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HomeMy WebLinkAbout2009 CON American Lung Association - Amendment Healthy Homes InspectionAMENDMENT TO THE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND AMERICAN LUNG ASSOCIATION OF CALIFORNIA THIS AMENDMENT modifies the AGREEMENT (the "AGREEMENT") previously entered into on the 5th day of June 2007, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and the American Lung Association of California, a California nonprofit corporation (the "CONTRACTOR"). Modifications to the AGREEMENT include a revised, interim Scope of Services (Exhibit A) and a revised, interim Length of Agreement (Exhibit C). This AMENDMENT does not change the not -to -exceed contract value of S176,550.53 or the matching funds requirement of $7,017.66. There is a sufficient contract balance remaining in the AGREEMENT after projected costs through the original AGREEMENT termination date of October 31, 2008 to provide funding through the contract extension term based on budget details provided by the American Lung Association related to the modified Scope of Services. Based on submitted invoice analysis, there will remain approximately S 14,000 to expend at an approximate rate of $6,500 per month, per ALA proposed budget, for the revised Scope of Services. Subsequent Contract Modifications which will add additional funding and will add additional time of completion will be executed prior to the full expenditure of the above referenced funds to allow for ALA's continued participation in the Healthy Homes Demonstration Project Contract Term Extension granted by HUD. In accordance with the above, the AGREEMENT is amended by amending Exhibit "A"(Scope of Services) and Exhibit "C" (Length of Agreement) to provide vas follows: EXHIBIT A MODIFIED SCOPE OF SERVICES (interim extension) During this interim extension period, the American Lung Association will provide one full time Asthma Coordinator to assist the National City Healthy Homes Demonstration Project Team in achieving the revised goals of assisting 300 families with assessments, environmental action plans and healthy lifestyle education and follow up. The Asthma Coordinator will work cooperatively with other team members from the Environmental Health Coalition and City of National City staff in areas of scheduling and attending home visits and in the timely provision of data for maintenance of client files and the project database. Generally, the services will include: • Coordinated scheduling of initial home assessment visits to help provide initial environmental assessments and conduct specific asthma related assessments when required • Conducting the assessments both individually and with team members as required to meet the project's weekly and monthly goals • Assistance with reviewing environmental assessment results and developing specific Environmental Action Plans with EHC staff • Reviewing all cases with prior ALA involvement to determine which ones need the "Three Month" follow up visits and schedule and execute the visits. • Provide all completed task documents to EHC staff at the EHC office each day • Attendance at the weekly NC Healthy Homes partners meeting • Provide a weekly "outline" report on the Asthma Coordinator's specific tasks to City staff on Wednesday for the period from Thursday to Wednesday each week. This will allow City staff to provide the required weekly progress reports to HUD. • Provide detailed monthly reports on program tasks/results by the 15th of each following month so City staff can provide HUD with required monthly and quarterly reports. EXHIBIT C LENGTH OF AGREEMENT • The Length of the Agreement shall be extended to February 13, 2009. With the foregoing exceptions, each and every provision of the Agreement dated June 5, 2007 shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on dt.JAi 1 CITY OF NATIONAL CITY AMERICAN LUNG ASSOCIATION OF CALIFORNIA (Corporation - signatures of two corporate officers) (Partnership - one signature) (Sole proprietorship - one signature) By:By: Ron Morrison, Mayor APPROVED AS TO FORM: George H. Eiser, III City Attorney Laxfra Boudreau Chief Operating Officer By: Trisha Murakawa Board Chair Istvl 4a..)c,/ ACORD CERTIFICATE OF LIABILITY INSURANCE OP ID AL AMER-52 DATE (MM/DD/YYYY) 07/01/08 PRODUCER (SF) Heffernan Insurance Brkrs 120 Howard Street, Suite 550 San Francisco CA 94105 Phone:415-778-0300 INSURED Fax:415-778-0301 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. American Lung Assoc. of CA Trish Robinson 424 Pendleton Way Oakland CA 94621 COVERAGES INSURERS AFFORDING COVERAGE INSURERA EVEREST NATIONAL INS. CO. INSURER B INSJRFR C. INSURER D: INSURER E NAIC # THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITZTANDZE# ANY REOUIREMEN'. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE (S�,SUED' R, MAY PERTAIN. THE INSURANCE AFFORDED BY -HE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND COND174U',(JSyQ�SUCH POLICIES AGGREGATE LIMITS SHOWN MAY IIAVE BEEN REDUCED BY PAID CLAIMS IFSRViDD U LTR NSRD TYPE OF INSURANCE I POLICY NUMBER POLICY EFFECTIVE DATE (MM/OO/YY) PbLfCY EXPIRATION : ",1,):..>ix,,. DATE (MM/DDIYY) •',�t , LIMITS " GENERAL LIABILITY EA9H2OCCURRENCE $ 1 I 1 COMMERCIAL GENERAL LIABII ITY NOT APPLICABLE � } Er S�(Ea oc eennce) $ CLAIMS MADE ' i OCCUR (Any one person) L$ J— — � ' "I.PERSONAL & AOV INJURY $ GENERAL AGGREGATE 'S GENII_ AGGREGATE LIM T APPLIES PER- •. I PRODUCTS - COMPIOP AGG . S I I POLICY 1 .. JECT I LOC L, ifi t . 44 - "~ AUTOMOBILE LIABILITY w Te I COMBINED SINGLE LIMIT ANY AUTO NOT APPLICABLE "� (Ea accident) IALL OVNFU AUTOS yS ECU LY INJURY S SCHEDJ'_ED AU FOS (Per person) HIRED AUTOS .p -----�-- I BCD.LY INJURY ---------_— -_ : NUN•OWNED AUTOS - I (Per accident) _ A,-yi`, i -- PROPERTY DAMAGE (Per accident) S c GARAGE LIABILITY by AUTO ONLY - EA ACCIDENT $ ANY AUTO NOT APPLICABLEr v•tt. EA ACC OTHER THAN $ AUTO ONLY AGG $ EXCESS/UMBRELLA LIABILITY Z EACH OCCURRENCE $ OCCUR CLAIMS MADE NOT APPLIC ` AGGREGATE $ —_ $ \r RETENTION $ A $ WORKERS EMPLOYERS' COMPENSATION AND LIABILITY ;, ix 'I, IH- I X OR. WC S LIMITS ER I •ORY LIMITS ER A ANVPROPRIETOR/PARTNER/EXECJTN=_ 6600�EiP37S; 07/01/08 07/01/09 E.L. EACH ACCIDENT $1,000,000 . E.L. DISEASE - EA EMPLOYEE $ 1,000,000 OFFICER/MEMBER EXCLUDED' -' If yes, describe ender SPECIAL PROVISIONS below # E L. DISEASE - POLICY LIMIT $ 1,000,000 OTHER O PLICABLE ,d DESCRIPTION OF OPERATIONS / LOCATIONS / VE LES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS Evidence of Insuran 1( day notice of cancellation for non-payment of premium. NIL CERTIFICATERR,, NATION5 City of National City 1243 National City Blvd, National City CA 91950 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 * DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHOR NTATIVE ACORD 25 (2001/08) © ACORD CORPORATION 1988 RESOLUTION NO. 2009 — 21 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH THE AMERICAN LUNG ASSOCIATION OF CALIFORNIA IN THE NOT TO EXCEED AMOUNT OF $228,342 TO PERFORM ENVIRONMENTAL AND ASTHMA EDUCATIONAL SERVICES IN CONJUNCTION WITH THE HUD HEALTHY HOMES DEMONSTRATION PROJECT WHEREAS, the City desires to continue its relationship with the American Lung Association to provide environmental and asthma educational services for the HUD Healthy Homes Demonstration Project; and WHEREAS, the City has determined that the American Lung Association of California has satisfactorily complied with the terms of the original agreement dated June 7, 2007, and is willing to continue to perform such services during the extension period of November 1, 2008 through October 31, 2009, for the HUD Healthy Homes Demonstration Project for the not to exceed amount of $228,342 which covers the original contract term and any and all additional length of service as specified in the HUD Grant Amendment. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of National City hereby authorizes the Mayor to execute an Amendment to the original Agreement dated June 7, 2007, with the American Lung Association of California to provide environmental and asthma educational services for the HUD Healthy Homes Demonstration Project for the not to exceed amount of $228,342, of which $176,550 will come from HUD grant funds, which covers the original contract term and any additional length of service as specified in the HUD Grant Amendment. Said Amendment to Agreement is on file in the office of the City Clerk. PASSED and ADOPTED this 3rd day of February, 2009. on Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. iser, III City Attorney Passed and adopted by the Council of the City of National City, California, on February 3, 2009 by the following vote, to -wit: Ayes: Councilmembers Morrison, Parra, Sotelo-Solis, Van Deventer, Zarate. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California firjj, 101 lerk of the City f National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2009-21 of the City of National City, California, passed and adopted by the Council of said City on February 3, 2009. City Clerk of the City of National City, California By: Deputy City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE February 3, 2009 AGENDA ITEM NO. 7 ITEM TITLE RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AMENDED AGREEMENT WITH THE AMERICAN LUNG ASSOCIATION OF CALIFORNIA TO PERFORM ASTHMA EDUCATION SERVICES DURING AN EXTENDED AGREEMENT PERIOD FROM NOVEMBER 1, 2008 TO OCTOBER 31, 2009 AS GRANTED BY HUD TO THE CITY FOR THE HEALTHY HOMES DEMONSTRATION PROJECT. ADDITIONAL FUNDS FROM THE TAX INCREMENT FUND OF $51,792 WILL BE REQUIRED TO AUGMENT EXISTING GRANT FUNDS. PREPARED BY DEPARTMENT Jim Ridley, (ext. 4266) Community Development aV EXPLANATION On November 1, 2005 the City of National City was awarded $996,495 in grant funds from the U.S. Department of Housing and Urban Development (HUD), Office of Healthy Homes and Lead Hazard Control to perform Healthy Homes Inspections in the area west of 1-805. The Healthy Homes Inspection includes: a structural housing inspection, an environmental hazards assessment, and testing/sampling for mold and moisture, lead, carbon monoxide, and cockroaches. The City entered into an agreement on June 5, 2007 (Resolution No.2007-114) with the American Lung Association (ALA) to perform the environmental assessments and asthma education for this grant. The original grant term expired on October 31, 2008. The City successfully pursued and received a "no additional funding" grant extension on November 5, 2008 to allow the City and the Healthy Homes program partners to continue to pursue the goals of the grant and further assist the residents of National City. The City would like to now enter into an amended agreement with the American Lung Association of California (ALAC) to continue to perform services as detailed in their newly revised agreement. The term of the agreement with ALAC will begin retroactively on November 1, 2008, and will end on October 31, 2009, provided that either the City or ALAC has the option of cancelling the agreement upon 60 days' written notice. HUD reserves the right to end the extension on May 30, 2009 if the special conditions of the extension are not satisfied. Because of financial concerns, ALA was inactive on the grant from November 1, 2008 to January 6, `✓ 2009. Pursuant to the original agreement and this extension, ALAC would receive $228,342 for their services of which $176,550 is from HUD grant funds and $51,792 will come from City sources (i.e. Tax Increment). The agreement contains the customary provisions requiring the consultant to carry insurance, and to indemnify the City for acts of negligence in the performance of the agreement. Environmental Review J N/A Approved By: Financial Statement Account No. ance Director Establish appropriations in the amount $51,792 in Expenditure Account #294-445-462-299-0000. STAFF RECOMMENDATION Adopt resolution BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. 1. Original Agreement 2. HUD Award Amendment 3. Amendment to Original Agreement 4. Resolution J City of National City Office of the City Clerk 1243 National City Boulevard, National City, CA 91950-4397 Michael R. Dalla, CMC - City Clerk (619) 336-4228 Fax: (619) 336-4229 February 10, 2009 Ms. Laura Boudreau Chief Operating Officer American Lung Association of California 2750 Fourth Avenue San Diego, CA 92103 Dear Ms. Boudreau, On February 3rd, 2009, Resolution No. 2009-21 was passed and adopted by the City Council of the City of National City, authorizing execution of an amendment to the agreement with the American Lung Association of California. We are enclosing for your records a certified copy of the above Resolution and a fully executed original agreement. Michael R. Dalla, CMC City Clerk Enclosures cc: Housing & Grants Department ® Recycled Paper