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Home My WebLink About2009 CON Wade & Associates - Amendment #1 Project Management Services - Kimball Park Soccer FieldAMENDMENT 1 TO AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND WADE & ASSOCIATES This Amendment #1 to Agreement is entered into this 21st day of July, 2009, by and between the City of National City, a municipal corporation ("CITY"), and Wade & Associates a project management firm (the "CONSULTANT"). RECITALS A. The CITY and the CONSULTANT entered into an agreement on August 8, 2008 ("the Agreement"), wherein the CONSULTANT agreed to provide Project Management services for the Soccer Field with a not -to -exceed amount of $24,191.80. B. The parties desire to amend the Agreement to expand the Scope of Services to provide additional project coordination services. NOW, THEREFORE, the parties hereto agree that the Agreement entered into on 8th day of August 2008, shall be amended by expanding the Scope of Services as set forth in the attached Exhibit "A", which is incorporated herein by reference not -to -exceed $26,552. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated August 1, 2008, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY By: Ron Morrison, Mayor APPROVED AS TO FORM: /'J2of George H. Eiser, III City Attorney WADE & ASSOCIATES (Corporation — signatures of two corporate officers) (Partnership — one signature) (Sole proprietorship — one si.. - re) By: (Print) adv (Title) By: (Name) (Print) (Title) Exhibit A WADE & ASSOCIATES PROJECT MANAGEMENT 656 Fifth Avenue, Suite W San Diego, California 92101 July 1, 2009 Din Daneshfar, Principal Civil Engineer City of National City 1243 National City Blvd. National City, CA 91950 RE: Project Management Services for the City of National City, Kimball Park Soccer Field Dear Din, TEL (619) 244-3418 FAX (619) 794-0180 Byronwadel@mac.com I am submitting this proposal per your request for a cost estimate to provide additional project management services for the abovementioned project. The additional services are required because the alternative soccer field locations and designs are required and to provide certified payroll review and management. The project is ongoing and should be complete by January 15, 2010. SCOPE As the project manager for this project I will work with the City of National City, their project inspector and the contractor to coordinate all aspects of the construction activities and public outreach, which includes: • Attend all meeting. • Work with and coordinate designers and manufacturer/provider. • Process RFI's and submittals. • Review, negotiate, recommend and draft change orders for City approval as necessary. • Review and recommend invoices for payment. • Visit the construction as needed to assist in problem resolution. • Maintain a master construction file. • Take efforts as necessary and directed to communicate the construction activities to the general public. • Review certified payroll and maintain records. • Finalize the project per City policy and standards. See attached worksheet for cost breakdown. Thank you for this opportunity to serve the City of National City on this project. Sincerely, 6) __,_A--v-1- q tcL. c__A-YNgL_ Byron S. Wade Owner/Principal Project Manager WADE & ASSOCIATES Fee Proposal/Cost Estimate for City of National City Kimball Park Soccer Field Estimated Hours: # Task Principal Project Manager Project Manager CAD Oper/ Admin. Assistant Survey • Crew TOTALS 1 Project Management 120 40 64 26,552 Rates 150 105 68 TOTALS 18,000 4,200 4,352 - 26,552 Estimated Reimbursable Costs: # Item Type of Units Cost per Units Estimated number of Units TOTALS 1 B&W Copies/Prints 8 1/2" x 11" Each $ 0.20 - 2 Color Copies/Prints 8 1/2" x 11" Each S 1.00 - 3 Full Size (D Sheets) Paper Each S 15.00 - 4 Full Size (D Sheets) Mylars Each $ 30.00 - 5 CD Roms Each $ 5.00 - 6 Binder, 2" Each S 22.00 - 7 Binder, 3" Each S 26.00 - 8 Printing Flyers & Doorhangers (estimated) LS $ 1,200.00 - Total Expenses Total Consulting Fee (above) Total Cost Estimate - 26,552.00 $ 26,552.00 10% Overhead fee will be charged to subcontracted expenses. n l�eAnnQi.A ✓" Byron S. Wade Owner/Principal Project Manager June 21, 2009 RESOLUTION NO. 2009-177 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT WITH WADE & ASSOCIATES FOR PROJECT MANAGEMENT SERVICES FOR THE SOCCER FIELD PROJECT IN THE AMOUNT NOT -TO -EXCEED $26,552 WHEREAS, on August 8, 2008, the City entered into an Agreement (the "Agreement") with Wade & Associates (the "Consultant") for project management services for the Soccer Field Project in the not -to -exceed amount of $24,191.80; and WHEREAS, several issues with the project have dictated the need for additional services of the consultant in the not -to -exceed amount of $26,552, and City staff recommends approval of Amendment No. 1 to the Agreement in order to obtain these additional services, with a not -to -exceed amount of $26,552. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute Amendment No. 1 to the Agreement with Wade & Associates for project management services for the Soccer Field Project in an amount not -to -exceed $26,552. PASSED and ADOPTED this 21st day of Jul on Morrison, Mayor ATTEST: ti .emu M. ael R. Dalla, City Clerk APPROVED AS TO FORM: tip .garA7ibt George H. -Eiser, III City Attorney Passed and adopted by the Council of the City of National City, California, on July 21, 2009 by the following vote, to -wit: Ayes: Councilmembers Morrison, Parra, Sotelo-Solis, Van Deventer, Zarate. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California h City erk of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2009-177 of the City of National City, California, passed and adopted by the Council of said City on July 21, 2009. City Clerk of the City of National City, California By: Deputy •C 'r> - `l City of National City, California COUNCIL AGENDA STATEMENT ,- MEETING DATE July 21, 2009 AGENDA ITEM NO. 9 ITEM TITLE Resolution of the City Council of National City approving amendment #1 to the agreement with Wade & Associates for project management for the Soccer Field Project in the amount not -to -exceed $26,552 and authorizing the Mayor to execute amendment #1. Funds are available in the CDBG Funds. PREPARED BY Barby Tipton DEPARTMENT Engineering EXT. 4583 EXPLANATION On August 8, 2008, the City entered into an agreement with Wade & Associates for project management services for the Soccer Field Project in the not -to -exceed amount of $24,191.80. Several issues with the project have dictated the need for additional services in the not -to -exceed amount of $26,552. With approval of this amendment the total amount of authorized work will be $50,743.80. The purpose of this resolution is to approve additional services and authorize the Mayor to execute the amendment #1 to the agreement. Environmental Review X N/A MIS Approval J Financial Statement Approved By: Funds are available in expenditure account 301-409-500-598-4076 inance Director Account No. 301-409-500-598-4076 STAFF RECOMMENDATION A. - • t. - 'esolution. 11/ A ' D / COMMISSION RECOMMENDATION ATTACHMENTS (Listed Below) Resolution No. 1. Resolution 2. Agreement Amendment #1 (2 copies) A-200 (Rev. 7/03) RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT WITH WADE & ASSOCIATES FOR PROJECT MANAGEMENT SERVICES FOR THE SOCCER FIELD PROJECT IN THE AMOUNT NOT -TO -EXCEED $26,552 WHEREAS, on August 8, 2008, the City entered into an Agreement (the "Agreement") with Wade & Associates (the "Consultant") for project management services for the Soccer Field Project in the not -to -exceed amount of $24,191.80; and WHEREAS, several issues with the project have dictated the need for additional services of the consultant in the not -to -exceed amount of $26,552, and City staff recommends approval of Amendment No. 1 to the Agreement in order to obtain these additional services, with a not -to -exceed amount of $26,552. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute Amendment No. 1 to the Agreement with Wade & Associates for project management services for the Soccer Field Project in an amount not -to -exceed $26,552. PASSED and ADOPTED this 21st day of July, 2009. Ron Morrison, Mayor ATTEST: Michael R. DaIla, City Clerk APPROVED AS TO FORM: George H. Eiser, Ill City Attorney AMENDMENT 1 TO AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND WADE & ASSOCIATES This Amendment #1 to Agreement is entered into this 21st day of July, 2009, by and between the City of National City, a municipal corporation ("CITY"), and Wade & Associates a project management firm (the "CONSULTANT"). RECITALS A. The CITY and the CONSULTANT entered into an agreement on August 8, 2008 ("the Agreement"), wherein the CONSULTANT agreed to provide Project Management services for the Soccer Field with a not -to -exceed amount of $24,191.80. B. The parties desire to amend the Agreement to expand the Scope of Services to provide additional project coordination services. NOW, THEREFORE, the parties hereto agree that the Agreement entered into on 8tt, day of August 2008, shall be amended by expanding the Scope of Services as set forth in the attached Exhibit "A", which is incorporated herein by reference not -to -exceed $26,552. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated August 1, 2008, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY WADE & ASSOCIATES (Corporation - signatures of two corporate officers) (Partnership - one signature) (Sole proprietorship - one si.. - re) By: By: Ron Morrison, Mayor (Print) APPROVED AS TO FORM: (Title) By: George H. Eiser, Ill (Name) City Attorney (Print) (Title) Exhibit A WADE & ASSOCIATES PROJECT MANAGEMENT 656 Fifth Avenue, Suite W San Diego, California 92101 July 1, 2009 Din Daneshfar, Principal Civil Engineer City of National City 1243 National City Blvd. National City, CA 91950 RE: Project Management Services for the City of National City, Kimball Park Soccer Field Dear Din, TEL (619) 244-3418 FAX (619) 794-0180 Byronwadel@mac.com I am submitting this proposal per your request for a cost estimate to provide additional project management services for the abovementioned project. The additional services are required because the alternative soccer field locations and designs are required and to provide certified payroll review and management. The project is ongoing and should be complete by January 15, 2010. SCOPE As the project manager for this project I will work with the City of National City, their project inspector and the contractor to coordinate all aspects of the construction activities and public outreach, which includes: • Attend all meeting. • Work with and coordinate designers and manufacturer/provider. • Process RFI's and submittals. • Review, negotiate, recommend and draft change orders for City approval as necessary. • Review and recommend invoices for payment. • Visit the construction as needed to assist in problem resolution. • Maintain a master construction file. • Take efforts as necessary and directed to communicate the construction activities to the general public. • Review certified payroll and maintain records. • Finalize the project per City policy and standards. See attached worksheet for cost breakdown. Thank you for this opportunity to serve the City of National City on this project. Sincerely, Cmr vclu Byron S. Wade Owner/Principal Project Manager WADE & ASSOCIATES Fee Proposal/Cost Estimate for City of National City Kimball Park Soccer Field Estimated Hours: # Task Principal Project Manager Project Manager CAD Oper/ Admin. Assistant Survey . Crew TOTALS 1 Project Management 120 40 64 26,552 Rates 150 105 68 TOTALS 18,000 4,200 4,352 - 26,552 Estimated Reimbursable Costs: # Item Type of Units Cost per Units Estimated number of Units TOTALS 1 B&W Copies/Prints 8 1/2" x 11" Each $ 0.20 - 2 Color Copies/Prints 8 1/2" x 11" Each $ 1.00 - 3 Full Size (D Sheets) Paper Each S 15.00 - 4 Full Size (D Sheets) Mylars Each $ 30.00 - 5 CD Roms Each S 5.00 - 6 Binder, 2" Each $ 22.00 - 7 Binder, 3" Each $ 26.00 - 8 Printing Flyers & Doorhangers (estimated) LS $ 1,200.00 - Total Expenses Total Consulting Fee (above) Total Cost Estimate - 26,552.00 $ 26,552.00 10% Overhead fee will be charged to subcontracted expenses. 914 ron S. Wade Owner/Principal Project Manager June 21, 2009 City of National City Office of the City Clerk 1243 National City Boulevard, National City, CA 91950-4397 Michael R. Dalla, CMC - City Clerk (619) 336-4228 Fax: (619) 336-4229 July 29, 2009 Mr. Byron Wade Wade & Associates 656 Fifth Avenue, Suite I San Diego, CA 92101 Dear Mr. Wade, On July 21 st, 2009, Resolution No. 2009-177 was passed and adopted by the City Council of the City of National City, authorizing execution of Amendment No. 1 to Agreement with Wade & Associates. We are enclosing for your records a certified copy of the above Resolution and a fully executed original amendment. Michael R. Dalla, CMC City Clerk Enclosures cc: Engineering Department ® Recycled Paper