Loading...
HomeMy WebLinkAbout2008 CON Kleinfelder West - Street Resurfacing Project FY 08-09AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND KLEINFELDER WEST, INC. THIS AGREEMENT is entered into this 23RD day of June, 2008, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and KLEINFELDER WEST, INC. (the "CONSULTANT"). RECITALS WHEREAS, the CITY desires to employ a CONSULTANT to provide materials testing services for the National City Street Resurfacing Project, FY 08-09, Specification 08-04. WHEREAS, the CITY has determined that the CONSULTANT is a firm specializing in materials testing work, and is qualified by experience and ability to perform the services desired by the CITY, and the CONSULTANT is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONSULTANT. The CITY hereby agrees to engage the CONSULTANT and the CONSULTANT hereby agrees to perform the services hereinafter set forth in accordance with all terms and conditions contained herein. The CONSULTANT represents that all services required hereunder will be performed directly by the CONSULTANT or under direct supervision of the CONSULTANT. 2. SCOPE OF SERVICES. The CONSULTANT will perform services as set forth in the attached Exhibit "A". The CONSULTANT shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CONSULTANT shall appear at meetings cited in Exhibit "A" to keep staff and City Council advised of the progress on the project. The CITY may unilaterally, or upon request from the CONSULTANT, from time to time reduce or increase the Scope of Services to be performed by the CONSULTANT under this Agreement. Upon doing so, the CITY and the CONSULTANT agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services, not to exceed a factor of 10% from the base amount. 3. PROJECT COORDINATION AND SUPERVISION. Din Daneshfar, Principal Civil Engineer hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONSULTANT shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONSULTANT. Ron Thomson, Operations Manager thereby is designated as the Project Director for the CONSULTANT. 4. COMPENSATION AND PAYMENT. The compensation for the CONSULTANT shall be based on monthly billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work described in Exhibit "A" shall not exceed the schedule given in Exhibit "A"(the Base amount) without prior written authorization from the Project Manager. Monthly invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit "A" as determined by the CITY. The CONSULTANT shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY and for furnishing of copies to the CITY, if requested. 5. ACCEPTABILITY OF WORK. The City shall decide any and all questions which may arise as to the quality or acceptability of the services performed and the manner of performance, the acceptable completion of this Agreement and the amount of compensation due. In the event the CONSULTANT and the City cannot agree to the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONSULTANT in this Agreement, the City or the CONSULTANT shall give to the other written notice. Within ten (10) business days, the CONSULTANT and the City shall each prepare a report which supports their position and file the same with the other party. The City shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONSULTANT. 6. LENGTH OF AGREEMENT. Completion dates or time durations for specific portions of the Project are set forth in Exhibit "A". 7. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONSULTANT for this Project, whether paper or electronic, shall become the property of the CITY for use with respect to this Project, and shall be turned over to the CITY upon completion of the Project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONSULTANT hereby assigns to the CITY and CONSULTANT thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications or other work prepared under this agreement, except upon the CITY's prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONSULTANT shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. The CONSULTANT agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium or method utilize the CONSULTANT 's written work product for the CITY's purposes, and the CONSULTANT expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. 2 City's Standard Agreement — June 2008 revision Any modification or reuse by the CITY of documents, drawings or specifications prepared by the CONSULTANT shall relieve the CONSULTANT from liability under Section 14 but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of this project, unless otherwise mutually agreed. 8. INDEPENDENT CONSULTANT. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners or joint venturers with one another. Neither the CONSULTANT nor the CONSULTANT 'S employees are employee of the CITY and are not entitled to any of the rights, benefits, or privileges of the CITY's employees, including but not limited to retirement, medical, unemploy- ment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONSULTANT and the CONSULTANT's employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONSULTANT and its employees. Neither this Agreement nor any interest herein may be assigned by the CONSULTANT without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONSULTANT from employing or hiring as many employees, or sub CONSULTANT s, as the CONSULTANT may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONSULTANT with its subCONSULTANT (s) shall require the subCONSULTANT to adhere to the applicable terms of this Agreement. 9. CONTROL. Neither the CITY nor its officers, agents or employees shall have any control over the conduct of the CONSULTANT or any of the CONSULTANT 's employees except as herein set forth, and the CONSULTANT expressly agrees not to representent that the consult or the CONSULTANT 's agents, servants, or employees are in any manner agents, servants or employees of the CITY, it being understood that the CONSULTANT , its agents, servants, and employees are as to the CITY wholly independent CONSULTANT s and that the CONSULTANT 's obligations to the CITY are solely such as are prescribed by this Agreement. 10. COMPLIANCE WITH APPLICABLE LAW. The CONSULTANT , in the performance of the services to be provided herein, shall comply with all applicable State and Federal statutes and regulations, and all applicable ordinances, rules and regulations of the City of National City, whether now in force or subsequently enacted. The CONSULTANT, and each of its sub CONSULTANT s, shall obtain and maintain a current City of National City business license prior to and during performance of any work pursuant to this Agreement. 11. LICENSES, PERMITS, ETC. The CONSULTANT represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONSULTANT represents and covenants that the CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONSULTANT to practice its profession. 3 City's Standard Agreement — June 2008 revision 12. STANDARD OF CARE. A. The CONSULTANT, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONSULTANT 'S trade or profession currently practicing under similar conditions and in similar locations. The CONSULTANT shall take all special precautions necessary to protect the CONSULTANT's employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. Unless disclosed in writing prior to the date of this agreement, the CONSULTANT warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governmental agency or involved in debarment, arbitration or litigation proceedings concerning the CONSULTANT's professional performance or the furnishing of materials or services relating thereto. C. The CONSULTANT is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONSULTANT has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONSULTANT has notified the CITY otherwise, the CONSULTANT warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONSULTANT to use due diligence under this sub -paragraph will render the CONSULTANT liable to the CITY for any increased costs that result from the CITY's later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 13. NON-DISCRIMINATION PROVISIONS. The CONSULTANT shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONSULTANT will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 14. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONSULTANT certain confidential information to enable the CONSULTANT to effectively perform the services to be provided herein. The CONSULTANT shall treat all such information as confidential and shall not disclose any part thereof without the prior written consent of the CITY. The CONSULTANT shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 13, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONSULTANT , hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONSULTANT without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONSULTANT by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. 4 City's Standard Agreement — June 2008 revision The CONSULTANT shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONSULTANT shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONSULTANT shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 14. 15. INDEMNIFICATION AND HOLD HARMLESS. The CONSULTANT agrees to defend, indemnify, and hold harmless the City of National City, its officers and employees, against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or arising out of the CONSULTANT 's negligent performance of this Agreement. 16. WORKERS' COMPENSATION. The CONSULTANT shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Government Code and all amendments thereto; and all similar state or Federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its officers, and employees from and against all claims, demands, payments, suits, actions, proceedings and judgments of every nature and description, including reasonable attorney's fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONSULTANT under this Agreement. 17. INSURANCE. The CONSULTANT, at its sole cost and expense, shall purchase and maintain, and shall require its sub Consultant's, when applicable, to purchase and maintain throughout the term of this agreement, the following insurance policies: ® A. If checked, Professional Liability insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include owned, non -owned, and hired vehicles ("any auto"). C. Commercial general liability insurance, with minimum limits of $1,000,000 per occurrence/$2,000,000 aggregate, covering all bodily injury and property damage arising out of its operations under this Agreement. D. Workers' compensation insurance in an amount sufficient to meet statutory requirements covering all of CONTRACTOR'S/CONSULTANT'S employees and employers' liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the City. Said endorsement shall be provided prior to commencement of work under this Agreement. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY of cancellation or material change. 5 City's Standard Agreement — June 2008 revision F. Said policies, except for the professional liability and workers' compensation policies, shall name the CITY and its officers, agents and employees as additional insureds, and separate additional insured endorsements shall be provided. G. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONSULTANT shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date must be on or before the date of this Agreement. H. Any aggregate insurance limits must apply solely to this Agreement. Insurance shall be written with only California admitted companies which hold a current policy holder's alphabetic and financial size category rating of not less than A VIII according to the current Best's Key Rating Guide, or a company equal financial stability that is approved by the City's Risk Manager. In the event coverage is provided by non -admitted "surplus lines" carriers, they must be included on the most recent California List of Eligible Surplus Lines Insurers (LESLI list) and otherwise meet rating requirements. J. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY's Risk Manager. If the CONSULTANT does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. K. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. 18. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of -court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attorney's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney's fees incurred by the prevailing party. 19. MEDIATION/ARBITRATION. If a dispute arises out of or relates to this Agreement, or the breach thereof, the parties agree first to try, in good faith, to settle the dispute by mediation in San Diego, California, in accordance with the Commercial Mediation Rules of the American Arbitration Association (the "AAA") before resorting to arbitration. The costs of mediation shall be borne equally by the parties. Any controversy or claim arising out of, or relating to, this Agreement, or breach thereof, which is not resolved by mediation shall be settled by arbitration in San Diego, California, in accordance with the Commercial Arbitration Rules of the AAA then existing. Any award rendered shall be final and conclusive upon the parties, and a judgment thereon may be entered in any court having jurisdiction over the subject matter of the controversy. The expenses of the arbitration shall be borne equally by the parties to the arbitration, provided that each party shall pay for and bear the costs of its own experts, evidence and attorneys' fees, except that the arbitrator may assess such expenses or any part thereof against a specified party as part of the arbitration award. 6 City's Standard Agreement — June 2008 revision 20. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day's written notice to the CONSULTANT. During said 60-day period the CONSULTANT shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONSULTANT in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONSULTANT as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONSULTANT , whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONSULTANT shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by the CONSULTANT 's breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 6. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONSULTANT; (2) a reorganization of the CONSULTANT for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONSULTANT. 21. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To CITY: To CONSULTANT: Maryam Babaki City Engineer Engineering Department City of National City 1243 National City Boulevard National City, CA 91950-4301 Ron Thomson, Operations Manager Kleinfelder West, Inc. 5015 Shoreham Place San Diego, CA 92122 7 City's Standard Agreement — June 2008 revision Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty-eight (48) hours by letter mailed or delivered as specified in this Section. 22. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONSULTANT shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONSULTANT also agrees not to specify any product, treatment, process or material for the project in which the CONSULTANT has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONSULTANT shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONSULTANT shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONSULTANT has a financial interest as defined in Government Code Section 87103. The CONSULTANT represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. ❑ If checked, the CONSULTANT shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. Specifically, the CONSULTANT shall file a Statement of Economic Interests with the City Clerk of the City of National City in a timely manner on forms which the CONSULTANT shall obtain from the City Clerk. The CONSULTANT shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Paragraph 21 by the CONSULTANT. 23. MISCELLANEOUS PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. Exhibit "A" attached hereto is hereby incorporated herein by this reference for all purposes. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. 8 City's Standard Agreement — June 2008 revision G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. J. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. K. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY B Ron Morrision, Mayor APPROVED AS TO FORM: KLEINFELDER WEST, INC. (Corporation — signatures of two corporate officers) By: By: George H. tiser, III City Attorney (Name) 1744Z /1 (Print) (Title) (Print) cfo _eY.S.th (Title) 9 City's Standard Agreement — June 2008 revision KL EINFEL DER Bright People. Right Solutions. June 18, 2008 Proposal No. 95090 Mr. Alberto Griego City of National City 1243 National City Boulevard National City, California 91950 Subject: Proposal to Provide Testing Laboratory Services Project: National City Street Resurfacing Project, FY 08-09 National City, California Specification No. 08-04 Dear Mr. Griego: INTRODUCTION 5015 Shoreham Place San Diego, CA 92122 pi 858.320.2000 f 1858.320.2001 kleinfelder.com Kleinfelder is pleased to submit the following proposal to provide testing laboratory services for the subject project. In preparing this proposal we have utilized project specifications. While a detailed construction schedule was not available at the time we prepared this proposal, we have relied on the 42 working day schedule noted in the project specifications. SCOPE We understand that our scope will primarily be: • As -requested compaction testing for base material; • As -requested compaction testing for asphaltic concrete paving; • Sampling emulsion aggregate slurry for field consistency testing and laboratory testing of wet track abrasion, oil content, and water content; P-95090/SDI8P170 Page 1 of 3 June 18, 2008 Copyright 2008 Kleinfelder 5015 Shoreham Place San Diego, CA 92122 p1 858.320.2000 f 1858.320.2001 kleinfelder.com • Laboratory maximum density testing for base, and hot mix asphalt; and • Preparation of a final compaction test summary report. • Conformance testing of asphaltic concrete including oil content, and sieve analysis. FEES Fees for our services will be charged on a time -and -materials basis at the rates and terms currently under contract with the City. No charges will be assessed for vehicle, mileage, or standard test equipment. BUDGET For budgeting purposes, we have prepared an Estimated Budget of $51,400. The following are the schedule assumptions we used in arriving at our estimated budget: 1. We will be scheduled for 90 hours of soil, base, and asphalt compaction testing; 2. We will be scheduled for 90 hours of asphalt rubber and aggregate membrane inspection and observation; 3. We will be scheduled for 60 hours of slurry seal sampling; 4. We will be scheduled for 12 hours of concrete inspection; 5. We will be requested to perform conformance testing on 40 slurry seal samples; 6. Only 2 maximum density tests will be required for base material and 2 for asphaltic concrete; and 7. We will not be requested to provide smoothness testing. Our budget does not include costs for overtime or retesting. APPROACH All services will be provided at the request and direction of the City of National City's designated representative. Our field personnel will prepare reports in triplicate each site visit outlining hours, work performed, and test results. Copies of these reports will be P-95090/SDI8P170 Copyright 2008 Kleinfelder Page 2 of 3 June 18, 2008 5015 Shoreham Place San Diego, CA 92122 p1 858.320.2000 f 1858.320.2001 kleinfelder.com given to the on -site representative designated by the City of National City (the City). Copies of these reports as well laboratory test reports will be mailed weekly to the City's Project Manager. Any failing tests or non -conforming work observed will be brought to the immediate attention of the City. CLOSING We appreciate the opportunity to submit this proposal and look forward to working with you on this project. Please contact our office at (858) 320-2000 if you have any questions or need additional information. Sincerely, KLEINFELDER WEST, INC. David W. Timms Construction Engineer RCT:rp Enclosures: Estimated Budget Fee Schedule Ronald C. Thomson Operations Manager P-95090/SDI8P170 Page 3 of 3 June 18, 2008 Copyright 2008 Kleinfelder ESTIMATED BUDGET National City Street Resurfacing Project, FY 08-09 National City, California 302-4 Emulsion — Aggregate Slurry Includes 60 hours field sampling and testing; 40 wet track abrasion tests; 40 oil content and gradation tests; and 40 moisture content tests. 203-12 Asphalt Rubber & Aggregate Membrane Includes 90 hours field inspection and observation; and 4 hours Supervisory Technician 302-5 Hot Mix Asphalt Pavement Includes 30 hours compaction testing; 4 hours Supervisory Technician; 2 oil content and gradation tests; and 2 maximum density tests. 303 General Concrete Construction Includes 12 hours concrete inspection; 4 hours sample pick up; and 2 hours Supervisory Technician 300 & 301 Base, and Aggregate Base Includes 60 hours compaction testing; 4 hours Supervisory Technician; and 2 maximum density tests. Office Includes 12 hours Project Manager; and Final compaction test summary report. $27,900 $8,300 $4,300 $1,700 $6,200 $3,000 TOTAL ESTIMATED BUDGET: $51,400 P-95090/SDI8P170 June 18, 2008 Copyright 2008 Kleinfelder KLE/NFELOER Bright People, Right Solutions. June 18, 2008 Proposal No. 95090 Mr. Alberto Griego City of National City 1243 National City Boulevard National City, California 91950 Subject: Proposal to Provide Testing Laboratory Services Project: National City Street Resurfacing Project, FY 08-09 National City, California Specification No. 08-04 Dear Mr. Griego: INTRODUCTION 5015 Shoreham Place San Diego, CA 92121 pi 858 320 2000 fj 858 320 2001 kleinfelder.com Kleinfelder is pleased to submit the following proposal to provide testing laboratory services for the subject project. In preparing this proposal we have utilized project specifications. While a detailed construction schedule was not available at the time we prepared this proposal, we have relied on the 42 working day schedule noted in the project specifications. SCOPE We understand that our scope will primarily be: • As -requested compaction testing for base material; • As -requested compaction testing for asphaltic concrete paving; • Sampling emulsion aggregate slurry for field consistency testing and laboratory testing of wet track abrasion, oil content, and water content; P-950901SDI8P170 Copyright 2008 Kleinfelder Page 1 of 3 June 18, 2008 5015 Shoreham Place San Diego. CA 92122 pi 858 320.2000 f 1858 320.2001 kleinfelder.com • Laboratory maximum density testing for base, and hot mix asphalt; and • Preparation of a final compaction test summary report. • Conformance testing of asphaltic concrete including oil content, and sieve analysis. FEES Fees for our services will be charged on a time -and -materials basis at the rates and terms currently under contract with the City. No charges will be assessed for vehicle, mileage, or standard test equipment. BUDGET For budgeting purposes, we have prepared an Estimated Budget of $51,400. The following are the schedule assumptions we used in arriving at our estimated budget: 1. We will be scheduled for 90 hours of soil, base, and asphalt compaction testing; 2. We will be scheduled for 90 hours of asphalt rubber and aggregate membrane inspection and observation; 3. We will be scheduled for 60 hours of slurry seal sampling; 4. We will be scheduled for 12 hours of concrete inspection; 5. We will be requested to perform conformance testing on 40 slurry seal samples; 6. Only 2 maximum density tests will be required for base material and 2 for asphaltic concrete; and 7. We will not be requested to provide smoothness testing. Our budget does not include costs for overtime or retesting. APPROACH All services will be provided at the request and direction of the City of National City's designated representative. Our field personnel will prepare reports in triplicate each site visit outlining hours, work performed, and test results. Copies of these reports will be P-95090/SDI8P170 Copyright 2008 Kleinfelder Page 2 of 3 June 18, 2008 5015 Shoreham Place San Diego, CA 92122 p, 858 320 2000 f 1858.320.2001 kleinfelder.com given to the on -site representative designated by the City of National City (the City). Copies of these reports as well laboratory test reports will be mailed weekly to the City's Project Manager. Any failing tests or non -conforming work observed will be brought to the immediate attention of the City. CLOSING We appreciate the opportunity to submit this proposal and look forward to working with you on this project. Please contact our office at (858) 320-2000 if you have any questions or need additional information. Sincerely, KLEINFELDER WEST, INC. David W. Timms Ronald C. Thomson Construction Engineer RCT:rp Enclosures: Estimated Budget Fee Schedule P-95090/SD I8P 170 Copyright 2008 Kleinfelder Operations Manager Page 3 of 3 June 18, 2008 ESTIMATED BUDGET National City Street Resurfacing Project, FY 08-09 National City, California 302-4 Emulsion — Aggregate Slurry Includes 60 hours field sampling and testing; 40 wet track abrasion tests; 40 oil content and gradation tests; and 40 moisture content tests. 203-12 Asphalt Rubber & Aggregate Membrane Includes 90 hours field inspection and observation; and 4 hours Supervisory Technician 302-5 Hot Mix Asphalt Pavement Includes 30 hours compaction testing; 4 hours Supervisory Technician; 2 oil content and gradation tests; and 2 maximum density tests. 303 General Concrete Construction Includes 12 hours concrete inspection; 4 hours sample pick up; and 2 hours Supervisory Technician 300 & 301 Base, and Aggregate Base Includes 60 hours compaction testing; 4 hours Supervisory Technician; and 2 maximum density tests. Office Includes 12 hours Project Manager; and Final compaction test summary report. $27,900 $8,300 $4,300 $1,700 $6,200 $3,000 TOTAL ESTIMATED BUDGET: $51,400 P-95090fSDI8P170 June 18, 2008 Copyright 2008 Kieinfelder 07/10/2008 07:10 FAX 8583202001 KLEINFELDER [� 002/006 ACORDT, CERTIFICATE OF LIABILITY INSURANCE 4/12009 DATE (MMIDDJYYYY) 3252008 PRODUCER Lockton insurance Brokers, LLC License #0F15767 4275 Executive Square, Suite 600 La Jolla CA 92037 (858) 587-3100 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERT FICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIL # INSURED The Kleinfelder Group, Inc. 1056887 (see attached named insured schedule) 5015 Shoreham Place San Diego CA 92122 INSURER k National Union Fire Ins Co Pittsburgh PA 19445 INSURER B: Insurance Company of the State of PA 19429 INSURER c: Lexington Insurance Company INSURER D: 19437 INSURER E: COVERAGES KLEGRO3 UR THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE EISUglO INSURER(S1. AUTHORIZED REPRESENTATIVE OR PRODUCER AND THE CERTIFICATE HOLDER THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POUCIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR ADD'L INSRD TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MMIDD/YY) POLICY EXPIRATION DATE (MMID0 YY) LIMITS A X GENERALLIABILrTY X COMMERCIAL GENERAL UABIUTY GL 161 76 12 4/1/2008 4/1/2009 EACH OCCURRENCE $ 1,000,000 DAMAGE TOf2ENTE0 PREMISES (Ea ooal.noal $ 250,000 lCLAIMS MADE [X OCCUR MED EXP (Any or1. parson) $ 5,000 X X GENL —1 XCU Included PERSONAL a ADV INJURY $ 1,000,000 Cross Liab. Applies GENERAL AGGREGATE $ 2,000,000 $ 2,000,000 AGGREGATE UMIT APPUES PER n nLoc PRODUCTS-COAtP/OP AGO A A A X AUTOMOBILE X ` X X — LIABILITY ANY AUTO AU. OWNED Auros SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS CA8262987(AOS) CA 826 29 86 (OR) CA 82629 85 (MA) • 4/1/2008 4/1/2008 4/1/2008 4/I/2009 4/1/2009 4/1/2009 COMBINED SINGLE UNIT (Ea.addnt) $ 2,000,000 BODILY INJURY (Per person) $ XXXXXXX BODILY INJURY (Per accident) $ XXXXXXX PROPERTY DAMAGE (Par accident) $ XXXXXXX GARAGE R LIABILITY ANY AUTO NOT APPLICABLE AUTO ONLY - EA ACCIDENT $ )O(X)CJIX)( OTHER THAN EA ACC $ XXXXXXX AUTO ONLY: AGO $ 3 XXXXXX ExCESSNMBREU.A LNBIITY NOT APPLICABLE EACH OCCURRENCE $ XXXXXXX OCCUR � CLAIMS MADE AGGREGATE $ XXXXXXX DEDUCTIBLE RM FO UMBRELLA_,R RETENTION $ $ XXXXXXX $ XXXXXXX $ XXXXXXX A B B B WORKERS COMPENSATION AND EMPLOYERS' UAB1UTY AN Y PROPRIETOPJPARTNER/EXECUTTVE OFFICERMEMBER EXCLUDED? NO sPECNLd PRovISONsb.bw WC 159 38 27 (CA) - WC 159 38 28 (FL) WC 159 38 30 (TX) WC 159 38 31 (AOS) 4/1/2008 4/1/2008 4/12008 4/1/2008 4/1/2009 4/1/2009 4/1/2009 4/1/2009 X I TORY TUMI 8 I . I ER E.L. EACH ACCIDENT $ 1,000,000 E.L DISEASE - EA EMPLOYEE$ 1,000,000 E.LDe-FASF- POLICY LIMIT $ 1,000,000 C OTHER Professional Liability do Contractors Pollution Li 1205850 4/1/2008 4/1/2009 SI,000,000Each Claim/ S1,000,000 Annual Aggregate DESCRIPTION OF OPERATIONS I LOCATIONS! VEHICLES ! EXCLUSIONS ADDED BY ENDORSEMENT f SPECIAL PROVISIONS Additional Insured status does not apply to Professional Liability coverage. Certificate Holder is an Additional Insured but only to the extent provided by the endorsement issued or approved by the insurance company. Site ID: SDIEGO, - CERTIFICATE HOLDER CANCELLATION (M360365) (M87016) (Ma7018) (M98026) 3640584 City of National City Attn: Alberto Griego 1243 National City Blvd. National City CA 91950-301 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBUOATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ACORD 25 (2001108) For swath/es regarding We etretIcele, contact the number aslad In 1M Traducer specify the Oust soda 'I0 50 •T. ORD CORPORATION 1988 07/10/2008 07:11 FAX 8583202001 KLEINFELDER j 003/006 Named Insured Schedule The Kleinfelder Group, Inc. Kleinfelder Assodates (KFI) Trinity Engineering Testing Corporation (TETCO) Kleinfelder Mexico, S.A. de CV. Kleinfelder USA, Inc ERG, LLC CE2 Kleinfelder Klelnfelder East, Inc (Formerly known as GSCJ1ieinfelder, Inc and Powell-Harpstead, Inc) Kleinfelder West, Inc (Formerly known as Kleinfelder, Inc and Trinity Engineering Testing Corporation) KlelnfeIder Central, Inc (Formerly known as GeoSystems Engineering, Inc and Trinity Engineering Testing Corporation (TETCO)) Kleinfelder Engineering, P.C. (Formerly Justin R. Moses & Assodates Engineering, PC) Trtgon Engineering Consultants, Inc. Miscellaneous Attachment : M360365 Master ID: 1056887 07/10/2008 07:12 FAX 8583202001 KLEINFELDER tj004/006 POLICY NUMBER: GL 161 76 12 COMMERCIAL GENERAL LIABILITY CG 20 10 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - scheduled person or organization This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): WHERE REQUIRED BY WRITTEN CONTRACT Location(s) Of Covered Operations WHERE REQUIRED BY WRITTEN CONTRACT Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II - Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after. 1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. CG 20 10 07 04 0 ISO Properties, Inc., 2004 Miscellaneous Attachment : M87016 Certificate ID : 3640584 07/10/2008 07:13 FAX 8583202001 KLEINFELDER [Z 005/006 POLICY NUMBER:GL 161 76 12 COMMERCIAL GENERAL LIABILITY CG20370704 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Additional Insured - owners, lessees or CONTRACTORS - completed operations This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): WHERE REQUIRED BY WRITTEN CONTRACT Location And Description Of Completed Operations WHERE REQUIRED BY WRITTEN CONTRACT Information required to complete this Schedule, If not shown above, will be shown In the Declarations. Section ii - Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown In the Schedule, but only with respect to liability for "bodily InJury" or'property damage" caused, in whole or in part, by "your work' at the location designated and described in the schedule of this endorsement performed for that additional insured and included in the 'products - completed operations hazard". CG 20 37 07 04 © ISO Properties, Inc., 2004 Miscellaneous Attachment : M870I8 Certificate ID : 3640584 07/10/2008 07:13 FAX 8583202001 KLEINFELDER C j006/006 POLICY NUMBER: CA 826 29 87 COMMERCIAL AUTO CA20480299 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED INSURED This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM GARAGE COVERAGE FORM MOTOR CARRIER COVERAGE FORM TRUCKERS COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement This endorsement identifies person(s) or organization(s) who are "insureds" under the Who Is An Insured Provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Endorsement Effective: 04/01/2008 Named Insured: Kleinfelder Group, Inc. SCHEDULE Name of Person(s) or Organization(s): WHERE REQUIRED BY WRITTEN CONTRACT (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to the endorsement.) Each person or organization shown in the Schedule is an "insured" for Liability Coverage, but only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured provision contained in SECTION II of the Coverage Form. CA 20 48 02 99 Copyright, Insurance Services Office, Inc., 1998 Page 1 of 1 Miscellaneous Attachment : M98026 Certificate ID : 3640584 BLANKET WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT 'This endorsement changes the policy to which it is attached effective on the inception date of the policy unless a different date is indicated below. (The following "attaching clause" need be completed only when this endorsement is issued subsequent to preparation of the policy). This endorsement, effective 12:01 AM 04/01 /2008 Issued to THE KLEINFELDER GROUP, INC. forms a part of Policy No. WC 159-38-27 By NATIONAL UNION FIRE INSURANCE COMPANY OF PITTSBURGH, PA. We have a right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against any person or organization with whom you have a written contract that requires you to obtain this agreement from us, as regards any work you perform for such person or organization. The additional premium for this endorsement shall be 2 % of the total estimated workers compensation premium for this policy. WC 04 03 61 (Ed. 11/90) Countersigned by inici iotrvc rrnov Authorized Representative RESOLUTION NO. 2008 — 138 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH KLEINFELDER WEST, INC. IN THE NOT TO EXCEED AMOUNT OF $51,400 TO PROVIDE MATERIAL TESTING SERVICES FOR THE NATIONAL CITY STREET RESURFACING PROJECT WHEREAS, the City desires to employ a contactor to provide materials testing services for the National City Street Resurfacing Project; and WHEREAS, the City has determined that Kleinfelder West, Inc. is qualified by experience and ability to perform the services desired by the City, and Kleinfelder West, Inc. is willing to perform such services. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute an agreement with Kleinfelder West, Inc. in the not to exceed amount of $51,400 to provide materials testing services for the National City Street Resurfacing Project. Said Agreement in on file in the office of the City Clerk. PASSED and ADOPTED this 15th day of July, 2008. on Morrison, Mayor ATTEST: ar Misael R. Dail , City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney Passed and adopted by the Council of the City of National City, California, on July 15, 2008 by the following vote, to -wit: Ayes: Councilmembers Morrison, Natividad, Parra, Ungab, Zarate. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California City CI= k of the Ci of N tional City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2008-138 of the City of National City, California, passed and adopted by the Council of said City on July 15, 2008. City Clerk of the City of National City, Califomia By: Deputy c,aoo6-ot, City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE July 15, 2008 AGENDA ITEM NO. 6 ITEM TITLE A resolution of the City of National City authorizing the Mayor to execute an agreement with kieinfelder, Inc. in the amount of $51,400 (Not to exceed) to provide Materials Testing Services for the National City Street Resurfacing Project (Funding is available through Proposition "A" Funds-TransNet) PREPARED BY Alberto Griego EXPLANATION DEPARTMENT Engineering EXT. 4386 On March 12, 2002 Kleinfelder, Inc. was contracted to provide City with "as needed" materials testing services for the Capital Improvement Projects. Currently, their contract has expired (the length of the contract was for three years, until March 12, 2005). Kleinfelder has since done the materials testing for Street Resurfacing, Pump Station and Slurry Seal projects for the City. This Resolution is to approve a contract with Kleinfelder, Inc. to provide material testing services for the National City Street Resurfacing Project FY08-09. i Environmental Review X N/A MIS Approval Financial Statement See attached Financial Statement Approved By: Finance Director Account No. 307-409-500-598-6035 STAFF RECOMM Ad the R I • MI ATION N/A ATTACHMENTS (Listed Below) 1. Resolution 2. Agreement Resolution No. "a o o % - ` z % resurfacing A-200 (Rev. 7/03) City of National City Office of the City Clerk 1243 National City Boulevard, National City, CA 91950-4397 Michael R. Della, CMC - City Clerk (619) 336-4228 Fax: (619) 336-4229 July 17, 2008 Mr. Ron Thomson Operations Manager Kleinfelder West, Inc. 5015 Shoreham Place San Diego, CA 92122 Dear Mr. Thomson, On July 15th, 2008, Resolution No. 2008-138 was passed and adopted by the City Council of the City of National City, authorizing execution of an agreement with Kleinfelder West, Inc. We are enclosing for your records a certified copy of the above Resolution and a fully executed original agreement. Sincerely, ,4 Michael R. DaIIa, CMC City Clerk Enclosures cc: Engineering Dept. ® Recycled Paper