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Home My WebLink About2009 CON Harris & Associates - Addendum #1 As Needed Engineering ServicesADDENDUM NUMBER ONE TO THE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND HARRIS & ASSOCIATES This Addendum Number One to the Agreement for "As -Needed" Civil Engineering/Traffic Engineering Services by and between the City of National City and Harris & Associates is entered into this 7th day of April, 2009 by and between the City of National City, a municipal corporation (the "CITY"), and Harris & Associates, a Corporation (the "CONSULTANT"). RECITALS A. The CITY and the CONSULTANT entered into an Agreement ("Original Agreement") on January 6, 2009, by Resolution 2009-3, wherein the CONSULTANT agreed to provide "as -needed" Civil Engineering/Traffic Engineering Services for the City's Capital Improvement Projects. B. The Original Agreement provides that the CITY may request Civil Engineering/Traffic Engineering Services from the CONTRACTOR for a period of 1 year from the date of execution of the Original Agreement, such that the total cost of all work completed shall not exceed $100,000. C. The CITY now requests Civil Engineering/Traffic Engineering Services from the CONTRACTOR to assist staff in completion of the City's Comprehensive Transportation Plan document, and the CONTRACTOR seeks to perform these services. D. The CITY and CONTRACTOR have negotiated and agreed upon the scope of work and compensation associated with these services. AGREEMENT NOW, THEREFORE, the parties hereto agree as follows: 1. This Addendum specifies work to be performed by the CONTRACTOR for the CITY at specified hourly rates, which are detailed in Exhibits "A" and "B", attached hereto and incorporated herein by reference. 2. This Addendum authorizes the payment of an amount not to exceed $39,990 for Civil Engineering/Traffic Engineering Services to assist staff in completion of the City's Comprehensive Transportation Plan document. 3. The parties agree that each and every term and provision of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Addendum on the date and year first above written. CITY OF NATIONAL CITY HARRIS & AS By: Ron Morrison Mayor By: APPROVED AS TO FORM: George H. Eiser, III City Attorney Gerges, P.E. Design Services Manager / er Saunders, P.E. onal Manager — San Diego EXHIBIT A gm March 13, 2009 Mr. Steve Manganiello City of National City, Engineering 1243 National City Boulevard. National City, CA 91950 Harris & Associates Program Ntanagees Construction Managers Civil Engineers Subject: Comprehensive Transportation Plan (CTP) for the City of National City. Dear Steve, Harris is pleased to submit this proposal for professional engineering services to assist and provide support services to the City of National City in the preparation of a comprehensive transportation plan. BACKGROUND Back in 1972, the City utilized a federally funded program named TOPICS (Transportation Operations Program to Increase Capacity and Safety), which is no longer available, to implement a Citywide Traffic Study conducted by Gruen Associates. The purpose of the study was to identify the traffic improvements required to improve efficiency for the five-year Capital Improvement Program budget and to balance the share of improvement costs with the supplemental Federal funds and the Gas Tax funds. PROJECT UNDERSTANDING The scope of this project is to provide professional traffic engineering services to assist and support City staff in preparing a detailed Comprehensive Transportation Plan (CTP) document that will act as a blueprint to address traffic deficiencies improve safety and operations, and plan for redevelopment in the City. SCOPE OF SERVICES 1. Provide a literature review on public agency transportation master plans. 2. Provide comments / recommendations on the current CTP outline. 3. Provide an existing conditions inventory of traffic signage, striping, curb markings and geometric deficiencies; efforts to be focused on Circulation Element streets (i.e. arterials and collectors). 4. Provide site -specific field surveys and technical analysis as needed. 5. Provide recommendations on traffic / pedestrian safety and operational improvements based on existing deficiencies. 6. Provide recommendations for future Capital Improvement Program (CIP) projects to mitigate existing deficiencies and plan for redevelopment. 7. Prepare tables, figures and graphics to be included in the CTP report; City Engineering will draft the document. l larris & Associates 750 B Street, Suite 1800, San Diego, CA 92101 619.236.1778 Fax 619.236.1179 City of National City Steve Manganiello March 13, 2009 Page 2 of 2 8. Prepare a Synchro base model to include Circulation Element streets, all signalized intersections and key unsignalized intersections; input link and node geometries, basic traffic control (i.e. signal or stop/yield control, no signal phasing / timing), and available turning movement volumes. 9. Attend six (6) progress meetings with City staff (1-hour each). 10. Attend one (1) Planning Commission meeting and 1 City Council meeting to support City staff (2-hours each); City Engineering will present the CTP. Our proposed effort is limited to the number of hours indicated in the attached Estimated Hourly Effort. The total number of hours per task is an estimate only based on the information available. SCHEDULE The schedule for final submittal of the report, tables and exhibits to City staff is June 15, 2009. Final submittal would be pending receipt of final comments by City. CITY RESPONSIBILITIES/EXCLUSIONS FROM SCOPE • Provide all available existing data and information relevant to the proposed project • Provide all pertinent Specific Plans, the General Plan and the five (5) year Strategic Plan and Goals • Provide As-Builts of street improvements, parcel maps and assessors parcel maps as needed to use for the support services for the required tasks • Traffic volume data collection is not included in these services FEE Harris & Associates proposes to provide the above services for the total "not to exceed" fee of $39,990. Fees would be invoiced monthly based on the actual hours of work completed. Our services would be accomplished per our existing agreement with the City with all terms and conditions stated therein. Thank you for the continued opportunity to be of service to the City of National City. Should you have any questions, or need additional information regarding this proposal, please do not hesitate to contact me at (619) 236-1778 x 352 or Ali Shahzad at x 414. Sincerely, Harris & Associates Ehab S. Gerges, PE Design Manager/Associate Cc: Ali Shahzad, PE Javier Saunders, PE 2 HARRIS ASSOCIATES 3/12/2009 Harris & Associates Program Managers Construction Managers Civil Engineers Task/Subtask Estimated Hourly Effort CITY OF NATIONAL CITY Comprehensive Transportation Plan Outline QA!QC Provide a literature review on public agency transportation master plans. S200 Harris & Associates PM PE $19(1 2 16 $150 2 Provide comments / recommendations on the current CEP outline. 2 16 TECH $90 Provide an existing conditions inventory of traffic signage, striping. curb markings and geometric deficiencies; efforts to be focused on Circulation Element streets (i.e. arterials 3 and collectors). 4 8 4 Provide site -specific field surveys and technical analysis as needed. Provide recommendations on traffic / pedestrian safety and operational improvements 5 based on existing deficiencies. 6 7 8 Provide recommendations for future Capital Improvement Program (CIP) projects to mitigate existing deficiencies and plan for redevelopment. 12 45 12 Subtotals S3,440 $3,440 $6,010 $3,660 20 $3,800 Prepare tables, figures and graphics to be included in the C IP report; City Engineering will draft the document. 18 4 4 Prepare a Synchro base model to include Circulation Element streets, all signalized intersections and key unsignalized intersections; input link and node geometries, basic traffic control (i.e. signal or stop/yield control, no signal phasing i timing), and available turning movement volumes. 9 10 Attend 6 progress meetings with City staff (1-hour each). 6 Attend 1 Planning Commission meeting and 1 City Council meeting to support City staff (2-hours each); City Engineering will present the CTP. 4 Subtotal Hours = 14 28 12 4 134 36 14 53,420 $4.600 $6.580 14 107 $3,480 $1,560 269 Subtotal (5) - $2,800 $25,460 S2,100 $9,630 S39,990 National City Traffic Eng.fee 03-12-09.xls 3/12/2009 RESOLUTION NO. 2009 — 69 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE ADDENDUM ONE TO AGREEMENT WITH HARRIS & ASSOCIATES IN THE NOT -TO -EXCEED AMOUNT OF $39,990 FOR "AS NEEDED" CIVIL ENGINEERING/TRAFFIC ENGINEERING SERVICES TO ASSIST IN THE COMPLETION OF THE NATIONAL CITY COMPREHENSIVE TRANSPORTATION PLAN WHEREAS, on January 6, 2009, the City Council adopted Resolution No 2009-3, approving an agreement with Harris & Associations in the not to exceed amount of $100,000 for "as needed" civil engineering/traffic engineering services for capital improvement projects; and WHEREAS, the Engineering Department requires additional profession engineering support services to assist staff in completing the National City Comprehensive Transportation Plan (the "Plan") documents; and WHEREAS, Addendum No. One to Agreement with Harris & Associates in the not -to -exceed amount of $39,990 will provide "as needed" civil engineering/traffic engineering services to assist staff in the completion of Plan documents. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to execute Addendum No. One to Agreement with Harris & Associates in the not -to -exceed amount of $39,990 to provide "as needed" civil engineering/traffic engineering services to assist staff in the completion of the National City Comprehensive Transportation Plan documents. Said Addendum No. One to Agreement is on file in the office of the City Clerk. PASSED and ADOPTED this 7th day of April, 20 on Morrison, Mayor ATTEST: !/ 4 1% Michael R. Dalla, Cit Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney Passed and adopted by the Council of the City of National City, California, on April 7, 2009 by the following vote, to -wit: Ayes: Councilmembers Morrison, Parra, Sotelo-Solis, Van Deventer, Zarate. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California City Clerk of the City of Ifational City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2009-69 of the City of National City, California, passed and adopted by the Council of said City on April 7, 2009. City Clerk of the City of National City, California By: Deputy City of National City, California COUNCIL AGENDA STATEMENT vito. QIEETING DATE April 7, 2009 AGENDA ITEM NO. 12 %ITEM TITLE Resolution of the City Council of the City of National City approving an Agreement Addendum 1 and authorizing the Mayor to execute addendum with Harris & Associates for "As -Needed" Civil Engineering/Traffic Engineering Services to assist City Engineering in the completion of the City's Comprehensive Transportation Plan document for the "not to exceed" amount of $39,990 (funded through Capital Improvement Project sources) PREPARED BY Stephen Manganiello DEPARTMENT Engineering EXT. 4382 EXPLANATION On January 6, 2009, the City entered into an agreement with Harris & Associates to provide "as -needed" Engineering Services authorized by Resolution No. 2009-3 (see attached). This addendum provides authority for engineering services for a specific project (Comprehensive Transportation Plan). Funds were transferred from various Capital Improvement Projects to the Engineering Department's Maintenance and Operations budget where funds area available for this work. See attached detailed explanation. i Environmental Review X N/A MIS Approval7_, Financial Statement Approved Bk Funds are available in account 001-421-000-299-0000 in the amount of $14 15 and 001-421-000-213-0000 in the amount of $25,875. F nance Director Account No STAFF RECOMMEND4TIC)N A. • pt h - Resolution jyv BOAR N/A / COMMISSIO ECOMMEDATION ATTACHMENTS (Listed Below) 1. Explanation & Request for Services 2. Resolution 3. Agreement Addendum (2 originals) Resolution No. A-200 (Rev. 7/03) City of National City Office of the City Clerk 1243 National City Boulevard, National City, CA 91950-4397 Michael R. Della, CMC - City Clerk (619) 336-4228 Fax: (619) 336-4229 April 14, 2009 Mr. Javier Saunders Regional Manager Harris & Associates 750 B Street, Suite 1800 San Diego, CA 92101 Dear Mr. Saunders, On April 7th, 2009, Resolution No. 2009-69 was passed and adopted by the City Council of the City of National City, authorizing execution of Addendum No. 1 to Agreement with Harris & Associates. We are enclosing for your records a certified copy of the above Resolution and a fully executed original addendum. Michael R. Dalla, CMC City Clerk Enclosures cc: Engineering Department ® Rccvcled Paper