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Home My WebLink About2008 CON EDAW, Inc. - Amendment Westside SpecificAMENDMENT TO AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND EDAW, INC. This Amendment to Agreement is entered into this 8th day of January, 2008 by and between the City of National City, a municipal corporation ("THE CITY"), and EDAW, Inc. (the "CONTRACTOR"). A. B. RECITALS The CITY and the CONTRACTOR entered into an agreement on August 3, 2004 ("the Agreement") wherein the CONTRACTOR agreed to provide planning services for the preparation of a specific plan for the Westside area of National City. The parties desire to amend the Agreement to expand the Scope of Work to be performed pursuant to the Agreement, as set forth in the letter dated June 27, 2007 from Bobbette Biddulph, Principal, Project Director for EDAW, Inc. and to prepare and present the Westside Specific Plan land use plan at the Council Workshop of October 30, 2007 NOW, THEREFORE, the parties hereto agree that the Agreement entered into on August 3, 2004 shall be amended by expanding the Scope of Work to be performed as described in said letter dated June 27, 2007 and the services performed for the Council workshop of October 30, 2007. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated August 3, 2004 shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY By: Ron Morrison, Mayor By: EDAW, INC o'bbettt Biddulph, AICP Principal EDAW, Inc. Rail Hrenko Vice -President EDAW, Inc. -1- APPROVED AS TO FORM: 73 . George H. Eiser, III City Attomey quelinee Dompe e-President EDAW, Inc. -2- EDAW ! AECOM EDAW Inc 1420 Kenner Boulevard, Suite 620. San Diego, California 92101 T 619.233.1454 F 619.233.0952 www.edaw.com June 27, 2007 Ms. Peggy Chapin Principal Planner City of National City Planning Department 1243 National City Boulevard National City, CA 91950 Subject: Request for Contract Amendment, Westside Specific Plan Dear Peggy, As documented in our April 12, 2007 memorandum to the City, for reasons outside of EDAWs control, our effort required to complete the Westside Specific Plan has exceeded the level of effort our original contract contemplated. As we have discussed, this letter is intended to provide a summary of those services and costs for which we are requesting a contract amendment. The efforts summarized herein do not include all of the efforts for which EDAW has expended additional effort for the Westside Specific Plan. However, as you know, we have always remained committed to the City and this project. For this reason, we are only requesting reimbursement for a portion of the additional costs we have incurred. Our original budget estimate anticipated completion of this contract within a 12-month period. We are currently on our 34'" month of the contract. Recently, the City has reinitiated our work after us being on -hold for an approximate 3-month period. If we continue our work efforts diligently, and the public process moves smoothly without changes in approach, it is anticipated that our contract will be complete in 3'/m years. While we are excited to complete the project, the length of time that has passed since the initiation of the contract has resulted in additional costs in executing are work efforts, principally related to increases in labor costs. Since 2004, EDAW's labor costs, and thus our billing rates, have increased by 15 percent. While we completed efforts at higher labor costs in late 2005 and early 2006, we are limiting our request to the efforts necessary to complete Tasks D through E of our original contract (beginning with "Draft Specific Plan"), which includes efforts in the past 8 months and our future efforts. Costs for completion of these tasks were originally estimated at $ $35,980. Applying our labor cost increases to this amount, we are requesting $5,397 to address these increase costs. Our future invoices will use EDAW's 2007 Standard Billing Rates. In addition, we have attended many meetings that have been outside our scope of services. We are requesting reimbursement for six of these meetings. Recent meetings have been focused on integrating the Industrial Park project with the Westside project, working strategically to define a collective vision for the project, and continuing to discuss the appropriate level of CEQA review for the project. These are only our recent meetings. Historically, EDAW has attended many meetings, like these, that have been outside of our scope of services. We attended these meetings on good faith, some with the understanding that our contract would likely be amended to address additional work components, which did not come to fruition. Because EDAW has attended many more meetings than six in excess of our prior agreements, we feel this is a reasonable request. The cost of these meetings and associated support services (e.g., preparation and coordinating staff on changes in direction) is estimated at $10,800. Ms. Peggy Chapin Principal Planner City of National City Planning Department Page 2 We also feel it is important to note that, since the initiation of our contract, EDAW has interacted with four different project managers. Significant time has been expended to bring each new staff member up -to -speed, and to adjust our approach to meeting different individual expectations. A fee amendment is not requested for this effort. In sum, we request that the City amend our contract by $16,250. This would result in a total contract value of $226,401. We appreciate the City's consideration of our request. In light of the effort we have devoted to the project, and the commitment we have to the City, we feel it is modest. Please contact me with any questions. Sincerely, Bobbette Biddulph, AICP Principal bobbette.biddulph(iledaw.com cc: Brad Raulston, CDC Director Roger Post, Planning Director E DAbV lCQA9 RESOLUTION NO. 2008 — 3 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO AGREEMENT BETWEEN THE CITY AND EDAW, INC. TO EXPAND THE SCOPE OF WORK AT THE COST OF $16,250 IN CONNECTION WITH THE PREPARATION OF A SPECIFIC PLAN FOR THE CITY'S WESTSIDE AREA WHEREAS, the City and EDAW, Inc. entered into an Agreement on August 3, 2004 ("the Agreement") by the adoption of Resolution No. 2004-157 wherein EDAW, Inc. agreed to provide planning services for the preparation of a specific plan for the Westside area of National City; and WHEREAS, on February 28, 2006, the City Council adopted Resolution 2006-37 approving an Amendment to Agreement with EDAW Inc. to expand the Scope of Work to include the consultant attending additional meetings and preparation and presentation for two community workshops; and WHEREAS, since that time, the consultant has conducted additional community outreach and presented the revised Westside Specific Plan at the October 30, 2007 City Council workshop. WHEREAS, the City and EDAW, Inc. desire to amend the Scope of Work for an additional cost of $16,250 to include the additional work performed by EDAW Inc. that was not included in the previous 2006 Amendment to Agreement. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City, of National City hereby authorizes the Mayor to execute an Amendment to Agreement between the City and EDAW, Inc. to expand the Scope of Work to include the work performed by EDAW, Inc. in connection with the preparation of a specific plan for the City's Westside area. Said Amendment to Agreement is on file in the office of the City Clerk. PASSED and ADOPTED this 8th day of January, 2008. on Morrison, Mayor ATTEST: Mic el R. Dalla, ity Clerk APPROVED AS TO FORM: George H. iser, III City Attorney Passed and adopted by the Council of the City of National City, California, on January 8, 2008 by the following vote, to -wit: Ayes: Councilmembers Morrison, Natividad, Parra, Ungab. Nays: None. Absent: Councilmember Zarate. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California C N rk of the City i of t� City ational City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2008-3 of the City of National City, California, passed and adopted by the Council of said City on January 8, 2008. City Clerk of the City of National City, California By: Deputy City of National City, California City Council Aaenda Statement MEETING DATE January 8, 2008 AGENDA ITEM NO. 4 rITEM TITLE A Resolution Approving an Amendment to an Agreement with EDAW to Increase the Contract Amount by $16,250 and Authorizing the Mayor to Execute the Agreement for the Preparation of the Westside Specific Plan. Case File No. 2007-34 GP, /..C, SP PREPARED BYCj Peggy Chapin, Principal Planner x4319\ EXPLANATION DEPARTMENT Planning Department On August 3, 2004, the City Council authorized the preparation of the Westside Specific Plan at a cost of $176,675. Subsequently the scope or work was expanded and an additional $33,529 was authorized by the Council on February 28, 2006. The expanded scope of work included the consultant attending additional meetings and preparation and presentation for two community workshops. Since that time, the consultant also has conducted additional community outreach and presented the revised Westside Specific Plan at the October 30, 2007 Council workshop. These additional efforts were not included in the contract amendment. For these additional work efforts, the consultant has requested an amendment to the contract in the amount of $16,250. Environmental Review An Environmental Impact Report would he prepared upon completion of the draft Westside Specific Plan. Financial Statement The contact amendment is for $16,250. The total amount expended to date for the Westside Specific Plan is $210,204. Approval of this contact amendment would bring the total amount for the preparation of the Westside Specific Plan to $226,454. Account No. STAFF RECOMMENDATION Adopt the Resolution. 11�� BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. a6OQ 1. Resolution 2. Letter from EDAW dated June 27, 2007 3. Amendment to Agreement A-200 (9/99) City of National City Office of the City Clerk 1243 National City Boulevard, National City, CA 91950-4397 Michael R. Della, CMC - City Clerk (619) 336-4228 Fax: (619) 336-4229 January 17, 2008 Ms. Bobbette Biddulph Principal EDAW, Inc. 1420 Kettner Blvd., Suite 620 San Diego, CA 92101 Dear Ms. Biddulph, On January 8th, 2008 Resolution No. 2008-3 was passed and adopted by the City Council of the City of National City, authorizing execution of amendment to agreement with EDAW, Inc. We are forwarding for your records a certified copy of the above Resolution and a fully executed original agreement. Sincerely, Michael R. Dalla, CMC City Clerk Enclosure cc: Planning Dept. ® Recycled Paper