HomeMy WebLinkAbout2007 CON California Department of Transportation Caltrans - National City Blvd and 9th Street #005-N.PROGRAM SUPPLEMENT NO. N005
to
ADMINISTERING AGENCY -STATE AGREEMENT
FOR FEDERAL -AID PROJECTS NO. 11-5066R
Date : February 15, 2007
Location: I l-SI) 0-NATC
Project Number:RPS1}'Lli-5066(013)
E.A. Number:11-212734
This Program Supplement hereby incorporates the Administering Agency -State Agreement for Federal Aid which was entered into
between the Administering Agency and the State on 6 / 1, /07 and is subject to all the terms and conditions thereof. This Program
Supplement is executed in accordance with Article 1 of the aforementioned Master Agreement under authority of Resolution Nu.
, approved by the Administering Agency on d7 (See copy attached).
The Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted
below obligated to this project, the Administering Agency accepts and will comply with the Special covenants or Remarks setforth
on the following pages.
PROJECT LOCATION:
on National City Blvd. and Fountain Plaza.
TYPE OF WORN: National City Blvd Streetscape Promenade project
LENGTH: 0(MILES)
Estimated Cost
Federal Funds
Matching Funds
$2,000,000.00
H220
$1,770,600.00
LOCAL
$0.00
State
$229,400.00
OTHER
$0.00
CITY OF NATIO
By
CITY
Roil Morrison, Mayor
Date March 20, 200,7
Attest A
Title Michael R. Dalla, City Clerk
STATE OF CALIFORNIA
Department;of Transportation
By
Chief, Office of Project Implementation
Division of Local Assistance
57 /07
Date
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Offic
Chapter
Statutes
Item
Year
Program
47 2006 2660-101-890 2006-2007 20.30.600.731
47 2006 2660 606-008 2006-2007 20.30.600.731
Date
DC
Cagegory
S 228010
C 228010
Program Supplement 11-5066R-N005- ISTEA
Fund Source
892-F
008-0
$2,000,000.00
AMOUNT
1,770,600.00
229,400.00
Page 1 of 3
11-3D-0-N %\TC
02/15/2007
RPSTPLE 5066(013)
SPECIAL COVENANTS OR REMARKS
1. Award information shall be submitted by the ADMINISTERING AGENCY
to the District Local Assistance Engineer within 60 days after
the project contract award. A copy of the award package shall
also be included with the submittal of the ADMINISTERING AGENCY'S
first invoice for the construction contract to:
Department of Transportation
Division of Accounting
Local Programs Accounting Branch, MS #33
P. O. Box 942874
Sacramento, CA 94274-0001.
Failure to do so will cause a delay in the State processing
invoices for the construction phase. Please refer to Section
15.7 "Award Package" of the Local Assistance Procedures Manual.
2. ADMINISTERING AGENCY agrees that it will only proceed with work
authorized for specific phase(s) with an "Authorization to
Proceed" and will not proceed with future phase(s) of this
project prior to receiving an "Authorization to Proceed" from the
STATE for that phase(s) unless no further State or Federal funds
are needed for those future phase(s).
3. Any State and Federal funds that may have been encumbered for
this project are only available for disbursement for a period of
five (5) years and seven (7) years, respectively, frown the start
of the fiscal year(s) that those funds were appropriated within
the State Budget Act. All project funds not liquidated within
these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested and is approved by
the California Department of Finance per Government Code Section
16304. The exact date of each fund reversion will be reflected
in the approved finance letter(s) issued for this project.
Notwithstanding the unliquidated sums of project specific State
and Federal funding remaining and available to fund project work,
any invoice for reimbursement that is not submitted to the
Department on or before 60 days after that applicable fixed fund
reversion date will not be paid from that fiscal year's
encumbered funds because all of these unexpended funds will be
irrevocably reverted by the Department's Division of Accounting
on that date.
Program Supplement ll-5066R-N005- STEA Page 2 of 3
I t 741>-0 N/1TC
RPSTPI .F: 5066(013 )
SPECIAL COVENANTS OR REMARKS
02/ 15/2007
Pursuant to a directive from the State Controller's Office and
the Department of Finance, the last date to submit invoices for
reimbursed work in each fiscal year is May 15th in order for
payment to be made out of those then current appropriations.
Project work performed and invoiced after May 15th will be
reimbursed only out of available funding that might be encumbered
in the subsequent fiscal year, and then only when those funds are
actually allocated and encumbered as authorized by the California
Transportation Commission and the Department's Accounting Office.
4. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at
least once every six months commencing after the funds are
encumbered for each phase by the execution of this Project
Program Supplement Agreement, or by STATE's approval of an
applicable Finance Letter. STATE reserves the right to suspend
future authorizations/obligations, and invoice payments for any
on -going or future federal -aid project by ADMINISTERING AGENCY if
PROJECT costs have not been invoiced by ADMINISTERING AGENCY for
a six-month period.
If no costs have been invoiced for a six-month period,
ADMINISTERING AGENCY agrees to submit for each phase a written
explanation of the absence of PROJECT activity along with target
billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents
that collectively constitute a "Report of Expenditures" within
one hundred eighty (180) days of PROJECT completion. Failure of
ADMINISTERING AGENCY to submit a "Final Report of Expenditures"
within 180 days of PROJECT completion will result in STATE
imposing sanctions upon ADMINISTERING AGENCY in accordance with
the current Local Assistance Procedures Manual.
5. The ADMINISTERING AGENCY will advertise, award and administer
this project in accordance with the current published Local
Assistance Procedures Manual.
Program Supplement 11-5066R-N005- ISTEA Page 3 of 3
STATE OF CALIFORNIA . BUSINESS,TRANSPORTATION AND HOUSING AGENCY Amold Schwarzenegger, Govemor
DEPARTMENT OF TRANSPORTATION
Division of Local Assistance
1120 N STREET
P.O. BOX 942874, MS# 1
Sacramento, CA 94274-0001
TDD (916) 654-4014
(916) 654-3151
Fax (916) 653-7621
May 8, 2007
Mr. Stephen M. Kirkpatrick
City Engineer
City of National City
1243 National City Boulevard
National City, CA 91950
Attn: Mr. Michael R. Della
Dear Mr. Kirkpatrick:
File : 11-SD-0-NATC
RPSTPLE-5066(013)
on National City Blvd. and Fountain
Plaza.
Enclosed is your fully executed copy of Program Supplement Agreement No. 005-N to Administering Agency -State
Agreement No. 11-5066R .
Sincerely,
( J
(C DENIX ANBIAH, Chief
Office of Project Implementation
Division of Local Assistance
Enclosure
c: DLA AE Project Files
(11) DLAE - Erwin Gojuangco
RESOLUTION NO. 2007 — 43
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE PROGRAM SUPPLEMENT
AGREEMENT NO. 005-N WITH THE STATE DEPARTMENT OF
TRANSPORTATION TO ADMINISTER AGENCY -STATE AGREEMENT NO. 11-5066R
TO OBTAIN $2 MILLION OF STATE TRANSPORTATION IMPROVEMENT
PROGRAM (STIP) FUNDS FOR THE INSTALLATION OF LANDSCAPED MEDIANS
AND SIDEWALK IMPROVEMENTS ON NATIONAL CITY BOULEVARD,
AND CONSTRUCTION OF THE 9TH STREET FOUNTAIN
PLAZA PROMENADE IMPROVEMENT ON 9TH STREET
WHEREAS, on November 13, 2006, the State authorized the City of National
City to proceed with the following projects:
1. Installation of landscaped medians with street trees and traffic striping/marking
on National City Boulevard between 7th and 2nd Streets;
2. Sidewalk area rehabilitation (streetscape) of an area on National City Boulevard
between 12th and 7th Streets; and
3. The Fountain Plaza Promenade improvement, which will be installed on 9`h Street
between A Avenue and National City Boulevard.
WHEREAS, in order to process the invoices through the Department of
Transportation, the City must execute Program Supplement Agreement No. 005-N to
Administering Agency -State Agreement No. 11-5066R for the construction of the improvements.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National
City hereby authorizes the Mayor to execute Program Supplement Agreement No. 005-N to
Administering Agency -State Agreement No. 11-5066R for the Installation of landscaped
medians and sidewalk improvements on National City Boulevard, and construction of the 9th
Street Fountain Plaza Promenade Improvement. Said Agreement is on file in the office of the
City Clerk.
PASSED and ADOPTED this 20th day of Mar07.
on Morrison,
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
/ 2./
George H.'iser, III
City Attomey
Passed and adopted by the Council of the City of National City, California, on March 20,
2007 by the following vote, to -wit:
Ayes: Councilmembers Morrison, Natividad, Parra, Ungab, Zarate.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
City Gierk of the City of National City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2007-43 of the City of National City, California, passed and adopted
by the Council of said City on March 20, 2007.
City Clerk of the City of National City, California
By:
Deputy
C ;ooh • 0`�
City of National City, California
COUNCIL AGENDA STATEMENT
MEETING DATE March 20. 2007
AGENDA ITEM NO. 6
ITEM TITLE Resolution of the City Council of National City authorizing the Mayor to execute a
Supplemental Agreement Number 005-N with the State Department of Transportation to obtain $2
Million (60.07% of total construction cost) State Transportation Improvement Program (STIP) funds
for the improvements of the National City Boulevard Streetscape and 9Th Street Fountain Plaza
PREPARED BY Din Daneshfar DEPARTMENT Engineering
EXT. 4387
EXPLANATION In order to process the upcoming invoices through the Department of Transportation
for reimbursement of the construction cost, the City must execute a program supplement agreement
for the installation of landscaped medians with street trees and traffic striping/marking on National
City Boulevard between 7th and 2nd Streets. The improvements will also include the sidewalk area
rehabilitation of an area on National City Boulevard between 12th and 7th Streets. The project will
also include a Fountain Plaza Promenade improvement which will be installed on 9th Street between
"A" Avenue and National City Boulevard.
The construction cost is partially funded by State Transportation Improvements Program (STIP)
funds. On November 13, 2006 after completion and processing of the environmental documents as
required for all of the State funded projects, the City received an authorization from the California
Department of Transportation (Caltrans) to proceed with the construction. The total amount of
authorized funds for the construction is $2,000,000 (60.07% of total estimated construction cost).
The purpose of this Resolution is to approve the attached Program Supplement Agreement No. 005-
N to administrating Agency -State Agreement No.11-5066R for construction. See attached Caltrans
letter dated February 23, 2007, two original copies of the Agreement and other information.
i
Environmental Review N/A
MIS Approval
(Financial Statement
N/A
Approved By:
Finance Director
Account No.
STAFF RECOMMENDATION
Adopt the Resolution.
BOARD / COMMISSION RECOMMENDATION
N/A
ATTACHMENTS ( Listed Below) Resolution No. o o n L\
1. Resolution 2. Two Original Supplemental Agreements Forms with their attachments
A-200 (Hev. 7/03)
t
PROGRAM SUPPLEMENT NO. N005
to
AT.:MINISTERING AGENCY -STATE AGREEMENT
1 FEDERAL -AID PROJECTS NO. 11-5066R
Date:February 15,2007
Location:11-SD-0-NATC
Project Number: RPSTPLE-5066(013)
E.A. Number:11-212734
This Program Supplement hereby incorporates the Administering Agency -State Agreement for Federal Aid which was entered into
between the Administering Agency and the State on / / and is subject to all the terms and conditions thereof. This Program
Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No.
, approved by the Administering Agency on (See copy attached).
The Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted
below obligated to this project, the Administering Agency accepts and will comply with the Special covenants or Remarks setforth
an the following pages.
PROJECT LOCATION:
on National City Blvd. and Fountain Plaza.
TYPE OF WORK: National City Blvd Streetscape Promenade project
LENGTH: 0(MILES)
Estimated Cost
Federal Funds
Matching Funds
$2,000,000.00
H220
$1,770,600.00
LOCAL
$0.00
State
$229,400.00
OTHER
$0.00
CITY OF NATIONAL CITY
By
Date
Attest
Title
STATE OF CALIFORNIA
Department of Transportation
By
Chief, Office of Project Implementation
Division of Local Assistance
Date
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Offic
Chapter
Statutes
fit: I1
a
Item
Year
47 2006 2660-101-890 2006 2007
Program
Date
d li/
IBC I Ca,egory
Fund Source
20.30.600.731 S 228010 892-F
47 2006 2660-606-008 2006 2007 20.30.600.731 C 228010 008-0
Program Supplement 11-5066R -NO 05- IS TEA
$2.000,000.00
1,770,600.00
229,400.00
Page 1 of 3
1-SD-(}NATO
tPSTPLE-5066(013)
SPECIAL COVENANTS OR REMARKS
02/15/2007
1. Award information shall be submitted by the ADMINISTERING AGENCY
to the District Local Assistance Engineer within 60 days after
the project contract. award. A copy of the award package shall
also be included with the submittal of the ADMINISTERING AGENCY's
first invoice for the construction contract to:
Department of Transportation
Division of Accounting
Local Programs Accounting Branch, MS #33
P. O. Box 942874
Sacramento, CA 94274-0001.
Failure to do so will cause a delay in the State processing
invoices for the construction phase. Please refer to Section
15.7 "Award Package" of the Local Assistance Procedures Manual.
2. ADMINISTERING AGENCY agrees that it will only proceed with work
authorized for specific phase(s) with an "Authorization to
Proceed" and will not proceed with future phase(s) of this
project prior to receiving an "Authorization to Proceed" from the
STATE for that phase(s) unless no further State or Federal funds
are needed for those future phase(s).
3. Any State and Federal funds that may have been encumbered for
this project are only available for disbursement for a period of
five (5) years and seven (7) years, respectively, from the start
of the fiscal year(s) that those funds were appropriated within
the State Budget Act. All project funds not liquidated within
these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested and is approved by
the California Department of Finance per Government Code Section
16304. The exact date of each fund reversion will be reflected
in the approved finance letter(s) issued for this project.
Notwithstanding the unliquidated sums of project specific State
and Federal funding remaining and available to fund project work,
any invoice for reimbursement that is not submitted to the
Department on or before 60 days after that applicable fixed fund
reversion date will not be paid from that fiscal year's
encumbered funds because all of these unexpended funds will be
irrevocably reverted by the Department's Division of Accounting
on that date.
Program Supplement11-5066R-N005- ISTEA
Page 2 of 3
I 1-SD-C;-NATC
tPSTPLE-5066(013)
SPECIAL COVENANTS OR REMARKS
02/15/2007
Pursuant to a directive from the State Controller's Office and
the Department of Finance, the last date to submit invoices for
reimbursed work in each fiscal year is May 15th in order for
payment to be made out of those then current appropriations.
Project work performed and invoiced after May 15th will be
reimbursed only out of available funding that might be encumbered
in the subsequent fiscal year, and then only when those funds are
actually allocated and encumbered as authorized by the California
Transportation Commission and the Department's Accounting Office.
4. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at
least once every six months commencing after the funds are
encumbered for each phase by the execution of this Project
Program Supplement Agreement, or by STATE's approval of an
applicable Finance Letter. STATE reserves the right to suspend
future authorizations/obligations, and invoice payments for any
on -going or future federal -aid project by ADMINISTERING AGENCY if
PROJECT costs have not been invoiced by ADMINISTERING AGENCY for
a six-month period.
If no costs have been invoiced for a six-month period,
ADMINISTERING AGENCY agrees to submit for each phase a written
explanation of the absence of PROJECT activity along with target
billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents
that collectively constitute a "Report of Expenditures" within
one hundred eighty (180) days of PROJECT completion. Failure of
ADMINISTERING AGENCY to submit a "Final Report of Expenditures"
within 180 days of PROJECT completion will result in STATE
imposing sanctions upon ADMINISTERING AGENCY in accordance with
the current Local Assistance Procedures Manual.
5. The ADMINISTERING AGENCY will advertise, award and administer
this project in accordance with the current published Local
Assistance Procedures Manual.
Program Supplement11-5066R-N005- ISTEA
Page 3 of 3
STATE OF CAUFORNIA . BUSINESS,TRANSPORTATION AND HOUSING AGENCY
Arnold Schwarzenegger, Governor
DEPARTMENT OF TRANSPORTATION
Division of Local Assistance EN
1120 N STREET �i/��
P.O. BOX 942874, MS# 1
Sacramento, CA 94274-0001
TDD (916) 654-4014
(916) 654-3151
Fax (916) 653-7621
February 23, 2007
Mr. Stephen M. Kirkpatrick
City Engineer
City of National City
1243 National City Boulevard
National City, CA 91950
Attn: Mr. Stephen M. Kirkpatrick
Dear Mr. Kirkpatrick:
I EU
f<<, cD5pr
100711AR - ( p /. 3 l
File : 11-SD-0-NATC
RPSTPLE-5066(013)
on National City Blvd. and Fountain
Plaza.
Enclosed are two originals of the Program Supplement Agreement No. 005-N to Administering Agency -State
Agreement No. 11-5066R and an approved Finance Letter for the subject project. Please retain the signed Finance
Letter for your records.
Please note that federal funding will be lost if you proceed with future phase(s) of the project prior to getting
the "Authorization to Proceed" with that phase.
Please review the covenants and sign both copies of this Agreement and return both to this office, Office of Project
Implementation - MS1 within 60 days from the date of this letter. If the signed Agreements are not received back in this
office within 60 days, funds will be disencumbered and/or deobligated. Alterations should not be made to the
agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the
project and the official authorized to execute the agreement. A fully executed copy of the agreement will be returned to
you upon ratification by Caltrans. No invoices for reimbursement can be processed until the agreement is fully
executed.
In accordance to Government Code 16304, Federal funds appropriated by the State budget are available for liquidation
only for seven years and the State funds are available only for five years. The attached Finance Letter shows these
deadlines as the "Reversion Date". Please ensure that your invoices are submitted at least 60 days prior to the
reversion date to avoid any lapse of funds. If your agency is unable to seek reimbursement by this date you may
request an extension through a Cooperative Work Agreement (CWA). A CWA is subject to the final approval of the
State Department of Finance. If approved, the CWA may extend the deadline for up to one year for federal funds and
up to three years for State funds.
Please note that Government Code 16304 does not supersede any other more restrictive expenditure deadlines.
Your prompt action is requested. If you have questions, please contact your District Local Assistance Engineer.
Sincerely,
DENIX ANBIAH, Chief
Office of Project Implementation
Division of Local Assistance
Enclosure
c: DLA AE Project Files
(11) DLAE - Erwin Gojuangco
DEPARTMENT OF TRANSPORTATION
DIVISION OF ACCOUNTING
LOCAL PROGRAM ACCOUNTING BRANCH
Attention. City of Natioanal City
FINANCE ITEMS
Fed. Partic
FINANCE LETTER
Date: 02/22/2007
Agency: 11-SD-0-NATC
Pro'ect No: RPSTPLE-5066(013)
EA No: 11-956395
11-212734
TOTAL COST OFTFEDERAL PART.I FED. —1 FED STIP I STATE STIP 1 LOCAL
WORK COST REIMB % FUNDS FUNDS
Construction $3,329,481
Totals:
$2,000,000 88.53 •
H220
$1,770,600 $229,400 $1,329,481
$3,329,481 ••$2,000,000 1 $1,770,600 $229,400 $1,329,4811
OTHERS
60.07% This Finance Letter was created based on specific financial information provided by the responsible local agency. The following
encumbrance history is prepared by Local Assistance Accounting Office and Is provided here for local agency's information and action.
Signature:
Title: HQ, Local Assistance Area Engineer
Remarks: Allocation Letterfcr CTC $2,000,000
For questions regarding finance letter, contact:
Printed Name : WINTON EMMETT
Telephone No: 916-654-6018
ACCOUNTING INFORMATION- RPSTPLE-5066(013)
Fund Program Fed/State Encumbrance Amount
07GR RIP-STIP TRANS-S i F T 51,770,600
07TK TIF STIP ENHMT S $229,400
Approp Year
2006
2006
Expenditure Amount Reversion Date
$0 06/30/13
$0
06/30/12
Page 1 of 1
RESOLUTION NO. 2007 —
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE PROGRAM SUPPLEMENT
AGREEMENT NO. 005-N WITH THE STATE DEPARTMENT OF
TRANSPORTATION TO ADMINISTER AGENCY -STATE AGREEMENT NO. 11-5066R
TO OBTAIN $2 MILLION OF STATE TRANSPORTATION IMPROVEMENT
PROGRAM (STIP) FUNDS FOR THE INSTALLATION OF LANDSCAPED MEDIANS
AND SIDEWALK IMPROVEMENTS ON NATIONAL CITY BOULEVARD,
AND CONSTRUCTION OF THE 9TH STREET FOUNTAIN
PLAZA PROMENADE IMPROVEMENT ON 9TH STREET
WHEREAS, on November 13, 2006, the State authorized the City of National
City to proceed with the following projects:
1. Installation of landscaped medians with street trees and traffic striping/marking
on National City Boulevard between 7th and 2nd Streets;
2. Sidewalk area rehabilitation (streetscape) of an area on National City Boulevard
between 12th and 7th Streets; and
3. The Fountain Plaza Promenade improvement, which will be installed on 9th Street
between A Avenue and National City Boulevard.
WHEREAS, in order to process the invoices through the Department of
Transportation, the City must execute Program Supplement Agreement No. 005-N to
Administering Agency -State Agreement No. 11-5066R for the construction of the improvements.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National
City hereby authorizes the Mayor to execute Program Supplement Agreement No. 005-N to
Administering Agency -State Agreement No. 11-5066R for the Installation of landscaped
medians and sidewalk improvements on National City Boulevard, and construction of the 9th
Street Fountain Plaza Promenade Improvement. Said Agreement is on file in the office of the
City Clerk.
PASSED AND ADOPTED this 20th day of March, 2007.
Ron Morrison, Mayor
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
George H. Elser, III
City Attorney
City of National City
Office of the City Clerk
1243 National City Boulevard, National City, CA 91950-4397
Michael R. Della, CMC - City Clerk
(619) 336-4228 Fax: (619) 336-4229
March 27, 2007
Mr. Denix Anbiah, Chief
Office of Project Implementation
Department of Transportation
Division of Local Assistance
1120 N Street
P.O. Box 942874, MS #1
Sacramento, CA 94274-0001
Dear Mr. Anbiah,
On March 20, 2007, Resolution No. 2007-43 was passed and adopted by the
City Council of the City of National City, authorizing execution of Program
Supplement Agreement No. 005-N with the State Department of Transportation.
We are forwarding a certified copy of the above Resolution and two partially
executed original agreements. Please return one fully executed original
agreement to us for our files.
Michael R. Dalla, CMC
City Clerk
Enclosures
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