HomeMy WebLinkAbout2008 CON Project Design Consultants - 3rd AmendmentAMENDMENT TO AGREEMENT
FOR
CITY OF NATIONAL CITY
AND PROJECT DESIGN CONSULTANTS
The parties to this Third Amendment to Agreement PROJECT DESIGN
CONSULTANTS, hereinafter "Contractor", and the CITY OF NATIONAL CITY,
a municipal corporation herein called "CITY".
RECITALS
WIIEREAS, Contractor and City are parties to an agreement dated February 7,
2006 for consultant services; and
WHEREAS, the parties desire to amend the agreement to extend the services for
additional services and fees stated in the attached Exhibits; and
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE
AS FOLLOWS:
1. That the agreement between the CITY OF NATIONAL CITY and PROJECT
DESIGN CONSULTANT, dated February 7, 2006, is hereby amended by
amending the scope of work thereof, as set forth in the attached Exhibit "A" and
Exhibit "B".
All other terms, covenants and conditions contained in the original agreement
shall remain in full force and effect and shall be applicable to this amendment.
Dated: Ma 2008
CI1Y NAL CITY
By:
on Morrison
Mayor
APPROVED AS TO FORM
y4-
George H. Eiser, III
City Attorney
PROJECT:)ESIGN CONSULT IS
Bv:
(Title)
(Title)
J\J\
File: F07-523
April 29, 2008
Page 1 of 5
EXHIBIT 'A' - SCOPE OF WORK
AMENDMENT 3
NATIONAL CITY BLVD/FOUNTAIN PLAZA IMPROVEMENTS
Background:
The design and construction of the National City Blvd/Fountain Plaza improvements was a
complex project involving the retrofit of existing improvements while under traffic in a busy
pedestrian and vehicle corridor. The improvements required the management of an
interdisciplinary team with expertise in electrical engineering, civil engineering, landscape
architecture and construction management. Adding to the challenge was the introduction of
public art, the active participation of the business improvement district, the public and
concurrent private construction. The California Multi -Agency Benchmark study showed that
the project delivery (design + construction services) for similar projects have required in the
range of 30 to 40% of construction. With this proposed amendment the project delivery for
National City Blvd/Fountain Plaza will be less than 30%.
The following is a summary of the scope of work for Amendment 3 to the National City
Boulevard/Fountain Plaza Improvement Contract with Project Design Consultants.
I. EXTENSION OF CONSTRUCTION MANAGEMENT AND INSPECTION
SERVICES
The original contract fee was based on providing services for a period of 160-days.
The original completion date was October 15, 2007. The completion date as it
stands now is October 29, 2007. This represents an extra 10 working days added to
the contract that was not originally anticipated in the original proposal. It is estimated
that there will be an additional 2 days for close out bringing the total additional days
to 12. The original approved proposal had Project Management at 4-hours/day,
Inspector at 2.25-hours/day and Administrative Assistant at 1.5-hours/day.
Wade and Associates:
Project Management, 12-days x 4-hours/day at $150/hour $ 7,200
Administrative Assistant, 12-days x 1.5-hours/day at $65/hour $ 1,170
Project Design Consultants:
Inspector, 12-days x 2.25-hours/day at $90/hour $ 2.430
SUBTOTAL $ 10,800
II. ADDITIONAL INSPECTION SERVICES
Amendment 1 included 2.25-hours/day or 360-hours total for inspector based on the
anticipation of a good contractor and in recognition of the City's limited inspection
budget. As the work progressed the City requested additional inspection coverage
P/3250/Projecl Team/DocIConsvuctbn Amendment
File: F07-523
April 29, 2008
Page 2 of 5
for safety and quality control reasons. There had been some accidents on National
City Blvd. early in the project that were in the construction zone but unrelated to the
work requiring hyper -vigilance to ensure the safest pedestrian and traffic control at
all times. This additional effort resulted to no deaths or injuries on the project that
were project related.
The inspector also used some of the additional time to enforce higher than normal
quality control. This resulted in exceptional quality for the line, grade and finish of
surface improvements.
Project Design Consultants: Inspector, 258-hours x $90/hour $23,220
III. ADDITIONAL EFFORT FOR COORDINATION WITH PROPERTY OWNERS AND
COMMUNITY GROUP
The original contract allowed for 80-hours or approximately 2.5-hours per week for
coordination with the property owners by the Construction Project Manager, Wade
and Associates. There was no effort anticipated by Project Design Consultants for
coordination with the property owners. Unanticipated effort was required of the
Construction Project Manager to meet and coordinate with Morgan Square, Bayview
and the Holiday Inn. In addition, Project Design Consultants' landscape architect
attended meetings of the Morgan Square Board to discuss the benches and arm
rests. Each meeting required research, preparation and follow up. In total an
additional 36-hours was spent coordinating with property owners as shown below:
Bench Arm Rest -
The original park bench indicated on the plans is per the City of National City's
Specific Plan for the area. After construction began, Morgan Square Association
and the Mayor expressed concern over having a bench that could be used as a
sleeping surface and also wanted to explore other possible designs. Project Design
Consultants and Wade & Associates spent additional, non -contemplated hours to
research and present possible alternatives. Adding a center armrest was the final
decision. Many hours were spent performing this work. Some of the hours spent
were allocated under the original contract. The hours represented below are for
those beyond the original scope.
Wade and Associates:
Project Management, 6-hours at $150/hour $900
Project Design Consultants:
Landscape Architect, 30-hours at $150/hour $ 4,500
SUBTOTAL $ 5,400
New Art Piece (Morgan Bust)-
P/3250Rroiect TearrYDoc/Construction Amendment
File: F07-523
April 29, 2008
Page 3 of 5
Addition of New Art (Kyle Morgan Bust) required meeting with Morgan Square and
two site visits to determine the location and height of bust in Morgan Square:
Wade and Associates:
Project Management, 2-hours at $150/hour $ 300
Project Design Consultants:
Landscape Architect, 12-hours at $150/hour $ 1,800
SUBTOTAL $ 2,100
Up -lighting Median Palm Trees
The original design provided for electrical outlets in the islands. Based on discussion
with the community and the City it was decided that up -lighting the palm trees would
be an asset to the community and further define the Morgan Square District. The
new design called for up -lighting on the north and south sides of each palm tree from
12th Street to 2nd Street. The original electrical plan had to be redesigned to
accommodate the additional loads of the new proposed lights.
Wade and Associates:
Project Management, 10-hours at $150/hour
Project Design Consultants:
Lopez Engineering:
$ 1,500
Project Manager, 2-hours at $150/hour $ 300
Landscape Architect, 10-hours at $150/hour $ 1,500
1. Attend meetings with PDC, National City, Contractor, and Byron Wade.
2. Redesign for the up -lights on the Palm Trees
3. Redesign to make design work with the existing field conditions — fewer and
non-contiguous conduits.
4. Redo design to comply with fewer available spaces in panel 900/902.
5. Redo voltage drop calculations during each redesign.
6. Redo conduit fill calculations after each redesign.
7. Answer RFIs from Contractor
Principal Electrical Engineer, 27-hours at $130.50/hour $ 3,524
Electrical Designer, 45-hours at $79.80/hour $ 3.591
SUBTOTAL $ 10,415
IV. ADDITIONAL DESIGN SERVICES AND CONSTRUCTION MANAGEMENT
RESULTING FROM "UNFORESEEN CONDITIONS."
There were several unforeseen conditions resulting in additional engineering and
construction management. These conditions and additional costs are as follows:
Buried Railroad Ties -
Buried railroad ties were found in the median of National City Blvd. and were
removed, disposed of and replaced with suitable sub -grade material requiring
P/3250/ProJect TeamlDocJConstruction Amendment
additional inspection.
Wade and Associates — included in Contact
Project Design Consultants — Inspector, 10-hours at $90/hour
Changed location of Water Line -
File: F07-523
April 29, 2008
Page 4 of 5
$ 900
During construction it was discovered that the actual location of the Sweetwater
Authority water line in 9th Street was in conflict with the proposed Fountain/Plaza
improvements. The design of the Fountain/Plaza was based on the location of the
water line as shown on Sweetwater Authority plans, which was not representative of
actual field conditions. To accommodate the actual location of the existing water
line, Project Design Consultants redesigned the planters and revised the construction
plans showing the new planters and the adjustment in the location of the portals.
Wade and Associates — included in Contract
Project Design Consultants
Inspector, 15 hours at $90/hour $ 1,350
Landscape Architect, 20-hours at $150/hour $ 3,000
Assistant Landscape Architect, 8-hours at $90/hour $ 720
SUBTOTAL $ 5,070
ADA Building Access -
The National City Blvd. plans were designed to match the existing building entrances.
After the project began Bay View Towers' management informed us that their
entrances were not necessarily going to remain in the same locations. Altemative
sidewalk designs were developed to accommodate ADA access requirements for the
Bay View Towers' new and future retail entrances.
Wade and Associates — included in Contract
Project Design Consultants
Project Manager, 3-hours at $150/hour $ 450
Civil Engineer, 12-hours at $110/hour $ 1,320
SUBTOTAL $ 1,770
COST SUMMARY
Extension of Services 10,800
Additional Requested Inspection Services 23,220
P/3250/Project TeamJ o JConsVUctkx, Amendment
File: F07-523
April 29, 2008
Page 5 of 5
Bench Ami Rest 5,400
Kyle Morgan Art Piece 2,100
Palm Tree Up -lighting 10,415
Railroad Ties 900
Unforeseen Waterline Location 5,070
Bay View ADA Building Access 1.770
TOTAL CONTRACT AMENDMENT 59,675
P/3250/ProieG Team/Doc/Construction Amendment
EXHIBIT B
FEE BREAKDOWN
NATIONAL CITY BOULEVARD
CITY OF NATIOANL CITY, CA
ADDITIONAL CONSTRUCTION PHASE
SERVICES
PROJECT DESIGN CONSULTANTS
TASK
i
!I
III
CIVIL ENGINEERING
DESCRIPTION TOTAL
LANDSCAPE ARCHITECTURE
TOTAL
LOPEZ ENGINEERING
TOTAL
WADE & ASSOCIATES
TOTAL
TOTAL
$ 8,370
$ -__ 10,800
$ 23,220
Extension of CM & Inspection Services
S 2,430
$ -
S -
$ -
Additional inspection Services
$
$ 23,220
$ •
$
$ -
$
Coordination
i_.___ -
$ -
$ •
$ 900
$ 6,400
$ 2,100
Additional .
Bench Arm Rest
$
4,600
$ -
5 1,900
$ -
$ 300
New Art Piece
S -
$ 7,115
- -
$ 1 500
$ 10,415
IV
_
Palm Trees
$ 300
$ 1,500
S -
$ -
$ -
ilip-lightinirfor
Additional Design and CM from Unforeseen Conditions
S -
$ •
$ -
$ -
S 900.
$ -_- 6,070
$ .1,770
Buried Railroad Ties
I $ 900
$ -
$ -
Changed Location of Water Line _
$ 1,360
$ 3,720
$ -
$ -
$ -
ADABuildingAccessforBayVlsw
1,770
$ -
$ 11,070
$ 59,676
_ __.-.
TOTAL „_.____$_____________
----.-.-- _.
29,970.5.- 11,520
$ 7,115
_
RESOLUTION NO. 2008 — 70
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE
THE THIRD AMENDMENT TO AGREEMENT WITH
PROJECT DESIGN CONSULTANTS IN THE AMOUNT
OF $59,675 TO PROVIDE DESIGN MODIFICATIONS AND
ADDITIONAL CONSTRUCTION MANAGEMENT SERVICES
FOR THE NATIONAL CITY BOULEVARD STREETSCAPE
AND 9TH STREET FOUNTAIN PLAZA IMPROVEMENTS
WHEREAS, on February 7, 2006, the City Council adopted Resolution No. 2006-
13, which authorized an Agreement with Project Design Consultants to provide the design
services for the National City Boulevard Streetscape and 9th Street Fountain Plaza
Improvements Project in the amount of $442,846; and
WHEREAS, the First Amendment to the Agreement was approved on March 6,
2007, by adoption of Resolution 2006-35, to include construction management and inspection
services and construction staking services in the not to exceed amount of $195,000; and
WHEREAS, at the same Council Meeting, the Second Amendment to the
Agreement was approved by adoption of Resolution 2006-36 to include additional design
services in the amount of $66,650; and
WHEREAS, the City and Project Design Consultants desire to amend the Scope
of Work to be performed to include Design Modifications and additional Construction
Management Services, in the amount of $59,675.
NOW, THEREFORE, BE IT RESOLVED that the City Council
National City hereby authorizes the Mayor to execute the Third Amendment to
between the City of National City and Project Design Consultants to expand the
to be performed pursuant to the Agreement to include Design Modifications
Construction Management Services in the amount of $59,675 for the National
Streetscape and 9th Street Fountain Plaza Improvements Project. Said Third
Agreement is on file in the office of the City Clerk.
PASSED and ADOPTED this 6th day of May, 2008.
ATTEST:
//
Michael R. Dalla
y Clerk
of the City of
the Agreement
Scope of Work
and additional
City Boulevard
Amendment to
Ron Morrison, Mayor
APPROVED AS TO FORM:
George Fi. Eiser, III
City Attorney
Passed and adopted by the Council of the City of National City, Califomia, on May 6,
2008 by the following vote, to -wit:
Ayes: Councilmembers Morrison, Natividad, Parra, Ungab, Zarate.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
/1
City CI rk of the City of N#tional City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2008-70 of the City of National City, Califomia, passed and adopted
by the Council of said City on May 6, 2008.
City Clerk of the City of National City, California
By:
Deputy
c,aooG
City of National City, California
COUNCIL AGENDA STATEMENT
MEETING DATE May 6, 2008 AGENDA ITEM NO.
8
ITEM TITLE Resolution of the City Council of National City authorizing the Mayor to execute Amendment Number Three to the
current agreement with Project Design Consultants in the amount of $59,675 to provide design modifications and additional
construction management services for the National City Boulevard Streetscape and 9Th Street Fountain Plaza Improvements
(Funding is through Tax Increment Funds and State Pilot Smart Growth incentive Program)
PREPARED BY
EXPLANATION
Din Daneshfar
DEPARTMENT
See attached explanation.
Engineering
EXT. 4387
Environmental Review X N/A
MIS Approval
Financial Statement
See attached explanation (financial statement).
Approved By:
Finance Director
Account No 900911
STAFF RECOMMEND ION
dopt the Resolute
OARDICO
NIA
RECOMMEDATION
ATTACHMENTS (Listed Below)
1. Resolution
2. Exhibit "A"
3. Exhibit "B"
•
Resolution No. cl 0
A-200 (Rev. 7103)
City of National City
Office of the City Clerk
1243 National City Boulevard, National City, CA 91950-4397
Michael R. Dalla, CMC - City Clerk
(619) 336-4228 Fax: (619) 336-4229
May 13, 2008
Mr. Gordon K. Lutes
Senior Vice President
Project Design Consultants
701 B Street, Suite 800
San Diego, CA 92101
Dear Mr. Lutes,
On May 6th, 2008, Resolution No. 2008-70 was passed and adopted by the City
Council of National City, authorizing execution of Amendment Three to an
agreement with Project Design Consultants.
We are enclosing for your records a certified copy of the above Resolution and a
fully executed original agreement.
Sincerely, J�
�N
Michael R. Dalla, CMC
City Clerk
Enclosures
cc: Engineering Department
® Recycled Paper