HomeMy WebLinkAbout2007 CON Honeywell - Amendment HVAC Library / Fire Station #34Honeywell Building Solutions
SERVICE AGREEMENT
Project Name: National City Library & Fire Station 34 HVAC Service
Proposal Number: eCAP# 32957
Date:
Agreement Number: Amendment to 964-02-10599
(PROVIDER) (CUSTOMER)
Honeywell Building Solutions
6 Centerpointe Drive #300
CITY OF NATIONAL CITY
2100 Hoover Ave.
La Palma, CA 90623 National City, CA 91950
Service Location Name:
Service Location Address:
National City Public Library & Fire Station 34
1401 National City Blvd. National City, CA 91950
& 333 East 16th Street, National City, CA 91950
Scope of Work: HONEYWELL HBS shall provide the following equipment and services ("the Work") in accordance with the attached work
scope documents and terms and conditions, which form a part of this Agreement.
['Preferred Temperature Control Services ['Site Services
['Flex Temperature Control Services ❑Honeywell Energy Analysis Reporting
['Preferred Automation Maintenance Services ®Air Filter Services
®Flex Automation Services ®Water Treatment Services
['Preferred Fire Alarm Maintenance Services ❑Critical Parts Stocking
['Fire Alarm Test and Inspect Services ❑Thermography Services
['Preferred Security System Inspect Services ['Emergency Generator Services
['Flex Security System Services DIn Suite Services
['Preferred Mechanical Maintenance Services DRemote Monitoring/Radionics
®Flex Mechanical Maintenance Services ❑Indoor Air Quality Auditing Services
❑ServiceNeem Remote Monitoring and Control Services ['Service Management Software
❑EBI Services ❑FM Worksite
❑Online Services ❑Other/Special Provisions
['Advanced Support
❑Honeywell Users Group
Contract Term: This amendment will extend the original ,grcement for Three
�(3))(years from the current
expiry date of April 1, 2007. Custom; ,, Honeywell ITIALS)
Ammendment Effective Date: October 1, 2007 •
Standard (Ongoing) Incremental Agreement Price in addition to the existing contract:
Thirty Two Thousand, Four Hundred Twenty ($32,420.00), (plus applicable taxes).
Adjustments have been made for year 1 as follows:
• Deduction of old fire station equipment costs already carried under existing agreement,
• Deduction for reduced time in Year 1.
Adjusted Incremental Price in addition to the existing contract for Year 1:
Sixteen Thousand, Two Ilundred Ten ($16,210.00), (plus applicable taxes).
For the period Oct 1, 2007 — Mar 30, 2008
Payment Terms: Quarterly, in advance
Proposal Number
Honeywell Service Agreement (Rev. 02/07-I) Page 1 of 9
❑ Sales Tax will he invoiced separately
Use Tax is included in the Price ❑ This sale is tax exempt
This is an amendment to the existing service agreement at National City facilities, to account for the net increase in scope of the
new Public Library building and the renovated fire station 34. All terms and conditions shall remain the same as the master
contract: 964-02-10599.
Renewal: The Contract Term will automatically be renewed for consecutive terms of one year unless terminated by either party
by the delivery of written notice to the other at least sixty (60) days prior to the end of such term, or unless terminated as
provided herein.
Submitted by HBS: (signature)
Name:
Title:
Date:
Accougt ExFcutive
07
This proposal is valid for 30 days.
Acceptance: This proposal and the pages attached shall become an Agreement only upon signature below by an authorized
representative of Honeywell and Customer.
Accepted by:
HONEYWELL B IL OL % IONS
Signature:
Name:
Title:
Date:
t t-AS-o'�
Customer: CI F NATIONAL CITY
Signature:
Name: Ron Morrison
'title: Mayor
Date: November 6, 2007
Proposal Number
Honeywell Service Agreement (Rev. 02/07-1)
Page 2 of 9
Flex Mechanical Maintenance Services
1.1. Scope - HONEYWELL will, maintain & inspect the mechanical systems, components, and Equipment listed below:
List of Covered Equipment:
Quantity
Description
Model Number
Location
NEW Public
Library
l
RAF. Screw Chiller
RECH-SM280
Root'
2
20 HP CHW Pumps - Taco
FI3011 E2JHJn_OA
Roof
2
15 HP CHW Pumps - 'Paco
FII4009E2HAJII,OA
Roof
1
Evapco Evaporative
Condenser
LSCB-100
Roof
1
Hunt.Air AHU-1
10,000 cfm
Roof
1
HuntAir AHU-2
10,000 cfm
Roof
l
HuntAir AHU-3
10,000 cfm
Roof
1
HuntAir AHU-4
15,000 cfm
Roof
1
HuntAir AHU-5
15,000 cfm
Roof
1
HuntAir AHU-6
2.400 cfm
Roof
1
HuntAir AHU-7
3.000 cfm
Roof
1
HuntAir AHU-8
2,400 cfm
Roof
2
Trane Split
2TTB2036A
Fed from AHU-8
I
Trane Split
2T1B2060A
Data room
1
Trane Split
21TB2024A
Telephone - FACP room
1
Ajax Boiler
WRFG-I500
Roof
2
HHW Pumps
N/A
Roof
22
Variable Frequency Drives
Various
AHU 1-7 & HHW pumps
& CIIW pumps & CW
pumps
I
Greenheck exhaust fan EF-1
GB- 141-7
Roof
l
Greenheck exhaust fan EF-2
GB-071-4
Roof
1
Greenheck exhaust fan EF-3
GB-081-4
Roof
1
Greenheck exhaust fan LF-4
GB-071-4
Roof
1
Greenheck exhaust fan EF-5
GB-081-4
Roof
I
Greenheck exhaust fan EF-6
GB I01 HP-4
Roof
1
Misc. exhaust fan
N/A
Roof
Renovated Fire
Station 34
3
Trane rooftop HVAC
YHCO72A3RLA19C 000000
1OOB0
Roof
1
Trane rooftop HVAC
YI1CO923RLAIJD 000000
100BO
Roof
3
Trane rooftop HVAC
YHC048A3RLA I K D 200000
10000
Roof
I
Trane Split System HVAC
2TWB2024A I000AA
BBQ patio
1
Greenheck exhaust fan
GRS-15-QD
Roof
I
Greenheck exhaust fan
CUBE- I01 HP-4
Roof
1
Greenheck exhaust fan
CGS-8-QD
Roof
1
Diesel truck exhaust fan
5 HP motor / fan
Roof
1
Greenheck kitchen exh. Fan
N/A
Roof
Proposal Numher
Honeywell Service Agreement (Rev. 02J07-1)
Page 3 of 9
1.2 Preventative Maintenance - Each preventative maintenance call will be:
® scheduled by a computer -generated service report detailing the tasks to perform, the skill levels required, and the special tools
and instrumentation required to inspect the systems. Upon completion of each service call, a summary of the tasks completed will be
provided to CUSTOMER. If repair requirements on covered Equipment are identified during the service call, a corrective action
plan will be discussed with CUSTOMER.
❑ Customer Planned - Based on inspections/hours per year.
1.3 Coverage - This Agreement includes all labor, travel, and living expenses to perform the inspection services and
inspection maintenance described above for the Equipment. Usual mechanical maintenance materials, such as lubricants, contact
cleaner, and cleanup materials are included in this Agreement. Unless otherwise stated, the costs of labor and travel for repair work,
emergency service, and other materials such as air filters, refrigerant, water treatment chemicals, temperature controls, or other parts
and materials required for Equipment repairs, are not included in this Agreement. If emergency service is required, CUSTOMER
will receive a priority response and will be billed at a preferred maintenance labor rate. If necessary Equipment repairs are
approved, CUSTOMER will be billed on a Time -and -Material (T&M) basis. with labor costs reflecting the preferred rate.
1.4 Performance Review - A review of the Services provided within this Agreement will be performed by HONEYWELL on
an annual basis. HONEYWELL and CUSTOMER will discuss work performed since the last review, answer questions pertaining
to Service delivery. and identify opportunities to further improve performance of the Equipment.
1.5 Honeywell ServicePortal — HONEYWELL will provide customer access to an Internet -based application that will allow
the CUSTOMER to securely submit non -emergency service requests online; view status of all service calls, whether scheduled,
open or closed; view appointments and task detail of work performed on contracted service calls; and view contract and equipment
coverage details (12 month history and includes only service performed per the HONEYWELL contract). Functionality
enhancements or deletions are at the discretion of HONEYWELL.
Proposal Number Page 4 of 9
Honeywell Service Agreemun (Rev. 02/07-1)
Air Filter Services
1.1 Scope - HONEYWEI.I, will furnish and install air filters appropriate for the design condition of CUSTOMER'S
ventilation systems. Media for the fan system units listed in this section will be replaced according to the following schedule:
List of Covered Euuipment:
LOCATION
QUANTITY
SIZE
TYPE
CHANGES PER YEAR
Civic Center
4
20X25X2
20-35%
4
2
16X20X2
20-35%
4
4
20X25X2
20-35%
4
18
20X20X2
20-35%
4
18
20X20X2
20-35%
4
4
25X20X2
20-35%
4
Public Works
8
16X20X1
20-35%
4
Camacho Gym
4
16X20X1
20-35%
4
8
20X20X1
20-35%
4
Senior Center
8
14X 14X 1
20-35%
4
Original Library
4
25X20X2
20-35%
4
8
20X20X2
20-35%
4
2
18X24X2
20-35%
4
2
I7X28X l
20-35%
4
Kimball Rec. Center
6
20X20X1
20-35%
4
Main Fire Station
16
16X25X2
20-35%
4
2
20X25X1
20-35%
4
Fire Station #I5
4
16X14X1
20-35%
4
New Public Library
32
24X24X4
40%
4
17
12X24X4
40%
4
2
20X25X1
40%
4
Police Department
12
20X20X2
20-35%
4
3
10X24X1
20-35%
4
3
16x25x1
20-35%
4
36
16x20x2
20-35%
4
Proposal Number
Honeywell Service Agreement (Rev. 02/07-1)
Page 5 of 9
Casa de Saleud
I
20x20x I
20-35%
4
1
20x20x1
20-35%
4
Community Center /
MLK
5
I4X20X 1
20-35%
4
I6
16X20X2
20-35%
4
8
20X20X2
20-35%
4
1
20X20X1
20-35%
4
Proposal Number
Honeywell Service Agrcemenl (Rev. 02/07-1)
Page 6ot9
1.2 Coverage - It is understood that the air filter media replacement services apply only to the fan system units listed in Article
1.1 above. If this Agreement is terminated, HONEYWELL will remove any HONEYWELL-supplied frames from the facility, or
offer CUSTOMER the opportunity to purchase them at the current market value.
1.3 Frequency of Air Filter Media Replacement - Should filter loading experience indicate a need to adjust the frequency of
media changes for the fan systems listed in Article 1.1 above, the frequency will be changed, and the Agreement amended to reflect
the new media change frequency. The Agreement price will be adjusted to account for the revised media change frequency.
1.4 Performance Review - A review of the Services provided within this Agreement will be performed by HONEYWELL on
an annual basis at CUSTOMER'S request. HONEYWELL and CUSTOMER will discuss work performed since the last review,
answer questions pertaining to Service delivery, and identify opportunities to further improve performance of the Equipment.
Proposal Number Page 7 of 9
Ilcmeywell Service Agreement (Rev. 02/07-1)
Water Treatment Services
1.1 Scope - HONFYWELL will provide a water treatment program for the following systems:
List of Covered Euuioment:
Quantity
Description
Model Number
Location
I
Chilled water loop
Wet Chemical Feed
New Public Library
I
Condenser water loop
Wet Chemical Feed
New Public Library
1.2 Preventive Maintenance - A computer -scheduled treatment program for the control of scale. corrosion. and biological
fouling will be provided. HONEYWELL will regularly examine. test, and adjust all covered water treatment devices, and will
perform periodic water analysis. On systems requiring continuous water analysis, an electronic monitoring system will he installed
and maintained. The electronic monitoring system will automate the water analysis process. and adjust chemical feed and bleed
interval automatically.
1.3 Supplies and Materials - HONEYWELL will provide and maintain all monitoring equipment, and will supply
biodegradable chemicals necessary to maintain proper water treatment. All monitoring and application equipment furnished by
HONEYWELL will remain the property of HONEYWELL.
1.4 Emergency Service - Should an emergency related to the function of the Water Treatment Services arise, HONEYWELL
personnel will assess the situation either by phone or remote diagnostics, or both, and will determine the required course of action
with CUSTOMER. If it is determined that a site visit is required, HONEYWELL personnel will arrive at CUSTOMER site within 4
hours. If the resolution of the emergency service call requires HONFYWELL to provide service for equipment that are not listed in
Article 1.1 above, CUSTOMER will be liable for charges prevailing for such service.
Proposal Number Page 8 of 9
Honeywell Service Agreement (Rev. 02/07-1)
Flex Automation Services
1.1 Scope - HONEYWELL will maintain and inspect the building automation hardware and software listed below:
List of Covered Equipment:
Quantity
Description
Model Number
Location
l
Honeywell
Symmetry Automation
New Public Library
List of Covered Software:
Drawing number(s) and date(s) (if applicable)
Quantity
Software
Product
Number
Version
Product Description
Location
1.2 Preventative Maintenance - Each inspection call will be:
flscheduled by a computer -scheduled service report detailing the tasks to perform, the skill levels required. and the special tools
and instrumentation required to inspect the systems for optimum system performance, both from a hardware and software
perspective. Typical activities include:
• Checking software schedules against occupancy schedules
• Inspecting hardware operator - machine interface and field panels for proper operation.
• Review false alarm activity
• Review trend logs
• Random sampling of temperature sensors to identify need to calibrate
® Customer Planned - based on _ 1 inspections/hours per year.
1.3 Coverage - This Agreement includes all travel, and living expenses to perform the inspection services described above for
the Equipment and Software. The costs for labor and travel for repair work, emergency service, and any replacement materials are
not included in this Agreement. If emergency service is required, CUSTOMER will receive a priority response and will be billed at
a preferred maintenance labor rate. If necessary equipment repairs are approved, CUSTOMER will be billed on a Time -and -
Material (T&M) basis, with labor costs reelecting the preferred rate.
1.4 Performance Review - A review of the Services provided within this Agreement will be performed by HONEYWELL on
an annual basis if requested by CUSTOMER. HONEYWELL and CUSTOMER will discuss work performed since the last review,
answer questions pertaining to Service delivery, and identify opportunities to further improve performance of the Equipment.
1.5 Honeywell ServicePortal - HONEYWF,LI. will provide customer access to an Internet -based application that will allow
the CUSTOMER to securely submit non -emergency service requests online; view status of all service calls, whether scheduled,
open or closed; view appointments and task detail of work performed on contracted service calls; and view contract and equipment
coverage details (12 month history and includes only service performed per the HONEYWELL contract). Functionality
enhancements or deletions are at the discretion of HONEYWELL.
Proposal Number Page 9 of 9
Honeywell Service Agreement (Rev. 02/07 I)
RESOLUTION NO. 2007 — 247
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE AN
AMENDMENT TO THE SERVICE AGREEMENT
WITH HONEYWELL BUILDING SOLUTIONS
TO INCLUDE HEATING, VENTILATION, AND
AIR CONDITIONING MAINTENANCE AND
SERVICE FOR THE NEW LIBRARY
AND THE NEW FIRE STATION
WHEREAS, the City currently has a service agreement with Honeywell Business
Solutions to service and maintain the heating, ventilation, and air conditioning (HIVAC) systems
for most City -owned facilities; and
WHEREAS, the new Library and Fire Station No. 34 are not included within the
current service agreement because they were maintained and serviced pursuant to the
contractors' warranties; and
WHEREAS, the contractors' warranties have now expired, and it is now
necessary to have the HIVAC systems for the new Library and Fire Station serviced and
maintained pursuant to the current service agreement with Honeywell Business Solutions; and
WHEREAS, the current service agreement can be amended to include service
and maintenance of the HIVAC systems for the new Library and Fire Station by increasing the
amount paid for such services by $32,420.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the Mayor to execute an amendment to the service agreement
with Honeywell Building Solutions to include heating, ventilation, and air conditioning
maintenance and service for the new Library and Fire Station. Said amendment is on file in the
office of the City Clerk.
PASSED and ADOPTED this 6th day of Novem ' 07.
R:n Morrison, May
ATTEST:
Mic el R. Dalla, ty Clerk
APPROVED AS TO FORM:
George . Eiser, III
City Attorney
Passed and adopted by the Council of the City of National City, Califomia, on
November 6, 2007 by the following vote, to -wit:
Ayes: Councilmembers Morrison, Natividad, Parra, Ungab, Zarate.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
A
City clerk of the City df National City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2007-247 of the City of National City, Califomia, passed and
adopted by the Council of said City on November 6, 2007.
City Clerk of the City of National City, California
By:
Deputy
C ^.e \. T -
City of National City, California
COUNCIL AGENDA STATEMENT
5
MEETING DATE November 6, 2007 AGENDA ITEM NO.
(---
ITEM TITLE Resolution of the City Council of the City of National City approving a contract amendment
to Honeywell Company for heating ventilating and air conditioning services for the new National City public library
and fire station #34. An increase to the present contract in the amount of $32,420 will result in a final contract
amount of $111,962 for the remainder of this fiscal year. Funding is available in the FY 07-08 budget adopted by
council on October 2, 2007. PREPARED BY __ i DEPARTMENT
Joe Smith, DirecterA ) Public Works
\L
EXPLANATION
The City of National City presently has a contract with Honeywell Company to service and maintain the heating
ventilating and air condition systems, (HVAC) for most city owned facilities with the exception of the new public
library and the new fire station, #34 located at 16th and "D" Avenue.
When the new library and fire station were completed the contractors maintained warranties on both of these facilities,
Those warranties have now expired and we, the City now need to bring these two facilities into our maintenance
contract with Honeywell. This amended contract will include, but is not limited to regular maintenance, filter changes
and flex automation support. This amended contract is needed to insure the HVAC systems is maintained properly
and serviced when needed both for regularly scheduled service as well as any emergency service that may arise.
Staff recommends that this amendment be approved and that the service contract with Honeywell be increased by the
recommended dollar amount. This contract amendment was anticipated and monies were added to this year's budget
to cover the additional costs to service the library and fire station.
Environmental Review NI WA
Financial Statement
WA
Approved By:
Finance Director
Account No. 626-422-223-288
STAFF RECOMMENDATION
Approve amendment to Honeywell service contract
BOARD / COMMISSION RECOMMENDATION
N/A
ATTACHMENTS ( Listed Below) Resolution No. a ° ° " d"�►
City of National City
Office of the City Clerk
1243 National City Boulevard, National City, CA 91950-4397
Michael R. Della, CMC - City Clerk
(619) 336-4228 Fax: (619) 336-4229
November 21, 2007
Mr. James Farrah
Account Executive
Honeywell Building Solutions
6 Centerpointe Drive #300
La Palma, CA 90623
Dear Mr. Farrah,
On November 6, 2007, Resolution No. 2007-247 was passed and adopted by
the City Council of National City, authorizing amendment to the service
agreement with Honeywell Building Solutions.
We are enclosing for your records a certified copy of the above Resolution and a
fully executed original agreement.
Michael R. Dalla, CMC
City Clerk
Enclosure
cc: Public Works Department
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