HomeMy WebLinkAbout2008 CON City of Chula Vista - Construction Management ServicesAGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF CHULA VISTA
AND
TIIE CiTY OF NATIONAL CITY
This Agreement for Professional Services Between the City of Chula Vista and the City of
National City (AGREEMENT) is entered into and in effect as of this 4th day of June, 2008, by
and between the City of Chula Vista (CHULA VISTA), a municipal corporation.. and the City of
National City (NATIONAL CITY), a municipal corporation, and is made in reference to the
following facts:
WHEREAS, NATIONAL CITY desires to employ the services of CHUI.A VISTA to
provide professional engineering services, including construction and project management, to
NATIONAL CiTY, more specifically described in the Scope of Services.
WHEREAS, CHULA VisTA is experienced in providing engineering, construction
management, and project management services and is fully qualified to provide the assistance
sought by NATIONAL CITY.
THEREFORE, iT IS AGREED AS FOLLOWS:
1. TERM OF AGREEMENT
A. This AGREEMENT shall he effective beginning June 4, 2008.
B. CHULA VISTA shall commence the performance of its obligations under this
AGREEMENT upon the effective date of this AGREEMENT, and shall continue through
June 30, 2009, unless this AGREEMENT is otherwise terminated or extended.
2. SCOPE OF WORK
A. Scope of Services. CHULA ViSTA will perform services (DESCRIBED SERVICES) as
set forth in the attached Exhibit "
B. Research and Review. CHULA VISTA shall be responsible for all research and review
related to the work and shall not rely on personnel of NATIONAL CITY for such
services, except as authorized in advance by NATIONAL CiTY.
C. Changes to Scope of Services. NATIONAL CITY may from time to time reduce or
increase the Scope of Services to be performed by CHULA VISTA under this
AGREEMENT. Upon doing so, NATIONAL CITY and CFHJI.A ViSTA agree to meet
in good faith and confer fbr the purpose of negotiating a corresponding reduction or
increase in the compensation associated with the change in services, subject to
NATIONAL CITY City Council approval if the change leads to an amount due that
exceeds the funds authorized and appropriated pursuant to this AGREEMENT, otherwise
subject to approval by the NATIONAi. CITY Director of Engineering.
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Agreement for Professional Services
Between Chula Vista and National City
D. CHULA VISTA will periodically, and at the request of NATIONAL CITY, provide the
services listed above at facilities operated by NATIONAL CFIY or at other sites
designated by NATIONAL. CiTY. CHULA VISTA will periodically, and at the request
of NATIONAL, CiTY, attend and participate in meetings involving matters and/or
projects for which CHULA VISTA is providing services pursuant to this AGREEMENT.
3. Ai)DITIONAL DUTIES
CHULA VISTA shall not perform work in excess of the DESCRIBED SERVICES without
the prior. written approval of NATIONAL. CiTY'S Director of Engineering and CHULA
ViS'IA'S City Engineer. All additions to the Scope of Work shall be mutually agreed upon
and in writing, signed by the appropriate parties prior to the commencement of any additional
duties.
4. ASSIGNMENT OF DUTIES
The duties in the described scope of work are personal to CIIULA VISTA, and may not be
assigned or subcontracted to a third party without the prior written approval of NATIONAL,
CITY'S Director of Engineering. CI IULA VISTA shall provide the names of the individuals
assigned to perform the work pursuant to this AGREEMENT. Any changes in the
individual(s) who will he assigned by CHULA VISTA to perform these services shall be
subject to approval by NAITONAi. CITY's Director of Engineering.
5. ('ONFIDENTIALITY OF INFORMATION
The parties recognize that much of the information to which access is granted may he
confidential in nature. As such, CHULA VISTA agrees not to disclose this information to
unauthorized persons without the prior written consent of NATIONAL CITY'S City
ivlanager. To the extent any of the information is protected by the attorney -client
communication privilege or the attorney work -product privilege, CHULA VISTA agrees not
to disclose this information, unless specifically authorized by the City Council of
NATIONAL CITY and the City Attorney for NAT IONAI. CiTY, respectively.
All work performed by CIIULA VISTA including but not limited to all drafts, data,
correspondence, proposals, reports, and estimates compiled or composed by CI IULA VISTA
pursuant to this AGREEMENT is for the sole use of NATIONAL CITY.
6. PAYMENT FOR DESCRIBED SERVICES
NATIONAL, CI"IY shall pay CIIULA VISTA A for construction and/or project management
services in accordance with the fee schedule attached as Exhibit B. In order for payment to
be made, CIIULA VISTA shall submit detailed monthly invoices to NATIONAL CITY for
the number of hours for which it has provided consulting services. Payment shall be made on
a monthly basis within forty-five (45) days of NATIONAL CITY'S receipt of CIIULA
VIS IA'S invoices.
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Agreement for Professional Services
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NATIONAL CiTY has appropriated or otherwise duly authorized the payment of an amount
not to exceed two -hundred thousand dollars (S200,000.00) for engineering, construction
management, and project management services and out-of-pocket disbursements pursuant to
this AGREEMENT. In no event shall the total fees plus out-of-pocket disbursements exceed
this amount w ithout written authorization of NATIONAL, CiTY.
A. Billing Format. Each billing entry must be complete, discrete and appropriate.
I. Complete
a. Each entry must name the person or persons involved. For instance, telephone
calls must include the names of all participants.
b. The date the work was performed must be included.
c. The hours should he billed in .10 hour increments.
d. The specific task performed should be described, and the related work product
should be referenced ("telephone call re: change order request." "precon meeting
with NC'. staff and contractors").
e. The name and title of the individual associated with the billing entry should be
included.
2. Discrete. F.ach task must be set out as a discrete billing entry; neither nan-ative nor
block billing is acceptable.
3. Appropriate
a. NATIONAL CITY does not pay for clerical support, administrative costs,
overhead costs, mileage, outside expenses or excessive expenses. For example,
NATIONAL CITY will not pay for secretarial time, word processing time, air
conditioning, rental of equipment, including computers, meals served at meetings,
travel time, postage, online research, or the overhead costs of sending or receiving
faxes. Neither will NATIONAL CiTY pay for outside expenses such as
messenger delivery ices, outside photocopying, or overnight mail. To the extent
such expenses are incurred by CHUI,A VISTA, they are considered to already
have been compensated for such expenses by the hourly rate being paid for the
services provided pursuant to the AGREEMENT and no additional payment shall
he due or made.
b. Due to the nature of NATIONAL IONAi. CI"IY's payment process, NATIONAL CITY
will not pay any late charges. NATIONAL CiTY will pay bills within forty-five
(45) days.
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B. Acceptability of Work. NATIONAi. CITY shall decide any and all questions which may
arise as to the quality or acceptability of the services performed, and the acceptable
completion of this AGREEMENT. In the event CHULA VISTA and NATIONAL CITY
cannot agree to the quality or acceptability of the work performed by CHULA VISTA
pursuant to this AGREEMENT, NATIONAL CITY or CHI ILA VISTA shall give to the
other party written notice within ten (10) business days, CHULA VISTA and
NATIONAL CITY shall each prepare a report which supports their position and file the
report with the other party. NATIONAL CITY shall, with reasonable diligence,
determine the quality or acceptability of the work and or the compensation payable to
CHULA ViSTA.
7. TERMINATION
NATIONAL CiTY may immediately terminate this AGREEMENT for cause at any time. In
the event NATIONAi. CiTY terminates this AGREEMENT, CHULA VISTA shall submit a
detailed invoice for services already performed. Payment for services performed shall be
made within thirty (30) days of a receipt of CHULA ViSTA'S invoice for services. hither
NATIONAL CiTY or CIII.;LA VISTA may terminate this AGREEMENT with or without
cause at any time by providing two weeks (14 calendar days) written notice to the other
party.
8. STATUS OF CHUi.A VISTA
NATIONAL CITY and CIIULA VISTA recognize and acknowledge the relationship as that
of independent contractor. CHULA VISTA shall perform the DESCRIBED SERVICES in a
manner of CFIULA VISTA-S own choice as an independent contractor, and not as an
employee of NATIONAL CITY. Under no circumstances shall the designated employee
from CI IIJI.A VISTA represent him/herself as an employee of NATIONAL CITY. Retention
of CHULA VISTA is based on the particular professional expertise of the individuals
rendering the services required in the Scope of Services.
9. CONTROL
Neither NATIONAL CiTY nor its officers, agents or employees shall have any control over
the conduct of CI it'i.A VISTA or any of CHULA VISTA'S employees except as set forth in
this AGREEMENT, and CHULA VISTA expressly agrees not to represent that CHULA
VISTA or CIIUi.A VISTA's agents. servants, or employees are in any manner agents,
servants or employees of NATIONAL CiTY, it being understood that CHULA VISTA, its
agents, servants, and employees are as to NATIONAL CITY wholly independent and that
CIII'I.A VISTA's obligations to NATIONAL CITY are solely such as are prescribed by this
AGREEMENT.
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10. HOLD HARMLESS
Defense and Indemnity
A. Claims ArisinL from Sole Acts or Omissions of NATIONAL CiTY. NATIONAL CiTY
agrees to defend and indemnify CIIULA VISTA, and its agents, officers and employees,
from any claim, action, or proceeding against CHULA VISTA, arising solely out of the
acts or omissions of NATIONAL, CITY in the performance of this AGRFF.MENT. At its
sole discretion, CHULA VISTA may participate at its own expense in the defense of any
claim, action, or proceeding, but such participation shall not relieve NATIONAL CiTY
of any obligation imposed by this AGREEMENT. CIIIJLA VISTA shall promptly notify
NATIONAL CITY ofany claim, action, or proceeding and cooperate fully in the defense.
B. Claims Arisine From Sole Acts or Omissions of CHULA VISTA. CHULA ViSfA
agrees to defend and indemnify NATIONAL. CITY, and its respective agents, officers,
and employees, from any claim, action, or proceeding against NATIONAL CITY arising
solely out of the acts or omissions of CFIIJLA VISTA in the performance of this
AGREEMENT. At its sole discretion, NATIONAL CITY may participate at its own
expense in the defense of any claim, action, or proceeding, but such participation shall
not relieve CHULA VISTA of any obligation imposed by this AGREEMENT.
NATIONAL CITY shall promptly notify CiIUJLA VISTA of any claim, action, or
proceeding, and cooperate fully in the defense.
C. Claims Arising from Concurrent Acts or Omissions. CHULA VISTA agrees to defend
itself and NATIONAL CiTY agrees to defend itself, from any claim, action, or
proceeding arising out of the concurrent acts or omissions of CHULA VISTA and
NATIONAL CITY. In such cases, CHULA VISTA and NATIONAL, CITY agree to
retain their own legal counsel, hear their own defense costs, and waive their right to seek
reimbursement of such costs except as provided in subsection F below.
D. Joint Defense. Notwithstanding subsection C above, in cases where CIIULA VISTA and
NATIONAL CiTY agree in writing to a joint detcnse, CHULA VISTA and NATIONAL
CITY may appoint joint defense counsel to defend the claim, action, or proceeding
arising out of the concurrent acts or omissions of CHULA VISTA and NATIONAL.
CiTY. Joint defense counsel shall he selected by mutual agreement of the parties. The
parties further agree that no party may bind the other party to a settlement agreement
without the written consent of the other party.
F. Reimbursement and/or Reallocation. Where a final judgment of a court award allocates
or determines the comparative fault of the parties, CIIUTA VISTA and NATIONAL.
CiTY may seek reimbursement and/or reallocation of defense costs, settlement payments,
judgments, and awards, consistent with such comparative fault.
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Agreement for Professional Services
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1. ATTORNEYS' FEES
Should either party to this AGREEMENT commence any legal action or proceeding against
the other party based upon this AGREEMENT, the prevailing party shall he entitled to an
award of reasonable attorneys' lees and all costs incurred in the investigation and prosecution
or defense of any such action.
12. MISCELLANEOUS PROVISIONS.
A. Time of Essence. Time is of the essence for each provision of this AGREEMENT.
I�. California Law. This AGREEMENT shall be construed and interpreted in accordance
with the laws of the State of California. CHULA VISTA covenants and agrees to submit
to the personal jurisdiction of any state court in the State of California for any dispute,
claim, or matter arising out of or related to this AGREEMENT.
C. Waiver. The failure of NATIONAL CITY to enforce a particular condition or provision
of this AGREEMENT shall not constitute a waiver of that condition or provision or its
enforceability.
1). Conflict of Interest. During the term of this AGREEMENT, CHULA VISTA shall not
perform services of any kind for any person or entity whose interests conflict in any way
with those of NATIONAL. CITY. The individuals assigned by CHULA VISTA to
perform the services pursuant to this AGREEMENT shall riot perform work for or
provide information to CHI,I.A VISTA related to the project(s) for which the individuals
are performing services for NATIONAI, CITY. CHUI.A VISTA agrees to preclude these
individuals from working on or sharing information about the same project(s) for the
benefit of CHI fl.A VISTA if they have worked on the project(s) for NATIONAL, CITY.
'these prohibitions shall not preclude NATIONAL CITY from expressly agreeing to a
waiver of a potential conflict of interest under certain circumstances.
F. No Obligations to Third Parties. Except as otherwise expressly provided, the execution
and delivery of this AGREEMENT shall not be deemed to confer any rights upon, or
obligate any of the parties, to any person or entity other than the parties to this
AGREEMENT.
F. Construction. The parties acknowledge and agree that: (i) each party is of equal
bargaining strength, (ii) each party has actively participated in the drafting, preparation
and negotiation of this AGREEMENT, and (iii) any rule or construction to the effect that
ambiguities are to be resolved against the drafting party shall not apply in the
interpretation of this AGREEMENT, or any portions, or amendments to the
AGREEMENT.
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Agreement for Professional Services
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G. Notices. All notices or other communications required or permitted by this
AGREEM.ENT shall be in writing, and shall be personally delivered; or sent by overnight
mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid,
return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or
cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed
received upon the earlier of: (i) if personally delivered, the date of delivery to the address
of the person to receive such notice, (ii) if sent by overnight mail, the business day
following its deposit in such overnight mail facility, (iii) if mailed by registered, certified
or ordinary mail, Live (5) days (ten (10) days if the address is outside the State of
California) after the date of deposit in a post office, mailbox, mail chute, or other like
facility regularly maintained by the United States Postal Service, (iv) if given by
telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v)
if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand,
direction or other communication delivered or sent as specified above shall he directed to
the following persons:
To NATIONAL CITY:
To CHULA VISTA:
'vlaryam Babaki, Director of Engineering
City of National City
1243 National City Boulevard
National City, CA 91950-4301
Rick Hopkins, PE
City Engineer/Assistant Director
Engineering and General Services Department
276 Fourth Avenue
Chula Vista, CA 91910-2631
1i. Counterparts. This AGREEMENT may he executed in multiple counterparts, each of
which shall be deemed an original, but all of which, together, shall constitute hut one and
the same instrment.
13. INSURANCE
CHULA VISTA shall provide its own liability insurance, including automobile liability
insurance, health, disability, and any other insurance. CHULA VISTA shall not he
responsible for insurance coverage for NATIONAL CITY'S employees. NATIONAL CITY
shall not he responsible for insurance coverage for CII[1T.A VISTA'S employees. CIIULA
VISTA shall provide its own workers' compensation for any CHULA VISTA employee who
performs services pursuant to this AGREEMENT.
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14. FILES
All of CHI II.A VIS I A'S tiles for matters involving NATIONAL CITY produced pursuant to
this AGREEMENT, including works in progress, are the property of NATIONAL CITY, and
upon termination of this AGREEMENT, shall he immediately delivered to NATIONAL
Cl'IY. Upon termination or expiration of this AGREEMENT, CHUI.A VISTA may retain
copies of pertinent documents, but only if authorized by NATIONAL CITY.
15. ENTIRE AGREEMENT
The text in this AGREEMENT constitutes the entire AGREEMENT between the parties. No
verbal agreement or conversation with any officer, agent, or employee of NATIONAL CITY,
either before, during, or after the execution of this AGREEMENT, shall effect or modify any
of the teens or obligations contained in this AGREEMENT, nor shall such verbal agreement
or conversation entitle CHUI.A VISTA to any additional payment whatsoever.
16. SEVERABILITY
limy provision of this AGREEMENT is held to be invalid or unenforceable, that provision
shall he deemed severable. The remainder of this AGREEMENT, or any portion of the
AGREEMENT, shall not he affected and shall remain in full force and effect until the
DESCRIBED SERVICES arc completed or the AGREEMENT is terminated.
IN WITNESS WHEREOF', the parties have executed this AGREEMENT on the date and
year first above written.
CITY/OF
ATIONAL CITY CITY OF CHUJ A VISTA
Ron Morrison, Mayor
APPROVED AS TO FORM:
George II. Eiser, III
City Attorney
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avid R. Ga cia, City Manager
APPROVED AS TO FORM:
Ann Moore
City Attorney
Agreement for Professional Services
Between Chula Vista and National City
EXHIBIT A
Scope of Work:
The City of Chula Vista [Chula Vista] will provide Engineering and Technical staff to
assist the City of National City [National City] in the management and delivery of
pavement preservation and rehabilitation projects and various park and public facility
improvements. A Senior Civil Engineer will serve as the Project Manager for the
pavement projects and a Building Project Manager will serve as the Construction
Manager for the parks and facilities improvement projects. The following listing of tasks
serves to outline the process anticipated for project delivery, the estimated schedules,
and approximate costs. It is understood by both agencies that any or all of these tasks
may be performed by Chula Vista staff, however, National City may decide to perform a
portion or all of a task(s) by alternate means or resources. Chula Vista will work on an
hourly basis with regular reports to National City on the status of expenditures.
1. Tasks for Pavement Contracts.
A. Survey/Assessment.
1. Two Field Evaluation teams (two members on each team for a total of four)
shall perform field evaluations of residential streets using the PASER Manual
criteria to assign PCI ratings to each street. Streets that are deemed
appropriate for slurry seal will be marked out for dig -outs at the time the PCI
determination is made. The Project Manager will lead the field evaluation
team and shall update National City staff with the progress of the project.
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B. Prioritize/Strategize.
1. At the completion of the field evaluation, the data will be stored in an Excel
spreadsheet based on locations by neighborhoods. The purpose of grouping
by neighborhoods is to target the entire neighborhood in order to develop an
on -going pavement rehabilitation strategy.
2. The information may be placed in a Pavement Management Program (i.e.
Street Saver), should National City elect to formally introduce a Pavement
Management Program. Otherwise, the appropriate strategies will be selected
based on the PCI of the street and the direction of National City.
C. Plans, Specifications, & Engineering.
Construction Contract Preparation.
a. Chula Vista will prepare the necessary plans and specifications for the
Construction Contract(s). Contract preparation will occur concurrently with
the field evaluations and includes: quantifying the surface area of the
streets, quantifying the associated dig -outs per location, preparing the dig -
out quantities, and preparing the plans and specifications.
b. Construction Contracts will be finalized for National City staff to review one
week after completion of fieldwork.
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c. The plans and specifications will be signed and sealed by the Project
Manager/Designer and approved by National City's City Engineer.
2. Advertisement of Project.
a. A three-week advertisement period will commence after National City has
approved the construction contract specifications. The day after opening
bids and conducting the reference check, a letter will be issued to inform
the Contractor that they are the lowest bidder, references have been
checked, and that they should proceed with obtaining the required bonds
and insurance certificates.
3. Award by City Council.
a. Chula Vista's Project Manager shall prepare the required agenda
statements and associated documents necessary for the award of the
project. The Project Manager will attend the National City Council meeting
for the award of the project and answer questions regarding the project, if
requested to do so by National City.
D. Construction.
1. Based on this schedule, construction is anticipated to commence for the first
contract in August for a sixty -calendar day construction duration.
2. A Senior Civil Engineer, a Senior Public Works Inspector, and a Public Works
Inspector II will be assigned to the Construction Inspection and Contract
Administration portion of the work. Their duties include:
a. Coordination with Contractor: Coordinate with the Contractor regarding
issues such as permitting requirements, long lead item purchasing
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Agreement for Professional Services
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recommendations, implementation of the City specifications, coordination
with the Contractor regarding such issues as community relations,
permitting requirements, and pre -submittal questions.
b. Coordination for special construction requirements: Hold as -needed pre -
construction activities, such as site visits, with the Contractor.
3. Pre -Construction Meeting/Weekly Progress and Coordination Meetings:
Chula Vista will prepare agendas, meeting minutes and chair all weekly progress
and coordination meetings required by the project specifications, and as needed
during the project at the direction of National City.
4. RFI's: Chula Vista will log and facilitate all Contractor Requests for
Information [RFI's], coordinating with National City staff and assuring that
RFI's are responded to expeditiously.
5. Assist in Processing Submittal/Shop Drawing Review: Chula Vista will log
and facilitate all Contractor submittals/shop drawings for the project and
provide a preliminary review assuring the submittal has been submitted as
required by the Contract Documents. A submittal log will be kept to track the
status on all submittals.
6. Assist in Design Revisions and Project Change Orders: Review, negotiate
and make recommendations on Contractor- and Owner -generated
construction contract change orders; address contract revisions, design
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changes, unanticipated field conditions, additional work requests, etc. Once
reviewed, Chula Vista staff will make their recommendations to National City
for review prior to responding to the Contractor.
7. Contract Revisions: Chula Vista will prepare contract revisions, if required,
during construction to resolve problems due to unanticipated field conditions
or other field changes, and consult with, and advise, National City on contract
revision -related issues. These contract revisions may or may not result in
contract change orders.
8. Contract Administration: Chula Vista will provide scheduling services for
periodic review, analysis, and tracking of the Contractor's construction
schedule. Chula Vista will provide construction cost accounting services
during the construction phase, including such tasks as progress payment
review, cost accounting, budget tracking, general correspondence with
National City, etc.
9. Materials Inspection Coordination: Chula Vista will facilitate any required
materials testing required by the contract and coordinate and review lab, shop
and manufacturers test reports, results of field materials testing, etc.
10. Weekly or Bi-Weekly Meetings: Chula Vista will prepare agendas, meeting
minutes, and chair all weekly progress and coordination meetings required by
the specifications and as needed during the project.
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11. Project Closeout: Chula Vista will assist National City staff with project
closeout, including final acceptance, claims negotiations, preparation of
Notices of Completion, and making recommendations for final payment and
release of retention or securities to the Contractor.
2. Tasks for Construction Management of Parks and Facilities Projects.
A. Construction Manager dillies include:
1. Plan. Specifications, and Estimate reviews: Provide review and comments of
draft contract documents.
2. Coordination with Contractor: Coordinate with the Contractor regarding such
issues as permitting requirements, long lead item purchasing
recommendations, implementation of the City specifications, coordination with
the Contractor regarding such issues as community relations, permitting
requirements, and pre -submittal questions.
3. Coordination for special construction requirements: Hold as -needed pre -
construction activities, such as site visits, with the Contractor.
4. Pre -Construction Meeting/Weekly Progress and Coordination Meetings:Chula
Vista will prepare agendas, meeting minutes and chair all weekly progress
and coordination meetings required by the project specifications, and as
needed during the project at the direction of National City.
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5. RFI's: Chula Vista will log and facilitate all Contractor Requests for
Information [RFI's]. coordinating with National City staff and assuring that
RFI's are responded to expeditiously.
6. Assist in Processing Submittal/Shop Drawing Review: Chula Vista will log and
facilitate all Contractor submittals/shop drawings for the project and provide a
preliminary review assuring the submittal has been submitted as required by
the Contract Documents. A submittal log will be kept to track the status on all
submittals.
7. Assist in Design Revisions and Project Change Orders: Review, negotiate
and make recommendations on Contractor- and Owner -generated
construction contract change orders; address contract revisions, design
changes, unanticipated field conditions, additional work requests, etc. Once
reviewed, Chula Vista staff will make their recommendations to National City
for review prior to responding to the Contractor.
8. Contract Revisions: Chula Vista will prepare contract revisions, if required,
during construction to resolve problems due to unanticipated field conditions
or other field changes, and consult with, and advise, National City on contract
revision -related issues. These contract revisions may or may not result in
contract change orders.
9. Contract Administration: Chula Vista shall provide scheduling services for
periodic review, analysis, and tracking of the Contractor's construction
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Between Chula Vista and National City
schedule. Chula Vista will provide construction cost accounting services
during the construction phase, including such tasks as progress payment
review, cost accounting, budget tracking, general correspondence with
National City, etc.
10. Materials Inspection Coordination: Chula Vista will facilitate any required
materials testing required by the contract and coordinate and review lab, shop
and manufacturers test reports, results of field materials testing, etc.
11. Weekly or Bi-Weekly Meetings: Chula Vista will prepare agendas, meeting
minutes, and chair all weekly progress and coordination meetings required by
the specifications and as needed during the project.
12. Project Closeout: Chula Vista will assist National City staff with project
closeout, including final acceptance, claims negotiations, preparation of
Notices of Completion, and making recommendations for final payment and
release of retention or securities to the Contractor.
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Exhibit B
CITY OF CHULA VISTA — SELECTED HOURLY RATES
for Agreement with City of National City
Hourly Rate Hourly Rate I Hourly Rate
Employee Classification Thru 6/30/08 7101/08 to 12/31/08 1/01/09 to 6/30/10
Associate Engineer
Associate Civil Engineer
Senior Civil Engineer
Principal Civil Engineer
Engineering Technician II
$117 $121 1 $126
$123 i $128 $133
$134
Senior Engineering Technician
Public Works Inspector II
Senior Public Works Inspector
$140 1 $145
$168 i $175 ! $182
$89
$91
Sr. Building Projects Supervisor
Land Surveyor
Assistant Surveyor II
$92 $96
$95 $99
$102 $106 i $110
$117 J $121 1 $126
$121 i $126 $131
$126 T $131 $136
$109 $114 $118
Surveying Technician II $74 $77 $80
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Phone
Fax
CITY of
CHULA VISTA
Human Resources Department
May 29, 2008
To Whom It May Concem:
With respect to Chula Vista National City Agreement for Professional Services,
the purpose of this letter is to confirm insurance coverage available to the City of
Chula Vista.
Our employees and volunteers are covered for injuries arising in the course of their
work by our self -insured workers' compensation program. For General and Auto
Liability exposures we are permissibly self -insured for the first $250,000 and are
members of the San Diego Pooled Program Insurance Authority (SANDPIPA) for
losses up to $2M. Above that, we purchase commercial insurance.
Sincerely,
anice Yee Galleher
City of Chula Vista
Human Resources / Risk Management
276 Fourth Ave.
Chula Vista, CA. 91910
jgalleher@ci.chula-vista.ca.us
PH: (619) 476-5372
Fax: (619) 691-5199
276 Fourth Avenue, MS H-100
Chula Vista, CA 91910
(619) 691-5096
(619) 409-5915
PRIDE
AT WORK
www.chulavistaca.gov
Pon Consumer Recycled Raper
RESOLUTION NO. 2008 — 96
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE
AN AGREEMENT WITH THE CITY OF CHULA VISTA
IN THE NOT TO EXCEED AMOUNT OF $200,000
TO PROVIDE CONSTRUCTION MANAGEMENT SERVICES
FOR THE NATIONAL CITY MAJOR STREET RESURFACING
AND PARKS REHABILITATION PROJECTS
WHEREAS, the City desires to employ the services of the City of Chula Vista to
provide professional engineering services, including construction and project management for
the National City Major Street Resurfacing and Parks Rehabilitation Projects; and
WHEREAS, the City of Chula Vista is experienced in providing engineering,
construction management, and project management services, and is fully qualified and willing to
provide the assistance sought by the City of National City.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the Mayor to execute an Agreement with the City of Chula Vista
in the not to exceed amount of $200,000 to provide construction management services for the
National City Major Street Resurfacing and Parks Rehabilitation Projects. Said Agreement is on
file in the office of the City Clerk.
PASSED and ADOPTED this 3rd day of June, 200&'
Ron Morrison, Maydr—
ATTEST:
Mic-ael R. Della, • ty Clerk
APPROVED AS TO FORM:
OD•''�`
George H. Eiser, til
City Attorney
Passed and adopted by the Council of the City of National City, California, on June 3,
2008 by the following vote, to -wit:
Ayes: Councilmembers Morrison, Parra, Zarate.
Nays: None.
Absent: Councilmembers Natividad, Ungab.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, Califomia
� slli�LfG!/1
Ci Ierk of the Cityo ational City, California
ty ty
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2008-96 of the City of National City, California, passed and adopted
by the Council of said City on June 3, 2008.
City Clerk of the City of National City, California
By:
Deputy
G'a0o't • a$
City of National City, California
COUNCIL AGENDA STATEMENT
MEETING DATE June 3, 2008
AGENDA ITEM NO.
10
ITEM TITLE Resolution of the City Council of National City approving a contract agreement between the
City of National City and the City of Chula Vista to provide construction management services for the City's
major street resurfacig and parks rehabilitation projects, and authorizing the Mayor to execute the contract
azreement Funded by TransNet, Traffic Congestion Relief and General Funds)
PREPARED BY Din Daneshfar DEPARTMENT Engineering EXT. 4387
EXPLANATION
See attached explanation.
Environmental Review X N/A
Financial Statement
MIS Approval
Approved By:
Finance Director
Funds will be available in the Account Nos. 345-409-500-598-6035, 307- 409- 00-598-6035 and 001-409-
500-598-4127.
Account No
•
STAFF RECOMME ATION
A pt a Reso
0 RD / COMMIS ION RECOMMEDATION
N/A
ATTACHMENTS (Listed Below) Resolution No. ao04. q 6
1. Resolution
2. Contract Agreement Form
A.700 (Rev. 7)03)
City of National City
Office of the City Clerk
1243 National City Boulevard, National City, CA 91950-4397
Michael R. Della, CMC - City Clerk
(619) 336-4228 Fax: (619) 336-4229
June 5, 2008
Mr. Rick Hopkins, PE
City Engineer / Assistant Director
Engineering and General Services Department
City of Chula Vista
276 Fourth Avenue
Chula Vista, CA 91910-2631
Dear Mr. Hopkins,
On June 3"', 2008, Resolution No. 2008-96 was passed and adopted by the City
Council of the City of National City, authorizing execution of an agreement with
the City of Chula Vista.
We are enclosing for your records a certified copy of the above Resolution and a
fully executed original agreement.
Sincerely,
Michael R. Da la, CMC
City Clerk
Enclosures
cc: Engineering Dept.
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