HomeMy WebLinkAbout2006 CON Thermo Electron Niton Lead Analyzers - PurchaseRESOLUTION NO. 2006 — 91
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY AUTHORIZING
THE PURCHASE OF A NITON XLP-300 A SERIES LEAD ANALYZER
FROM THERMO ELECTRON NITON ANALYZERS UTILIZING $18,990
IN FEDERAL FUNDS AVAILABLE THROUGH THE CDBG HOUSING
INSPECTION PROGRAM FOR THE PURPOSE OF TESTING
FOR THE PRESENCE OF LEAD PAINT IN EXISTING HOUSING
WHEREAS, the standard lead paint analyzer in the state of California is the Niton
XLp-300 A Series Lead Analyzer, which is the chosen instrument for the State of California
Childhood Lead Poison Prevention Program and CAL -OSHA; and
WHEREAS, the City's lead paint inspectors are currently trained to operate the
Niton XLp-300 A Series Lead Paint Analyzer; and
WHEREAS, federal funds through the CDBG Housing Inspection Program are
available for the purchase of a lead paint analyzer; and
WHEREAS, of the two manufacturers of the lead paint analyzers, Thermo Electron
Niton Analyzers and RMD, Inc., staff has determined that the Niton XLp-300 A Series Lead Paint
Analyzer is a superior machine at a lower cost.
WHEREAS, pursuant to Section 12.60,220(D) of the National City Municipal
Code, the Purchasing Agent may dispense with the requirements of the bidding process when
the City Council determines that due to special circumstances, it is in the City's best interest to
purchase a commodity or enter into a contract without compliance with the bidding procedure.
NOW, THEREFORE, BE IT RESOLVED that the City Council finds that special
circumstances exist, and authorizes the waiver of the bidding process for the purchase of a
Niton XLp-300 A Series Lead Paint Analyzer from Thermo Electron Niton Analyzers.
PASSED and ADOPTED this 16th day of May, 2006.
Nick Inzun . , yor
ATTEST:
Mich Dalla, Clerk
y
APPROVED AS TO FORM:
George H. iser, III
City Attorney
Passed and adopted by the Council of the City of National City, California, on May 16,
2006, by the following vote, to -wit:
Ayes: Councilmembers Inzunza, Morrison, Natividad, Parra, Zarate.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY:
NICK INZUNZA
Mayor of the City of National City, California
A JV
City Cle k of the City of Nat bnal City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2006-91 of the City of National City, California, passed and adopted
by the Council of said City on May 16, 2006.
City Clerk of the City of National City, California
By:
Deputy
City of National City, California
COUNCIL AGENDA STATEMENT
MEETING DATE May 16, 2006
AGENDA ITEM NO.
17
ITEM TITLE Resolution authorizing the City Council to award the purchase of a Niton XLp 300A Lead Analyzer
to Thermo Electron Niton Analyzers, for the purpose of testing for the presence of lead paint in existing housing,
therefore, preventing lead poisoning in children under the age of 6 and utilizing $18,990 in federal funds.
PREPARED BY Antonio Garcia
EXPLANATION
See attached Staff Report
DEPARTMENT Building & Safety 4267
Environmental Review X N/A
Financial Statement
Approved By:
1 s/ L
Financ
.P n--L'
irector
$20,000 in funds is available through the CDBG Housing Inspection Program
Account No. 301-413-132-399-0000
STAFF RECOMMENDATION
Staff recommends that City Council grant the award to Thermo Electron Niton Analyzers; and that
authority be given to Purchasing Agent to issue the resulting purchasing order.
BOARD / COMMISSION RECOMMENDATION
ATTACHMENTS ( Listed Below) Resolution No. .,
Explanation
Resolution
Quotes
Lr
C t y
A-200 (9/99)
RESOLUTION NO. 2006 —
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY AUTHORIZING
THE PURCHASE OF A NITON XLP-300 A SERIES LEAD ANALYZER
FROM THERMO ELECTRON NITON ANALYZERS UTILIZING $18,990
IN FEDERAL FUNDS AVAILABLE THROUGH THE CDBG HOUSING
INSPECTION PROGRAM FOR THE PURPOSE OF TESTING
FOR THE PRESENCE OF LEAD PAINT IN EXISTING HOUSING
WHEREAS, the standard lead paint analyzer in the state of California is the Niton
XLp-300 A Series Lead Analyzer, which is the chosen instrument for the State of California
Childhood Lead Poison Prevention Program and CAL -OSHA; and
WHEREAS, the City's lead paint inspectors are currently trained to operate the
Niton XLp-300 A Series Lead Paint Analyzer; and
WHEREAS, federal funds through the CDBG Housing Inspection Program are
available for the purchase of a lead paint analyzer; and
WHEREAS, of the two manufacturers of the lead paint analyzers, Thermo Electron
Niton Analyzers and RMD, Inc., staff has determined that the Niton XLp-300 A Series Lead Paint
Analyzer is a superior machine at a lower cost.
WHEREAS, pursuant to Section 12.60.220(D) of the National City Municipal
Code, the Purchasing Agent may dispense with the requirements of the bidding process when
the City Council determines that due to special circumstances, it is in the City's best interest to
purchase a commodity or enter into a contract without compliance with the bidding procedure.
NOW, THEREFORE, BE IT RESOLVED that the City Council finds that special
circumstances exist, and authorizes the waiver of the bidding process for the purchase of a
Niton XLp-300 A Series Lead Paint Analyzer from Thermo Electron Niton Analyzers.
PASSED and ADOPTED this 16th day of May, 2006.
Nick Inzunza, Mayor
ATTEST:
Michael Dalla, City Clerk
APPROVED AS TO FORM:
George H. Eiser, III
City Attorney
Explanation
The Building and Safety Department determined that the Niton XLp-300 A Series Lead
Analyzer is the standard in the State of California for lead paint analysis. It is the chosen
instrument for the State of California Childhood Lead Poison Prevention Program. In
addition it is the chosen machine for CAL -OSHA and Lead Inspectors have been trained
on the Niton XLp-300 A.
The Building and Safety Department located two companies who manufacture lead paint
analyzers. These two companies are Niton and RMD, Inc. and was contacted for
equipment information and a quote.
The Building and Safety Department did determine that the Niton is a superior machine.
Several key advantages include: 1) it emits approximately 1/5 the amount of radiation,
thus making it safer for staff to use, 2) Niton was funded by the Environmental Protection
Agency to advance the technology, therefore providing a more advance machine, 3) the
machine is required by the Department of Toxic Substance for use at schools, 4) Niton
requires only 2 readings, compared to the RMD, Inc. requirement of 3 readings, making it
more accurate, 5) Niton will need to be re -sourced once every approximately 40 months
compared to RMD, Inc. needing every approximately 18 months costing about $2,400
every time, 6) A purchase of the 24 mos. extended limited warranty for parts and labor
will still result in costing less than RMD, Inc. without such service.
The cost comparison is as follows:
Niton XL-300 Series RMD, Inc.
Basic Machine $16,995 $13,995
Discount - 0 - 1,000
Re -source needed (40 months) N.A. 7,400
Extended Warranty 24 mos. 1,995 Not Indicated
Total $18,990 $20,395
Since price quotes already exist, and there are no other known sources to contact, it is felt
that no further purpose would be served by initiating a bid process. As authorized by
Purchasing Ordinance #1480, Section 12a4, it is requested that the City Council declare
that special circumstances exist, and that it is in the City's best interest to buy the Niton
XLp-300 A Series Lead Paint Analyzer without compliance to the formal bidding
process.
Geotechnical Services
Quote # 341
May 1, 2006
Janet Flores
City of National City, CA
Dear Janet,
As requested, please find the quote below for a NITON XLi/p 300 and 700 Series Analyzer. This proposal
is valid 30 days from the above date.
Environmental Products Price Quote
Product name
Source
configuration
Lead
paint
mode
Thin
sample
modes
Soils/Bulk
sample
mode
Price
XLp / XLi 300A Lead Analyzer
For Paint HUD/EPA Approved
Cd-109 (40 mCi)
X
**$16,995.00
XLp / XLi 301A Lead Analyzer
➢ For Paint and Thin Film
Cd-109 (40 mCi)
X
X
$19,690.00
XLp / XLi 302A Lead Analyzer
➢ For Paint and Bulk sampling
Cd-109 (40 mCi)
X
X
$19,690.00
XLp / XLi 303A Lead Analyzer
➢ For Paint, Dust Wipe, Air
Filter, and Bulk sampling
Cd-109 (40 mCi)
X
X
X
$20'000'00
XLp / XLi 701A Lead Analyzer
➢ For Paint and Thin Film
➢ Multi -element analysis
➢ Cr, Mn, Fe, Co, Ni, Cu, Zn, As,
Se, Rb, Sr, Zr, Mo, Hg, Pb
Cd-109 (40 mCi)
X
X
$26,395.00
XLp / XLi 702A Lead Analyzer
➢ For Paint and Bulk sampling
➢ Multi -element analysis
➢ Cr, Mn, Fe, Co, Ni, Cu, Zn, As,
Se, Rb, Sr, Zr, Mo, Hg, Pb
Cd-109 (40 mCi)
X
X
$26,395.00
XLp / XLi 703A Lead Analyzer
➢ For Paint, Dust Wipe, Air Filter,
and Bulk sampling
➢ Multi -element analysis
➢ Cr, Mn, Fe, Co, Ni, Cu, Zn, As,
Se, Rb, Sr, Zr, Mo, Hg, Pb
Cd-109 (40 mCi)
X
X
X
$29,395.00
*Please note that this is a 40mCi Cd1.09 source which will not need to be resourced for 4 years.
STANDARD SPECIFICATIONS
Instrument
Description
Standard features
All instruments
General
Two rechargeable battery packs; battery charger; AC power supply (special order);
carrying case; data transfer software; PC connection cable; SpectraView element
scanner; 12-month limited warranty on parts and labor (batteries, accessories, re -sourcing
Geotechnical Services 2852 Walnut Ave Ste E-1 Tustin, CA 92780
Toll -Free 800-524-9111 • Phone 714-832-5610. Fax 714-832-8766
Email deblyn@geotechnical.net• Website www.geotechnical.net
Geotechnical Services
uote # 341
and routine maintenance are not included). Includes no -charge, on -site operator training.
All XLi/XLp 700
series models
Ergonomically
designed, hand-
held analyzer with
high -resolution
Si -PIN diode
detector.
Integrated touch screen with "virtual" keyboard" + integrated bar code scanner for
sample ID input; NDTC software suite including remote control operation via PC;
password -protected set-up and operation with proximity button and safety interlock;
shielded belt holster.
XLi/XLp 301,
XLi/XLp 701
Thin sample
analyzers
Supplied with test stand, 100 filter holders, dust wipe holder, 100 ASTM-approved dust
wipes with bags, and calibration check standards.
XLi/XLp 302,
XLi/XLp 702
Bulk/soil sample
analyzers
Supplied with complete sample collection and preparation accessories including sieves,
100 sample cup assemblies, test stand, NIST SRM's for calibration check, sample
grinding equipment, cleaning brushes, sample collection tools, in -situ test guard and
deluxe soil grinder.
XLi/XLp 303
XLi/XLp 703
Thin and bulk
sample analyzers
Supplied with both thin sample and bulk sample collection and preparation accessories as
above.
STANDARD SPECIFICATIONS, Cont'
XLp
Pistol -grip
Isotope -based thin and/or bulk sample
analyzer
XLi
Phaser shaped
Isotope -based thin and/or bulk sample
analyzer
� W
ADDITIONAL MODE OPTIONS
XLp-300 Add on: L.I.S.A. (lead- in -soil-
analysis) US EPA Method 6200
Includes test platform <100-ppm concentration in 60 seconds.
Contains soil calibration and software with complete sample
collection and preparation accessories including sieves, 100
sample cup assemblies, test+
stand, NIST SRM's for calibration check, sample grinding
equipment, cleaning brushes and sample collection tools. Price at
time of instrument purchase only.
$2,695,00
XLp-300 Add on: Dust Wipe Analysis
EPA -ETV Approved, OSHA
USS 1
Includes test platform; 100 ASTM approved dust wipes &
holders; Dust Wipe calibration and software and reference
standards. Price at time of instrument purchase only.
$2,695.00
XLp-300 Add on: Air Filter (NIOSH
7702' OSI:[A OSA1) plus Dust
Wipe Analysis
Includes test platform; 100 37mm diameter cellulose ester filter
holders; Air Filter sample calibration and software; 100 ASTM
approved dust wipes & holders; Dust Wipe calibration and
P
software and reference standards. Price at time of instrument
.urchase on l .
$3,695.00
Geotechnical Services 2852 Walnut Ave Ste E-1 Tustin, CA 92780
Toll -Free 800-524-9111 • Phone 714-832-5610• Fax 714-832-8766
Email deblyn@geotechnical.net• Website www.geotechnical.net
Geotechnical Services
Quote # 341
XLp-300 Add on: L.I.S.A. plus Dust
Wipe plus Air Filter Analysis
EXTENDED WARRANTY OPTIONS
Supplied with both thin sample and bulk sample collection and
_preparation accessories as above.
$4,995.00
Option
Price
12 month Limited warranty
(Does not include replacement of excitation source
Included
Limited warranty extended to 24 months
(Does not include replacement of excitation source)
$1,995.00
Limited warranty extended to 36 months
(Does not include replacement of excitation source)
$2,995.00
NON -WARRANTY SERVICE
Delivery: Estimated two to six weeks ARO, subject to completion of training and licensing/registration requirements, if
any.Terms: 25% Deposit (wire transfer, check, American Express, Discover, MasterCard or Visa); balance due on delivery or
NET 30 with 3 personal and 1 bank reference pending approval(please send references with PO).
Due to ongoing development and continual product improvement, product specifications
contained within this price list are subject to change without notice.
Purchase Orders must be addressed to:
Thermo Electron NITON Analyzers
900 Middlesex Tpke Bldg #8
Billerica, MA 01821
Feel free to contact me with any questions or further needs. Thank you for your interest in NITON instruments. We look forward
to working with you in the near future.
Sincerely,
Deblyn Palella
Niton Representative
Geotechnical Services
2852 Walnut Ave Ste G
Tustin, CA 92780
714-832-5610
714-832-8766
deblynna,geotechnical.net
Geotechnical Services 2852 Walnut Ave Ste E-1 Tustin, CA 92780
Toll -Free 800-524-9111. Phone 714-832-5610. Fax 714-832-8766
Email deblyn@geotechnical.net• Website www.geotechnical.net
RMD Instruments, LLC
April 26, 2006
Ms. Janet Flores
National City
Lead Hazard Control Program
P: (619) 336-4563
jflores@ci.national-citv.ca.us
QUOTATION NO. 0426PAD06-02
ITEM: LPA-1 Lead Paint Spectrum Analyzer Package
DESCRIPTION:
Each package contains:
A. Measuring unit(s) to include Analyzer enclosure(s) with analyzing source, detector
assembly and electronics. Accessories include two rechargeable batteries, one battery
charger, Set of two stabilizers, one interface cable, one carrying case, one calibration standard
and a complete set of instruction manuals
B. LPA-1 Analytical Software to include:
One set of Windows based analyzing software for down loading the data and report
generation.
C. Additional services included are as follows:
Radiation Safety and system operation training for both the LPA-1 and the PDR hand-held
unit by RMD's technical staff for one day (8 hours) at designated training sites at the time of
delivery.
OPTIONS:
LPA-1 PDR Analytical Software loaded on a hand held computer: The RMD PDR
software is designed to run in the field on the HP iPAQ palm top computer. The system includes
the hand-held computer, the PDR software, PDR bracket and PDR Sync Software.
PRICES: Unit Price
LPA-1 package:
Instrument Discount:
Optional PDR System:
LPA-1 / PDR Package Discount:
Shipping (Fed Ex 2nd Day):
$13,995.00
($1,000.00)
$1,535.00
($500.00)
$65.00
Total: $13,595.00
TERMS, DELIVERY, AND WARRANTY:
Full Payment or Lease Purchase Order Required prior to shipment
Government Agencies: Purchase Order required prior to shipment
RMD manufacturer's training certification required prior to shipment
Radioactive Material License or Registration required prior to shipment
Quotation valid for 90 days from date listed above
Delivery: 90 Days ARO
Warranty: Parts and labor - 1 year
Pat" F3aron 0
Paul A. Delmonico
Sales Coordinator
44 Hunt Street, Watertown, MA 02472 (617) 668-6901 Fax (617) 926-9743 www.rmd-Ipal.com