HomeMy WebLinkAbout2007 CON California Department of Transportation Caltrans - Plaza Blvd Widening #M004-M1PROGRAM SUPPLEMENT NO. M004 Rev. 1
to
ADMINISTERING AGENCY -STATE AGREEMENT
FOR FEDERAL -AID PROJECTS NO. 11-5066
Date:February 22. 2007
Location: 11-SD 0-N.ATC
Project Number:STPL-5066(011)
E.A. Number:11-956123
This Program Supplement hereby incorporates the Administering Agency -State Agreement for Federal Aid which was entered into
between the Administering Agency and the State on 07r24%97 and is subject to all the terms and conditions thereof This Program
Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No
2,001 - , approved by the Administering Agency on 7 - _ O 7 (See copy attached)
1 he Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted
below obligated to this project, the Administering Agency accepts and will comply with the Special covenants or Remarks setforth
on the following pages.
PROJECT LOCATION:
In the City of National City on Plaza Blvd from Highland Ave. to Euclid Ave
TYPE OF WORE: Roadway Widening
LENGTH: 1.2(MILES)
Estimated Cost
Federal Funds
Matching Funds
S2,357,00000
34130 S.58,K62 00
L230 S1,119,965.00
Q230 S82 (,413.0(I
LOCAL
S356,760.00
50.0(1
OTHER
SO 00
CITY OF NATIONW CITY
By
Ro
Date
rrison, Mayor
March 20, 2p07
Attest
MicR. lla, City Clerk
Title
STATE OF CALIFORNIA
Department of Transportation
By
{r Chief, Office of Project Implementation
Division of Local Assistance
Date
S�$/07
I hereby certify upon my pareonal knowledge th budgeted funds are available for this encumbrance:
Accounting Officer. Date
S2,000,240.00
Chapter
Statutes
Item
Yaar
Program
BC
Category
Fund Source
JWOOl(r
52
47
2000 2660-101-890 2000-2001 20 30 010.810 (' 262040
2006 2660-102-890 2006-2007 20.30.010.810 C 262040 892-1.
Program Supplement 11-5066-M004-R1 ISTEA
892-F
708,240.00
I ,292,000.00
Page 1 of 5
02/22;2007
S'fPI,-51)( (111 1 )
SPECIAL COVENANTS OR REMARKS
1. All project repair, replacement and maintenance involving the
physical condition and the operation of project improvements
referred to in Article III MAINTENANCE, of the aforementioned
Master Agreement will be the responsibility of the ADMINISTERING
AGENCY and shall be performed at regular intervals and as
required for efficient operation of the completed project
improvements.
2. The ADMINISTERING AGENCY will reimburse the STATE for the
ADMINISTERING AGENCY share of costs for work requested to be
performed by the STATE.
3. The ADMINISTERING AGENCY agrees that payment of Federal funds
will be limited to the amounts approved by the Federal Highway
Administration (FHWA) in the Federal -Aid Project
Authorization/Agreement or Amendment/Modification (E-76) and
accepts any resultant increases in ADMINISTERING AGENCY funds as
shown on the Finance Letter, any modification thereof as approved
by the Division of Local Assistance, Office of Project
Implementation.
4. STATE and ADMINISTERING AGENCY agree that any additional funds
which might be made available for new phase(s) of work by future
Federal obligations will be encumbered on this PROJECT by use of
a STATE approved "Authorization to Proceed" and Finance Letter.
ADMINISTERING AGENCY agrees that Federal funds available for
reimbursement will be limited to the amounts obligated by the
Federal Highway Administration.
5. ADMINISTERING AGENCY agrees that it will only proceed with work
authorized for specific phase(s) with an "Authorization to
Proceed" and will not proceed with future phase(s) of this
project prior to receiving an "Authorization to Proceed" from the
STATE for that phase(s) unless no further State or Federal funds
are needed for those future phase(s).
6. Any State and Federal funds that may have been encumbered for
this project are only available for disbursement for a period of
five (5) years and seven (7) years, respectively, from the start
of the fiscal year(s) that those funds were appropriated within
the State Budget Act. All project funds not liquidated within
these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested and is approved by
Program Supplementll-5066-M004-R1 ISTEA Page 2 of 5
1 1-SO-O-\A'I (
02/22;2007
STPL-5066(O 1 I )
SPECIAL COVENANTS OR REMARKS
the California Department of Finance per Government Code Section
16304. The exact date of each fund reversion will be reflected
in the approved finance letter(s) issued for this project.
Notwithstanding the unliquidated sums of project specific State
and Federal funding remaining and available to fund project work,
any invoice for reimbursement that is not submitted to the
Department on or before 60 days after that applicable fixed fund
reversion date will not be paid from that fiscal year's
encumbered funds because all of these unexpended funds will be
irrevocably reverted by the Department's Division of Accounting
on that date.
Pursuant to a directive from the State Controller's Office and
the Department of Finance, the last date to submit invoices for
reimbursed work in each fiscal year is May 15th in order for
payment to be made out of those then current appropriations.
Project work performed and invoiced after May 15th will be
reimbursed only out of available funding that might be encumbered
in the subsequent fiscal year, and then only when those funds are
actually allocated and encumbered as authorized by the California
Transportation Commission and the Department's Accounting Office.
7. The ADMINISTERING AGENCY will advertise, award and administer
this project in accordance with the current published Local
Assistance Procedures Manual.
8. Award information shall be submitted by the ADMINISTERING AGENCY
to the District Local Assistance Engineer within 60 days after
the project contract award. A copy of the award package shall
also be included with the submittal of the ADMINISTERING AGENCY's
first invoice for the construction contract to:
Department of Transportation
Division of Accounting
Local Programs Accounting Branch, MS #33
P. 0. Box 942874
Sacramento, CA 94274-0001.
Failure to do so will cause a delay in the State processing
invoices for the construction phase. Please refer to Section
15.7 "Award Package" of the Local Assistance Procedures Manual.
Program Supplementll-5066-M004-R1 ISTEA Page 3 of 5
I SI)-0-NATC
STPL-5066(01 1)
SPECIAL COVENANTS OR REMARKS
02/22/2007
9. "ADMINISTERING AGENCY certifies that neither the ADMINISTERING
AGENCY nor its principals are suspended or debarred at the time
of the execution of this agreement. ADMINISTERING AGENCY agrees
that it will notify the STATE immediately, in the event a
suspension or a debarment happened after the execution of this
agreement."
10.The ADMINISTERING AGENCY is required to have an audit in
accordance with the Single Audit Act and OMB A-133 if it receives
a total of $500,000 or more in federal funds in a single fiscal
year. The federal funds received under this project are a part
of the Catalogue of Federal Domestic Assistance (CFDA) 20.205,
Highway Planning & Research. OMB A-133 superceded OMB A-128 in
1996. A reference to OMB A-128 in a Master Agreement (if any) is
superceded by this covenant to conform to OMB A-133.
The Administering Agency shall not discriminate on the basis of
race, color, national origin, or sex in the award and performance
of any DOT -assisted contract or in the administration of its DBE
Program or the requirements of 49 CFR Part 26. The Administering
Agency shall take all necessary and reasonable steps under 49 CFR
Part 26 to ensure nondiscrimination in the award and
administration of DOT -assisted contracts. The administrating
Agency's DBE Race -Neutral Implementation Agreement is
incorporated by reference in this agreement. Implementation of
this program is a legal obligation and failure to carry out its
terms shall be treated as a violation of this agreement. Upon
notification to the recepient of its failure to carry out its
approved DBE Race -Neutral Implementation Agreement, Caltrans may
impose sanctions as provided for under Part 26 and may, in
appropriate cases, refer the matter for enforcement under 18
U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986
(31 U.S.C. 3801 et seq.).
11.
12.ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at
least once every six months commencing after the funds are
encumbered for each phase by the execution of this Project
Program Supplement Agreement, or by STATE's approval of an
applicable Finance Letter. STATE reserves the right to suspend
future authorizations/obligations, and invoice payments for any
on -going or future federal -aid project by ADMINISTERING AGENCY if
PROJECT costs have not been invoiced by ADMINISTERING AGENCY for
Program Supplement11-5066-M004-R1 ISTEA Pag• 4 of 5
11'Sf1-0-NATC
02122.'2007
STPI.-5066(01 I )
SPECIAL COVENANTS OR REMARKS
a six-month period.
If no costs have been invoiced for a six-month period,
ADMINISTERING AGENCY agrees to submit for each phase a written
explanation of the absence of PROJECT activity along with target
billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents
that collectively constitute a "Report of Expenditures" within
one hundred eighty (180) days of PROJECT completion. Failure of
ADMINISTERING AGENCY to submit a "Final Report of Expenditures"
within 180 days of PROJECT completion will result in STATE
imposing sanctions upon ADMINISTERING AGENCY in accordance with
the current Local Assistance Procedures Manual.
Program Supplementll-5066-M004-R1 ISTEA Page 5 of 5
STATE OF CALIFORNIA . BUSINESS,TRANSPORTATION AND HOUSING AGENCY
DEPARTMENT OF TRANSPORTATION
Division of Local Assistance
1120 N STREET
P.O. BOX'942874, MS4 1
Sacramento, CA 94274-0001
TDD (916) 654-4014
(916) 654-3151
Fax (916) 653-7621
May 8, 2007
Mr. Stephen M. Kirkpatrick
City Engineer
City of National City
1243 National City Boulevard
National City, CA 91950
Attn: Mr. Michael R. Della
Dear Mr. Kirkpatrick:
Arnold Schwarzenegger, Governor
File : 11-SD-0-NATC
STPL-5066(011)
In the City of National City on Plaza
Blvd from Highland Ave. to Euclid
Ave
Enclosed is your fully executed copy of Program Supplement Agreement No. 004-M1 to Administering Agency -State
Agreement No. 11-5066 .
Sincerely,
j DENIX ANBIAH, Chief
' Office of Project Implementation
Division of Local Assistance
Enclosure
c: DLA AE Project Files
(11) DLAE - Erwin Gojuangco
RESOLUTION NO. 2007 — 44
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE
PROGRAM SUPPLEMENT AGREEMENT NO. M004-M1
WITH THE STATE DEPARTMENT OF TRANSPORTATION TO
ADMINISTER AGENCY -STATE AGREEMENT NO. 11-5066
TO OBTAIN APPROXIMATELY $2 MILLION OF FEDERAL FUNDS FOR
THE RIGHT-OF-WAY ENGINEERING AND LAND ACQUISITION COSTS
FOR THE PLAZA BOULEVARD WIDENING PROJECT
BETWEEN HIGHLAND AVENUE AND EUCLID AVENUE
WHEREAS, on August 9, 2006, the State authorized the City of National City to
proceed with the right-of-way engineering and acquisition of land for the Plaza Boulevard
Widening Project from Highland Avenue to Euclid Avenue; and
WHEREAS, in order to process the invoices through the Department of
Transportation, the City must execute Program Supplement Agreement No. M004-M1 to
Administering Agency -State Agreement No. 11-5066 for the preliminary engineering services.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National
City hereby authorizes the Mayor to execute Program Supplement Agreement No. M004 to
Administering Agency -State Agreement No. 11-5066 for the right-of-way engineering and
acquisition of land for the Plaza Boulevard Widening Project from Highland Avenue to Euclid
Avenue. Said Agreement is on file in the office of the City Clerk.
PASSED and ADOPTED this 20th day of March, 2007.
on Morrison, Mayor
ATTEST:
A
Mier
Ili
ael R. Dal ait , yClerk
APPROVED AS TO FORM:
�-�
George H. Eiser, III
City Attorney
Passed and adopted by the Council of the City of National City, Califomia, on March 20,
2007 by the following vote, to -wit:
Ayes: Councilmembers Morrison, Natividad, Parra, Ungab, Zarate.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
A
Ald City rk of the City f National City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2007-44 of the City of National City, California, passed and adopted
by the Council of said City on March 20, 2007.
City Clerk of the City of National City, California
By:
Deputy
c.' O\ -�\
MEETING DATE
City of National City, California
COUNCIL AGENDA STATEMENT
March 20, 2007
7
AGENDA ITEM NO.
()TEM TITLE Resolution of the City Council of National City authorizing the Mayor to execute a
Supplemental Agreement Number 004-M1 with the State Department of Transportation to obtain
Federal funds (approximately $2 Million) for the right of way engineering and acquisition costs for the
Plaza Boulevard Widening Improvements between Highland and Euclid Avenues
PREPARED BY Din Daneshfar DEPARTMENT Engineering ExT.4387
EXPLANATION
in order to process the upcoming invoices through the Department of Transportation for
reimbursement of the right of way engineering and acquisition costs, the City must execute a
program supplement agreement for the widening of approximately 1.1 miles of Plaza Boulevard in
the eastbound and westbound directions between Highland Avenue on the west and Euclid Avenue
on the east, including a segment under Interstate 805 (I-805). The project will widen portions of
Plaza Boulevard, add capacity, and reduce existing congestion, decrease traffic delays, and
maintain continuity in Levels of service (LOS) established by the City.
The right of way engineering and acquisition costs are mainly (83%) reimbursable by the federal
funds. On August 9, 2006, the City received an authorization notice to proceed with the right of way
engineering and acquisition. The total amount of authorized federal Surface Transportation Program
(STP) funds for the right of way engineering and acquisition is $2,000,240.
The purpose of this Resolution is to approve the attached Program Supplement Agreement No. 00-
M1 to administrating Agency -State Agreement No. 11-5066 for the right of way engineering and
acquisition work. See attached Caltrans letter dated February 27, 2007, and two original copies of
the Agreement along with other information.
( Environmental Review X N/A
MIS Approval
Financial Statement
N/A
>STAFF RECOMMENDATION
Adopt the Resolution.
BOARD / COMMISSION RECOMMENDATION
N/A
Approved By:
Finance Director
Account No.
ATTACHMENTS ( Listed Below )
Resolution No. a 0 1 y
I . Resolution 2. Two Original Supplemental Agreements Forms with their attachments
A-200 (Rev. 7/03)
PROGRAM SUPPLEMENT NO. M004 Rev. 1
to
ADMINISTERING AGENCY -STATE AGREEMENT
FOR FEDERAL -AID PROJECTS NO. 11-5066
Date :February 22, 2007
Location :11-SD-0-NATC
Project Number : STPL-5066(011)
E.A. Number:11-956123
This Program Supplement hereby incorporates the Administering Agency -State Agreement for Federal Aid which was entered into
between the Administering Agency and the State on 07/24/97 and is subject to all the terms and conditions thereof. This Program
Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No.
, approved by the Administering Agency on (See copy attached).
The Administering Agency further stipulates that as a condition to the payment by State of any finds derived from sources noted
below obligated to this project, the Administering Agency accepts and will comply with the Special covenants or Remarks setforth
on the following pages.
PROJECT LOCATION:
In the City of National City on Plaza Blvd from I lighland Ave. to Euclid Ave
TYPE OF WORE: Roadway Widening
LENGTH: 1.2(MILES)
Estimated Cost.
Federal Funds
Matching Funds
S2,357,000.00
34130 $58,862.00
1.230 $ I, 119,965.00
Q230 S821.4I3.00
LOCAL
S356,760.00
S0.00
OTHER
50.00
CITY OF NATIONAL CITY
By
Date
Attest
Title
STATE OF CALIFORNIA
Department of Transportation
By
Chief, Office of Project Implementation
Division of Local Assistance
Date
I hereby certify upon my personal knowledge the/E budgeted funds are available for this encumbrance:
Accounting Officer
Chapter
r
Statutes
Item
Year
Program
Date ;,� • ?ls ,�
BC
Category
S2,000,240.00
Fund Source
AMOUNT
52 2000 2660-101-890 2000 2001
47 2006 2660-102-890 2006-2007
20.30.010.810
262040
20.30.010.810 C 262040
Program Supplement 11-5066-M004-R1 ISTEA
892-F
892-F
708,240.00
1,292, 000.00
Page 1 of 5
I I-Sp-O-NATC 02/22/2007
STPI-5066(0II)
SPECIAL COVENANTS OR REMARKS
1. All project repair, replacement and maintenance involving the
physical condition and the operation of project improvements
referred to in Article III MAINTENANCE, of the aforementioned
Master Agreement will be the responsibility of the ADMINISTERING
AGENCY and shall be performed at regular intervals and as
required for efficient operation of the completed project
improvements.
2. The ADMINISTERING AGENCY will reimburse the STATE for the
ADMINISTERING AGENCY share of costs for work requested to be
performed by the STATE.
3. The ADMINISTERING AGENCY agrees that payment of Federal funds
will be limited to the amounts approved by the Federal Highway
Administration (FHWA) in the Federal -Aid Project
Authorization/Agreement or Amendment/Modification (E-76) and
accepts any resultant increases in ADMINISTERING AGENCY funds as
shown on the Finance Letter, any modification thereof as approved
by the Division of Local Assistance, Office of Project
Implementation.
4. STATE and ADMINISTERING AGENCY agree that any additional funds
which might be made available for new phase(s) of work by future
Federal obligations will be encumbered on this PROJECT by use of
a STATE approved "Authorization to Proceed" and Finance Letter.
ADMINISTERING AGENCY agrees that Federal funds available for
reimbursement will be limited to the amounts obligated by the
Federal Highway Administration.
5. ADMINISTERING AGENCY agrees that it will only proceed with work
authorized for specific phase(s) with an "Authorization to
Proceed" and will not proceed with future phase(s) of this
project prior to receiving an "Authorization to Proceed" from the
STATE for that phase(s) unless no further State or Federal funds
are needed for those future phase(s).
6. Any State and Federal funds that may have been encumbered for
this project are only available for disbursement for a period of
five (5) years and seven (7) years, respectively, from the start
of the fiscal year(s) that those funds were appropriated within
the State Budget Act. All project funds not liquidated within
these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested and is approved by
Program Supplement 11-5066-M004-R1 ISTEA
Page 2 of 5
I1-S� 0 NATc
STPL- 5066(0 I I )
SPECIAL COVENANTS OR REMARKS
02/22/2007
the California Department of Finance per Government Code Section
16304. The exact date of each fund reversion will be reflected
in the approved finance letter(s) issued for this project.
Notwithstanding the unliquidated sums of project specific State
and Federal funding remaining and available to fund project work,
any invoice for reimbursement that is not submitted to the
Department on or before 60 days after that applicable fixed fund
reversion date will not be paid from that fiscal year's
encumbered funds because all of these unexpended funds will be
irrevocably reverted by the Department's Division of Accounting
on that date.
Pursuant to a directive from the State Controller's Office and
the Department of Finance, the last date to submit invoices for
reimbursed work in each fiscal year is May 15th in order for
payment to be made out of those then current appropriations.
Project work performed and invoiced after May 15th will be
reimbursed only out of available funding that might be encumbered
in the subsequent fiscal year, and then only when those funds are
actually allocated and encumbered as authorized by the California
Transportation Commission and the Department's Accounting Office.
7. The ADMINISTERING AGENCY will advertise, award and administer
this project in accordance with the current published Local
Assistance Procedures Manual.
8. Award information shall be submitted by the ADMINISTERING AGENCY
to the District Local Assistance Engineer within 60 days after
the project contract award. A copy of the award package shall
also be included with the submittal of the ADMINISTERING AGENCY's
first invoice for the construction contract to:
Department of Transportation
Division of Accounting
Local Programs Accounting Branch, MS #33
P. O. Box 942874
Sacramento, CA 94274-0001.
Failure to do so will cause a delay in the State processing
invoices for the construction phase. Please refer to Section
15.7 "Award Package" of the Local Assistance Procedures Manual.
Program Supplement ll-5066-M004-R1 ISTEA Page 3 of 5
I I -S D-0-NATC
02/22/2007
STPL-5066(0I I )
SPECIAL COVENANTS OR REMARKS
9. "ADMINISTERING AGENCY certifies that neither the ADMINISTERING
AGENCY nor its principals are suspended or debarred at the time
of the execution of this agreement. ADMINISTERING AGENCY agrees
that it will notify the STATE immediately, in the event a
suspension or a debarment happened after the execution of this
agreement."
10. The ADMINISTERING AGENCY is required to have an audit in
accordance with the Single Audit Act and OMB A-133 if it receives
a total of $500,000 or more in federal funds in a single fiscal
year. The federal funds received under this project are a part
of the Catalogue of Federal Domestic Assistance (CFDA) 20.205,
Highway Planning & Research. OMB A-133 superceded OMB A-128 in
1996. A reference to OMB A-128 in a Master Agreement (if any) is
superceded by this covenant to conform to OMB A-133.
11. The Administering Agency shall not discriminate on the basis of
race, color, national origin, or sex in the award and performance
of any DOT -assisted contract or in the administration of its DBE
Program or the requirements of'49 CFR Part 26. The Administering
Agency shall take all necessary and reasonable steps under 49 CFR
Part 26 to ensure nondiscrimination in the award and
administration of DOT -assisted contracts. The administrating
Agency's DBE Race -Neutral Implementation Agreement is
incorporated by reference in this agreement. Implementation of
this program is a legal obligation and failure to carry out its
terms shall be treated as a violation of this agreement. Upon
notification to the recepient of its failure to carry out its
approved DBE Race -Neutral Implementation Agreement, Caltrans may
impose sanctions as provided for under Part 26 and may, in
appropriate cases, refer the matter for enforcement under 18
U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986
(31 U.S.C. 3801 et seq.).
12 ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at
least once every six months commencing after the funds are
encumbered for each phase by the execution of this Project
Program Supplement Agreement, or by STATE's approval of an
applicable Finance Letter. STATE reserves the right to suspend
future authorizations/obligations, and invoice payments for any
on -going or future federal -aid project by ADMINISTERING AGENCY if
PROJECT costs have not been invoiced by ADMINISTERING AGENCY for
Program Supplement11-5066-M004-R1 ISTEA
Page 4 of 5
I I-SD-O-NATC
STPL-5066(0II)
SPECIAL COVENANTS OR REMARKS
a six-month period.
02/22/2007
If no costs have been invoiced for a six-month period,
ADMINISTERING AGENCY agrees to submit for each phase a written
explanation of the absence of PROJECT activity along with target
billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents
that collectively constitute a "Report of Expenditures" within
one hundred eighty (180) days of PROJECT completion. Failure of
ADMINISTERING AGENCY to submit a "Final Report of Expenditures"
within 180 days of PROJECT completion will result in STATE
imposing sanctions upon ADMINISTERING AGENCY in accordance with
the current Local Assistance Procedures Manual.
Program Supplement ll-5066-M004-R1 ISTEA Page 5 of 5
STATE OF CAUFORNIA . BUSINESS,TRANSPORTATION AND HOUSING AGENCY
Amold Schwarzenegger, Govemor
DEPARTMENT OF TRANSPORTATION
Division of Local Assistance
1120 N STREET
P.O. BOX 942874, MS# 1
Sacramento, CA 94274-0001
TDD (916) 654-4014
(916) 654-3151
Fax (916) 653-7621
February 27, 2007
Mr. Stephen M. Kirkpatrick
City Engineer
City of National City
1243 National City Boulevard
National City, CA 91950
Dear Mr. Kirkpatrick:
File : 11-SD-O-NATC
STPL-5066(011)
In the City of National City on Plaza
Blvd from Highland Ave. to Euclid
Ave
Enclosed are two originals of the Program Supplement Agreement No. 004-M1 to Administering Agency -State
Agreement No. 11-5066 and an approved Finance Letter for the subject project. Please retain the signed Finance
Letter for your records.
Please note that federal funding will be lost if you proceed with future phase(s) of the project prior to getting
the "Authorization to Proceed" with that phase.
Please review the covenants and sign both copies of this Agreement and return both to this office, Office of Project
Implementation - MS1 within 60 days from the date of this letter. If the signed Agreements are not received back in this
office within 60 days, funds will be disencumbered and/or deobtigated. Alterations should not be made to the
agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the
project and the official authorized to execute the agreement. A fully executed copy of the agreement will be returned to
you upon ratification by Caltrans. No invoices for reimbursement cart be processed until the agreement is fully
executed.
In accordance to Government Code 16304, Federal funds appropriated by the State budget are available for liquidation
only for seven years and the State funds are available only for five years. The attached Finance Letter shows these
deadlines as the "Reversion Date". Please ensure that your invoices are submitted at least 60 days prior to the
reversion date to avoid any (apse of funds. If your agency is unable to seek reimbursement by this date you may
request an extension through a Cooperative Work Agreement (CWA). A CWA is subject to the final approval of the
State Department of Finance. If approved, the CWA may extend the deadline for up to one year for federal funds and
up to three years for State funds.
Please note that Government Code 16304 does not supersede any other more restrictive expenditure deadlines.
Your prompt action is requested. If you have questions, please contact your District Local Assistance Engineer.
Sincerely,
DENIX ANBIAH, Chief
Office of Project Implementation
Division of Local Assistance
Enclosure
c: DLA AE Project Files
(11) DLAE - Erwin Gojuangco
DEPARTMENT OF TRANSPORTATION
DIVISION OF ACCOUNTING
LOCAL PROGRAM ACCOUNTING BRANCH
Attention: City of Natioanl City
FINANCE ITEMS
FINANCE LETTER
TOTAL COST OF FEDEFtAL PART. FED.
WORK I COST I REIMB %
Date: 02/26/2007
Agency: 11 -SD-O-NATC
Prolect No: STPL-5066(011)
EA No: 11-956123
FED FUND 1 FFEDERAL MFEDERAL
Q230 34B0 L230
LOCAL FUNDS
. . •
Agency Preliminary Engineering seoo,000 — $800,000 88.53 I S708,240 SIS $0 $91,760
IRM Engineering & Administration $284,000 $284,001 82.98 $113,173 $0 $122,490 $48,3371
Costs
FYN/ Acquisition $1.273,00d $1,273,009 82.98 $58,861 $997,471— $216,66
Totals: $2,357,00C1 S2,357,001 I $821,41$58,86 $1 ,119,96t $356,76C1
Fed. Panic: 100.00%
Remarks: ROW
This Finance Letter was created based on specific financial information provided by the responsible local agency. The following
encumbrance history is prepared by Local Assistance Accounting Office and is provided here for local agency's information and action.
Signature:
- -
Title: Local Assistance Engr.
For questions regarding finance letter, contact:
Printed Name : Winton Emmett
Telephone No: 916-654-6018
ACCOUNTING INFORMATION- STPL-5066(011)
Fund Program Fed/State Encumbrance Amount Approp Year Expenditure Amount Reversion Date
01DH STP-MA-DB $708,240 2000 $432,911.68 1— 06/30/07
07DH 1 A. STP-MINALLOC-DB F S1,292,000 2006 j SO —11 06/30/13
Page 1 of
RESOLUTION NO. 2007 —
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE
PROGRAM SUPPLEMENT AGREEMENT NO. M004-M1
WITH THE STATE DEPARTMENT OF TRANSPORTATION TO
ADMINISTER AGENCY -STATE AGREEMENT NO. 11-5066
TO OBTAIN APPROXIMATELY $2 MILLION OF FEDERAL FUNDS FOR
THE RIGHT-OF-WAY ENGINEERING AND LAND ACQUISITION COSTS
FOR THE PLAZA BOULEVARD WIDENING PROJECT
BETWEEN HIGHLAND AVENUE AND EUCLID AVENUE
WHEREAS, on August 9, 2006, the State authorized the City of National City to
proceed with the right-of-way engineering and acquisition of land for the Plaza Boulevard
Widening Project from Highland Avenue to Euclid Avenue; and
WHEREAS, in order to process the invoices through the Department of
Transportation, the City must execute Program Supplement Agreement No. M004-M1 to
Administering Agency -State Agreement No. 11-5066 for the preliminary engineering services.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National
City hereby authorizes the Mayor to execute Program Supplement Agreement No. M004 to
Administering Agency -State Agreement No. 11-5066 for the right-of-way engineering and
acquisition of land for the Plaza Boulevard Widening Project from Highland Avenue to Euclid
Avenue. Said Agreement is on file in the office of the City Clerk.
PASSED AND ADOPTED this 20th day of March, 2007.
Ron Morrison, Mayor
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
George H. Eiser, III
City Attorney
City of National City
Office of the City Clerk
1243 National City Boulevard, National City, CA 91950-4397
Michael R. Della, CMC - City Clerk
(619) 336-4228 Fax: (619) 336-4229
March 27, 2007
Mr. Denix Anbiah, Chief
Office of Project Implementation
Department of Transportation
Division of Local Assistance
1120 N Street
P.O. Box 942874, MS #1
Sacramento, CA 94274-0001
Dear Mr. Anbiah,
On March 20, 2007, Resolution No. 2007-44 was passed and adopted by the
City Council of the City of National City, authorizing execution of Program
Supplement Agreement No. M004-M1 with the State Department of
Transportation.
We are forwarding a certified copy of the above Resolution and two partially
executed original agreements. Please return one fully executed original
agreement to us for our files.
Sincerely,
Michael R. Da la, CMC
City Clerk
Enclosures
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