HomeMy WebLinkAbout2007 CON Project Design Consultants - 1st Amendment AgreementAMENDMENT TO AGREEMENT
FOR
CITY OF NATIONAL CITY
AND PROJECT DESIGN CONSULTANTS
The parties to this First Amendment to Agreement PROJECT DESIGN
CONSULTANTS, hereinafter "Contractor", and the CITY OF NATIONAL
CITY, a municipal corporation herein called "CITY".
RECITALS
WHEREAS, Contractor and City are parties to an agreement dated
February 7, 2006 for consultant services; and
WHEREAS, the parties desire to amend the agreement to extend the
services for additional services and fees stated in the attached letter; and
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE
AS FOLLOWS:
1. That the agreement between the CITY OF NATIONAL CITY and
PROJECT DESIGN CONSULTANT, dated February 7, 2006, is hereby
amended by amending the scope of work thereof, as set forth in the
attached Exhibit "A".
2. All other terms, covenants and conditions contained in the original
agreement shall remain in full force and effect and shall be applicable
to this amendment.
Dated: March 6 , 2007
CITY • TIO L CITY PROJECT ESIGN CONSUL IT
By: By: h4-2
(N • me) ,
(Titl
Ron Morrison
Mayor
APPROVED AS TO RM:
George H. iser, III
City Attorney
By:
(Name
(Title)
PROJECT DESIGN CONSULTANTS
701 fi STREET, SUITE (r,0
SA\ DWG., C.\ 92101
blq.235. 6471
tS ll'KICRDIf CT DF.11Gti.0 o\f
(i l q. 2 }.i, 4gy lax
Pile: BD-GEN
F07-67
February 15, 2007
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EXHIBIT 'A' - SCOPE OF WORK
AMENDMENT ONE
NATIONAL CITY BLVD/FOUN'TAIN PLAZA IMPROVEMENTS
The following is a summary of the scope of work for Amendment One to the National City
B1vd/Fountain Plaza Improvement Contract with Project Design Consultants (PDC). A detailed
cost breakdown is shown in Attachments "A" and "B".
I. CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
The National City Boulevard Streetscape and Fountain Plaza project is funded partially
with federal money and therefore a prevailing wage project with the normal additional
federal reporting requirements to be enforced by Caltrans. This proposal is based on
those requirements, which add additional hours to comply with federal guidelines.
Services to be provided include:
A. Chair pre -construction meeting, to include utility coordination
B. Meet with Caltrans representative as required to coordinate reporting
requirements
C. Keep City Project Manager informed of project status on a daily basis
D. Chair community awareness and informational meetings on a regular basis
E. Process submittals
l . Process construction schedule
G. Continual review of constructability issues and potential design conflicts with
existing conditions for acceptable drainage, access, salbty and ADA
H. Inspect each aspect of the project materials, methods, and tolerances for
compliance with Greenbook, Caltrans and Federal requirements prior to and
during construction
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PROJECT DESIGN CONSULTANTS
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1. Provide coordination for materials testing, (if required)
J. Ensure coordination between the contractor and utilities
K. Keep daily records of:
I . Manpower, (by work classification & hours), equipment and materials used
2. Certificates of Compliance
3. Work accomplished, accepted, or rejected
4. Safety issues, (traffic control, weather, accidents and injuries)
5. Discussion with the contractor concerning any contract issues
6. Changed or unforeseen conditions
7. Public issues, (conflicts with businesses or general public)
L. Provide solutions to constructability issues for approval by the engineer of work
and the City
M. Negotiate and draft change orders for approval by the City
N. Process design changes with the engineer of work and the City
O. Keep records in duplicate for submission to the City as needed and upon
completion of the project
P. Act as labor compliance officer
Q. Process progress payments for approval and payment by the City
R. Process federal project compliance requirements during construction and for
close-out, (DBE, FHWA-47, etc.)
S. Perform final inspection and recommend project for acceptance by the City upon
Completion
(NOT -TO -EXCEED) $144,000
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PROJECT DESIGN CONSULTANTS
(1. CONSTRUCTION STAKING
File: BD-GEN
F07-67
February 15, 2007
Page 3 of 5
A. Establish Control: This item includes verifying existing monumentation and
vertical benchmarks and establishing a construction control network to be used
for the duration of the project.
B. Sawcut Stakes: This item includes one set of stakes offset to the sawcut line for
AC and concrete areas not controlled by existing curb, proposed curb stakes or
along the existing right of way as shown on said plans (3,000 i LF). The offsets
will be at any distance as requested by the contractor.
C. Curb and Gutter Stakes: This item includes one set of stakes set at 50/25-foot
intervals, tangent/curves, to curb (545O± LF). Radii of 10-feet or less will be set
with a radius point, and grades to both PCR's and larger radii will be set on
quarter delta points. Location of all Pedestrian ramps is also included.
D. Street Light Stakes: This item includes one set of stakes Ibr locating proposed
street lights (30).
F. Finish Grade Stakes: This item includes one set of stakes for 9th Avenue set at
grade locations as shown on said plans.
F. Grade Verification: This item includes one set of collected shots and office
evaluation of the finish grading for 9th Avenue. This item also includes a
certification letter if necessary.
Storm Drain Stakes: This item includes one set of stakes for sidewalk underdrains
(10) and modified curb outlets (4).
H. Water Stakes: This item includes one set of stakes for the water backflow
preventer, water meters and additional water lines as shown on sheet 16.
1. Decorative Pavement Stakes: This item includes one set of stakes for construction
of decorative paving areas as needed.
.1. Tree Locations: This item includes one set of stakes locating tree locations in the
medians (31) and tree grates located in the parkways (51).
R. CMU Wall Stakes: This item includes one set of stakes for the CMU walls as
shown on the landscape plans sheet 25.
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L. Extra Staking As Requested: This item includes a time -and -materials budget
amount for extra staking and out of scope items as requested by the site
superintendent for both onsite and offsite (see note 6).
NOTES
The above survey services are based upon the following conditions:
1. Each item includes one set of stakes, unless otherwise noted.
Survey services include generation of all base mapping, coordinates, and offset
calculations required for construction staking. Locations will be generated from PDC in-
hou.se design documents.
3. Site shall be ready for the services to be provided. F.xcessive obstructions, such as dirt
piles, vehicles, construction supplies, and equipment, shall be cleared from the area to
avoid the need for unusual survey methods or waiting time. Use of unusual survey
methods or delays caused by waiting for the area to be cleared shall be considered extra
work, for which an "extra work authorization" form shall be signed by the Client's
representative prior to completion of the task.
4. Items shall be staked in one continuous operation or in full -day work increments. Extra
move -ins to stake short lengths or isolated areas of improvements shall be considered extra
work, for which the Client's representative prior to completion of the task shall sign an
"extra work authorization" form.
5. All construction staking requests must be made 48 hours in advance. However, all efforts
will be made to respond to staking requests on the next business day.
6. Extra staking or out of scope services as requested by Client or Client's authorized
representative will be billed on a time -and -materials basis in accordance with the attached
labor rate schedule. Any extra work will be accompanied by an extra sheet signed by the
site superintendent with an explanation of what work was done, when, and how many
hours were spent on the task. These sheets will be attached to the invoice on which they
appear.
7. Traffic control is not a part of this contract. It will be the responsibility of the contractor to
provide all traffic control necessary to perform safe staking conditions.
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PROJECT DESIGN CONSULTANTS
OPTIONAL ITEMS
File: BD-GEN
F07-67
February 15, 2007
Page 5 of 5
The following items are specifically excluded from this staking contract, hut are available on a
time -and -materials basis per the attached labor rate schedule:
1. Potholing of existing utilities.
2. Blue -top stakes.
3. Any improvements not yet shown on the plans at the time of this proposal.
4. \Valls and fencing.
5. Landscape or irrigation systems.
(NOT -TO -EXCEED) $ 51,000
TOTAL NOT -TO -EXCEED BUDGET CONTRACT AMOUNT $195,000
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ATTACHMENT A
NATIONAL CITY BOULEVARD
CITY OF NATIOANL CITY, CA
CONSTRUCTION MANAGEMENT SERVICES
TASK HOURS RATE TOTAL
PROJECT MANAGER. Field (Wade & Assoc.) 360 150.00 54,000.00
PROJECT MANAGER, Office, City & community meetings (Wade & Assoc.) 80 150.00 12,000.00
PROJECT MANAGER, FEDERAL COMPLIANCE, (cert. payroll. material, q's, etc.)
(Wade & Assoc.) 200 150.00 30,000.00
INSPECTOR (PDC) 360 90.00 32,400.00
ADMINISTRATIVE ASSISTANT, Office (Wade & Assoc.) 80 65.00 5,200.00
ADMINISTRATIVE ASSISTANT, Federal compliance (Wade & Assoc.) 160 65.00 10,400.00
144,000.00
TASK DESCRIPTION
TA
ATTACHMENT B
NATIONAL CITY BOULEVARD
CITY OF NATIOANL CITY, CA
CONSTRUCTION STAKING
Manager Crew Manager Techel C an
5165 5135 S95 $205
TOTAL TOTAL
ODCs TOTAL LABOR COST
HOURS ($) ($)
I.
' CONSTRUCTIQN SURVEY SERVICES.
A
A. Establish Control
0.0
1.0
2.0
5.5
$0.00
8.5
$1,453
$1,453
B
B. Sawcut Stakes
0.0
1.0
6.0
18.5
$0.00
25.5
$4,498
$4,498
C. Curb and Gutter Stakes
1.0
2.0
7.0
45.5
$0.00
55.5
$10,428
$10,428
$3,480
$4,930
$2,478
D
D. Street Light Stakes
0.0
1.0
5.0
14.0
$0.00,
20.0
$3,480
E
E. Finish Grade Stakes
0.0
1.0
3.0
22.0
$0.00,
26.0
$4,930
F
F. Grade Verification
0.0
1.0
2.0
10.5
$0.00
13.5
$2,478
G
G. Storm Drain Stakes
0.0
1.0
2.0
10.5
$0.00
13.5
$2,478
$2,478
$1,445
$3,495
H
H. Water Stakes
0.0
1.0
3.0
5.0
$0.00
9.0
$1,445
I
I. Decorative Pavement Stakes
0.0
1.0
3.0
15.0
$0.00
19.0
$3,495
J
J. Tree Locations
0.0
1.0
3.0
15.0
$0.00
19.0
$3,495
$3,495
K
K. CMU Wall Stakes
0.0
1.0
2.0
10.5
$0.00
13.5
$2,478
$2,478
L. Extra Staking
1.0
2.0
4.0
46.0
$0.00
53.0
$10,245
$10,245
2.0
1
14.0
1
42.0
1 218.0
1 $ -
1 276.0
$50,900
$50,900
11
GRAND TOTAL
PROJECT DESIGN CONSULTANTS
File: 3265.00
February 20, 2007
7u1 13 STREET, SUITE %DO I 619.235.6471 EFL
I SAN LhEGo, CA 92101 619.234.0349 FAX
Mr. Din Dansehfar
CITY OF NATIONAL CITY
Engineering Department
1243 National City Boulevard
National City, CA 91950
SUBJECT: Amendment One
Dear Din:
WW W.PROJECI U[SIGV.COV
Project Design Consultants (PDC) is requesting. Amendment One to the existing contract for
the National City Boulevard Streetscape and 9` Street Fountain Plaza Improvements project
to include the following services for the totals shown below:
Construction Management and Inspection Services
Construction Staking Services
Total Amount
$144,000 (Not -to -Exceed)
$5 1,000 (Not -to -Exceed)
S195,000 (Not -to -Exceed)
Attached is Exhibit A, the scope of work for each item along with a detailed cost breakdown
in Attachments "A" and "B".
All terms and conditions of PDC's original agreement dated February 7, 2006 will apply.
Sincerely,
Gordon K. Lutes, PE
Senior Vice President
Attachments
Gregory M. Shields, PE
Principal/CEO
R 1 WPCONTRACTJ.07'.1.07-671:IR-AMD I.doc
SAX DIEGO • PIIOEKIX • TEMFCELA • BAKERSFIELD
RESOLUTION NO. 2007 — 35
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT ONE
TO THE CURRENT AGREEMENT WITH PROJECT DESIGN CONSULTANTS
IN THE NOT TO EXCEED AMOUNT OF $195,000 TO PROVIDE
CONSTRUCTION STAKING/ENGINEERING SUPPORT SERVICES
FOR THE NATIONAL CITY BOULEVARD STREETSCAPE
AND 9TH STREET FOUNTAIN PLAZA IMPROVEMENTS
WHEREAS, on February 7, 2006, the City Council adopted Resolution No. 2006-
13, which authorized an Agreement with Project Design Consultants (PDC) to provide the
design services for the National City Boulevard Streetscape and 9th Street Fountain Plaza
Improvements Project in the amount of $442,846; and
WHEREAS, the City and PDC desire to amend the Scope of Work to be
performed pursuant to the Agreement dated February 7, 2006, to include construction
management and inspection services and construction staking services, in the not to exceed
amount of $195,000.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the Mayor to execute an Amendment to the February 7, 2006
Agreement between the City and Project Design Consultants to expand the Scope of Work to
be performed pursuant to the Agreement to include construction management, inspection
services and construction staking services for the National City Boulevard Streetscape and 9th
Street Fountain Plaza Improvements Project, in the not to exceed amount of $195,000. Said
Amendment to Agreement is on file in the office of the City Clerk.
PASSED and ADOPTED this 6th day of March
on Morrison, Mayor
ATTEST:
L...adzi
Mic
I R. Dalla C y Clerk
h
APPROVED AS TO FORM:
George H. Eiser, III
City Attorney
Passed and adopted by the Council of the City of National City, California, on March 6,
2007 by the following vote, to -wit:
Ayes: Councilmembers Morrison, Natividad, Parra, Ungab.
Nays: None.
Absent: Zarate.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
//
City Clerk of the City of National City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2007-35 of the City of National City, Califomia, passed and adopted
by the Council of said City on March 6, 2007.
City Clerk of the City of National City, California
By:
Deputy
City of National City, California
COUNCIL AGENDA STATEMENT
/AEETING DATE March 6, 2007
6
AGENDA ITEM NO.
%ITEM TITLEResolution of the City Council of National City authorizing the Mayor to execute Amendment One to
the current agreement with Project Design Consultants in the amount of $195,000 to provide construction staking/
engineering support services for the National City Boulevard Streetscape and 9Th Street Fountain Plaza
Improvements (Funding is through Community Development Commission)
PREPARED BY Din Daneshfar DEPARTMENT Engineering EXT. 4387
EXPLANATION
See attached explanation.
1
( Environmental Review _X N/A
MIS Approval
Financial Statement
See attached statement.
Approved By: dixv fi , C44)
namena. Director
124-121X-i - googt /
Account No.
STAFF RECOMMENDATION
Adopt the Resolution.
BOARD / COMMISSION RECOMME DATION
N/A
ATTACHMENTS ( Listed Below )
-
Resolution No. o o �' S
1. Resolution 2. Amendment One to Contract Agreement
A-200 (Rev. 7/03)
RE: Resolution of the City Council of National City authorizing the Mayor to
execute Amendment One to the current agreement with Project Design
Consultants in the amount of $195,000 to provide construction staking/
engineering support services for the National City Boulevard Streetscape
and 9Th Street Fountain Plaza Improvements (Funding is through
Community Development Commission)
Background
On February 7, 2006 the City Council by Resolution Number 2006-13 approved a
contract agreement between the City of National City and Project Design
Consultants (PDC) to provide the design services for the National City Boulevard
Streetscape and 9Th Street Fountain Plaza Improvements project in the amount
of $442,846.
Outline of Proposed Amendment One
The following outlines the proposed construction and surveying support services
which will be added to the PDC's current contract and provided during
construction period:
1. Construction Endineerinq/Inspection
PDC will be responsible for the construction engineering/inspection services.
Due to the Caltrans established procedures it is required that the construction
engineering/inspection for this project meets the state and federal regulations.
The PDC's expanded role will include the work in the construction phase
during the eight month construction period as well as attendance at
construction meetings and enforcing plans and specifications requirements,
and developing, designing, and processing of construction changes. The
PDC's proposed Not to Exceed cost for the construction engineering services
is $144,000.
2. Construction Staking
Construction staking will be required during construction. Staking will be
needed to establish the locations and grades of the improvements such as
curb, gutter, sidewalk, storm drain, streetlight, decorative pavement, wall, tree,
saw -cut line, and utility facility. It is the City's responsibility to provide the
construction staking. It is recommended that the work be added into the
PDC's current contract. The PDC's proposed Not to Exceed cost for this work
is $51,000.
The proposed total cost due to the Amendment One will be $195,000 (see
attached Exhibits "A" for the scope of work). With the approval of this
amendment the PDC's total contract amount will increase from $442,846 to
$637, 846.
Financial Statement
The amount of original state grant allocated for the project was $2,000,000
through the Pilot Smart Growth Incentive Program. The total funds budgeted
through Community Development Commission for the project was $2,335,154.
The total budget for the entire project was $4,335,154.
The total awarded contract amount to Portillo Concrete (Contractor) to perform
construction was $3,298,308. The total awarded contract to PDC firm to provide
design services was $442,846. Therefore, the total amount of funds currently
approved for the project is $3,741,154.
The total estimated construction cost approved by Resolution No. 2007-4 that
included surveying, construction engineering, material testing, and contingency
items was $3,892,308.50. This amount included the proposed lowest bid amount
($3,298.308.50), approximately 2% ($66,000) for surveying, approximately 2%
($66,000) for material testing, approximately 4% ($132,000) for construction
engineering, and approximately 10% ($330,000) for contingencies.
With the proposed additional cost (195,000) for Amendment One the total
approved amount for this project will be increased from $3,741,154 to
$3,936,154. With this amendment the remaining amount in the approved budget
will be $399,000 which will be available for material testing ($66,000) and other
potential costs ($333,000).
STAFF RECOMMENDATION
It is recommended that the current contract agreement with PDC be amended to
include the proposed additional services.
PROJECT SCHEDULE
A pre -construction meeting was held on January 31, 2007. A notice to proceed
has been issued with a construction commencement date of February 26, 2007.
According to the project specifications the construction should be completed on
October 22, 2007.
2
Financial Statement
The total cost for added work is $195,000. Funding is available through
Community Development Commission (CDC) in the Account No. 900911. The
total estimated construction cost approved by Resolution No. 2007-4 that
included surveying, construction engineering, material testing, and contingency
items was $3,892,308.50. This amount included the proposed lowest bid amount
($3,298,308.50), approximately 2% ($66,000) for surveying, approximately 2%
($66,000) for material testing, approximately 4% ($132,000) for construction
engineering, and approximately 10% ($330,000) for contingencies. The proposed
additional fees (195,000) for the Amendment One will be deducted from the
approved budget ($198,000) for surveying and construction engineering services.
City of National City
Office of the City Clerk
1243 National City Boulevard, National City, CA 91950-4397
Michael R. Della, CMC - City Clerk
(619) 336-4228 Fax: (619) 336-4229
March 19, 2007
Mr. Gordon K. Lutes
Senior Vice President
Project Design Consultants
701 B Street, Suite 800
San Diego, CA 92101
Dear Mr. Lutes,
On March 6, 2007, Resolution No. 2007-35 was passed and adopted by
the City Council of National City, authorizing execution of Amendment One
to a contract with Project Design Consultants.
We are enclosing for your records a certified copy of the above Resolution
and a fully executed copy of the contract.
Sincerely,
Michael R. Dalla, CMC
City Clerk
Enclosure
cc: Engineering Department
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