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Home My WebLink About2007 CON Progressive Solutions - Alarm Permitting, Billing & Software ServicesAMENDMENT TO SOFTWARE LICENSE & SERVICES AGREEMENTS Progressive Solutions', a Califomia corporation :herein after referred to as "Licensor" and the City of National City a municipal corporation herein after referred to as "Licensee", mutually agree to modify the Software License & Services Agreement dated 11/21/2006 by: ADDING the product identified below to Section IX, entitled LICENSE FEES AND PAYMENTS of the Software License & Services Agreement: Software Concurrent Licenses License Fee AlarmTrackn" 4 edit user $6,000 Current Customer Discount ($1,000) Professional Services Units Extended Cost Conversion of all convertible records from data provided by city (electronic format) $2,500 Tumkey off -site configuration $2,500 Training @ $1,200 per day 2 Days $2,400 CAD interface for Alarm Permitting and Billing $5,000 Total Installed AlermTrackni Software Cost $17,400 In addition, City of National City a municipal corporation herein after referred to as "Licensee", mutually agree to modify the Software Maintenance Agreement dated 07/31/2007 by: Licensed Software Annual Support Fee AlarmTrack-- 4 Concurrent Edit User License $2,200 PROGRESSIVE SOLUTIONS, INC. P 0 BOX 783 BREA CA 92822 Accepted By: a3Ail Authorized Representative Attest By: CITY OF NATIONAL CITY 1243 NATIONAL CITY BLVD. NATIONAL CITY, CA 91950-4397 Accepted By: 216 Aut rly res Ive 16 .4•0-•) Date AGSOFTWR(2.3) Page 1 • RESOLUTION NO. 2007 — 213 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY WAIVING THE BID PROCESS AND AWARDING A CONTRACT TO PROGRESSIVE SOLUTIONS, INC. FOR ALARM PERMITTING AND FALSE ALARM BILLING, AND SOFTWARE SERVICES WHEREAS, the City's current software for alarm billing is limited in its support, is unreliable, inefficient, and impedes the City's ability to collect alarm fees and false alarms; and WHEREAS, Staff has evaluated the software provided by Progressive Solutions, Inc., and concluded that this system would accurately track billing and false alarms, it is the best system available, and it is the only system available to meet the City's unique requirements; and WHEREAS, pursuant to Section 12.60.220(B) of the National City Municipal Code, the Purchasing Agent may dispense with the requirements of the bidding process when the commodity can be obtained by only one source. Sole source procurements may be used when there is only one source from which a particular commodity is available and there is no adequate substitute. Sole source procurement may also be used when it is clear that competitive bidding will not produce any competitive advantage or would be impractical or not meet an urgent city procurement need; and WHEREAS, the City has determined that Progressive Solutions, Inc. is qualified by experience and ability to perform the services desired by the City, and Progressive Solutions, Inc. is willing to perform such services for a one-time software setup, installation and conversion of $17,400; for a term of one year with an option to renew; and annual approximate renewals of $2,200, which will be negotiated by the City's Purchasing Agent. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby finds that Progressive Solutions, Inc. is the only source from which the desired services are available, and awards the contract for Alarm Permitting and False Alarm Billing, and False Alarm Billing and Software Services to: PROGRESSIVE SOLUTIONS, INC. BE IT FURTHER RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to execute a contract between Progressive Solutions, Inc. and the City of National City for Alarm Permitting and False Alarm Billing, and False Alarm Billing and Software Services. PASSED and ADOPTED this 4th day of Septe n Morrison, Mayor ATTEST: APPROVED AS TO FORM: QV Mic ael R. Dalla, CKy Clerk George H. iser, III City Attorney y Passed and adopted by the Council of the City of National City, Califomia, on September 4, 2007 by the following vote, to -wit: Ayes: Councilmembers Morrison, Natividad, Parra, Ungab. Nays: None. Absent: Councilmember Zarate. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California City C rk of the City of ational City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2007-213 of the City of National City, Califomia, passed and adopted by the Council of said City on September 4, 2007. City Clerk of the City of National City, California By: Deputy aner)-6r► City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE 09/04/2007 AGENDA ITEM NO. 11 �EM TITLE Resolution of the City Council of the City of National City Authorizing waiver of the formal bidding process, and awarding a contract to Progressive Solution, Inc. for Alarm Permitting & False Alarm Billing and Software Services. PREPARED BY Gabby Soriano 336-4378 DEPARTMENT , MLS EXPLANATION The City's current software for alarm billing is limited in support, unreliable, inefficient, impedes the City's ability to collect alarm fees, and false alarms. Staff have evaluated the software system provided by Progressive Solutions, Inc., and concluded that this system would accurately track billing and false alarms, is the best system available, and is the only system available to meet the City's unique requirements. 1. M.I.S. and Finance have worked with Progressive Solutions on the cashier and business license project, and are comfortable with the quality of their work, their technical expertise, and reliability. M.I.S. also has first-hand knowledge (and confidence in) Progressive Solution's engineering services and support capabilities. Progressive Solutions has already integrated their cashiering and business module with our financial system providing a benefit for the purchase of the additional alarm module. 2.Since Progressive was involved in building the City's cashier and business license system, they understand the scope of work. 3. Progressive Solutions is familiar with M.I.S. and Finance Projects for the City, and understands the immediate and long term goals for software projects. (ie. payments over the intemet) 4. There is a one time software setup, installation, and conversion of 517,400.00. 5. Contract term is 1 year with option to renew. Purchasing Agent will negotiate annual approximate renewals of $2200.00 a year. Environmental Review V N/A Financial Statement Funds will be used from the Alarms Fees Account No. 21 1-411-000-502-0000 STAFF RECOMMENDATION City staff recommends that the formal bidding requirement be waived, and that Progressive Solutions, Inc„ be awarded the contract Alarm Permitting & False Alarm Billing Software. BOARD / COMMISSION RECOMMENDATION ATTACHMENTS ( Listed Below) Resolution No. 10 0 - a ' 3 Progressive Solutions Proposal for Alarm Permitting and False Alarm Billing Software and Service. A-200 (9/80)