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HomeMy WebLinkAbout2006 CON Computer Protection Technology - Purchase Uninteruptable Power SupplyRESOLUTION NO. 2006 — 229 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING WAIVER OF THE FORMAL BIDDING PROCESS FOR THE PURCHASE AND INSTALLATION OF AN UNINTERRUPTIBLE POWER SUPPLY SYSTEM FROM COMPUTER PROTECTION TECHNOLOGY USING PC MAINTENANCE AND POLICE DEPARTMENT FUNDS IN THE AMOUNT OF $57,261.28 WHEREAS, on a number of occasions the City's current Uninterruptible Power Supply (UPS) systems have failed at the Police Department and at the Civic Center, causing key public safety systems to go down; and WHEREAS, the City's M.I.S. staff recommends that Computer Protection Technology (CPT) supply and install a new UPS system for $57,261.28 without complying with formal bidding requirements, for the following reasons: 1. M.I.S. worked with CPT on the Data Center Relocation project, and is comfortable with the quality of their work, their technical expertise and reliability. M.I.S. also has first-hand knowledge of and confidence in CPT's engineering service and support capabilities. 2. Since CPT was involved in building the City's Data Center, they understand the scope of work. 3. CPT is familiar with M.I.S. projects for the City, and they understand the immediate and long-term needs and goals for data/network projects. 4. The price has been determined to be competitive within the industry. 5. No further purpose would be served by issuing a formal bid at this point in the process; and WHEREAS, pursuant to Section 12.60.220(D) of the National City Municipal Code, the Purchasing Agent may dispense with the requirements of the bidding process when the City Council determines that due to special circumstances, it is in the City's best interest to purchase a commodity or enter into a contract without compliance with the bidding procedure. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City finds that special circumstances exist and authorizes the waiver of the bidding process for the purchase and installation of an Uninterruptible Power Supply System from Computer Protection Technology using PC Maintenance and Police Department funds in the amount of $57,261.28. --- Signature Page to Follow --- Resolution No. 2006 — 229 November 21, 2006 Page 2 ATTEST: PASSED and ADOPTED this 21st day of November, 2006. jI Mich el R. Dalla, C' Clerk APPROVED AS TO FORM: ") aog,-. George H. iser, III City Attorney Air ;Mayor Passed and adopted by the Council of the City of National City, California, on November 21, 2006, by the following vote, to -wit: Ayes: Councilmembers Inzunza, Morrison, Natividad , Parra. Nays: None. Absent: Zarate . Abstain: None. AUTHENTICATED BY: NICK INZUNZA Mayor of the City of National City, California CityC rk of the City City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2006-229 of the City of National City, California, passed and adopted by the Council of said City on November 21, 2006. City Clerk of the City of National City, California By: Deputy City of National City, California COUNCIL AGENDA STATEMENT 8 MEETING DATES Nov 21, 2006 AGENDA ITEM NO. ITEM TITLE Resolution of the City Council of the City of National City Authorizing Waiver of the Formal Bidding Process for the Purchase and Installation of an Lninterruptible Power Supply System from Computer Protection Technology 1. sing PC Maintenance and Police Department Funds in the Amount of $57,261.28. PREPARED BY Gabby So ano 4378 DEPARTMENT City Manager/ Information Technology EXPLANATION See attached Environmental Review ✓ N/A Financial Statement Appidtv4 lam' PrxowL Funds are available in FY 06/07 PC Maintenance Fund and the Police Department's Computer Equipment Fund. dof -%f/,pao -So2- 0000 Account No.629-415-000-281-0000 STAFF RECOMMENDATION In conjunction with the Purchasing Agent, it is recommended that award be made to Computer Protection Technology, and that authority be given to the Purchasing Agent to issue the resulting purchase order. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) Resolution Resolution No. A-200 (9/80) EXPLANATION: 1'o replace the failing Uninterruptible Power Supplies (UPS) at the Civic Center and Police Department. It has been M.I.S. objective to replace the UPS systems for the past year. Recent power outages have caused key public safety systems to go down. The current UPS systems were insufficient to provide fail over power to these key systems. Police Department On a number of occasions the current UPS failed to activate due to generator compatibility issues and battery failure. The current system at the Police Department has been in place since the construction of the Police Department. Replacement parts are no longer available. Should the system fail again the city would lose dispatch services, telephone services, and possible 911 services. The total cost for installation, replacement of the system will be in the range of S39,408.61. This UPS will supply power to Police Departments Dispatch Center and Data Center. City Hall The UPS located in City Ilall has failed on more than two occasions. We had one Incident where our systems went down for approximately 18 hours due to power failure. The current UPS was insufficient to provide adequate power to existing systems. The resulting failure jeopardized public safety, as Fire dispatch and alerting went offline for a considerable amount of time. The cost for disposal, replacement, and installation of this system will be $17,852.67. This UPS systems supplies power the City's Data Center. Staff recommends that Computer Protection Technology (CPT) supply the UPS and performs the installation of the UPS System. CPT has supplied us with maintenance on the existing UPS for over 8 years. CPT has familiarity with the electrical systems at both locations the Police Department and Civic Center. It is requested that Council waive the formal bidding requirements as allowed in Section 12 of Purchasing Ordinance #1480, and in Chapter 2.60.220(d) of the Municipal Code, and award the contract to CPT the for the following reasons: 1. M.I.S. worked with Michael Murphy on the Data Center Relocation project, and is comfortable with the quality of their work, their technical expertise, and reliability. MIS also has first-hand knowledge of (and confidence in CPT's engineering service and support capabilities. 2. Since CPT was involved in building the City's Data Center, they understand the scope of work. 3. Computer Protection Technology is familiar with M.1.S. projects for the City, and they understand the immediate and long-term needs and goals for data/network projects. 4. The price has been determined to he competitive within the industry. 5. No further purpose would he served by issuing a formal bid at this point in the process. As authorized by Purchasing Ordinance #1480, section 12a4, it is requested that the City Council declare that special circumstances exist, and that it is in the City's best interest to buy the UPS Installation, without compliance with the formal bid proccss. Total value of the purchase will be $57,261.28 including tax, installation and delivery.