HomeMy WebLinkAbout2009 CON Wade & Associates - Amendment #1 Project Management Services - Street Resurfacing - Highland AvenueAMENDMENT TO AGREEMENT
BY AND BETWEEN
THE CITY OF NATIONAL CITY
AND
WADE & ASSOCIATES
This Amendment #1 to Agreement is entered into this 5TH day of April, 2009, by and
between the City of National City, a municipal corporation ("CITY"), and Wade & Associates a
project management firm (the "CONSULTANT").
RECITALS
A. The CITY and the CONSULTANT entered into an agreement on August 6, 2008
("the Agreement"), wherein the CONSULTANT agreed to provide Project
Management services for the Street Resurfacing with a not -to -exceed amount of
$24,300
B. The parties desire to amend the Agreement to expand the Scope of Services to
provide additional project coordination services.
NOW, THEREFORE, the parties hereto agree that the Agreement entered into on 6th
day of August 2008, shall be amended by expanding the Scope of Services as set forth in the
attached Exhibit "A", which is incorporated herein by reference not -to -exceed $20,016.
The parties further agree that with the foregoing exception, each and every term and
provision of the Agreement dated August 1, 2008, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first above written.
CITY OF NATIONAL CITY
B
Ron Morrison
Mayor
APPROVED AS TO FORM:
George H. iE ser, III
City Attorney
WADE & ASSOCIATES
(Corporation - signatures of two corporate officers)
(Partnership - one signature)
(Sole proprietor hip - one ignajwe)
B
(Print)
�jW ns-C—f�
(Title)
By:
(Name)
(Print)
(Title)
EXHIBIT "A"
WADE & ASSOCIATES
PROJECT MANAGEMENT 11320 MEADOW VIEW ROAD TEL (619) 244-3418
EL CAJON, CALIFORNIA 92020 FAX (619) 588-5475
byronwade@cox net
November 1, 2008
Din Daneshfar, Principal Civil Engineer
City of National City
1243 National City Blvd.
National City, CA 91950
RE: Project Coordination Services for the City of National City,
Highland Avenue Resurfacing, Amendment #1
Dear Din,
I am submitting this proposal per your request for a cost estimate to provide additional
project coordination services for the abovementioned project. These additional services
are required for coordination of extra City directed work on the project.
SCOPE
As the project coordinator for this project I will work with the City of National City, their
project inspector and the contractor to coordinate all aspects of the construction
activities and public outreach, which includes:
• Review contract documents, plans, specifications and existing conditions.
• Attend and conduct as necessary pre -construction meetings, weekly
construction meetings and coordination meetings.
• Process RFI's and submittals.
• Review, negotiate, recommend and draft change orders for City approval as
necessary.
• Review and recommend invoices for payment.
• Visit the construction as needed to assist in problem resolution.
• Maintain a master construction file
• Take efforts as necessary and directed to communicate the construction
activities to the general public.
• Finalize the project per City policy and standards.
Sincerely,
de
roject Manager
WADE & ASSOCIATES
Fee Proposal/Cost Estimate
for
City of National City
Highland Avenue Resurfacing Project
Estimated Hours & Sub -Consultants:
#
Task
Pricipal
Project
Manager
Project
Manager
Admin.
Assistant
Sub-
Consultant
TOTALS
Project Coordination
T` 166
40
12
20,016
1
Total Hours
100
40
12
2
Rates
150
105
68
-
3
Sub Management Fee 10%
-
-
4
TOTALS
15,000
4,200
816
-
$ 20,016
Estimated Reimbursable Costs:
#
Item
Type of
Units
Cost per
Units
Estimated
number of
Units
TOTALS
1
B&W Copies/Prints 8 1/2" x 11"
Each
$ 0.20
-
2
Color Copies/Prints 8 1/2" x 11"
Each
$ 1.00
-
3
Full Size (D Sheets) Paper
Each
$ 15.00
-
4
Full Size (D Sheets) Mylars
Each
$ 30.00
-
5
CD Roms
Each
$ 5.00
-
6
Binder, 2"
Each
$ 22.00
-
7
Binder, 3"
Each
$ 26.00
-
8
Contracted Expenses
Total
-
Total Expenses
Total Consulting Fee (above)
Total Cost Estimate
-
20,016.00
$ 20,016.00
10% Overhead fee will be charged to Contracted Expensed, such as printing.
Rates are effective for this contract and for 2008. Rates
may be adjusted for 2009.
7.
Byron Wade
, PPinc •al Project Manager
11/10/08
RESOLUTION NO. 2009 — 90
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY AUTHORIZING
THE MAYOR TO EXECUTE AN AMENDMENT
TO AGREEMENT WITH WADE & ASSOCIATES
IN THE NOT -TO -EXCEED AMOUNT OF $20,016
TO PROVIDE ADDITIONAL PROJECT COORDINATION
SERVICES FOR THE HIGHLAND AVENUE
RESURFACING PROJECT
WHEREAS, on August 6, 2008, the City entered into an agreement with Wade &
Associates in the not -to -exceed amount of $24,300 to provide project coordination services for
the Highland Avenue Resurfacing Project (Phase 3); and
WHEREAS, due to a change of scope of work, it was determined that the
construction cost could be substantially reduced, but would require additional project
management services in the not -to -exceed amount of $20,016, bringing the total amount of the
agreement to $44,316.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the Mayor to execute an Amendment to Agreement with Wade
& Associates in the not -to -exceed amount of $20,016 for additional project coordination services
for the Highland Avenue Resurfacing Project.
PASSED and ADOPTED this 5th day of May, 200
on Morrison, Mayor
ATTEST:
LI)
Mic ael R. Dalla/City Clerk
APPROVED AS TO FORM:
George H. Eiser, Ill
City Attorney
Passed and adopted by the Council of the City of National City, California, on May 5,
2009 by the following vote, to -wit:
Ayes: Councilmembers Morrison, Parra, Sotelo-Solis, Van Deventer, Zarate.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
/7
City ( lerk of the City National City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2009-90 of the City of National City, California, passed and adopted
by the Council of said City on May 5, 2009.
City Clerk of the City of National City, California
By:
Deputy
City of National City, California
COUNCIL AGENDA STATEMENT
'"'MEETING DATE May 5, 2009
AGENDA ITEM NO.
8
ITEM TITLE Resolution of the City Council of National City approving an amendment to existing
agreement with Wade & Associates in the amount not -to -exceed $20,016 for Highland Avenue Resurfacing
Project and authorizing the Mayor to execute the agreement. (Funded by Tax Increment Fund)
PREPARED BY Kenneth Fernandez DEPARTMENT Engineering EXT. 4388
EXPLANATION
Please see attached page with explanation.
J
Environmental Review X N/A
MIS Approval n
Financial Statement
Approved By:-G�1t l
Finance Director
Funds are available in expenditure account 511-409-500-598-6157 (Tax Increment Funds).
Account No.
STAFF RECOMMENDATION
Adopt the Resolution /} /yJ
BOARD / COMMISSION RECOMMEND ION
N/A
I ATTACHMENTS (Listed Below) Resolution No.
1. Resolution
2. Proposal
3. Amendment #1 (2 original copies)
SPEC 08-08
A-200 (Rev. 7/03)
G -1 • `' 0
City of National City
Office of the City Clerk
1243 National City Boulevard, National City, CA 91950-4397
Michael R. Dalla, CMC - City Clerk
(619) 336-4228 Fax: (619) 336-4229
May 11, 2009
Mr. Byron Wade
Wade & Associates
656 Fifth Avenue, Suite I
San Diego, CA 92101
Dear Mr. Wade,
On May 5th, 2009, Resolution No. 2009-90 was passed and adopted by the City
Council of the City of National City, authorizing execution of Amendment #1 to
Agreement with Wade & Associates.
We are enclosing for your records a certified copy of the above Resolution and a
fully executed original amendment.
Sincerely,
e
Michael R. Da la, CMC
City Clerk
Enclosures
cc: Engineering Department
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