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Home My WebLink About2009 CON Dokken Engineering - Amendment #2 Plaza Blvd. Widenings ADMENDMENT TO AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND DOKKEN ENGINEERING This Amendment to Agreement is entered into this 21st day of July 2009, by and between the City of National City, a municipal corporation ("the CITY"), and Dokken Engineering (the "CONSULTANT"). RECITALS A. The CITY and the CONSULTANT entered into an agreement on the Street Widening Improvements on Plaza Boulevard from Highland to Euclid Avenues ("the Agreement") wherein the CONSULTANT agreed to provide Civil Engineering and Right -of -Way Acquisition Services. B. An Amendment in the not -to -exceed amount of $20,000 was approved on April 21, 2009 to provide as -needed staking work for individual properties. C. The parties desire to amend the Agreement to perform additional Right of Way Acquisition work , as needed (See attached Exhibit A). NOW, THEREFORE, the parties hereto agree that the Agreement entered into on November 21, 2006 shall be amended by $55,000 (Not -to -Exceed). The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated November 21, 2006, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY DOKKEN ENGINEERING By: By: R Morrison, Mayor Chris Johnson, ce President By: Ca y Chan, S APPROVED AS TO FORM: t I44 George H. iser, III City Attorney DOKKEN ENGINEERING Transportation Solutions from Concept to Construction EXHIBIT "A" May 19, 2009 Din Daneshfar, P.E. Department of Public Works 1243 National City Boulevard National City, CA 91950-4301 Subject: Budget Amendment Plaza Boulevard Widening Project Dear Mr. Daneshfar, This letter provides a request for an addition to the scope of work and a budget amendment for Dokken Engineering (DE) for the items of work summarized below. The additional work has been generated by the request to perform right of way acquisition services for 38 appraisals of properties impacted by the widening project. Originally, the preparation of offer packages, negotiations, and coordination of escrows for 31 property owners were included in the scope of services. During the design process, four additional parcels were added. During the appraisal process, it was determined by the appraiser that one owner who owns four properties would require separate appraisals for each parcel, rather than one appraisal. This resulted in 7 more negotiations than the original scope. A Fee Schedule has been included, using rates that were agreed to in the original contract. Scope of Supplemental Work Additional items of work have been required as part of the Plaza Boulevard Widening Project. Task 1.0 Project Management: Consultant will manage coordination with property owners, appraisers, and bank escrows to acquire properties for the proposed widening of Plaza Boulevard. Task 2.0 Right of Way Acquisition Task 2.1 Appraisals: Consultant will provide Preliminary Title Reports, Real Estate Appraisals, and Appraisal Reviews of 7 additional properties. Consultant will provide furniture, fixture and equipment appraisals, goodwill appraisals, and shall provide business and residential relocation services. Consultant will work closely with the City and Caltrans to obtain approval of the appraisals and authorization for offers to be presented. 5675 Ruffin Road, Suite 250, San Diego, CA 92123 • Tele: 858.514.8377 • Fax: 858.514.8608 • www.dokkenengineering.com DOKKEN ENGINEERING Transportation Solutions from Concept to Construction Task 2.2 Negotiations: Consultant will prepare and deliver offer letters, negotiate with affected property owners until either a settlement is reached, or it is apparent that a settlement cannot be reached. If a settlement is reached, Consultant will oversee the escrow function through closing, including relocation as required to deliver the property to the City free of tenancy issues. If a settlement cannot be reached, Consultant will assist the City Attorney as required during the eminent domain process. Proposed Scope of Work - Supplemental Work Fee Summary Task 1 Task 2 Sincerely, Chris Johnson, Project Manager Project Management Right of Way Acquisition $ 17,429 $ 37,571 TOTAL, NOT TO EXCEED $ 55,000 EERING Accepted and Approved by: Din Daneshfar, P.E. City Project Manager 5675 Ruffin Road, Suite 250, San Diego, CA 92123 • Tele: 858.514.8377 • Fax: 858.514.8608 • www.dokkenengineering.com Plaza Blvd Widening - Amendment 2 FEE PROPOSAL SUMMARY Dokken Engineering 14.2% $7,834.07 Wiggans Group TOTAL, NOT TO EXCEED: 85.8% $47,165.93 $55,000.00 ggiDOKKEN ENGINEERING. xww.dalrkcnasplaecrlagorom. FEE PROPOSAL - Plaza Blvd Widening - Amendment 2 DIRECT COSTS (LABOR NAME FUNCTION HOURS RATE AMOUNT Chris Johnson, PE Project Manager 12 $64.00 _ $768.00 Glen Parker, PE Project Engineer (Roadway) 20 $45.00 $900.00 Mark Firger, PE Associate Engineer, PE 24 $40.00 $960.00 TOTAL HOURS INDIRECT COSTS (OVERHEAD) OVERHEAD 56 TOTAL LABOR 171.00% $2,628.00 DIRECT COSTS Billed at Actual Cost TOTAL OVERHEAD $4,493.88 ITEM QUANTITY UNIT UNIT COST AMOUNT $0.00 FEE (PROFIT) PERCENTAGE 10% TOTAL DIRECT COSTS $0.00 FEE $712.19 DOKKEN ENGINEERING TOTAL COST $7,834.07 ggIDOKKEN ENGINEERING xv.•W Orkcrt. c:sClactitTo om. FEE PROPOSAL - Plaza Blvd Widening - Amendment 2 DIRECT COSTS (LABOR NAME FUNCTION HOURS RATE AMOUNT Jane Wiggans Project Manager 158 $41.00 $6,478.00 Senior R/W Agent 158 $35.75 $5,648.50 Administration 130 $18.00 $2,340.00 446.00 INDIRECT COSTS (OVERHEAD) OVERHEAD TOTAL LABOR $14,466.50 155.00% DIRECT COSTS Billed at Actual Cost TOTAL OVERHEAD $22,423.08 ITEM Unit QTY UNIT COST AMOUNT Preliminary Title Reports (4 additional reports 558-091-07, 558-091-18, 558-091-19, 557-310-19 Lump sum 1 $3,150.00 $3,150.00 Appraisal Amendment Letter (revised acquistions on 557-380-50, BDI) EA 1 $250.00 $437.40 Appraisal Amendment Letter (revised acquistions on 557-410-27, Thrifty) EA 1 $1,500.00 $1,500.00 Appraisal Amendment Letter (revised acquistions on 557-420-30, AI-Bayati) EA 1 $1,500.00 $1,500.00 TOTAL DIRECT COSTS FEE (PROFIT) PERCENTAGE 10% $6,587.40 FEE $3,688.96 TOTAL COST $47,165.93 1BDOKKEN ENG4INEEIt ICI G www. tlottkenc2ctmeef1ng,ram Plaza Blvd Widening - Amendment 2 8 a g 2 a a 2' 2 1 2 a Senior R/W Agent .s 0 E Task 1.1 Project Management Task 1.2 Project Coordination TOTAL HOURS -Tasks TOTAL COST • Task 1 4 8 $1,526.27 12 16 $2,146.32 16 16 $1,907.84 32 40 65,580.43 40 48 $5,520.24 8 10 40 48 $4,813.38 20 30 $1,514.70 26 100 126 $11,848.32 34 132 166 $17,428.75 ri Task 2.1 Appraisals Task 2.2 Negotiations TOTAL HOURS• TASK2 TOTAL COST - TASK 2 4 4 $763.14 4 4 $536.58 8 8 $953.92 0 16 16 $2,253.64 20 90 110 10 100 110 $12,650.55 $11,030.66 100 100 $5,049.00 30 290 320 $28,730.21 30 306 336 $30,983.85 TOTAL PROJECT HOURS 12 20 24 56 158 158 130 446 502 DIRECT COSTS TOTAL, NOT TO EXCEED PROJECT COST $2,289.41 $2,682.90 $2,861.76 $0.00 $7,834.07 $18,170.79 $15,844.04 $6,563.70 $6,587.40 $47,165.93 $55.000.00 RESOLUTION NO. 2009-176 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A SECOND AMENDMENT TO AGREEMENT WITH DOKKEN ENGINEERING TO PERFORM ADDITIONAL RIGHT — OF — WAY WORK FOR THE PLAZA BOULEVARD WIDENING PROJECT WHEREAS, the City and Dokken Engineering (the "Consultant") entered into an Agreement on November 21, 2006 wherein the Consultant agreed to perform civil engineering and right -of way acquisition services for the Plaza Boulevard Widening Project (the "Project"); and WHEREAS, an amendment to the Agreement was entered into on April 21, 2009 wherein the consultant agreed to provide staking work for individual properties for the Project: and WHEREAS, the City desires, and the Consultant has agreed to perform, additional right-of-way acquisition services for the Project, at a cost not to exceed $55,000. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute a Second Amendment to Agreement with Dokken Engineering to perform additional right-of-way acquisition services for the Plaza Boulevard Widening Project. Said Second Amendment to Agreement is on file in the office of the City Clerk. PASSED and ADOPTED this 21 st day of July Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: George H. Eiser, III City Attorney Passed and adopted by the Council of the City of National City, California, on July 21, 2009 by the following vote, to -wit: Ayes: Councilmembers Morrison, Parra, Sotelo-Solis, Van Deventer, Zarate. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California CG City Clerk of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2009-176 of the City of National City, California, passed and adopted by the Council of said City on July 21, 2009. City Clerk of the City of National City, California By: Deputy City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE July 21, 2009 AGENDA ITEM NO. 8 / ITEM TITLE Resolution of the City Council of National City approving an Amendment to the contract between the City and Dokken Engineering (the Consultant) in the not -to -exceed amount of $55,000 for Plaza Boulevard Widening project and authorizing the Mayor to execute the amendment (Funding through Federal STP, Local TransNet and Capital Outlay Funds.) PREPARED BY Din Daneshfar DEPARTMENT Engineering EXT. 4387 EXPLANATION See attached explanation. Environmental Review X N/A MIS Approval Financial Statement Approved By: Lam' -J Funds are available through STP funds Account No.312-409-500-598-6569, TransNet funds Finance Director Account No. 307-409-500-598-6569 and Local Capital Outlay funds Account No. 103-409-500-598-6569. Account No. STAFF RECOMMENDATION Adopt the Resoluti9).1/ BOARD / COMMI'SION RECOMMEDMION N/A ATTACHMENTS (Listed Below) 1. Resolution 2. Amendment Resolution No. A-200 (Rev. 7/03) EXPLANATION: On November 21, 20006 a Contract was approved between Dokken Engineering firm and the City in the total amount of $1,101,000 to provide engineering design and right of way acquisition services for the Street Widening Improvements on Plaza Boulevard from Highland Avenue to Euclid Avenue. The preliminary engineering and environmental clearance of project completed. The City's Consultant has completed the final design package. On April 21, 2009 by Resolution No. 2009-81, the first Amendment was approved for a not -to -exceed amount of $20,000 to perform staking work for individual owners as needed. The second amendment is needed for the addition to the scope of work for Dokken Engineering. The additional work has been generated by the request to perform right of way acquisition services for 38 appraisals of properties impacted by the widening project. Originally, the preparation of offer packages, negotiations, and coordination of escrows for 31 property owners were included in the scope of services. During the design process, four additional parcels were added (the original estimate was based on information available in the EIR and preliminary engineering). During the appraisal process, it was determined by the appraiser that one owner who owns four properties would require separate appraisals for each parcel, rather than one appraisal. This resulted in 7 more negotiations than the original scope. Also reflected in the amendment is the revision of three temporary impact areas to an improved sidewalk, a deletion of a temporary staging area, and an addition of a temporary staging area. The purpose of the resolution is to approve an Amendment to the contract between the City and Dokken Engineering in the not -to -exceed amount of $55,000 to perform the additional work. With this amendment the total contract amount will increase to $1,176,000. RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A SECOND AMENDMENT TO AGREEMENT WITH DOKKEN ENGINEERING TO PERFORM ADDITIONAL RIGHT — OF — WAY WORK FOR THE PLAZA BOULEVARD WIDENING PROJECT WHEREAS, the City and Dokken Engineering (the "Consultant") entered into an Agreement on November 21, 2006 wherein the Consultant agreed to perform civil engineering and right -of way acquisition services for the Plaza Boulevard Widening Project (the "Project"); and WHEREAS, an amendment to the Agreement was entered into on April 21, 2009 wherein the consultant agreed to provide staking work for individual properties for the Project: and WHEREAS, the City desires, and the Consultant has agreed to perform, additional right-of-way acquisition services for the Project, at a cost not to exceed $55,000. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute a Second Amendment to Agreement with Dokken Engineering to perform additional right-of-way acquisition services for the Plaza Boulevard Widening Project. Said Second Amendment to Agreement is on file in the office of the City Clerk. PASSED and ADOPTED this 21 st day of January, 2009. Ron Morrison, Mayor ATTEST: Michael R. Della, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney ADMENDMENT TO AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND DOKKEN ENGINEERING This Amendment to Agreement is entered into this 21st day of July 2009, by and between the City of National City, a municipal corporation ("the CITY"), and Dokken Engineering (the "CONSULTANT"). RECITALS A. The CITY and the CONSULTANT entered into an agreement on the Street Widening Improvements on Plaza Boulevard from Highland to Euclid Avenues ("the Agreement") wherein the CONSULTANT agreed to provide Civil Engineering and Right -of -Way Acquisition Services. B. An Amendment in the not -to -exceed amount of $20,000 was approved on April 21, 2009 to provide as -needed staking work for individual properties. C. The parties desire to amend the Agreement to perform additional Right of Way Acquisition work , as needed (See attached Exhibit A). NOW, THEREFORE, the parties hereto agree that the Agreement entered into on November 21, 2006 shall be amended by $55,000 (Not -to -Exceed). The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated November 21, 2006, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY DOKKEN ENGINEERING By: By: Ron Morrison, Mayor Chris Johnson, ce President By: Ca y Chan, S APPROVED AS TO FORM: George H. Eiser, III City Attorney DOKKEN ENGINEERING 1 Transportation Solutions front Concept to Construction EXHIBIT "A" May 19, 2009 Din Daneshfar, P.E. Department of Public Works 1243 National City Boulevard National City, CA 91950-4301 Subject: Budget Amendment Plaza Boulevard Widening Project Dear Mr. Daneshfar, This letter provides a request for an addition to the scope of work and a budget amendment for Dokken Engineering (DE) for the items of work summarized below. The additional work has been generated by the request to perform right of way acquisition services for 38 appraisals of properties impacted by the widening project. Originally, the preparation of offer packages, negotiations, and coordination of escrows for 31 property owners were included in the scope of services. During the design process, four additional parcels were added. During the appraisal process, it was determined by the appraiser that one owner who owns four properties would require separate appraisals for each parcel, rather than one appraisal. This resulted in 7 more negotiations than the original scope. A Fee Schedule has been included, using rates that were agreed to in the original contract. Scope of Supplemental Work Additional items of work have been required as part of the Plaza Boulevard Widening Project. Task 1.0 Project Management: Consultant will manage coordination with property owners, appraisers, and bank escrows to acquire properties for the proposed widening of Plaza Boulevard. Task 2.0 Right of Way Acquisition Task 2.1 Appraisals: Consultant will provide Preliminary Title Reports, Real Estate Appraisals, and Appraisal Reviews of 7 additional properties. Consultant will provide furniture, fixture and equipment appraisals, goodwill appraisals, and shall provide business and residential relocation services. Consultant will work closely with the City and Caltrans to obtain approval of the appraisals and authorization for offers to be presented. 5675 Ruffin Road, Suite 250, San Diego, CA 92123 • Tele: 858.514.8377 • Fax: 858.514.8608 • www.dokkenengineering.com DOKKEN ENGINEERING Transportation Solutions from Concept to Construction Task 2.2 Negotiations: Consultant will prepare and deliver offer letters, negotiate with affected property owners until either a settlement is reached, or it is apparent that a settlement cannot be reached. If a settlement is reached, Consultant will oversee the escrow function through closing, including relocation as required to deliver the property to the City free of tenancy issues. If a settlement cannot be reached, Consultant will assist the City Attorney as required during the eminent domain process. Proposed Scope of Work - Supplemental Work Fee Summary Task 1 Task 2 Sincerely, Project Management Right of Way Acquisition EERING Chris Johnson, Project Manager $ 17,429 $ 37,571 TOTAL, NOT TO EXCEED $ 55,000 Accepted and Approved by: Din Daneshfar, P.E. City Project Manager 5675 Ruffin Road, Suite 250, San Diego, CA 92123 • Tele: 858.514.8377 • Fax: 858.514.8608 • www.dokkenengineering.com Plaza Blvd Widening - Amendment 2 FEE PROPOSAL SUMMARY Dokken Engineering Wiggans Group 14.2% 85,8% $7,834.07 $47,165.93 TOTAL, NOT TO EXCEED: $55,000.00 DOKKEN ENGINEERING MAMIT•Kw dotriencatinreitag.om E PROPOSAL - Plaza Blvd Widening - mendment 2 DIRECT COSTS (LABOR NAME FUNCTION HOURS RATE AMOUNT Chris Johnson, PE Project Manager 12 $64.00 $768.00 Glen Parker, PE Project Engineer (Roadway) 20 $45.00 $900.00 Mark Firger, PE Associate Engineer, PE 24 $40.00 $960.00 INDIRECT COSTS (OVERHEAD) OVERHEAD TOTAL LABOR 171.00% $2,628.00 DIRECT COSTS Billed at Actual Cost TOTAL OVERHEAD ITEM QUANTITY UNIT UNIT COST AMOUNT $0.00 $4,493.88 FEE (PROFIT) PERCENTAGE 10% TOTAL DIRECT COSTS $0.00 FEE $712.19 DOKKEN ENGINEERING TOTAL COST $7,834.071 DOKKEN ENGINEERING www..dalOten.13clncerlag,00rn FEE PROPOSAL - Plaza Blvd Widening - Amendment 2 TS (LABOR NAME FUNCTION HOURS RATE AMOUNT Jane Wiggans Project Manager 158 $41.00 $6,478.00 Senior R/W Agent 158 $35.75 $5,648.50 Administration 130 $18.00 $2,340.00 TOTAL HOURS INDIRECT COSTS (OVERHEAD) OVERHEAD 446.00 155.00% $14,466.50 DIRECT COSTS Billed at Actual Cost TOTAL OVERHEAD $22,423.08 ITEM Unit QTY UNIT COST AMOUNT Preliminary Title Reports (4 additional reports 558-091-07, 558-091-18, 558-091-19, 557-310-19 Lump sum 1 $3,150.00 $3,150.00 Appraisal Amendment Letter (revised acquistions on 557-380-50, BDI) EA 1 $250.00 $437.40 Appraisal Amendment Letter (revised acquistions on 557-410-27, Thrifty) EA 1 $1,500.00 $1,500.00 Appraisal Amendment Letter (revised acquistions on 557-420-30, AI-Bayati) EA 1 $1,500.00 $1,500.00 FEE (PROFIT) PERCENTAGE 10% $6,587.40 FEE $3,688.96 TOTAL COST $47,165.93 DOKKEN ENG4 LNEER ING w ww. bolrXcn.cm Clmscrlme,00m Plaza Blvd Widening - Amendment 2 rv-aM g, a a w a - Senior R/W Agent a [88k103r '6 MBIi' rtt ,r Task 1.1 Project Management ate. xa kR",. w- 4 I, 4 8 8 8 a 10 2. 34', Taskl.2 Project Coordination 4 12 16 32 40 40 20 10a 132': TOTAL HOURS• Task 1 8 16 16 4►' 48 48 30 12. 16.. TOTAL COST • Task 1 $1 526.27 $2,146.32 $1,907 84 $5 580 43 $5,520.24 $4 813 38 51,514 70 $11 848.32 517 428 75 wa :.'. NIWQ Taak2.1 Appraisals .. _ �{ N:... ' 20 10 301 31', Task 2.2 Negotiations 4 4 8 16i. 90 100 100 29s 30. TOTAL HOURS• TASK 2 4 4 8 16; 110 110 100 32s 33.' TOTAL COST• TASK 2 i $763.14 $536.58 $953.92 $2,253.64I. 512,650.55 $11,030.66 $5,049.00 $28,730.21 530,983.85: 502 TOTAL PROJECT HOURS 12 20 24 56 158 158 130 446 DIRECT COSTS $0.01' $6,587.40' $0.00' TOTAL, NOT TO EXCEED PROJECT COST ' $2,289.41 $2,682.90 $2,861,76 $7,834.07 $18,170.79 $15,844.04 $6,563.70 $47,165.93 55,000.00'. City of National City Office of the City Clerk 1243 National City Boulevard, National City, CA 91950-4397 Michael R. Dalla, CMC - City Clerk (619) 336-4228 Fax: (619) 336-4229 July 29, 2009 Mr. Chris Johnson Dokken Engineering 5675 Ruffin Road, Suite 250 San Diego, CA 92123 Dear Mr. Johnson, On July 21st, 2009, Resolution No. 2009-176 was passed and adopted by the City Council of the City of National City, authorizing execution of Amendment No. 2 to Agreement with Dokken Engineering. We are forwarding for your records a certified copy of the above Resolution and a fully executed original Amendment. Sincerely, Michael R. Dalla, CMC City Clerk Enclosures cc: Engineering Dept. ® Recycled Paper