the amount of radiation, thus making it safer for staff to use, 2) Niton was funded by the Environmental Protection Agency to advance the technology, therefore providing a more advance machine, 3) the machine is required by the Department of Toxic Substance for use at schools, 4) Niton requires only 2 readings, compared to the RMD, Inc. requirement of 3 readings, making it more accurate, 5) Niton will need to be re -sourced once every approximately 40 months compared to RMD, Inc. needing every approximately 18 months costing about $2,400 every time, 6) A purchase of the 24 mos. extended limited warranty for parts and labor will still result in costing less than RMD, Inc. without such service. The cost comparison is as follows: Niton XL-300 Series RMD, Inc. Basic Machine $16,995 $13,995 Discount - 0 - 1,000 Re -source needed (40 months) N.A. 7,400 Extended Warranty 24 mos. 1,995 Not Indicated Total $18,990 $20,395 Since price quotes already exist, and there are no other known sources to contact, it is felt that no further purpose would be served by initiating a bid process. As authorized by Purchasing Ordinance #1480, Section 12a4, it is requested that the City Council declare that special circumstances exist, and that it is in the City's best interest to buy the Niton XLp-300 A Series Lead Paint Analyzer without compliance to the formal bidding process. Geotechnical Services Quote # 341 May 1, 2006 Janet Flores City of National City, CA Dear Janet, As requested, please find the quote below for a NITON XLi/p 300 and 700 Series Analyzer. This proposal is valid 30 days from the above date. Environmental Products Price Quote Product name Source configuration Lead paint mode Thin sample modes Soils/Bulk sample mode Price XLp / XLi 300A Lead Analyzer For Paint HUD/EPA Approved Cd-109 (40 mCi) X **$16,995.00 XLp / XLi 301A Lead Analyzer ➢ For Paint and Thin Film Cd-109 (40 mCi) X X $19,690.00 XLp / XLi 302A Lead Analyzer ➢ For Paint and Bulk sampling Cd-109 (40 mCi) X X $19,690.00 XLp / XLi 303A Lead Analyzer ➢ For Paint, Dust Wipe, Air Filter, and Bulk sampling Cd-109 (40 mCi) X X X $20'000'00 XLp / XLi 701A Lead Analyzer ➢ For Paint and Thin Film ➢ Multi -element analysis ➢ Cr, Mn, Fe, Co, Ni, Cu, Zn, As, Se, Rb, Sr, Zr, Mo, Hg, Pb Cd-109 (40 mCi) X X $26,395.00 XLp / XLi 702A Lead Analyzer ➢ For Paint and Bulk sampling ➢ Multi -element analysis ➢ Cr, Mn, Fe, Co, Ni, Cu, Zn, As, Se, Rb, Sr, Zr, Mo, Hg, Pb Cd-109 (40 mCi) X X $26,395.00 XLp / XLi 703A Lead Analyzer ➢ For Paint, Dust Wipe, Air Filter, and Bulk sampling ➢ Multi -element analysis ➢ Cr, Mn, Fe, Co, Ni, Cu, Zn, As, Se, Rb, Sr, Zr, Mo, Hg, Pb Cd-109 (40 mCi) X X X $29,395.00 *Please note that this is a 40mCi Cd1.09 source which will not need to be resourced for 4 years. STANDARD SPECIFICATIONS Instrument Description Standard features All instruments General Two rechargeable battery packs; battery charger; AC power supply (special order); carrying case; data transfer software; PC connection cable; SpectraView element scanner; 12-month limited warranty on parts and labor (batteries, accessories, re -sourcing Geotechnical Services 2852 Walnut Ave Ste E-1 Tustin, CA 92780 Toll -Free 800-524-9111 • Phone 714-832-5610. Fax 714-832-8766 Email deblyn@geotechnical.net• Website www.geotechnical.net Geotechnical Services uote # 341 and routine maintenance are not included). Includes no -charge, on -site operator training. All XLi/XLp 700 series models Ergonomically designed, hand- held analyzer with high -resolution Si -PIN diode detector. Integrated touch screen with "virtual" keyboard" + integrated bar code scanner for sample ID input; NDTC software suite including remote control operation via PC; password -protected set-up and operation with proximity button and safety interlock; shielded belt holster. XLi/XLp 301, XLi/XLp 701 Thin sample analyzers Supplied with test stand, 100 filter holders, dust wipe holder, 100 ASTM-approved dust wipes with bags, and calibration check standards. XLi/XLp 302, XLi/XLp 702 Bulk/soil sample analyzers Supplied with complete sample collection and preparation accessories including sieves, 100 sample cup assemblies, test stand, NIST SRM's for calibration check, sample grinding equipment, cleaning brushes, sample collection tools, in -situ test guard and deluxe soil grinder. XLi/XLp 303 XLi/XLp 703 Thin and bulk sample analyzers Supplied with both thin sample and bulk sample collection and preparation accessories as above. STANDARD SPECIFICATIONS, Cont' XLp Pistol -grip Isotope -based thin and/or bulk sample analyzer XLi Phaser shaped Isotope -based thin and/or bulk sample analyzer � W ADDITIONAL MODE OPTIONS XLp-300 Add on: L.I.S.A. (lead- in -soil- analysis) US EPA Method 6200 Includes test platform <100-ppm concentration in 60 seconds. Contains soil calibration and software with complete sample collection and preparation accessories including sieves, 100 sample cup assemblies, test+ stand, NIST SRM's for calibration check, sample grinding equipment, cleaning brushes and sample collection tools. Price at time of instrument purchase only. $2,695,00 XLp-300 Add on: Dust Wipe Analysis EPA -ETV Approved, OSHA USS 1 Includes test platform; 100 ASTM approved dust wipes & holders; Dust Wipe calibration and software and reference standards. Price at time of instrument purchase only. $2,695.00 XLp-300 Add on: Air Filter (NIOSH 7702' OSI:[A OSA1) plus Dust Wipe Analysis Includes test platform; 100 37mm diameter cellulose ester filter holders; Air Filter sample calibration and software; 100 ASTM approved dust wipes & holders; Dust Wipe calibration and P software and reference standards. Price at time of instrument .urchase on l . $3,695.00 Geotechnical Services 2852 Walnut Ave Ste E-1 Tustin, CA 92780 Toll -Free 800-524-9111 • Phone 714-832-5610• Fax 714-832-8766 Email deblyn@geotechnical.net• Website www.geotechnical.net Geotechnical Services Quote # 341 XLp-300 Add on: L.I.S.A. plus Dust Wipe plus Air Filter Analysis EXTENDED WARRANTY OPTIONS Supplied with both thin sample and bulk sample collection and _preparation accessories as above. $4,995.00 Option Price 12 month Limited warranty (Does not include replacement of excitation source Included Limited warranty extended to 24 months (Does not include replacement of excitation source) $1,995.00 Limited warranty extended to 36 months (Does not include replacement of excitation source) $2,995.00 NON -WARRANTY SERVICE Delivery: Estimated two to six weeks ARO, subject to completion of training and licensing/registration requirements, if any.Terms: 25% Deposit (wire transfer, check, American Express, Discover, MasterCard or Visa); balance due on delivery or NET 30 with 3 personal and 1 bank reference pending approval(please send references with PO). Due to ongoing development and continual product improvement, product specifications contained within this price list are subject to change without notice. Purchase Orders must be addressed to: Thermo Electron NITON Analyzers 900 Middlesex Tpke Bldg #8 Billerica, MA 01821 Feel free to contact me with any questions or further needs. Thank you for your interest in NITON instruments. We look forward to working with you in the near future. Sincerely, Deblyn Palella Niton Representative Geotechnical Services 2852 Walnut Ave Ste G Tustin, CA 92780 714-832-5610 714-832-8766 deblynna,geotechnical.net Geotechnical Services 2852 Walnut Ave Ste E-1 Tustin, CA 92780 Toll -Free 800-524-9111. Phone 714-832-5610. Fax 714-832-8766 Email deblyn@geotechnical.net• Website www.geotechnical.net RMD Instruments, LLC April 26, 2006 Ms. Janet Flores National City Lead Hazard Control Program P: (619) 336-4563 jflores@ci.national-citv.ca.us QUOTATION NO. 0426PAD06-02 ITEM: LPA-1 Lead Paint Spectrum Analyzer Package DESCRIPTION: Each package contains: A. Measuring unit(s) to include Analyzer enclosure(s) with analyzing source, detector assembly and electronics. Accessories include two rechargeable batteries, one battery charger, Set of two stabilizers, one interface cable, one carrying case, one calibration standard and a complete set of instruction manuals B. LPA-1 Analytical Software to include: One set of Windows based analyzing software for down loading the data and report generation. C. Additional services included are as follows: Radiation Safety and system operation training for both the LPA-1 and the PDR hand-held unit by RMD's technical staff for one day (8 hours) at designated training sites at the time of delivery. OPTIONS: LPA-1 PDR Analytical Software loaded on a hand held computer: The RMD PDR software is designed to run in the field on the HP iPAQ palm top computer. The system includes the hand-held computer, the PDR software, PDR bracket and PDR Sync Software. PRICES: Unit Price LPA-1 package: Instrument Discount: Optional PDR System: LPA-1 / PDR Package Discount: Shipping (Fed Ex 2nd Day): $13,995.00 ($1,000.00) $1,535.00 ($500.00) $65.00 Total: $13,595.00 TERMS, DELIVERY, AND WARRANTY: Full Payment or Lease Purchase Order Required prior to shipment Government Agencies: Purchase Order required prior to shipment RMD manufacturer's training certification required prior to shipment Radioactive Material License or Registration required prior to shipment Quotation valid for 90 days from date listed above Delivery: 90 Days ARO Warranty: Parts and labor - 1 year Pat" F3aron 0 Paul A. Delmonico Sales Coordinator 44 Hunt Street, Watertown, MA 02472 (617) 668-6901 Fax (617) 926-9743 www.rmd-Ipal.com