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HomeMy WebLinkAbout2008 CON Global Presenter.Com - Amendment Audio / Video SystemsAMENDMENT TO AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND GLOBAL PRESENTER.COM, INC. This Amendment to Agreement is entered into this 16th day of December, 2008, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and GLOBAL PRESENTER.COM INC. (the "CONTRACTOR"). RECITALS A. The CITY and the CONTRACTOR entered into an agreement on August 5, 2008, (the "Agreement") wherein the CONTRACTOR agreed to provide audio/visual upgrade services for the council chambers. B. The parties desire to amend the Agreement to provide additional audio/visual upgrade services, as set forth in the attached Exhibit "A", in the amount of $57,785.03. NOW, THEREFORE, the parties hereto agree that the Agreement entered into on August 5, 2008, shall be amended to provide additional audio/visual upgrade services as set forth in the attached Exhibit "A", and by increasing the compensation amount by $57,785.03. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated August 5, 2008 shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY By: By: Rdfi Morrison, Mayor APPROVED AS TO FORM: GLOBAL PRESENTER.COM, INC. (S,gnarnres (Owo corporate officers icers re uirtd) By: �QioG� By: George H. Eiser, III City Attorney (Name) (Print) (Title) (Name) (Print) l4, gel-q?-b C e-0 (Title) giobalPRESENTER MEE'INC, ROOM DESIGNS AND SYSTEMS INIEGRAIION Headquarters 17911 Sampson Lane Huntington Beach, CA 92647 Blair Moses — San Diego Sales 858-405-5204 cell 877-964-5622 — Voice 714-842-4350 — Fax bmoses@globalpresenter.com www.olobalpresenter.com December 9, 2008 City of National City Attn: Ron Williams (619) 336-4373 RE: Exhibit A Dear Ron, Here is our Exhibit A proposal for the three requested AudioNisual upgrades for City of National City. Area 1-Council Chambers System Upgrade Installation Quotation This proposal and pricing is based on the information requested to have the camera view displayed on the overflow monitor(s) and to add an additional laptop connection at the equipment rack location. Labor • Install one (1) supplied scaler and distribution amplifier into the City's existing rack to add the camera into the system to allow this camera to be displayed onto the overflow monitor(s). • Install one (1) supplied Extender Wallmount at the equipment rack location to allow for laptop connectivity at this location. • Run and terminate all cabling and interconnect with the City's existing equipment. • Set-up, testing and instruction on equipment. • Post -installation review after system acceptance to ensure customer satisfaction with the system. Installation to be completed in a neat and professional manner. Notes • City to provide room in existing conduit for cabling. Materials • All audio, video and control cabling and connectors except as noted on the equipment list. • Miscellaneous hardware required to complete the installation in a neat, professional manner. Programming Program the City's existing Crestron system to allow for following items: • Add the camera as a source to be routed to the overflow monitor(s). • Add the additional laptop location as a source to be routed to the system. Pricing Area 1: Labor $669.00 Materials $199.00 Programming $889.00 Equipment — Display camera —Two input video scaler/three output composite video $1,138.00 -Add Laptop connectivity — VGA Line driver w/audio/12 ft. VGA cable w/audio $348.00 Total before tax and shipping $3,243.00 Shipping — not to exceed $40.00 Tax — not to exceed $151.00 Area 2 - Main Conference Room Monitor System Installation Quotation System Summary Scope of Project: The following proposal presented by Global Presenter/HAVS is intended to address the monitor installation in the Main Conference Room at the City of National City. The issues discussed are as follows: • Would like to have a 52" LCD Monitor mounted on the wall with speaker. • Would like to have laptop computer as well as Council Chamber overflow connected to this monitor. This document includes a description of the system proposed and the pricing associated. Due to the asbestos situation all items will be wall mounted. The City's facilities department will be responsible for providing cable paths from the main equipment rack in the Council Chambers to the monitor location in the Main Conference Room. The City's facilities department will also provide a clock outlet electrical at the new monitor location. Installers will coordinate very closely with the City's facilities department on all matters relating to the new upgraded system. The City is responsible for any asbestos remediation; should they deem this necessary. All asbestos remediation and related items MUST be completed per the City of National City's remediation plan. Note: Further coordination is needed with the City to find the cable path from the Council Chambers to the Main Conference Room. Our professional staff of programmers and installers will complete this installation in a clean, neat and professional manner on time and within the budget proposed. Our installation staff will provide the labor to install, upload, set-up and test all of the control equipment then provide instruction and training for the City staff on how to use the system. A post -installation review 30 days after system acceptance will be scheduled and will include brush -up training for the City staff. Description of work in each area Monitor System: The monitor system will consist of one (1) 52" LCD Monitor with speaker. Cabling for laptop connectivity at the conference room table will be installed in a neat and professional manner across the floor to the grommet hole at the table. A video and audio feed will be provided from the main equipment rack in the Council Chambers to the new monitor location. Note: The overflow feed still needs to be coordinated between our installers/programmer and the City of National City. Wiring paths will need to be provided by the City. The City will need to provide a grommet hole in the table at the laptop computer location. The monitor speakers should supply enough audio for this room. Should the City decide otherwise another quotation will be provided to include wire path and additional equipment coordination. Equipment Rack: The existing equipment rack in the Council Chambers will be used to house the distribution amplifier that will be used to send the Council Chamber's feed to the new monitor. Programming/Control System: The existing control system will be programmed to allow for an intuitive and simple way for the City Staff member to send the Council Chambers feed to the Monitor in the Main Conference Room. Pricing Area 2: Monitor System: Labor $1,495.00 Materials $699.00 Programming $999.00 Equipment — (1) 52" PN-S525 Professional dual input monitor with speaker assembly and industrial tilting wall Mount. RGB 192 universal computer video interface, four output wideband RBG-HV Distribution amplifier with 25 ft and 75 ft. VGA to 5 BNC cables and a 12 ft. VGA w/audio cable. $7,199.00 Equipment Rack (wiring to existing rack): Labor $1,112.00 Materials $486.00 Grand Total before tax and shipping $11,990.00 Shipping — Not to exceed $295.00 Tax — 8.75% on Materials/equipment/shipping $760.00 Area 3 - Council Chambers Voting System Installation Quotation System Summary This proposal and pricing is based on the additional information found during the on -site visit held on September 23, 2008. This proposal reflects the necessary labor, materials, programming and new equipment needed to upgrade the City's existing Request to Speak and Voting Systems. Adding one (1) new 12" tabletop Touchpanels. One existing Touchpanel will already be located at the City Clerk location and the new Touchpanel will be located at the Mayor's location. Adding (8) keypads to be installed into the dais at each Council Members location as well as City Manager, assistant city manager, executive director and City Attorney's locations. These keypads will give the Council Members voting functions and request to speak functions. The Mayor will use the Touchpanel and the City Manager, assistant city manager, executive director and City Attorney will only have Request to Speak functions. A Touchpanel Interface Module will be added to display the voting results on monitors. Our staff of programmers will create Touchpanel layout samples for the City's review and approval. The goal is to create a Touchpanel GUI that is graphically pleasing and easy to use. Our installers will coordinate and attend various meetings with Millworker, Electrician, City Facilities Staff and others as necessary to insure that all critical path information is distributed properly and in a timely manner to allow for a professional and on -time completion. Notes: • The City would be responsible for providing cable paths / room in existing conduit as necessary. • The City's facilities department will be responsible for cutting the access holes into the dais the keypads. Our professional staff of programmers and installers will complete this installation in a clean, neat and professional manner on time and within the budget proposed. Our staff will provide the labor to install, upload, set-up and test all of the control equipment then provide instruction and training for the City staff on how to use the system. A post -installation review 30 days after system acceptance will be scheduled and will include brush -up training for the City staff. Labor • Install additional new control equipment to include; Global Presenter/HAVS custom voting processor, power supply, and Touchpanel interface into the City's existing rack. • Install one (1) new 12" Touchpanel at the Mayor's location. • Install eight (8) keypads into the dais. The City to provide labor and materials to cut access holes into the dais to accommodate the keypads. • Install one distribution amplifier into the City's existing equipment rack. • Run and terminate all cabling and interconnect with the City's existing equipment. • Set-up, testing and instruction on equipment. • Post -installation review after system acceptance to ensure customer satisfaction with the system. Installation to be completed in a neat and professional manner. Notes • City to provide labor and materials to cut access holes into the dais to accommodate the keypads. • City to provide room in existing conduit for cabling. Materials • Global Presenter/HAVS custom voting processor. • All audio, video and control cabling and connectors except as noted on the equipment list. • Miscellaneous hardware required to complete the installation in a neat, professional manner. Programming Reprogram the City's existing Crestron processor with one (1) existing TPS-12G Touchpanel, one (1) new TPS-12G Touchpanel, one (1) new Touchpanel Interface, and eight (8) new Keypads to control the following items: • New TPS-GTPI Touchpanel Interface to display Voting Graphics onto the (3) LCD Monitors. • The Mayor's 8 the City Clerk's Touchpanel will see only a generic "voted" not how the actual member has voted. Program to be written so that the votes will automatically display when the last vote is cast. • The order in which the Council Members have requested to speak will only show on the Mayor's and the City Clerk's Touchpanel's. • Eight (8) Keypads will be programmed to allow for Voting and Request to Speak functionality. Pricing Area 3 for Custom Voting System Labor -see above for description $8,999.00 Materials -" $4,325.00 Programming -" I6 $12,569.00 Equipment - Two output RGBHV distribution amp, TPS-G-TPI Touchpanel Interface module, Quickmedia Transmitter, TPS-12GQM Touchpanel, (8) Cameo keypads with custom keypad engraving, C2N-HBLOCK, power supply and single Port Ethernet card. $15,299.00 Total before tax/shipping $41,192.00* Shipping - not to exceed $365.00 Tax - 8.75% on equipment/materials/shipping $1,749.03 * If conference room and voting system are installed at the same time-$2,000.00 discount Exhibit A Pricing for all above areas — (purchased together) Total Before Tax and Shipping $54,425.00 Shipping — not to exceed $700.00 Tax — 8.75% $2,660.03 Total $57,785.03 Terms Net 30 days with purchase order pending credit approval. This quotation valid 30 days. Pricing plus tax and shipping. Conditions This quote is based upon an efficient use of scheduling. Any delays, changes in job scope or wasted time or trips could result in additional charges. Warranty All installation materials and labor warranted against defects in workmanship for one year. Any service calls resulting from system misuse or abuse will be billed to per hour, portal to portal, Monday through Friday, 8am to 5pm. Regards, Blair Moses Global Presenter — San Diego (858) 405-5204 FEDERAL TAX ID (EIN) # 33-08974434 CA Sellers Permit #97-673635 Small Business Certification (CA) #23179 California Contractor's License #822479 Dun & Bradstreet #109376033 agree with the above terms and would like to proceed with this project. date ACORD. CERTIFICATE OF LIABILITY INSURANCE OP ID DATE (MMIDDIYWY) GLOBA-7 07/30/08 PRODUCER United Agencies, Inc. CA License #0252636 100 N. First St., Ste. 301 Burbank CA 91502 Phone:800-800-5880 Fax:877-901-5522 INSURED - ..._ ._. . .... ..-. GlobalPresenter.com Attn: Tony Griffiths 17911 Sampson Lane Huntington Beach CA 92647 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE •- ° = '• Great Divide Insurance Co . NAIC # COVERAGES --. J. CIFS OF NIS.URANSF I `;""- 5-- Jfi HAVE EFF\ SSUED -' '1-F INSURED NAMED AR:.v'E =0R THE PC_ICY "'FR::;D INC.CATFC NC'\V "1•STArr K. I•'J' HEC_INCH:•,.. 'ails' 4 C _INC:''..7. C' AN' CC\'I:ACT CR 0:0ILR 720CJ'ALN' VI T-, RLSPCC' TO'NII LI{ TH.5 CLHTIFICAIL MAY 3L SSJLD O? MA.' "=L‘.'A `.. "'•_ NSI_VAN E AF'';I!:,'LU Ut THE • JL CIES C•_SCI71UL:-E-:LIV 5 S_3_L:;' '0 • LL I1IL ILEM.S. Lx1LLS JNU AND CC'sL. ' ;,N JF .`.;,,'_.. '':_ JE= rvJNLGA-E_NI ISSI•0fr.. I.'As• . .EBELNNLU'JCE:JY PAJC_AVS Tlvlc Auo L I POLICY NUMBER !POLICY EFFECTIVE POLICY EXPIRAJILIN LTR INSRD TYPE OF INSURANCE DATE (MMIDDIYYI DATE (MMIDDIYYI LIMITS GENERAL LIABILITY A X X ''H"•1"""I�. ;rNFRA_I At-.'T.CPA1019326 01/04/08 01/04/09 FACH CCCIIRRF r,rE $ 1, 000 , 000 1-RF i FSIEn- ,Tu-e-,ce: S 100,000 __•>.I`r 1+',._4L X _ Cc-'t MML:; Exl• .#ry ore orw'•! > Excluded PLI4KTIAL3ALiv-J.Iu-, $1,000,000 1., J_ 4J_-REc•.n-L_ I'.1l AFFL L5-L^ i --- -r .E^T =JC I 1SLVLNJ.L 7.r._:;_`.;,1_ $2,000,000 FEOLL2I,=cM-'JO',•G__._. 31,000,000 1 AUTOMOBILE LIABLITY X A'.` AJT.-. I CPA1019326 01/04/08 01/04/09 — r,. rFfXA.F:; I:."0:-; 1 A X "'REF: r,r-5. A X :•\F h- iq I c:.'I1NLCsnG_--'"•' S1 000,000 IL`.: Lie , rPa:-c_u'; ' __ .._. __ —•- .. _. br . I.i N.,_?.. I Nc• ,,,, -,: FFCrt'LP•1 , L.W.4',r'_ ` GARAGE LIABILITY Al. TC C'•.. '• • F4 AC': DENT A.1.107NI, EXCESSNMBRELLA LIABILITY A .X .cc,_,, .._A:SHA!1L CUA1019328 01/04/08 01/04/09 .;L_IICIIE_L X _,_,..-ION >10,000 EACH C; ^UPRFNCF £ 2 , 000 , 000 A(-0 lE s2,000,000 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY :,T='::I:rt ••,.: 'NLf.0._ T . L LI • '_ _-51.'LN.Lw L+'-_=JLU; r_ I.._ .:. ': I::'o rrlcc, VI- t. A'I:. CTPF _ -'H" . L WI'_ - LN F : .. ... -i. Ci' : $ F i 7. SF:.SF =" FA'7_OYFF o F. _ .FFAF.. ..T -'•. WI -- OTHER DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS The City of National City, its elected officials, officers, agents and employees are named as Additional Insured per the attached CG20260704 endorsement. CERTIFICATE HOLDER CANCELLATION The City of National City Attn: Ashley Fenton 1243 National City Blvd. National City CA 91950 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR UABLTTY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHOPo R�P�2ES GCVE pPa/ ACORD 25 (2001/08) ©ACORD CORPORATION 1988 CPA 1019326 - 11 01/04/08 LTW 01/25/08 CG 20 26 07 04 THIS ENDORSEMENT CHANGES TEE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Additional Insured Person(s) or Organization(s) As required by written contract Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Section II - Who I8 An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule but only with respect to liability for "bodily injury", "property damage* or °personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: A. In the performance of your ongoing operation; or B. In connection with your premises owned by or rented to you. CG 20 26 07 04 ISO Properties, Inc, 2004 Page 1 RESOLUTION NO. 2008 — 267 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO THE FY 2008 AGREEMENT WITH GLOBALPRESENTERS.COM, INC. IN THE AMOUNT OF $57,785.03 TO COMPLETE PHASE II OF THE COUNCIL CHAMBERS AUDIO/VISUAL IMPROVEMENTS WHEREAS, on August 8, 2008, the City Council adopted Resolution No. 2008- 156, approving an agreement with GlobalPresenter.Com, Inc., in the amount of $ 61,384 to provide Audio Visual Equipment and Services for the Council Chambers; and WHEREAS, the Council Chambers Audio/Visual Improvements, Phase II in the amount of $57,785.03 will provide additional capabilities to accommodate public viewing of City Council meetings from the Large Conference Room, digitize and display Council vote casting via video monitors in the Council Chambers and overflow areas, and the Councilmembers' Request to Speak System will be digitized and integrated into the Crestron A/V System. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute an Amendment to the FY 2008 Agreement with GlobalPresenters.com, Inc., in the amount of $57,785.03 complete Phase II of the Council Chambers Audio/Visual Improvements. Said Amendment to Agreement in on file in the office of the City Clerk. PASSED and ADOPTED this 16th day of December, 2008. on Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney Passed and adopted by the Council of the City of National City, California, on December 16, 2008 by the following vote, to -wit: Ayes: Councilmembers Morrison, Natividad, Parra, Sotelo-Solis, Zarate. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California /j _,I,r2,141/) City rk of the City of`National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2008-267 of the City of National City, California, passed and adopted by the Council of said City on December 16, 2008. City Clerk of the City of National City, California By: Deputy City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE December 16, 2008 AGENDA ITEM NO. 11 ITEM TITLE Resolution of the City Council of the City of National City authorizing the Mayor to execute an amendment to the FY08 agreement with GlobalPresenters.com Inc. in the amount of $57,785.03 to complete phase II of council chambers audio/video improvements. PREPARED BY DEPARTMENT Ron Williams (Ext. 4373) ;} EXPLANATION MIS The Council Chambers audio/video improvements phase II will provide additional capabilities to accommodate public viewing of council meeting from the Large Conference Room. City Council vote casting will be digitized and displayed via video monitors in Council Chambers and overflow areas. City Council member request to speak system will be digitized and integrated into the Crestron AN system. Environmental Review NI N/A Financial Statement This project is funded via CIP accounts 630-409-500-598-8031, 630-409-500-598-8029 carried over from FY08. Approved By: 0-' C� Finance Director Account No. STAFF RECOMMENDATION Adopt the Resolution BOARD / COMMISSION RECOMMENDATION ATTACHMENTS ( Listed Below ) Attachment 1: Amendment Resolution No. A-200 (9/99) City of National City Office of the City Clerk 1243 National City Boulevard, National City, CA 91950-4397 Michael R. Dalla, CMC - City Clerk (619) 336-4228 Fax: (619) 336-4229 December 23, 2008 Ms. Blair Moses Global Presenter.Com, Inc. 2011 Paseo Dorado La Jolla, CA 92037 Dear Ms. Moses, On December 16th, 2008, Resolution No. 2008-267 was passed and adopted by the City Council of the City of National City, authorizing execution of an amendment to agreement with Global Presenter.Com, Inc. We are enclosing for your records a certified copy of the above Resolution and a fully executed original amendment. Sincerely, t);(1/ Michael R. Da a, CMC City Clerk Enclosures cc: MIS Dept. ® Recycled Paper