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Home My WebLink About2008 CON City of Chula Vista - 1st Amendment Construction Management ServicesAMENDMENT NUMBER ONE TO THE AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF NATIONAL CITY AND CITY OF CIIULA VISTA This Amendment Number One to the Agreement for Professional Services Between the City of National City and City of Chula Vista ("Amendment") is entered into this loth day of September 2008, by and between the City of National City, a municipal corporation ("CITY"), and the City of Chula Vista (the "CONTRACTOR"). RECITALS A. The CITY and the CONTRACTOR entered into an agreement on June 3, 2008, entitled Agreement for Professional Services between the City of National City and City of Chula Vista ("Original Agreement"), wherein the CONTRACTOR agreed to provide construction engineering, management. and inspection services for the C'ITY'S major active projects. B. The Original Agreement provides that CITY may increase the Scope of Services to be performed by CONTRACTOR. C. The CITY now seeks to increase the Scope of Services by increasing the number of staff/staff hours to provide additional construction engineering, management, and inspection services for the National City major active projects, and CONTRACTOR seeks to perform this increased work. 1). The CITY and CONTRACTOR have negotiated and agreed upon the additional compensation associated with this increased work. AGREEMENT NOW, THEREFORE, the parties hereto agree as follows: 1. This Amendment specifies additional work to be performed by CONTRACTOR for CITY at specified hourly rates, which is detailed in Exhibit "A", attached hereto and incorporated herein by reference. This Amendment authorizes the payment of an amount not to exceed S275,000 for this additional work, increasing the not to exceed amount in Section h of the Original Agreement from TWO -HUNDRED THOUSAND DOLLARS (S200.000) to FOUR -HUNDRED SEVENTY-FIVE THOUSAND DOLLARS (5475.000) for all services, including the additional services that are the subject of this Amendment. 3. The parties agree that with the foregoing exception, each and every term and provision of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the date and year first above written. CITY OF NATIONAL CITY CITY OF CHULA VISTA l i , By: j Ron Morrison, Mayor avid Garc a, City Manager APPROVED AS TO FORM: /-D George H. Eiser, III City Attorney -2 By: R.A. I (op'kiryS City Engineer Amendment No One to Agreement Between National City and Chula Vista City of National City 124 3 National City i3lvd National City, (:A 01050 .^tin ri Nlar yang Liahaki CI1Y OF CHUTA VISTA I)Il'AI(IMINI Of INCINrU 1N(, EXHIBIT "A" September c), 200ti 1 Ile No N(' 0SO4 PRO.11':('1': PROPOSALS FOR NATIONAI. (•CI'1', 1'AVENIEN I RI':SIiRFA(•IN(:, I.II3,ILAM' REMODEL, ANi) O'FlIF:It iLF.I.I':"ANT I'ILO,FI':(' I'ti SUBJECT': AN11':N[MIEN 'I. NIINIKI':I& I I'() AGILI':F':N1ENi' Based upon the anticipated work schedule tilr the reniainder of Phase 2 cc)nsuuction (60 workin:; days), construction duration 1i)t Phase 3 construction (40 working days), construction duration for IAnal y Remodel project (30 wotknu!, days), and anticipated staffing rcyuuc nlcnts ti)r the liutldinl; DC1110lltiorl Protect as well as oilier relevant pioiects, out proposal is the foIIoc1 rift; .1 AS1: .1.1 1'1.I I'F.RSONNI2.1, I IOI)1LS I1OIJIL1 1' ILA ATV I Ol Al. (•OS.I Inspection Set tees- ( Phase 2) inspectuol Set c tees Si Public W'otks Inspect(); ('Irlus Melendez 5,10 SI21 00 S65,14010 Associate - (Phase ?) hispecuon Set% ices I:n} Inecl Associate Civil ~ Ben Juan 540 tit 21 01) SO 140 00 (Phase ; ( ) Lnrrncct Pan lck tlloneda ) 10 S 1 2 i 001;69,120 -- 00 — Inspection Set flees Sento' Public (Phase 3) \Narks Inspeetol - Mike Schedule - - -- -- - 60 -- - ti 121 .00 - 5, l 1,>OO OO --- ('oristluchutt Management (Phase. 2 and I'h.t,c 3), i'roicct Management (iitiilding 1)emolltton Sr Civil inn ineet Jelt Moneda 400 tit 10 tit► Sio,000 00 Project) - Project ManagentCiit Sr Budding, Projects (. 'lot don I )ay 120 1 ?O 01) $ I >.1 2(1 00 Super lsOI PRO I'Oti:11. 'I O'1 .\ 1. $114,480.0O 11 should be noted that the hours slims n ahove are based on the anticipated schedule from August 18, 20118 to construction completion. l he pioposal hrcakdol vn shot\ n above is based on the anticipated consntiction schedule lilt the rein:tinder fit. Phase 2, the consttuction duration shalln In tits spectlit ;Iron, 1(1 1'11asc .; Ilt:;hlan(1 Avcinic, and the anticipated construction schedule for the 1.thtaty lLenlodcl and l3riil(Iirt Demolition !'f, III A11N14 / ( 1114 1 \'Isl-\ ( AlIf()I(NI•\'II'liO 26S1 / ,LI'll h'tI ,II!I CITY OF NATIONAL CITY 2 - September 9, 2008 projects. If the project requires project management/inspection services beyond the work hours assumed for this estimate or if services are needed beyond the estimate shown above, staff costs will increase accordingly. Invoicing shall be based on 0.10 hour increments. Should the projects require City of Chula Vista services heyond the scope outlined above, we will proceed on a time and material basis based on our agreement with the City of National City and at the direction of the City of National City's City Engineer. It should be noted that our agreement with the City of National City authorizes an aggregate payment amount not to exceed $200,000.00 for engineering, construction management, and project management services. The authorization of this scope of work for $314,480.00, in addition to the previous invoices for June and July 2008 totaling $83,417.50, would increase the aggregate total payment amount to $397,897.50 for all aforementioned projects. Total Contract In addition to the above scope of work, it was mutually agreed that an additional $50,000 in Building Project Manager (Gordon Day) services would be needed for Park Phases 1, 2, and 3, the Police Department and Former Library Remodel projects. Additional work has also been assigned to Mr. Day. We conservatively estimate that the total cost of services to be provided by Mr. Day may approach $75,000. Therefore, we recommend that the contract's "not -to -exceed" authorization be increased to $475,000 at this time. This would result in an amendment amount of $275,000. An exhibit is attached showing staff costs per project. Should you have any questions, please do not hesitate to contact me. RICHARD A. HOPKINS, P.E. CITY OF CHULA VISTA DIRECTOR OF ENG VEERING c: lracscma Quilantan, Assistant Director of Engineering Mcrceditas LeClair, Engineering Jeff Moncda, Senior Civil Engineer Gordon Day, Building Project Manager M \General Scrvices\Dcsign\National Cuty\Proposalk\Phase 2 & Phase 3 & Lihrary I'roposal Letter Revised Sept 2008 DOC CITY OF CHULA VISTA NATIONAL CITY EXHIBIT Project Staff Costs to Date (7/31/08) Anticipated Staff Costs Total Project Cost Phase 1 Slurry Seal (07-03) S18,560 $7,640 $26,200 Phase 2 Resurfacing (08-04) $74,560 $205,000 $279,560 Phase 3 Highland Avenue (08-08) $2,775 $69,640 $72,415 Miscellaneous Bldgs and Parks $8,575 $76,000 $84,575 Building Demolition Project (08-02) $1,050 $11,200 $12,250 Total Project Staff Cost $475,000 Approved Amount Per Current Agreement S200,000 Requested Amendment Amount Per New Agreement $275,000 275,000 Project Original Scope Staff Costs Increase in Scope of Work Staff Costs Total Project Cost Phase 1 Slurry Seal (07-03) $10,000 $16,200 $26,200 Phase 2 Resurfacing (08-04) $145,000 $134,560 $279,560 Phase 3 Highland Avenue (08-08) New Project $0 $72,415 $72,415 Miscellaneous Bldgs and Parks $45,000 $39,575 $84,575 Building Demolition Project (08-02) New Project $0 $12,250 $12,250 Total $200,000 $275,000 $475,000 RESOLUTION NO. 2008 — 187 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. ONE TO AGREEMENT WITH THE CITY OF CHULA VISTA THE AMOUNT OF $275,000 TO PROVIDE ADDITIONAL CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES TO THE NATIONAL CITY ENGINEERING DEPARTMENT FOR MAJOR NATIONAL CITY PROJECTS WHEREAS, on June 3, 2008, the City Council adopted Resolution No. 2008-96, approving an agreement with the City of Chula Vista in the amount of $200,000 to provide construction, engineering, management, and inspection services to the Engineering Department for major National City projects; and WHEREAS, because most of the Engineering Department's major projects will be under construction at the same time, additional construction, engineering, management, and inspection services are required to meet the deadline for each project. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute Amendment No. 1 to Agreement with the City of Chula Vista to provide construction, engineering, management, and inspection services to the National City Engineering Department for major National City projects. PASSED and ADOPTED this 16th day of September, 2008. on Morrison, Mayor ATTEST: ilt 4 M hael R. Dalla, y Clerk APPROVED AS TO FORM. George H. Eiser, III City Attorney Passed and adopted by the Council of the City of National City, California, on September 16, 2008 by the following vote, to -wit: Ayes: Councilmembers Morrison, Parra, Ungab, Zarate. Nays: None. Absent: Councilmember Natividad. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California i4 ii City Ierk of the City ql National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2008-187 of the City of National City, California, passed and adopted by the Council of said City on September 16, 2008. City Clerk of the City of National City, California By: Deputy City of National City Office of the City Clerk 1243 National City Boulevard, National City, CA 91950-4397 Michael R. Dalla, CMC - City Clerk (619) 336-4228 Fax: (619) 336-4229 September 18, 2008 Mr. Richard Hopkins Director of Engineering Department of Engineering City of Chula Vista 276 Fourth Avenue Chula Vista, CA 91910 Dear Mr. Hopkins On September 16th, 2008, Resolution No. 2008-187 was passed and adopted by the City Council of the City of National City, authorizing execution of Amendment No. 1 to Agreement with the City of Chula Vista. We are enclosing for your records a certified copy of the above Resolution and a fully executed original amendment. Sincerely, Michael R. DaIIa, CMC City Clerk Enclosures cc: Engineering Department ® I'JpLr