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HomeMy WebLinkAbout2008 CON Infrastructure Engineering - Supplemental Agreement #1 - Capital Improvement ProjectsCity of National City Office of the City Engineer 1243 National City Blvd., National City, CA 91950 (619) 336-4380 Fax: (619) 336-4397 March 12, 2008 Infrastructure Engineering Corporation 14271 Danielson Street Poway, CA 92064 Attention: Bob Moore, Principal Constriction Manager SUPPLEMENTAL AGREEMENT No. 1 Project: City Former Library Remodel for the San Diego REP Subject: Supplemental Agreement No. 1 — Construction Management Services This is Supplemental Agreement No. 1 to the original agreement dated April 5, 2005, Resolution No. 2005-63between the City of National City and infrastructure Engineering Corporation, the consultant to provide Construction Management Services for the City Library Remodel for the San Diego REP. The supplemental agreement provides for not -to -exceed fee of $ 24,820,00. The purpose of the services is to assist the City with Construction Management services throughout the construction duration from March 18, 2008 to August 1, 2008 including pre and post construction tasks. Details of the scope of work, cost and schedule (Number of hours/days) for this supplemental agreement are shown on the attached Exhibit "A" (Scope of Services/Proposal). Proposed Contract Amendment No. 1: $24,820 CDC Account No.: 900744 Din Dancshfar, P.E. City Project Manager Approved by: Date: 31/' "Acid; 2a. Date: Cieorge Eiser City Attorney Accept ob Moore Principal Construction Manager Infrastructure Engineering Inc. Ot 3-/9-08 Date: ($//3/0 - Reviewed by: Marya ' abaki, P. City E gineer Approved by: Chris Zapata City Manager Date 3113/oa l9 I0<i ® Recycled Paper EXHIBIT "A" Scope of Services The Infrastructure Engineering Inc. can offer the following Scope of Seruces to the City; The City of National City will have one point of contact which will be Leslie Wiegand, P.E. The "Principal in Charge" will be Bob Moore, IEC's Principal Construction Manager. Please contact Mr. Moore at any time with questions or comments regarding the project. As noted above, we can provide any scope of work requested by the City expeditiously. Your Construction Manager will be at your disposal at all times. Our experienced team of professionals truly understands the complexities of municipal facility projects. There will be "no learning curve"; we are thoroughly familiar with City specifications, procedures, and personnel. We deliver an outstanding product the City expects on every project. Our team members will thoroughly study the project plans and specifications and will be completely familiar with all aspects of the project prior to us stepping on site. Our overriding approach and philosophy is to engage and work shoulder -to -shoulder with the City Project Manager, staff and Architect throughout the project. PRECONSTRUCTION PHASE SERVICES IEC as requested will provide preconstruction phase services including the following activities: • Coordination with Contractor. Coordinate with Contractor regarding such issues as community relations, permitting requirements, long lead item purchasing recommendations, etc. Required construction sequence, pre -submittal questions, procurement of the City and Architect specifications. • Coordination for special construction requirements: Hold as -needed pre -construction activities such as site visits with the Design Team, Contractor, and City Building Inspector. • Pre -Construction Meeting/Weekly Progress and Coordination Meetings: Leslie Wiegand shall attend the pre -construction conference. IEC will prepare agendas, meeting minutes and chair all weekly progress and coordination meetings required by the project specifications and as needed during the project at the direction of the City. CONSTRUCTION PHASE SERVICES IEC as requested will provide construction phase services including the following activities: • Assist in Processing Request for Information (RFI) IEC will log and facilitate all Contractor Requests for Information (RFI's), coordinating with the Architect and City assuring RFI's are responded to expeditiously. • Assist in Processing Submittal/Shop Drawing Reziiew IEC will log and facilitate all Contractor submittals/shop drawings for the project. Provide a preliminary review assuring the submittal has been submitted per the Contract Documents. If requested IEC will digitized into an electronic PDF format and stored as a part of the project documentation. A submittal log will be kept to track the status on all submittals. The log will identify each submittal and re -submittal; date received, reviewer, when returned to the Contractor, action required, and other pertinent information. • Assist in Design Rezisions and Project Change Orders Review, negotiate and make recommendations on Contractor and Owner generated construction contract change orders; addressing contract revisions, design changes, unanticipated field conditions, additional work requests, etc. Once reviewed IEC will make their recommendations to both the City and Architect for review prior to responding to the Contractor. 1 Prepare contract revisions, if required, during construction to resolve problems due to unanticipated field conditions or other field changes. Consult with and advise the Gty and Architect on contract revisions related issues. These contract revisions may or may not result in contract change orders. • Contract Administration IEC will provide scheduling services for periodic review, analysis and tracking of the Contractor's construction schedule. Provide construction cost accounting services during the construction phase, including such tasks as progress payment review, cost accounting, budget tracking, general correspondence with the City, Architect and Contractor. Consult an advise with the project team on construction cost related issues. • Building Inspection Coordination IEC shall assist in assuring the Contractor properly notifies the City in a timely manner on required building inspections. Facilitate in any required "spot inspections" shall the Gty staff not be available if needed. IEC will coordinate and review lab, shop and manufacturers test reports, results of field materials testing, including concrete, welding, HVAC etc.. • Weekly orBi-Weekly Meetings IEC will prepare agendas, meeting minutes and chair all weekly progress and coordination meetings required by the project specifications and as needed during the project. POST CONSTRUCTION PHASE IEC as requested will provide construction closeout services including the following activities: • Assist the Gty with project closeout including final acceptance, claims negotiations, filing of the Notice of Completion, and make recommendations for final payment, and release of retention or securities of the Contractor. • Within 30 days of filing notice of completion for the project, deliver to the Cityan electronic and hard copy of all construction documentation notebook comprised of all approved shop drawings, material test results, certifications, reports, meeting minutes, conversation logs, and photo documentation. FEE: Our proposed fee is based on the a total of 10 hours per week for an estimated total construction duration between the NTP date of March 18, 2008 and completion date of August 1, 2008. Some pre - construction and project closeout time will also be required. IEC will bill only actual hours worked per working day on a time and material basis as directed by the Gty. IEC requests a total of not to exceed fee of $24,820.00. This fee is all inclusive of vehicle, mileage, computer with wireless internet etc. A breakdown of the fees is as follows: • Preconstruction Activities CPM Review, SubmittaV RFI Processing, Pre -Construction, Coordination Meetings: Leslie Wiegand, P.E. Construction Manager 8 Hours Q $120.00 per $960.00 • Construction Activities Phases 1 & 2; Duration March 18. 2008 — August 12008 Construction Management Services Leslie Wiegand, P.E. Construction Manager 2 10 Hours per week for 18 weeks; 180 Hours @ $120.00 per $21.600.00 • Post Construction; Closeout Qmstruction Management Services Leslie Wiegand, P.E. Construction Manager 12 Hours @ $120.00 per $1440.00 • Administrative Assistance Nancy Carlisle CM Coordinator 10 Hours @ $82.00 per $820.00 Total Estimated Fee $24.820.00 3 City of National City Office of the City Engineer 1243 National City Blvd., National City, CA 91950 (619) 336-4380 Fax: (619) 336-4397 March 12, 2008 Infrastructure Engineering Corporation 14271 Danielson Street Poway, CA 92064 Attention: Bob Moore, Principal Construction Manager SUPPLEMENTAL AGREEMENT No. 1 Project: City Former Library Remodel for the San Diego REP Subject: Supplemental Agreement No. 1 — Construction Management Services This is Supplemental Agreement No. 1 to the original agreement dated April 5, 2005, Resolution No. 2005-64 between the City of National City and Infrastructure Engineering Corporation, the consultant to provide Construction Management Services for the City Library Remodel for the San Diego REP. The supplemental agreement provides for not -to -exceed fee of S 24,820,00. The purpose of the services is to assist the City with Construction Management services throughout the constriction duration from March 18, 2008 to August I, 2008 including pre and post construction tasks. Details of the scope of work, cost and schedule (Number of hours/days) for this supplemental agreement are shown on the attached Exhibit "A" (Scope of Services/Proposal). Proposed Contract Amendment No. 1: $24,820 CDC Account No.: 900744 Pr are Din Daneshfar, P.E. City l'roject Manager Approved by: George Eiser City Attorney Accept�� ob Moore Principal Construction Manager Infrastructure Engineering Inc. Date: Date: 3-19-08 Date: <3/13/0 F Reviewed by: Marya abaki, P. City E gineer Approved by: Chris Zapata City Manager Date 3/13 /o$ Date: lc) 10'i ® Recycled Paper RESOLUTION NO. 2005 — 63 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH INFRASTRUCTURE ENGINEERING CORPORATION TO PROVIDE AS -NEEDED CONSULTING SERVICES FOR NATIONAL CITY CAPITAL IMPROVEMENT PROJECTS WHEREAS, the City desires to employ a consultant to provide as -needed consulting services for National City Capital Improvement Projects; and WHEREAS, the City has determined that Infrastructure Engineering Corporation is qualified by experience and ability to perform the services desired by the City, and is willing to perform such services. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the Mayor Is hereby authorized to execute an agreement with Infrastructure Engineering Corporation to provide as -needed consulting services for National City Capital Improvement Projects. Said Agreement is on file in the Office of the City Clerk. PASSED and ADOPTED this 5th day of April, 2005. ATTEST: A c ael Mi Dalla, ty Clerk APPROVED AS TO FORM: George H. Eiser, III City Attomey Passed and adopted by the Council of the City of National City, Califomia, on April 5, 2005, by the following vote, to -wit: Ayes: Councilmembers Inzunza, Morrison, Natividad, Parra, Zarate. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: NICK INZUNZA C' Clerk of the Ci of National City, Califomia By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2005-63 of the City of National City, Califomia, passed and adopted by the Council of said City on April 5, 2005. City Clerk of the City of National City, California By: Deputy City of National City Office of the City Clerk 1243 National City Blvd., National City, CA 91950-4397 Michael R. Dalla — City Clerk (619)336-4226 (619) 336-4229 March 19, 2008 TO: Maryam Babaki George Eiser Bob Moore FROM: Michael Dalla, City Cleric' SUBJECT: Supplemental Agreement No. 1 Please note for your records that the Resolution number (2005-64) referenced on the attached Supplemental Agreement No. 1 for the National City Library Remodel is incorrect. The correct Resolution number is 2005-63. The original agreement on file in our office has been corrected. We are providing to you with this memo, a copy of both versions of the Supplemental Agreement as well as a copy of Resolution No. 2005-63.