HomeMy WebLinkAbout2009 CON City of Chula Vista - Amendment #2 Inspection Services Bay Marina Drive WideningAMENDMENT NUMBER TWO
TO THE AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF NATIONAL CITY
AND CITY OF CHULA VISTA
This Amendment Number Two to the Agreement for Professional Services
Between the City of National City and City of Chula Vista ("Amendment") is entered into
this 16th day of September 2008, by and between the City of National City, a municipal
corporation ("CITY"), and the City of Chula Vista (the "CONTRACTOR").
RECITALS
A. The CITY and the CONTRACTOR entered into an agreement on June 3,
2008, entitled Agreement for Professional Services between the City of
National City and City of Chula Vista ("Original Agreement"), wherein the
CONTRACTOR agreed to provide construction engineering, management,
and inspection services for the CII'Y'S major active projects.
B. The Original Agreement provides that CITY may increase the Scope of
Services to be performed by CONTRACTOR.
C. The Agreement was amended on September 16, 2008 to extend the number
of personnel hours.
D. The CITY now seeks to increase the Scope of Services by increasing the
number of staff/staff hours to provide inspection services for the Bay
Marina Drive Widening Project, and CONTRACTOR seeks to perform this
increased work.
E. The CITY and CONTRACTOR have negotiated and agreed upon the
additional compensation associated with this increased work.
AGREEMENT
NOW, THEREFORE, the parties hereto agree as follows:
1. This Amendment specifies additional work to be performed by
CONTRACTOR for CITY at specified hourly rates, which is detailed in
I.:xhibit "A", attached hereto and incorporated herein by reference.
2. This Amendment authorizes the payment of an amount not to exceed
S30,240 for this additional work, increasing the not to exceed amount in
Section 6 of the Original Agreement from TWO -HUNDRED THOUSAND
DOLLARS (S200,000) to FIVE HUNDRED FIVE THOUSAND TWO -
HUNDRED FORTY DOLLARS (S505,240) for all services, including the
additional services that are the subject of this Amendment.
3. The parties agree that with the foregoing exception, each and every term
and provision of the Original Agreement shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment on
the date and year first above written.
CITY OF NATIONAL CITY
By:
Ron Morrison, Mayor
APPROVED AS TO FORM:
Geor cH. iscr, III
City Attorney
CITY OF CHULA VISTA
By:
By:
Sandoval, City Manager
R.A. H•pki ' 'City Engineer
_ 2 _ Amendment No. Two to Agreement
Between National City and Chula Vista
likike
CITY OF
CHULA VISTA
DEPARTMENT OF ENGINEERING
Mr. Din Daneshfar
City of National City
1243 National City Blvd.
National City, CA 91950
EXHIBIT A
January 29, 2009
File No. 08-01
PROPOSAL FOR NATIONAL CITY, BAY MARINA DRIVE WIDENING PROJECT
SPECIFICATION NO. 08-12
Based on the scope of work description, per Work Request Form # BMD-1 dated January 19, 2009, our
proposal is the following
TASK
TITLE
PERSONNEL
HOURS
HOURLY
RATE
TOTAL
COST
Inspection Services
Sr. Public Works
Inspector
Carlos Melendez
240
$126.00 ; $30,240.00
PROPOSAL TOTAL $30,240.00
The proposal breakdown shown above is based on the scope described in the attached Work Request Form
from the City of National City (Request No. BMD-1). The estimate is based on inspection services required
for construction duration of approximately 60 calendar days. The estimate was based on an assumption that
the inspector will work 4-hour days, Monday through Friday. If the contractor works beyond the work hours
assumed for this estimate or if inspection services are needed beyond the estimate shown above, staff costs
will increase accordingly. Invoicing shall be based on 1.0 hour increments.
Should the project require City of Chula Vista services beyond the scope outlined, we will proceed on an
hourly basis based on our agreement with the City of National City and at the direction of the City of
National City- City Engineer. Should you have any questions, please do not hesitate to contact me.
It should be noted that our agreement with the City of National City authorizes an aggregate payment amount
not to exceed $475,000.00 for engineering, construction management, and project management services. The
proposed work for the Bay Marina Widening Project, $30,240.00 and the Multiple Facilities Project
$6,304.00 combined will exceed the agreed agreement amount.
R.A. HOPKINS
DIRECTOR OF PUBLIC WORKS
M:\General Services\Design\National City\Proposals\ Marina Bay Widening Proposal.DOC
276 FOURTH AVENUE / CHULA VISTA, CALIFORNIA 91910-2631 / (619) 691-5021
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CITY OF NATIONAL CITY
OFFICE OF THE CITY ENGINEER
1243 National City Blvd., National City, California 91950-4397
(619) 336-4380
WORK REQUEST FORM
DATE: January 19, 2009 REQUEST NO. BNID-1
City of Chula Vista
Attn: Rick Hopkins, P.E. (City Engineer)
276 4th Avenue
Chula Vista, CA 91910
Phone No: (619). 691-5021
Fax No:(619) 691-51J 1
PROJECT TITLE: Bay Marina Drive Widening Project
SPECIFICATION NO./ PROJECT NO.: 08-12
General Scope of Work:
City of Chula Vista personnel are authorized to begin work on the above referenced project. The project
includes project inspection services oral! work under the above -mentioned contract for conformance with
Contract Specifications. However, the City of Chula Vista is required to submit a proposal (cost estimate,
schedule, etc.) on or before Thursday, January 29, 2009 and prior to commencement of work.
REQUESTED/RECOMMENDED FOR APPROVAL BY:
L.Aaps.::(
Date
Marya,'Babaki,
City , gincer
CC: City of National City File
Carlos Melendez, City of Chula Vista
DATE: /07-fr/09
DATE: k(2,(n41
Sent On:
Project description:
The Bay Marina Drive Widening Project (Specification NO 08-13) involves construction of
improvements along Bay Marina Drive (West 24th Street) from Cleveland Avenue to
Marina Way (Harrison Street) within the Harbor District Specific Area Plan (HDSAP) and
with the Commercial Tourist -Coastal Zone (CT -CZ). The improvements consists of
widening the south side of Bay Marina Drive between Harrison Avenue/Marina Way and
Cleveland Avenue; demolition of existing paving, berm, curb and gutter; removal of
existing overhead utilities and power poles and under -grounding the utilities; removal of
existing railroad tracks, under -drains and warning devices; removal of existing traffic
signage and striping and replace with new; install new curb gutter sidewalk, dike and
pedestrian ramps; new landscaping and irrigation; decorative street lighting and tree up -
lighting; Lithocrete concrete paving, traffic signal modification at Bay Marina Drive and
Harrison Avenue, new sewer manhole and lateral, traffic signal conduit and pull boxes for
future signal; and the closing of Harrison Avenue to through traffic.
RESOLUTION NO. 2009 — 44
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY AUTHORIZING
THE MAYOR TO EXECUTE AMENDMENT NO. 2
TO AGREEMENT WITH THE CITY OF CHULA VISTA
THE NOT -TO -EXCEED AMOUNT OF $30,240 TO PROVIDE
INSPECTION SERVICES FOR THE BAY MARINA
DRIVE WIDENING PROJECT
WHEREAS, on June 3, 2008, the City Council adopted Resolution No. 2008-96,
approving an agreement with the City of Chula Vista in the amount of $200,000 to provide
construction, engineering, management, and inspection services to the Engineering Department
for major National City projects; and
WHEREAS, on September 16, 2008, Resolution No. 2008-187 was adopted
approving Amendment to Agreement No. 1 in the amount of $275,000 to provide additional
construction, engineering, management, and inspection services required to meet the deadlines
for several City projects; and
WHEREAS, Amendment to Agreement No. 2 with the City of Chula Vista in the
not -to -exceed amount of $30,240 is necessary to provide inspection services for the Bay Marina
Drive Widening Project.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the Mayor to execute Amendment No. 2 to Agreement with the
City of Chula Vista in the not -to -exceed amount of $30,240 to provide inspection services for the
Bay Marina Drive Widening Project, to bring the total amount for all work to $505,240. Said
Amendment No. 2 to Agreement is on file in the office of the City Clerk.
PASSED and ADOPTED this 3rd day of March, 2009.
Ron Morrison, Mayor
ATTEST:
h el R. Dalla, C. y
Cler
k
rk
APPROVED AS TO FORM:
George H. Eiser, Ill
City Attorney
Passed and adopted by the Council of the City of National City, California, on March 3,
2009 by the following vote, to -wit:
Ayes: Councilmembers Morrison, Parra, Sotelo-Solis, Van Deventer, Zarate.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
:4(4,4))
City C rk of the City of National City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2009-44 of the City of National City, California, passed and adopted
by the Council of said City on March 3, 2009.
City Clerk of the City of National City, California
By:
Deputy
City of National City, California
COUNCIL AGENDA STATEMENT
1140, MEETING DATE March 3, 2009
Now
AGENDA ITEM NO.
9
ITEM TITLE Resolution of the City of National City Council approving Amendment No. 2 to the
agreement with the City of Chula Vista in the amount not -to -exceed $ 30,240 and authorizing the Mayor to
execute the amendment to provide inspection services in conjunction with the Bay Marina Drive Widening
Project. Funds are available in the Tax Increment Fund.
PREPARED BY Barby Tipton DEPARTMENT Engineering EXT. 4583
EXPLANATION
On June 3, 2008, a contract agreement was executed between the City of National City and the City of
Chula Vista to provide engineering, construction management, and inspection services in the amount
$200,000.
On September 16, 2008 contract amendment number 1 for $275, 000 was approved by council to expand
the number of personnel hours bring the authorized amount to $475,000.
With the approval of this amendment number 2, the total amount of authorized work will be $505,240. This
agreement is to provide construction inspection services for the Bay Marina Drive Widening Project.
Environmental Review X N/A
MIS Approval
Financial Statement Approved By:
Finance Director
Funds are available in expenditure account 511-409-500-598-3842 (Marina G teway Improvements)
Account No. 511-409-500-598-3842
STAFF RECOMMENDATION
Adopt the Resolu ' • n.
BOARD / COMMISSION REC MEN ATION
N/A
ATTACHMENTS (Listed Below) Resolution No.
1. Resolution
2. Amendment (2 original copies)
3. Project description
cv
A-200 (Rev. 7/03)
City of National City
Office of the City Clerk
1243 National City Boulevard, National City, CA 91950-4397
Michael R. Della, CMC - City Clerk
(619) 336-4228 Fax: (619) 336-4229
March 9, 2009
Mr. Richard Hopkins
Director of Engineering
Department of Engineering
City of Chula Vista
276 Fourth Avenue
Chula Vista, CA 91910
Dear Mr. Hopkins
On March 3`d, 2009, Resolution No. 2009-44 was passed and adopted by the
City Council of the City of National City, authorizing execution of Amendment No.
2 to Agreement with the City of Chula Vista.
We are enclosing for your records a certified copy of the above Resolution and a
fully executed original amendment.
Sincerely,
Milchael R. Dalla, CMC
City Clerk
Enclosures
cc: Engineering Department
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