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Home My WebLink About2009 CON California Department of Transportation Caltrans - Supplement Agreement #OF51 Safe Routes to SchoolPROGRAM.SUPPLEMENT NO. F51 to ADMINISTERING AGENCY -STATE AGREEMENT FOR STATE FUNDED PROJECTS NO. 00013S Date : November 25, 2008 Location: 11-SD-0-NATC Proj ect Number : SR2SL-5066(015) E.A. Number:11-956541 Locode:5066 This PROGRAM SUPPLEMENT, effective la,/3 Ag, hereby incorporates into the Administering Agency - State Agreement No. 00013S for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an effective date of 05/02/07 and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No,, CC'Q - f3 approved by the ADMINISTERING AGENCY on I .)0.O' (See copy attached). The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from sources noted below encumbered to this project, it accepts and will comply with the Special Covenants and Remarks set forth on the following pages. PROJECT LOCATION: In the Vicinity of 13 Public Schools and One Private School TYPE OF WORK: Pedestrian Walkway Estimated Cost State Funds Matching Funds $1,000,000.00 STATE $900,000.00 LOCAL $100,000.00 $0.00 OTHER $0.00 CITY OF NATIO By CITY n Morrison Date January 20, 2009 Title Mayor STATE OF CALIFORNIA Department of Transportation A-1,,:26- By _ �._ Chief, Office of Project Implementation Division of Local Assistance Date I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer - ` Date i $900,000.00 Chapter Statutes Item Year Program BC Category Fund Source AMOUNT 171 2007 2660-102-042 2007-2008 20.30.010.535 C 262040 042-T 900,000.00 Program Supplement 00-013S-F51- SERIAL Page 1 of 4 1.1-SD-O-NATC SR2SL-5666(015) SPECIAL COVENANTS OR REMARKS 11/25/2008 1. All obligations of STATE under the terms of this Agreement are subject to the appropriation of resources by the Legislature and the encumbrance of funds under this Agreement. Funding and reimbursement are available only upon the passage of the State Budget Act containing these STATE funds. 2. 1. This Program Supplement Agreement (PSA) is intended for Safe Route to School (SR2S) Program funded with State -only funding. Separate agreements are needed if PROJECT is also funded with any other STATE administered State or Federal funds. 2. The PROJECT will be administered in accordance with the SR2S Program Guidelines (LPP 02-01 effective March 11, 2002), as approved and amended, and the PROJECT Application. 3. This PSA allows reimbursement of eligible PROJECT expenditures to the ADMINISTERING AGENCY for which State funds are allocated. The effective State allocation date establishes eligibility for the ADMINISTERING AGENCY to start reimbursable work and seek reimbursement of funds. Any work done prior to the effective allocation date is not eligible for reimbursement from the SR2S funds. 4. The STATE and ADMINISTERING AGENCY agree that SR2S funds available for reimbursement to the ADMINISTERING AGENCY by the STATE will be limited to the amount allocated and encumbered by the STATE. Any additional funds made available by future allocations will be encumbered on this PROJECT by use of a STATE approved Allocation Letter and Finance Letter. 5. The ADMINISTERING AGENCY agrees to submit to the STATE, Exhibit 24-B "Project Status Report" as required by the SR2S Program Guidelines. 6. The ADMINISTERING AGENCY agrees to encumber the funds under agreement and award the construction contract by June 30th of the fiscal year in which funds are programmed. For projects unable to meet this deadline, the ADMINISTERING AGENCY may request, in writing, a time extension from the District Local Assistance Engineer (DLAE). A one-time extension, for a maximum period of one year, may be granted by the DLAE. Projects unable to meet Program Supplement 00- 013S-F51- SERIAL Page 2 of 4 • 14 -SD-O-NATC SR2SL-5dc 6(015) SPECIAL COVENANTS OR REMARKS the new deadline may be dropped from the program. 11/25/2008 7. The ADMINISTERING AGENCY agrees to provide contract award information to the STATE when submitting first invoice for this PROJECT. Attachment I of this PSA may be used for providing the necessary contract award information. 8. The ADMINISTERING AGENCY agrees to submit the "Report of Expenditures" to the DLAE within six (6) months after the project completion in accordance with Section 17.5 of the Local Assistance Procedures Manual (LAPM). 9. The ADMINISTERING AGENCY agrees to follow all relevant State laws and requirements including the California Environmental Quality Act (CEQA). 3. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the current published Local Assistance Procedures Manual. 4. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six months commencing after the funds are encumbered for each phase by the execution of this Project Program Supplement Agreement, or by STATE's approval of an applicable Finance Letter. STATE reserves the right to suspend future authorizations/obligations, and invoice payments for any on -going or future federal -aid project by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period. If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to submit for each phase a written explanation of the absence of PROJECT activity along with target billing date and target billing amount. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with Program Supplement 00 - 013S-F51- SERIAL Page 3 of 4 II -SD-O-NATC SR23L-5086(015) SPECIAL COVENANTS OR REMARKS the current Local Assistance Procedures Manual. 11/25/2008 Program Supplement00-013S-P51- SERIAL Page 4 of 4 RESOLUTION NO. 2009 — 13 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE PROGRAM SUPPLEMENT AGREEMENT NO. 0F51 WITH THE STATE DEPARTMENT OF TRANSPORTATION TO OBTAIN $900,000 OF STATE SAFE ROUTES TO SCHOOL FUNDS FOR THE INSTALLATION OF TRAFFIC SAFETY IMPROVEMENTS IN THE VICINITY OF 14 SCHOOLS CITY-WIDE WHEREAS, on August 8, 2008, the City received authorization from the State Department of Transportation to proceed with the Safe Routes to School Project; and WHEREAS, the total amount of authorized State funds eligible for reimbursement is $900,000, with matching funds in the amount of $100,000; and WHEREAS, in order to process upcoming invoices through the State Department of Transportation for reimbursement of the Safe Routes to School Project expenses, the City must execute a Program Supplement Agreement for the installation of traffic safety improvements in the vicinity cif 14 schools city-wide. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to execute Program Supplement Agreement No. 0F51 with the State Department of Transportation to obtain $900,000 of Safe Routes to School funds for the installation of traffic safety improvements in the vicinity of 14 schools city- wide. Said Agreement is on file in the Office of the City Clerk. PASSED and ADOPTED this 20th day of Januar 09. on Morrison, Mayor ATTEST: APPROVED AS TO FORM: iicV George H. Eiser, III City Attorney Passed and adopted by the Council of the City of National City, California, on January 20, 2009 by the following vote, to -wit: Ayes: Councilmembers Morrison, Parra, Sotelo-Solis, Zarate. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California 41j A t City C erk of the City o National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2009-13 of the City of National City, California, passed and adopted by the Council of said City on January 20, 2009. City Clerk of the City of National City, California By: Deputy City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE January 20, 2009 AGENDA ITEM NO. 8 ITEM TITLE Resolution of the City Council of the City of National City authorizing the Mayor to execute a Program Supplement Agreement No. 0F51 with the State Department of Transportation to obtain $900,000 of State Safe Routes to School funds for the installation of traffic safety improvements in the vicinity of 14 schools Citywide (Funded by State Safe Routes to School Program Grant and City General Funds) PREPARED BY Stephen Manganiello Pair‘. DEPARTMENT Engineering EXT. 4382 EXPLANATION See attached. Environmental Review X N/A MIS Approval Financial Statement Funds available through Account #'s: 323-409-500-598-6168 (Safe Routes to School Grant), 001-409-500-598-6168 (City General Fund) Approved By: 74 Finan a Director Account No. STAFF RECOMMENDATION Adopt the r-=olution BOARD / C • MM •, S R EDATION N/A ATTACHMENTS (Listed Below) Resolution No. 1. Explanation 2. Caltrans letter, State Finance letter, & two original Supplement Agreements with attachments A-200 (Rev. 7/03) NAT LNCOR.iORATED —� OFFICE OF THE CITY CLERK Dept. of Transportation Program Supplement Agreement No. OF51 Safe Routes to School Steve Manganiello (Engineering) Forwarded Copy of Agreement to Administering Agency 1243 National City Blvd., National City, CA 91950 619-336-4228 phone • 619-336-4229 fax