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Home My WebLink About2009 CON Mayer Hoffman McCann - Amendment Auditing Services FY Ending 06/30/09AMENDMENT TO AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND MAYER HOFFMAN MCCANN, P.C. This Amendment to Agreement is entered into this 5th day of May, 2009, by and between the City of National City, a municipal corporation ("the CITY"), and Mayer Hoffman McCann P.C. (the "CONTRACTOR"). RECITALS A. The CITY and the CONTRACTOR entered into an agreement on July 1, 2008, ("the Agreement") wherein the CONTRACTOR agreed to provide independent auditing services for Fiscal Year 2007/2008 for $70,756. B. The parties desire to amend the Agreement to extend the Agreement for a one- year term expiring June 30, 2010, to provide independent auditing services for Fiscal Year 2008/2009, as set forth in the attached Exhibit "A", in the amount of $67,056. NOW, THEREFORE, the parties hereto agree that the Agreement entered into on July 1, 2008, shall be amended to extend the Agreement for a one-year term expiring June 30, 2010, to provide independent auditing services for Fiscal Year 2008/2009, as set forth in the attached Exhibit "A", in the amount of $67,056. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated July 1, 2008, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF N)rTJtJNAL CITY MAYER HOFFMAN MCCANN, P.C. By: Ron Morrison, Mayor APPROVED AS TO FORM: 6„,_.tr George H. Eiser, III City Attorney By: ili,..4 fe Michael A. Harrison Shareholder By: .... ..!,,..----- Ken Al -Imam Shareholder Exhibit A MAYER HOFFMAN McCANN P.C. OUR HOURLY RATES AND MAXIMUM FEE TO PERFORM THE 2009 AUDIT ENGAGEMENT The following is a summary of our fixed fee (including out-of-pocket) expense for the audit and related services for the City of National City for the fiscal year ended June 30, 2009. 1. City audit including Word Processing of Comprehensive Annual Financial Report, GANN Limit Review Procedures, and SAS #114 Communication $33,876 2. Financial and Compliance Audit of the CDC 10,500 3. Audit procedures applied to Kimball Towers 3,500 4. Separate HUD Required A-133 Single Audit of Morgan Towers including REAC electronic submission to HUD and related attestations 5. A-133 Single Audit of Federal Grants allocable to 8,725 a. Housing Choice 6,000 b. Title III and other Grants (Single audit considers testing of 2 major programs) 4,455 $R7 058 The hourly rates in effect for services that may be requested outside of the scope of the engagement for the fiscal year ended June 30, 2009 are as follows: Classification Shareholder $225 Engagement Manager 150 Senior Associates 120 Associates 105 The period of performance will be from June 1, 2009 through March 31, 2010_ -4- FILE COPY Client#: 50265 MAYEHOF ACORD,. CERTIFICATE OF LIABILITY INSURANCE 08TE(MMI D""") /21/08 PRODUCER CBIZ-Fairfax 9302 Lee Highway Suite 200 9 Y Fairfax, VA 22031 703 654-6333 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # INSURED Mayer Hoffman McCann P.C. 11440 TOMAHAWK CREEK PARKWAY LEAWOOD, KS 66211 INSURER A: Hartford Casualty Ins Co 541219 INSURER a. The Hartford Co 541219 INSURER C. INSURER 0: tNSUNER E: COVERAGES TI ANY MAY POLICIES. 71TSirg5D'L LTR IE POLICIES REQUIREMENT. PERTAIN. NSRC OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECI I WHICH THIS CEHT.FICATE MAY BE ISSUED OR THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MM,0D!YY) POLICY EXPIRATION DATE (MM/ODlYYI LIMITS A GENERAL X UABILITY COMMERCIAL GENERAL LABILITY 42SBABU2483 09/01/08 09/01/09 EACH OCCURRENCE Si 000,000 pi This TpRLNTEO PREMISES (Fa us.-Cw[yflc'u1 $300,000 CLAIMS MADE OCCUR MED EXP (Any ono pclson) S10,000 PERSONAL d ADV INJURY S1,000,000 GENERAL AGGREGATE 52,000,000 GENT. AGGREGATE LIMIT APPLIES PER: —I POLICY f JEC fl LOC PRODUCTS-COMPIOP AGG s2,000,000 A AUTOMOBILE X X LIABILITY 42SBABU2483 09/01108 09/01/09 COMBINED SINGLE LIMIT (Ea accident) 51,000,000 BODILY INJURY (Pet parson) BOOLY INJURY (Pot acddont) PROPERTY DAMAGE (Pet acc dent) $ GARAGE �jl LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC 5 AUTO ONLY: AGG 5 A EXCESSIUMBRELLALIABIUTY X TdDEDUCTIBLE I OCCUR f I CLJUMS MADE RETENTION S 10,000 42SBABU2483 09/01/08 09/01/09 EACIIOCCURRENCE s5,000,000 AGGREGAI I: SS 000,000 $ S S B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PAWNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? I yes describe undo SPECIAL PROVISIONS below 42WECTK9683 99/01/08 09/01/09 X ; TORY 11AMTiTS _Oa E L EACH ACCIDENT 51,000,000 E L. DISEASE • LA EMPLOYrI: $1,000,000 E.L. DISEASE • POLICY LIMIT _ $1 ,000,000 OTHER DESCRIPTION OF OPERATIONS 1 LOCATIONS (VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS Certificate Holder Is an additional insured with respect to General Liability as required by written contract subject to all policy terms, conditions, definitions & exclusions. CERTIFICATE HOLDER CANCELLATION City of National City 1243 National City Blvd National City, CA 91950-4301 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL iO DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE CBIZ Insurance Services, Inc. ACORD 25 (2001/08) 1 of 2 #M279128 SBJ 0 ACORD CORPORATION 1988 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25S (2001/08) 2 of 2 #M279128 CAMEO' MUTUAL INSURANCE COMPANY The CI'As' Insurance Company Corporate Headquarters 1235 Radio Road. Redwood City, CA 94065-1217 650.802.2500 / 800.652.1772 Fax: 650.802.2700 / 888.4-CAMICO (422-6426) www.camico.com CERTIFICATE OF INSURANCE Date: January 28, 2009 To: City of Newport Beach 1243 National City Blvd. National City, CA 91950 Attn: Dennis C. Danner Re: Mayer Hoffman McCann, P.C. 11440 Tomahawk Creek Parkway Leawood, KS 66211 Policy No.: KSL103721-04 This is to certify that as of the date hereof a CAMICO policy of accountants professional liability insurance insuring Mayer Hoffman McCann, P.C. as the Named Insured is in effect. The policy period of such policy is 12/31/2008 to 12/31/2009 and the per claim/aggregate limits of liability thereunder are $5,000,000/ $5,000,000 respectively. Such insurance is subject to cancellation as provided in the policy and to non -renewal by the Company or by the Named Insured. Coverage is subject to all the terms and conditions of the policy. By issuing this Certificate, CAMICO undertakes no obligation to inform any person of the cancellation or non -renewal of the policy or of exhaustion of the limits of liability thereunder. CAMICO MUTUAL INSURANCE COMPANY BY Ric Rosario Vice President of Risk Management CRT-2004-LET (rev. 07/05) RESOLUTION NO. 2009 — 92 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO AGREEMENT WITH MAYER HOFFMAN MCCANN, P.C., IN THE AMOUNT OF $67,056 FOR INDEPENDENT AUDITING SERVICES FOR FISCAL YEAR ENDING JUNE 30, 2009 WHEREAS, on July 1, 2008, the City Council adopted Resolution No. 2008-130 authorizing the Mayor to execute an agreement with Mayer Hoffman McCann, P.C., for independent auditing services for fiscal year 2007/2008; and WHEREAS, the parties desire to amend the Agreement to extend the Agreement for a one-year term expiring June 30, 2010, to provide independent auditing services for Fiscal Year 2008/2009, in the amount of $67,056. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute an Amendment to Agreement with Mayer Hoffman McCann, P.C., to extend the Agreement for a one-year term expiring June 30, 2010, to provide independent auditing services for Fiscal Year 2008/2009, in the amount of $67,056. Said Amendment to Agreement is on file in the office of the City Clerk. PASSED and ADOPTED this 5th day of May, 200 ATTEST: /� ',rid4 fli Mic ael R. Dalla, ity Clerk APPROVED AS TO FORM: /) IdON- as George H. Eiser, III City Attorney Ron Morrison, Mayor Passed and adopted by the Council of the City of National City, California, on May 5, 2009 by the following vote, to -wit: Ayes: Councilmembers Morrison, Parra, Sotelo-Solis, Van Deventer, Zarate. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California CityAil erk of the Cityof National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2009-92 of the City of National City, California, passed and adopted by the Council of said City on May 5, 2009. City Clerk of the City of National City, California By: Deputy City of National City, California COUNCIL AGENDA STATEMENT `41.,.JIEETING DATE May 5, 2009 AGENDA ITEM NO. 10 ITEM TITLE RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO AGREEMENT WITH MAYER HOFFMAN MCCANN, P.C., FOR INDEPENDENT AUDITING SERVICES FOR FISCAL YEAR ENDING JUNE 30, 2009 PREPARED BY DEPARTMENT Jeanette Ladrido, PA Finance x 4331 Finance Director EXPLANATION The City and the Community Development Commission of the City of National City have been in contract with Mayer Hoffman McCann since Fiscal Year 2004-2005. The audit firm has provided excellent customer service and expertise in the finances of the City and the CDC. With that, staff recommends amending the contract to include the fiscal year ended June 30, 2009. Environmental Review X N/A Financial Statement N/A Account No. STAFF RECOMMENDATION Staff recommends to amend the agreement to include the fiscal year ended June 30, 2009 at a cost of $67,056. Costs will be allocated between the City and the CDC based on the attached agreement. BOARD / COMMISSION RECOMMENDATION N/A N/A ATTACHMENTS ( Listed Below) Resolution No. 1. Resolution 2. Exhibit A —Amendment to Agreement A-200 (9/80) City of National City Office of the City Clerk 1243 National City Boulevard, National City, CA 91950-4397 Michael R. Dalla, CMC - City Clerk (619) 336-4228 Fax: (619) 336-4229 May 11, 2009 Mr. Michael A. Harrison Mayer Hoffman McCann, P.C. 2301 Dupont Drive, Suite 200 Irvine, CA 92612 Dear Mr. Harrison, On May 5th, 2009, Resolution No. 2009-92 was passed and adopted by the City Council of the City of National City, authorizing the execution of Amendment to Agreement with Mayer Hoffman McCann, P.C. We are enclosing for your records a certified copy of the above Resolution and a fully executed original amendment. Michael R. Dalla, CMC City Clerk Enclosures cc: Finance Dept. ® Recycled Paper