The URL can be used to link to this page

Home My WebLink About2009 CON Wade & Associates - Amendment #2 Project Management Services - Street ResurfacingAMENDMENT NUMBER TWO TO AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND WADE AND ASSOCIATES This Amendment #2 to Agreement is entered into this 7th day of April 2009, by and between the City of National City, a municipal corporation ("the CITY"), and Wade and Associates (the "CONSULTANT"). RECITALS A. The CITY and the CONSULTANT entered into an agreement on July 1. 2008, entitled "Agreement By and Between the City of National City and Wade & Associates" ("the Agreement") wherein the CONSULTANT agreed to provide project management services for Street Resurfacing. B. The parties desire to amend the Agreement to increase scope of work to include additional project management and land surveying services to the National City Street Resurfacing Project, FY 08-09, (Phase 2). NOW, THEREFORE, the parties hereto agree that the Agreement entered into on July 1, 2008, through City Manager approval, shall be amended by requesting services, as set forth in the attached Exhibit "A" which is incorporated herein by reference. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated July 1, 2008, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY By: Wade & Associates (-Corporation—signatures of two.corp-officers) (Partnership-- one -signature) (Sole proprietorship - one signature) By: Ron Morrison B.yr Yra•e Mayor Pr. .al 'roject Manager/Owner APPROVED AS TO FORM: George H. Eiser, III City Attorney WADE & ASSOCIATES PROJECT MANAGEMENT 656 Fifth Avenue. Suite 'I" San Diego. Cahfornla 92101 March 15, 2009 Din Daneshfar, Principal Civil Engineer City of National City 1243 National City Blvd. National City, CA 91950 RE: Project Coordination Services for the City of National City, Street Resurfacing Project, Amendment #2 Specification No. 08-04 Dear Din, TEL (619) 244-3418 FAX (619) 794-0180 Byronwade1@mac com am submitting this proposal per your request for a cost estimate to provide additional project management services for the abovementioned project that is currently ongoing and will be complete by April 30, 2009 and is due for these reasons: 1. Extensive additional work is added that extended contract completion date from October 2008 to April 2009, (6 additional months). 2. Various types of extra work, (including emergency work), that resulted in 23 change orders. 3. Addition of curb, gutter, sidewalk and driveway replacement on 49h & M St. 4. Addition of sidewalk improvements on Sweetwater Road. Total project management costs are still less than 2% of construction costs. See attached estimate. SCOPE As the project manager for this project I will work with the City of National City, their project inspector and the contractor to coordinate all aspects of the construction activities and public outreach, which includes: • Review contract documents, plans, specifications and existing conditions. • Attend and conduct as necessary pre -construction meetings, weekly construction meetings and coordination meetings. • Process RFI's and submittals. EXHIBIT "A" WADE & ASSOCIATES Professional Services Proposal City of National City Street Resurfacing Project • Review, negotiate, recommend and draft change orders for City approval as necessary. • Review and recommend invoices for payment. • Visit the construction site as needed to assist in problem resolution. • Maintain a master construction file • Take efforts as necessary and directed to communicate the construction activities to the general public. • Finalize the project per City policy and standards. Sincerely, By P, e ect Manager 2 of 2 WADE & ASSOCIATES Fee Proposal/Cost Estimate for City of National City Resurfacing Project, Phase II, Amendment #2 Estimated Hours: # Task Principal Project Manager Project Manager CAD Oper/ Admin. Assistant Survey Crew TOTALS 1 Project Management 250 48 18 43,764 2 CAD operation 16 1,088 3 Survey at 4th & M St. 16 4,000 Total Hours 250 48 18 16 Rates 150 105 68 250 TOTALS 37,500 5,040 1,224 4,000 $ 47,764 Estimated Reimbursable Costs: # Item Type of Units Cost per Units Estimated number of Units TOTALS 1 B&W Copies/Prints 8 1/2" x 11" Each $ 0.20 60 12.00 2 Color Copies/Prints 8 1/2" x 11" Each $ 1.00 149 149.00 3 Full Size (D Sheets) Paper Each $ 15.00 15 225.00 4 Full Size (D Sheets) Mylars Each $ 30.00 4 120.00 5 CD Roms Each $ 5.00 1 5.00 6 Binder, 2" Each $ 22.00 - 7 Binder, 3" Each $ 26.00 4 104.00 8 Contracted Expenses Total - Total Expenses Total Consulting Fee (above) Total Cost Estimate 615.00 47,764.00 $ 48,379.00 10% Overhead fee will be charged to Contracted Expensed, such as printing. (via email) Byron S. Wade Principal Project Manager March 15, 2009 RESOLUTION NO. 2009 — 67 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 2 TO AGREEMENT WITH WADE AND ASSOCIATES IN THE AMOUNT OF $48,379 FOR ADDITIONAL PROJECT COORDINATION SERVICES DUE TO CHANGE ORDER WORK FOR THE NATIONAL CITY STREET RESURFACING PROJECT, PHASE 2 WHEREAS, on July 1, 2008, the City entered into an agreement with Wade and Associates to provide project management services for the National City Street Resurfacing Project, Phase 2, for the not -to -exceed amount of $24,300; and WHEREAS, a First Amendment to Agreement in the not -to -exceed amount of $24,500 was approved on September 7, 2008, for additional work due to unexpected complications; and WHEREAS, a Second Amendment to Agreement in the not -to -exceed amount of $48,379 is required for additional project coordination and surveying services due to additional curb, gutter sidewalk, and driveway replacements, sidewalk improvements, street and sidewalk repairs, and additional striping. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute Amendment No. 2 to Agreement with Wade and Associates in the not -to -exceed amount of $48,379 for additional project coordination and surveying services for the National City Street Resurfacing Project, Phase 2. Said Amendment No. 2 to Agreement is on file in the office of the City Clerk. PASSED and ADOPTED this 7th day of April, 2009. Ron Morrison, Mayor ATTEST: Mi6&414/ c ael R. Dalla, ity Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney Passed and adopted by the Council of the City of National City, California, on April 7, 2009 by the following vote, to -wit: Ayes: Councilmembers Morrison, Parra, Sotelo-Solis, Van Deventer, Zarate. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California A f City lerk of the Ciof Nat ional ional City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2009-67 of the City of National City, California, passed and adopted by the Council of said City on April 7, 2009. City Clerk of the City of National City, California By: Deputy Now City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE April 7, 2009 AGENDA ITEM NO. 10 ITEM TITLE Resolution of the City of National City Council approving Amendment No. 2 to the agreement with Wade and Associates in the amount of $48,379.00 for additional project coordination services due to change order work for the National City Street Resurfacing Project, Phase 2 and authorizing the Mayor to execute the agreement. (Funded through Proposition A Funds) PREPARED BY Kenneth Fernandez DEPARTMENT Engineering EXT. 4388 EXPLANATION Please see attached page with explanation. Environmental Review X N/A MIS Approval Financial Statement rnance ire or Funding is available through Proposition A TransNet Fund Project Acco nt No. 307-409-500-598- 6035. Approved By Account No STAFF RECOMMENDATION Adopt the Resolutiory BOARD / COMMISSI • N RECOMMENDA ON N/A -v I ATTACHMENTS (Listed Below) Resolution No. 1. Resolution 72. Proposal 3. Amendment #2 (3 original copies) A-200 (Rev. 7/03) City of National City Office of the City Clerk 1243 National City Boulevard, National City, CA 91950-4397 Michael R. Dalla, CMC - City Clerk (619) 336-4228 Fax: (619) 336-4229 April 14, 2009 Mr. Byron Wade Wade & Associates 656 Fifth Avenue, Suite San Diego, CA 92101 Dear Mr. Wade, On April 7th, 2009, Resolution No. 2009-67 was passed and adopted by the City Council of the City of National City, authorizing execution of Amendment No. 2 to Agreement with Wade & Associates. We are enclosing for your records a certified copy of the above Resolution and a fully executed original amendment. Michael R. Dalla, CMC City Clerk Enclosures cc: Engineering Department ® Recycled Paper