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Home My WebLink About2006 CON Jaynes Corporation - Library Change Order #16NOTE TO FILE NO ORIGINAL SIGNED AGREEMENT/ CONTRACT 7 CHANGE ORDER WAS PROVIDED TO THE CITY CLERK'S OFFICE FOR THIS ITEM. NTF CONTRACT CHANGE ORDER C/O Number: 016 TO (Contractor): Jaynes Corporation C/O Initiation Date: September 10, 2005 111 Elm Street 4th Floor Project: National City Public Library San Diego, California 92101 Contract No.: 1028 REASON FOR CHANGE: 1. COR #232: Metal Corner Guards at Staff Entrance, Repair Broken Tile Stone. This added work is due to owner added protection/repairs of damage to Stone tile at Staff Entrance, 2 COR #232: Corner Guards in Children's Area and Outside Custodial Room This added work is due to owner added protection/repairs of damage to interior drywall corners in Childrens and Custodial areas. 3. COR #232: Repair and Paint Damaged Corners This added work is due to owner added protection/repairs of damage to interior drywall corners throughout the building interior. 4. COR #232: AC Ramp at Loading Area in Parking Lot This ramp was added to enable staff to move deliveries in parking lot, over the curb. This was not called for in the original drawings. 5. COR #233: Additional Wood Shelving in AV Shelves The change was due to the AV collection out growing the existing storage shelve space. 6. COR #232: Add Concrete Paving at Front Entrance The additional concrete pavement is due to the continued use of the landscape area at the entrance by patrons walking over and destroying the plantings. 7. Strip and Seal Restroom Tile Floors. This is additional work to seal and protect the tile floors in the library restrooms. This will provide better wearing surface and prolong life of flooring. This was not specified in the original plans. 8. COR #232: Re -Key Restroom Locks for Separate Key. This is an owner request to have the restrooms keyed to a individual key for safety and security reasons. 9. COR #232: Additional Stack Lighting for Adult Collection This change was an Owner request in order to provide improved lighting in and around the work tables and book stacks located in the middle of the main collection area. This is supplemental to the original lighting plan for the project. 10. COR #232: Add Light Switches at Nine (9) Locations This change was an Owner request in order to provide manual override to light sensors and to Provide switches in rooms were none were previously installed by contract. 11. COR #232: Add Door Pulls and Thumb Turn at Friends Bookstore This is an owner to revise the door pulls and to add a thumb turn lock to the door. The existing Pull hinders turning the key and the thumb turn is an added security measure. 12. COR #230: Add Projection Screen Valance at Computer Room This is an owner requested architectural upgrade to the screen in Computer room. The added cover Provides protection against vandalism to the screen. 13. COR #232: Add Glass Panel Door into Teaming Center This added glass panel provides improved visibility and security for staff working in Literacy area CONTRACT CHANGE ORDER C/O Number: 016 TO (Contractor): Jaynes Corporation C/O Initiation Date: September 10, 2005 111 Elm Street 4th Floor Project: National City Public Library San Diego, California 92101 Contract No.: 1028 REASON FOR CHANGE (cont'd): 14. COR #232: Add Lockset for Door to Family Literacy This was an Owner added upgrade adding security for the Literacy Room from access from the 2" Floor landing. 15. COR #232: Add Window Coverings in Rooms 234 and 235 This modification was generated because of the western exposure sunlight and heating factor. The added coverings provide a much improved working environment for staff. These rooms did not call out to receive covering in the original project plans. 16. COR #232: Add UV Filters for Fluorescent Fixtures in LHR This modification was an owner to provide additional protection for damaging UV rays emitted from the fluorescent fixtures to the LHR collections. 17. COR #231: Add Five (5) Fire Pull Box Stations This additional work was added due to NC Fire Dept. request to have the pull boxes at five (5) exiting locations. This is a fire, life, safety upgrade form the original plans. 18. COR #232: Add Security Mirrors in LIIR and AV Collection Areas These items were an owner request to provide additional security and visibility in these areas. 19. COR #232: Add End Panel to Shelving in Literacy Room This proposal request was an owner request to provide an end panel for the shelve at room entrance that did not call to receive one on the original plans. 20. COR #204: Add Stainless Steel Escutcheons at Stair The added work was an esthetic upgrade at the main radius staircase. The fitted wood cap had openings around each rail support that did not have an appealing esthetic look. The escutcheons hide the support penetration of the wood cap. No detail was provided in the plans to cover these penetrations. 21. COR #229: Add Weather Seals to Windows in Librarian's Office This was an owner requested item due to a loud howling noise being heard in librarian's office. The problem was traced to a design issue with the specified seals around door to patio. The originals were replaced with the upgraded seals. 22. COR #226: Add Door Hardware at Door # 1231) The original plans did not call for locksets. These have been added to provided the owner desired security for this door opening. 23. COR #232: Re -Programming to Light Controls (Owner Request) This added scope of work was required due to the revised business hours of library operations. 'File lighting controls had to be modified for the new timetable. 24. COR #232: Jayne's Labor, (3) Days for Paint, Drywall Repairs in COR #232 This individual item identifies the contractor labor to perform the drywall and painting repairs requested by CNC. 25. COR #232: Jayne's Admin., Overhead, Markup and Bond Costs for COR #232 This item identifies the contractor's associated Admin., Overhead, Markup and Bond Cents Mr COR :'232. CONTRACT CHANGE ORDER CEO Number: 016 TO (Contractor): Jaynes Corporation C/O Initiation Date: September 10, 2006 111 Elm Street 4th Floor Project: National City Public Library San Diego, California 92101 Contract No.: 1028 A Change Order is hereby recommended for the following work in the amount identified in this document: DESCRIPTION OF CHANGES: 1. COR #232: Metal Corner Guards at Staff Entrance, Repair Broken Tile Stone .......S 1,025.00 2. COR #232: Corner Guards in Children's Area and Outside Custodial Room..........$ 170.00 3. COR #232: Repair and Paint Damaged Corners .$ 0.00 4. COR #232: AC Ramp at Loading Area in Parking Lot S 3,000.00 5. COR #233: Additional Wood Shelving in AV Shelves S 6,987.00 6. COR #232: Add Concrete Paving at Front Entrance ...5 1,575.00 7. Strip and Seal Restroom Tile Floors S 2,500.00 8. COR #232: Re -Key Restroom Locks for Separate Key S 500.00 9. COR #232: Additional Stack Lighting for Adult Collection $ 57,971.00 10. COR #232: Add Light Switches at Nine (9) Locations S 4,500.00 11. COR #232: Add Door Pulls and Thumb Turn at Friends Bookstore $ 550.00 12. COR #230: Add Projection Screen Valance at Computer Room $ 1,951.00 13. COR #232: Add Glass Panel Door into Learning Center S 2,319.00 14. COR #232: Add Lockset for Door to Family Literacy S 350.00 15. COR #232: Add Window Coverings in Rooms 234 and 235 .....S 3,055.00 16. COR #232: Add UV Filters for Fluorescent Fixtures in LHR S 1,024.00 17. COR #231: Add Five (5) Fire Pull Box Stations S 2,659.00 IS. COR #232: Add Security Mirrors in LI IR and AV Collection Areas S 315.00 19. COR #232: Add End Panel to Shelving in Literacy Room S 578.00 20. COR #204: Add Stainless Steel Escutcheons at Stair S 2,644.00 21. COR #229: Add Weather Seals to Windows in Librarian's Office S 1,410.00 22. COR #226: Add Door Hardware at Door # 123D S 811.00 23. COR #232: Re -Programming to Light Controls (Owner Request) S 250.00 24. COR #232: Jayne's Labor, (3) Days for Paint, Drywall Repairs in COR #232. S 1,050.00 25. COR #232: Jayne's Admin., Overhead, Markup and Bond Costs for COR #232$ 8,090.00 REASON FOR CHANGE: Owner Requested Electrical, Shelving and Architectural Additions, Modifications and Revisions. (See Attached) COST RECONCILIATION: One Hundred Five Thousand Two Hundred Eighty -Four Dollars & 00/100: $ 105,284.00 Costs were reviewed by the Construction Manager and the City and negotiated to the satisfaction of the City. The foregoing increase in price is in full settlement of all entitlements directly or indirectly arising out of this change. Construction Contract Accounting Summary: The Original Contract Amount $ 11,476,444.00 Net change by previously authorized Change Orders $ 823,397.00 Revised Contract Amount due to previous Change Orders $ 12,299,841.00 With this Change Order request the Contract amount increases by $ 105,284.00 New Revised Contract Amount $ 12,405,125.00 Change in Contract Time: Zero (0) Calendar days Contract Completion Date: May 23, 2005 Recommended for Approval by: CONSTRUCTION MANAGER / deb, inc. DATE Martin Gabey; Project Manager PROJECT ARCHITECT REPRESENTATIVE DATE Gregory Ny; President (C.A.I.) Approves b COPGTTjACTOR/ Jaynes Corporation Rick Cohen; Senior Vice President DATE OWNER/ City Of National City DATE Steve Kirkpatrick; City Engineer RESOLUTION 2006 — 204 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE CITY ENGINEER TO EXECUTE CHANGE ORDER NO. 16 WITH JAYNES CORPORATION IN THE COMBINED TOTAL AMOUNT OF $105,284, WHICH IS BEING PAID BY REMAINING STATE BOND FUNDS FOR VARIOUS ADDITIONS AND UPGRADES TO THE NATIONAL CITY PUBLIC LIBRARY WHEREAS, the contract for the National City Public Library Project, Specification No. 1028, was awarded to Jaynes Corporation on February 10, 2004, by the adoption of Resolution No. 2004-19; and WHEREAS, the construction of the new library was made possible largely through a grant from the State of California; and WHEREAS, the budget for the project includes a contingency account to fund unforeseen conditions, and although the new National City Public Library was completed and has been open since August of 2005, there still remains a balance in the contingency account; and WHEREAS, library patrons, library staff and library maintenance personnel have identified items that could be added/upgraded to the building to increase service to the community, which can now be implemented using the remaining balance in the contingency account. WHEREAS, each cost has been negotiated with the contractor and represents a cost similar to what would have been received had these items of work been identified on bid day. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the City Engineer to execute Change Order 16 with Jaynes Corporation in the combined total amount of $105,284 for various additions and upgrades to the National City Public Library, using the remaining state bond funds. PASSED and ADOPTED this 3rd day of October, 2006. ATTEST: i APPROVED AS TO FORM: 1+2 Michael Dalla, City jClerk George H. Eiser, Ill City Attorney Passed and adopted by the Council of the City of National City, California, on October 3, 2006, by the following vote, to -wit: Ayes: Councilmembers Inzunza, Morrison, Natividad , Parra, Zarate. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: NICK INZUNZA Mayor of the City of National City, California C�rk of the i of ational Cit y, ty ty, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2006-204 of the City of National City, California, passed and adopted by the Council of said City on October 3, 2006. City Clerk of the City of National City, California By: Deputy caoo6-9 >STAFF RECOMMENDATION Adopt the Resolution BOARD / COMMISSION RECOMMENDATION N/A City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE October 3, 2006 4 AGENDA ITEM NO. ITEM TITLE Resolution of the City Of National City Approving Change Order Number 16 with Jaynes Corporation in the combined total amount of $105,284 for various additions and upgrades to the National City library; using the remaining state bond funds and authorizing the City Engineer to sign the change order. PREPARED BY Stephen Kirkpatrick DEPARTMENT Engineering EXT. 41R3 EXPLANATION The construction of the library was made possible largely through a grant from the State of California. The grant was based upon a budget put together for the design, construction, and furnishings/equipment for the library. The budget included a contingency amount to fund unforeseen conditions. The project is complete and the library opened in August of 2005, however there is still balance remaining in the contingency account. Now that the library has been open a year, library patrons, library staff, as well as library maintenance personnel have identified a few things that could he added/upgraded to the building to increase service. The remaining balance in the contingency allows us to address these issues. There are 25 components to change order number 16 totaling $105,284. Each cost has been negotiated with the contractor and represents a cost similar to what would have been received had these items of work had been identified on hid day. Attached to this report is the change order cover sheet indicating the work, the negotiated cost for the work, and the explanation of why the change is necessary. The documentation supporting the negotiated cost (which is attached to the actual change order) has not been included in this report due to the volume of material. It is available for review at the City Engineer's Office. (._ CEnvironmental Review x N/A MIS Approval Financial Statement Approved By: The cost of change order number 16 is $105,284. Funds are budgeted tor this change order in the project account numbers 241-409-500-598-1583 and 242-409-500-59 Account No. Finance actor 83. ATTACHMENTS ( Listed Below ) 1. Resolution 2. Change Order No. 16 Resolution No. -270 tr 'J Caoo 4- q cct6 A-200 (Rev, 7/03)