HomeMy WebLinkAbout2009 CON CDC Hogle-Ireland - Consolidated Plan (FY 2011/2015) Annual Action Plan (FY 2010/2011) HUDAGREEMENT
BY AND BETWEEN
THE COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF NATIONAL CITY
AND
HOGLE-IRELAND, INCORPORATED
THIS AGREEMENT is entered into this 2QTH day of _October, 2009, by and
between the COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF NATIONAL
CITY, a community development commission (the "CDC"), and Hogle-Ireland, Incorporated, a
Land Planning and Development Consulting Firm (the "CONTRACTOR)".
RECITALS
WHEREAS, the CDC desires to employ a CONTRACTOR to provide preparation
of a Five -Year Consolidated Plan, 2010-2015 and preparation of Annual Action Plan, FY 2010--
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WHEREAS, the CDC has determined that the CONTRACTOR is a land use,
planning, and development consulting firm and is qualified by experience and ability to
perform the services desired by the CDC, and the CONTRACTOR is willing to perform such
services.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS
FOLLOWS:
1. ENGAGEMENT OF CONTRACTOR. The CDC hereby agrees to engage
the CONTRACTOR and the CONTRACTOR hereby agrees to perform the services hereinafter
set forth in accordance with all terms and conditions contained herein.
The CONTRACTOR represents that all services required hereunder will be
performed directly by the CONTRACTOR or under direct supervision of the CONTRACTOR.
2. SCOPE OF SERVICES. The CONTRACTOR will perform services as
set forth in the attached Exhibit "A".
The CONTRACTOR shall be responsible for all research and reviews related to
the work and shall not rely on personnel of the CDC for such services, except as authorized in
advance by the CDC. The CONTRACTOR shall appear at meetings cited in Exhibit "B_"to keep
staff and City Council advised of the progress on the project.
The CDC may unilaterally, or upon request from the CONTRACTOR, from time to time
reduce or increase the Scope of Services to be performed by the CONTRACTOR under this
Agreement. Upon doing so, the CDC and the CONTRACTOR agree to meet in good faith and
confer for the purpose of negotiating a corresponding reduction or increase in the
compensation associated with said change in services, not to exceed a factor of 5% from the
base amount.
3. PROJECT COORDINATION AND SUPERVISION.
Alfredo Ybarra, Housing Manager, hereby is designated as the Project
Coordinator for the CDC and will monitor the progress and execution of this Agreement. The
CONTRACTOR shall assign a single Project Director to provide supervision and have overall
responsibility for the progress and execution of this Agreement for the CONTRACTOR. Laura
Stetson thereby is designated as the Project Director for the CONTRACTOR.
4. COMPENSATION AND PAYMENT. The compensation for the
CONTRACTOR shall be based on monthly billings covering actual work performed. Billings
shall include labor classifications, respective rates, hours worked and also materials, if any.
The total cost for all work described in Exhibit "A "shall not exceed the schedule given in Exhibit
"C" (the Base amount) without prior written authorization from the CDC. Monthly invoices will
be processed for payment and remitted within thirty (30) days from receipt of invoice, provided
that work is accomplished consistent with Exhibit "A"as determined by the CDC.
The CONTRACTOR shall maintain all books, documents, papers, employee time
sheets, accounting records, and other evidence pertaining to costs incurred and shall make
such materials available at its office at all reasonable times during the term of this Agreement
and for three (3) years from the date of final payment under this Agreement, for inspection by
the CDC and for furnishing of copies to the CDC, if requested.
5. ACCEPTABILITY OF WORK. The CDC shall decide any and all
questions which may arise as to the quality or acceptability of the services performed and the
manner of performance, the acceptable completion of this Agreement and the amount of
compensation due. In the event the CONTRACTOR and the CDC cannot agree to the quality
or acceptability of the work, the manner of performance and/or the compensation payable to the
CONTRACTOR in this Agreement, the CDC or the CONTRACTOR shall give to the other
written notice. Within ten (10) business days, the CONTRACTOR and the CDC shall each
prepare a report which supports their position and file the same with the other party. The CDC
shall, with reasonable diligence, determine the quality or acceptability of the work, the manner
of performance and/or the compensation payable to the CONTRACTOR.
6. LENGTH OF AGREEMENT. Completion dates or time durations for
specific portions of the Project are set forth in Exhibit "D".
7. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda,
Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the
CONTRACTOR for this Project, whether paper or electronic, shall become the property of the
CDC for use with respect to this Project upon CONTRACTOR's receipt of full payment for
same, and shall be turned over to the CDC upon completion of the Project, or any phase
thereof, as contemplated by this Agreement.
Contemporaneously with the transfer of documents, the CONTRACTOR hereby
assigns to the CDC and CONTRACTOR thereby expressly waives and disclaims, any copyright
in, and the right to reproduce, all written material, drawings, plans, specifications or other work
prepared under this agreement, except upon the CDC's prior authorization regarding
reproduction, which authorization shall not be unreasonably withheld. The CONTRACTOR
shall, upon request of the CDC, execute any further document(s) necessary to further
effectuate this waiver and disclaimer.
The CONTRACTOR agrees that the CDC may use, reuse, alter, reproduce,
modify, assign, transfer, or in any other way, medium or method utilize the CONTRACTOR's
written work product for the CDC's purposes, and the CONTRACTOR expressly waives and
City's Standard Agreement — May 2008 revision
disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to
intellectual property and artistic works.
Any modification or reuse by the CDC of documents, drawings or specifications
prepared by the CONTRACTOR shall relieve the CONTRACTOR from liability under Section 14
but only with respect to the effect of the modification or reuse by the CDC, or for any liability to
the CDC should the documents be used by the CDC for some project other than what was
expressly agreed upon within the Scope of this project, unless otherwise mutually agreed.
8. INDEPENDENT CONTRACTOR. Both parties hereto in the performance
of this Agreement will be acting in an independent capacity and not as agents, employees,
partners or joint venturers with one another. Neither the CONTRACTOR nor the
CONTRACTOR'S employees are employee of the CDC and are not entitled to any of the rights,
benefits, or privileges of the CDC's employees, including but not limited to retirement, medical,
unemployment, or workers' compensation insurance.
This Agreement contemplates the personal services of the CONTRACTOR and
the CONTRACTOR's employees, and it is recognized by the parties that a substantial
inducement to the CDC for entering into this Agreement was, and is, the professional reputation
and competence of the CONTRACTOR and its employees. Neither this Agreement nor any
interest herein may be assigned by the CONTRACTOR without the prior written consent of the
CDC. Nothing herein contained is intended to prevent the CONTRACTOR from employing or
hiring as many employees, or subCONTRACTORs, as the CONTRACTOR may deem
necessary for the proper and efficient performance of this Agreement. All agreements by
CONTRACTOR with its subCONTRACTOR(s) shall require the subCONTRACTOR to adhere
to the applicable terms of this Agreement.
9. CONTROL. Neither the CDC nor its officers, agents or employees shall
have any control over the conduct of the CONTRACTOR or any of the CONTRACTOR's
employees except as herein set forth, and the CONTRACTOR expressly agrees not to
represent that the CONTRACTOR or the CONTRACTOR's agents, servants, or employees are
in any manner agents, servants or employees of the CDC, it being understood that the
CONTRACTOR, its agents, servants, and employees are as to the CDC wholly independent
CONTRACTORs and that the CONTRACTOR's obligations to the CDC are solely such as are
prescribed by this Agreement.
10. COMPLIANCE WITH APPLICABLE LAW. The CONTRACTOR, in the
performance of the services to be provided herein, shall comply with all applicable State and
Federal statutes and regulations, and all applicable ordinances, rules and regulations of the City
of National City, whether now in force or subsequently enacted. The CONTRACTOR, and each
of its subCONTRACTORs, shall obtain and maintain a current City of National City business
license prior to and during performance of any work pursuant to this Agreement.
11. LICENSES, PERMITS, ETC. The CONTRACTOR represents and
covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that
are legally required to practice its profession. The CONTRACTOR represents and covenants
that the CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during the
term of this Agreement, any license, permit, or approval which is legally required for the
CONTRACTOR to practice its profession.
12. STANDARD OF CARE.
City's Standard Agreement — May 2008 revision
A. The CONTRACTOR, in performing any services under this
Agreement, shall perform in a manner consistent with that level of care and skill ordinarily
exercised by members of the CONTRACTOR'S trade or profession currently practicing under
similar conditions and in similar locations. The CONTRACTOR shall take all special precautions
necessary to protect the CONTRACTOR's employees and members of the public from risk of
harm arising out of the nature of the work and/or the conditions of the work site.
B. Unless disclosed in writing prior to the date of this agreement, the
CONTRACTOR warrants to the CDC that it is not now, nor has it for the five (5) years
preceding, been debarred by a governmental agency or involved in debarment, arbitration or
litigation proceedings concerning the CONTRACTOR's professional performance or the
furnishing of materials or services relating thereto.
C. The CONTRACTOR is responsible for identifying any unique
products, treatments, processes or materials whose availability is critical to the success of the
project the CONTRACTOR has been retained to perform, within the time requirements of the
CDC, or, when no time is specified, then within a commercially reasonable time. Accordingly,
unless the CONTRACTOR has notified the CDC otherwise, the CONTRACTOR warrants that
all products, materials, processes or treatments identified in the project documents prepared for
the CDC are reasonably commercially available. Any failure by the CONTRACTOR to use due
diligence under this sub -paragraph will render the CONTRACTOR liable to the CDC for any
increased costs that result from the CDC's later inability to obtain the specified items or any
reasonable substitute within a price range that allows for project completion in the time frame
specified or, when not specified, then within a commercially reasonable time.
13. NON-DISCRIMINATION PROVISIONS. The CONTRACTOR shall not
discriminate against any employee or applicant for employment because of age, race, color,
ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or
medical condition. The CONTRACTOR will take positive action to insure that applicants are
employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation,
marital status, national origin, physical handicap, or medical condition. Such action shall
include but not be limited to the following: employment, upgrading, demotion, transfer,
recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of
compensation, and selection for training, including apprenticeship. The CONTRACTOR agrees
to post in conspicuous places available to employees and applicants for employment any
notices provided by the CDC setting forth the provisions of this non-discrimination clause.
14. CONFIDENTIAL INFORMATION. The CDC may from time to time
communicate to the CONTRACTOR certain confidential information to enable the
CONTRACTOR to effectively perform the services to be provided herein. The CONTRACTOR
shall treat all such information as confidential and shall not disclose any part thereof without the
prior written consent of the CDC. The CONTRACTOR shall limit the use and circulation of such
information, even within its own organization, to the extent necessary to perform the services to
be provided herein. The foregoing obligation of this Section 13, however, shall not apply to any
part of the information that (i) has been disclosed in publicly available sources of information; (ii)
is, through no fault of the CONTRACTOR, hereafter disclosed in publicly available sources of
information; (iii) is already in the possession of the CONTRACTOR without any obligation of
confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONTRACTOR by a
third party, but only to the extent that the use or disclosure thereof has been or is rightfully
authorized by that third party.
The CONTRACTOR shall not disclose any reports, recommendations,
conclusions or other results of the services or the existence of the subject matter of this
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Agreement without the prior written consent of the CDC. In its performance hereunder, the
CONTRACTOR shall comply with all legal obligations it may now or hereafter have respecting
the information or other property of any other person, firm or corporation.
CONTRACTOR shall be liable to CDC for any damages caused by breach of this
condition, pursuant to the provisions of Section 14.
15. INDEMNIFICATION AND HOLD HARMLESS. The CONTRACTOR
agrees to defend, indemnify, and hold harmless the Community Development Commission of
the City of National City, its officers and employees, against and from any and all liability, loss,
damages to property, injuries to, or death of any person or persons, and all claims, demands,
suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or
nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or
arising out of the CONTRACTOR's negligent performance of this Agreement.
16. WORKERS' COMPENSATION. The CONTRACTOR shall comply with
all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of
California, the applicable provisions of Division 4 and 5 of the California Government Code and
all amendments thereto; and all similar state or Federal acts or laws applicable; and shall
indemnify, and hold harmless the CDC and its officers, and employees from and against all
claims, demands, payments, suits, actions, proceedings and judgments of every nature and
description, including reasonable attorney's fees and defense costs presented, brought or
recovered against the CDC or its officers, employees, or volunteers, for or on account of any
liability under any of said acts which may be incurred by reason of any work to be performed by
the CONTRACTOR under this Agreement.
17. INSURANCE. The CONTRACTOR, at its sole cost and expense, shall
purchase and maintain, and shall require its subCONTRACTORs, when applicable, to purchase
and maintain throughout the term of this agreement, the following insurance policies:
® A. If checked, Professional Liability Insurance (errors and omissions) with
minimum limits of $1,000,000 per occurrence.
B. Automobile insurance covering all bodily injury and property damage
incurred during the performance of this Agreement, with a minimum coverage of $1,000,000
combined single limit per accident. Such automobile insurance shall include owned, non -
owned, and hired vehicles ("any auto").
C. Commercial general liability insurance, with minimum limits of $1,000,000
per occurrence/$2,000,000 aggregate, covering all bodily injury and property damage arising
out of its operations under this Agreement.
D. Workers' compensation insurance in an amount sufficient to meet
statutory requirements covering all of CONTRACTOR'S employees and employers' liability
insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be
endorsed with a waiver of subrogation in favor of the CDC. Said endorsement shall be provided
prior to commencement of work under this Agreement.
E. The aforesaid policies shall constitute primary insurance as to the CDC,
its officers and employees, so that any other policies held by the CDC shall not contribute to
any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice
to the CDC of cancellation or material change.
F. Said policies, except for the professional liability and workers'
compensation policies, shall name the CDC and its officers, agents and employees as
additional insureds, and separate additional insured endorsements shall be provided.
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Citys Standard Agreement— May 2008 revision
G. If required insurance coverage is provided on a "claims made" rather than
"occurrence" form, the CONTRACTOR shall maintain such insurance coverage for three years
after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date
must be on or before the date of this Agreement.
H. Any aggregate insurance limits must apply solely to this Agreement.
Insurance shall be written with only California admitted companies which
hold a current policy holder's alphabetic and financial size category rating of not less than A VIII
according to the current Best's Key Rating Guide, or a company equal financial stability that is
approved by the National City Risk Manager. In the event coverage is provided by non -admitted
"surplus lines" carriers, they must be included on the most recent California List of Eligible
Surplus Lines Insurers (LESLI list) and otherwise meet rating requirements.
J. This Agreement shall not take effect until certificate(s) or other sufficient
proof that these insurance provisions have been complied with, are filed with and approved by
the National City Risk Manager. If the CONTRACTOR does not keep all of such insurance
policies in full force and effect at all times during the terms of this Agreement, the CDC may
elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and
terminate the Agreement as provided herein.
K. All deductibles and self -insured retentions in excess of $10,000 must be
disclosed to and approved by the CDC.
18. LEGAL FEES. If any party brings a suit or action against the other party
arising from any breach of any of the covenants or agreements or any inaccuracies in any of
the representations and warranties on the part of the other party arising out of this Agreement,
then in that event, the prevailing party in such action or dispute, whether by final judgment or
out -of -court settlement, shall be entitled to have and recover of and from the other party all
costs and expenses of suit, including attorneys' fees.
20. TERMINATION. A. This Agreement may be terminated with or without
cause by the CDC. Termination without cause shall be effective only upon 60-day's written
notice to the CONTRACTOR. During said 60-day period the CONTRACTOR shall perform all
services in accordance with this Agreement.
B. This Agreement may also be terminated immediately by the CDC for
cause in the event of a material breach of this Agreement, misrepresentation by the
CONTRACTOR in connection with the formation of this Agreement or the performance of
services, or the failure to perform services as directed by the CDC.
C. Termination with or without cause shall be effected by delivery of written
Notice of Termination to the CONTRACTOR as provided for herein.
D. In the event of termination, all finished or unfinished Memoranda Reports,
Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR,
whether paper or electronic, shall immediately become the property of and be delivered to the
CDC, and the CONTRACTOR shall be entitled to receive just and equitable compensation for
any work satisfactorily completed on such documents and other materials up to the effective
date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any
damages caused the CDC by the CONTRACTOR's breach, if any. Thereafter, ownership of
said written material shall vest in the CDC all rights set forth in Section 6.
E. The CDC further reserves the right to immediately terminate this
Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONTRACTOR; (2) a
reorganization of the CONTRACTOR for the benefit of creditors; or (3) a business
reorganization, change in business name or change in business status of the CONTRACTOR.
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City's Standard Agreement— May 2008 revision
21. NOTICES. All notices or other communications required or permitted
hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail
(Federal Express or the like); or sent by registered or certified mail, postage prepaid, return
receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or
delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the
earlier of (i) if personally delivered, the date of delivery to the address of the person to receive
such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight
mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if
the address is outside the State of California) after the date of deposit in a post office, mailbox,
mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if
given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or
(v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand,
direction or other communication delivered or sent as specified above shall be directed to the
following persons:
To the CDC:
To the CONTRACTOR:
Alfredo Ybarra, Community Development Manager
Community Development Commission
of the City of National City
1243 National City Boulevard
National City, CA 91950-4301
Laura Stetson, AICP
Vice President
Hogle-Ireland, Inc.
201 South Lake Avenue, Suite 308
Pasadena, CA 91101
Notice of change of address shall be given by written notice in the manner
specified in this Section. Rejection or other refusal to accept or the inability to deliver because
of changed address of which no notice was given shall be deemed to constitute receipt of the
notice, demand, request or communication sent. Any notice, request, demand, direction or
other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within
forty-eight (48) hours by letter mailed or delivered as specified in this Section.
22. CONFLICT OF INTEREST AND POLITICAL REFORM ACT
OBLIGATIONS. During the term of this Agreement, the CONTRACTOR shall not perform
services of any kind for any person or entity whose interests conflict in any way with those of
the CDC. The CONTRACTOR also agrees not to specify any product, treatment, process or
material for the project in which the CONTRACTOR has a material financial interest, either
direct or indirect, without first notifying the CDC of that fact. The CONTRACTOR shall at all
times comply with the terms of the Political Reform Act and the National City Conflict of Interest
Code. The CONTRACTOR shall immediately disqualify itself and shall not use its official
position to influence in any way any matter coming before the CDC in which the
CONTRACTOR has a financial interest as defined in Government Code Section 87103. The
CONTRACTOR represents that it has no knowledge of any financial interests that would require
it to disqualify itself from any matter on which it might perform services for the CDC.
❑ If checked, the CONTRACTOR shall comply with all of the reporting
requirements of the Political Reform Act and the National City Conflict of Interest Code.
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• Gity's Standard Agreement — May 2008 revision
Specifically, the CONTRACTOR shall file a Statement of Economic Interests with the City Clerk
of the City of National City in a timely manner on forms which the CONTRACTOR shall obtain
from the City Clerk.
The CONTRACTOR shall be strictly liable to the CDC for all damages, costs or
expenses the CDC may suffer by virtue of any violation of this Paragraph 21 by the
CONTRACTOR.
23. MISCELLANEOUS PROVISIONS.
A. Computation of Time Periods. If any date or time period provided for in
this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such
date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a
Saturday, Sunday or federal, state or legal holiday.
B. Counterparts. This Agreement may be executed in multiple counterparts,
each of which shall be deemed an original, but all of which, together, shall constitute but one
and the same instrument.
C. Captions. Any captions to, or headings of, the sections or subsections of
this Agreement are solely for the convenience of the parties hereto, are not a part of this
Agreement, and shall not be used for the interpretation or determination of the validity of this
Agreement or any provision hereof.
D. No Obligations to Third Parties. Except as otherwise expressly provided
herein, the execution and delivery of this Agreement shall not be deemed to confer any rights
upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto.
E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are
hereby incorporated herein by this reference for all purposes.
F. Amendment to this Agreement. The terms of this Agreement may not be
modified or amended except by an instrument in writing executed by each of the parties hereto.
G. Waiver. The waiver or failure to enforce any provision of this Agreement
shall not operate as a waiver of any future breach of any such provision or any other provision
hereof.
H. Applicable Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of California.
Entire Agreement. This Agreement supersedes any prior agreements,
negotiations and communications, oral or written, and contains the entire agreement between
the parties as to the subject matter hereof. No subsequent agreement, representation, or
promise made by either party hereto, or by or to an employee, officer, agent or representative
of any party hereto shall be of any effect unless it is in writing and executed by the party to be
bound thereby.
J. Successors and Assigns. This Agreement shall be binding upon and
shall inure to the benefit of the successors and assigns of the parties hereto.
K. Construction. The parties acknowledge and agree that (i) each party is of
equal bargaining strength, (ii) each party has actively participated in the drafting, preparation
and negotiation of this Agreement, (iii) each such party has consulted with or has had the
opportunity to consult with its own, independent counsel and such other professional advisors
as such party has deemed appropriate, relative to any and all matters contemplated under this
Agreement, (iv) each party and such party's counsel and advisors have reviewed this
Agreement, (v) each party has agreed to enter into this Agreement following such review and
the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are
to be resolved against the drafting party shall not apply in the interpretation of this Agreement,
or any portions hereof, or any amendments hereto.
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City's Standard Agreement — May 2008 revision
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date and year first above written.
COMMUNITY DEVELOPMENT COMMISSION Hoqle-Ireland Incorporated
OF THE CITY OF NATIONAL CITY / l
By:
n Morrison, CTiairman
APPROVED AS TO FORM:
George H. Eiser, III
Legal Counsel
President
Executive Vice President
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City's Standard Agreement — May 2008 revision
EXHIBIT A
SCOPE OF SERVICES
Required by HUD to be updated every five years, the Consolidated Plan is a comprehensive,
integrated approach to both the long range planning and application aspects of HUD's CDBG,
HOME, and other federal funding programs. The Consolidated Plan describes the City of
National City's housing, community development, and economic development needs and
priorities and activities to be undertaken under the HUD funding programs for the next five
years. The Consolidated Plan will address all required federal regulations as well as guidelines
established by HUD.
Hogle-lreland will use the Consolidated Plan Management Process (CPMP) tool, which was
developed by HUD to assist grantees in meeting the requirements of the Consolidated Plan.
The use of the CPMP tools also facilitates the completion of the required Action Plans and
Consolidated Annual Performance and Evaluation Reports (CAPER). City staff and Consultant
can discuss the desired use of this tool further upon contract award.
Task 1 - Public Participation
Integral to the process is community involvement, as the community that is served has
knowledge of the unmet needs and a stake in helping define the City's expenditure of HUD
funds. The City of National City encourages residents to become involved in the planning and
implementation activities of the Consolidated Plan. As required by HUD, the City has a Public
Participation Plan (PPP), which outlines the measures taken to facilitate public participation.
The City's current PPP (as it will be amended to eliminate participation by the Housing and
Community Development Commission, or HCDC) will help guide the community outreach
process of the Consolidated Plan. Public input received will help in completion of the required
HUD tables related to housing and community development needs, as well as the narrative
responses describing the City's priority needs.
Public input will be received through:
1. A public meeting with service providers, recipients of services, and others to review the
Consolidated Plan update process and gather input on housing and community
development needs from the public. Invitations will sent specifically to service providers and
local social service agencies.
2. A survey for residents to evaluate the importance of specific housing and community
development needs. The survey will be distributed by the City at public facilities (libraries,
community centers) as well as to service providers serving City residents. The consultant
team will be responsible for data entry and analysis.
3. Phone interviews with service providers and social services agencies (particularly those
unable to attend the public meeting) to ensure that the housing and community
development needs of special needs groups are addressed. In our past and current
Consolidated Plan work, we have found these focused consultation meetings to be highly
effective in providing information about groups thi,t rarely participate in public forums. Our
scope includes approximately one day of phone intervices with service providers and/or
community organizations to gauge the type and extent of needs for special needs groups
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3tarcardAc:eement— May 2008revsirm
including families, elderly residents, disabled residents, homeless persons, and persons
living with AIDS/HIV.
4. A public meeting with the City Council to review the Draft Consolidated Plan and to allow the
public to comment on the plan.
5. A City Council hearing for adoption of the Consolidated Plan where the public will be invited
to comment on the Plan.
Meetings
• • One (1) public meeting for input on needs
• Phone interviews with service providers to gauge the type and extent of housing and
community development needs in the City
• One (1) public meeting with the City Council to review Draft Consolidated Plan
• One (1) City Council public hearing to adopt Consolidated Plan
Task 2 - Consolidated Plan
The Consolidated Plan will be drafted by first assessing the City's housing and community
development needs and then developing a housing and community development strategy for
the period 2010-2015. In the context of the CPMP tool, the assessment of needs and related
strategies to address those needs are reorganized by topic under the Strategic Plan for ease in
understanding and implementation. The Consolidated Plan will contain three primary sections:
the Executive Summary, the Strategic Plan, and Attachments, including HUD -required tables
and background public outreach information.
To initiate the Consolidated Plan processes, the consultant team will meet with City staff to
refine the work scope and evaluate current strategies, objectives, and priorities and discus
potential modification to the City's HUD funding approach. A review of the public participation
plan for the Consolidated Plan update and a review of a preliminary list of community
stakeholders to be consulted can also be discussed. Prior to the kick-off meeting, the
consultant team will send staff a list of background and reference material needed for
Consultant review, to be received at the kick-off meeting.
Meetings
• One (1) kick-off meeting with City staff
Strategic Plan and HUD -Required Consolidated Plan Tables
The Strategic Plan and the HUD -Required Consolidated Plan Needs and Priority Tables will be
created in the context of the CPMP tool. The CPMP provides a new format for the
Consolidated Plan, combining the components required under the Code of Federal Regulations
(CFR) for HUD (24 CFR Part 91) - the housing and homeless needs assessment, the housing
market analysis and the strategic plan - into one narrative. The Strategic Plan narrative lists
specific questions that HUD grantees must respond to in order to be compliant with the
Consolidated Planning Regulations. Guided by the CPMP tool, the Strategic Plan will respond
to these questions and thereby address the required needs assessments and develop goals
and objectives for the five-year period. The Strategic Plan narrative will also include an
executive summary.
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City's Stac-�ard Agreement - May 2C08 revlslon
The CPMP also provides a format to link HUD -Required Consolidated Plan Tables to the
Strategic Plan narrative. The HUD -required tables are utilized to develop the narratives in the
Strategic Plan and will be included as an Appendix. These tables include:
• Housing Market Analysis Worksheet
• Priority Housing Needs Worksheet
• Homeless Needs Worksheet
• Community Development Worksheet
• Non -Homeless Special Needs Worksheet
Based_on the tables above, Specific Objectives are established through a series of worksheets
that provide information on annual objectives and specific funding sources and amounts. The
tables may also be used to track performance outcomes during the five-year period. Included in
the Specific Objectives tables are national performance objectives and outcomes. In order to
aggregate accomplishments at the national level, HUD has recommended that grantees utilize
standardized objectives and outcomes for reporting achievements. As part of the narrative, an
explanation of the City's performance outcome measurement system will be included consistent
with federal guidelines as referenced in the Federal Register Notice, Volume 70, Number 111
dated June 10, 2005.
The required worksheet detailing the City's needs and the objectives for the five-year plan will
be consistent with goals and objectives established in the City's Housing Element and
Redevelopment Implementation Plan.
In the course of creating the Strategic Plan for 2010-2015, the consultant team will meet with
City staff to evaluate current and develop new strategies, objectives, and priorities.
Meetings
• One (1) strategic plan meeting with City staff
Task 3 - FY 2010 Action Plan
The FY 2010-2011 Action Plan will be prepared in conjunction with the Five -Year Consolidated
Plan and use the CPMP tool to establish consistency with the Consolidated Plan. The CPMP
First Annual Action Plan includes the SF 424 and Narrative Responses to Action Plan questions
that HUD grantees must respond to each year in order to be compliant with the Consolidated
Planning Regulations. Required tables, projects lists, and certification documents will also be
completed.
Document Preparation
We have included an allowance (direct cost) for document reproduction of $1,000 for the
following Consolidate Plan copies, as requested by the City:
• Staff Review Draft Consolidated Plan (electronic copies)
• Public Review Draft (5 copies)
• Final Documents (7 copies and 1 reproducible original; document in Word 2003 format)
In addition, our staff will compile material used to develop the Consolidated Plan in a resource
binder for staff. Documentation may include consultations recordslists of data sources, and
other supporting documentation.
12
C.ty's Standard Agreemer — May 20C9 ,evisicn
13
City s Stands ra Agreement— May 2C08 •evision
EXHIBIT B
SCHEDULE OF MEETINGS
The schedule of meetings is indicated in Exhibits A and D for each contract task.
14
CIiv s Standard Agreement — May 2008 , _vision
EXHIBIT C
COSTS FOR SERVICES
The budget represents the estimated cost required to complete the plan of work outlined this
contract. Any additional time required beyond that indicated will be billed on a time and
materials basis with prior authorization from the City.
Project Management
2 2 16 20 $2,090
Task 1 Public Participation
Two Public Meetings: Public and CC
12
16
28
$3,140
Residents Survey
Service Provider Phone Interviews
City Council Adoption
1
6
6
10
10
6
6
17
16
12
$1,490
$1,760
$1,380
Task 2 Consolidated Plan
Strategic Plan
3
4
50
4
61
$6,000
HUD Tables
Task 3 Action Plan
Document Preparation (Labor)
Document Preparation (Reproduction/Deliverables)
4
Miscellaneous Costs (postage, mileage, reproductions, etc)
Total
r
3
6
4
30
30
16
40
20
10r 43r 184r 101 214
$3,255
$4,260
$2,060
$1,000
$500
$26,935
15
City's Staraard Agreemen'. - May 2068 =vlscn
EXHIBIT D
COMPLETION DATES AND TIME DURATIONS
The Consolidated Plan is due at HUD 45 days before the new program year begins (July lst).
For Fiscal Year 2010/11, the deadline will be on Thursday, May 17, 2010. The following
schedule anticipates submission of final documents to HUD on May 13, 2010. A 30-day public
review is required for the draft Consolidated Plan; therefore, the final draft must be completed
at the beginning of April to ensure timely submittal. The exact date will be determined in
coordination with staff based on HUD and local public noticing requirements.
The dates for meetings set forth below is contingent upon City staff scheduling the meetings as
planned.
Task
Drafting of the Consolidated Plan
Public Meeting #1
Residents Survey
Service Provider Phone Interviews
Drafting of FY 2010-2011 Action Plan
Public Meeting #2 with City Council
Mandatory 30-day public review of the
draft Consolidated Plan
City Council Public Hearing (meeting #3)
Submittal of Consolidated Plan to HUD
Due Date
Mid -September - March 2010
December 2, 2009
November/December 2009
November 2009
January -March 2010
February 16, 2009
March 29 — April 28, 2010
May 4, 2010
May 13, 2010
16
City's 3tancard Agreen-Ant—Mav 2098 rev;sion
Client#: 1268518
304HOGLEIRE
ACORDT. CERTIFICATE OF LIABILITY INSURANCE
DATE (MMIDDIYYYY)
10/14/2009
PRODUCER
BB&T Insurance Services
of California, Inc.
19100 Von Karman Ave, Ste 900
Irvine, CA 92612
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE
NAIC #
INSURED
Hogle Ireland Inc
2860 Michelle Drive, Ste 100
Irvine, CA 92606
INSURER A: American Casualty Co of Reading
20427
INSURERB: Transportation Insurance Compan
20494
INSURERC: Employers Compensation Insuranc
11512
INSURERD: Ironshore Specialty Insurance C
25445
INSURER E.
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
ADD'L
NSRO
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
DATE IMMIDD/YY1
POLICY EXPIRATION
DATE (MM/DD/YYI
LIMITS
A
Y
GENERAL
LIABILITY
COMMERCIAL GENERAL LIABILITY
B2082828476
04/01/09
04/01/10
EACH OCCURRENCE
$2,000,000
X
DAMAGE TO RENTED
PREMISES occurrence)
$300,000
CLAIMS MADE X OCCUR
MED EXP (Any one person)
S10,000
PERSONAL 8 ADV INJURY
$2,000,000
GENERAL AGGREGATE
$4,000,000
GEN'L AGGREGATE LIMIT APPLIES�jPER:
PRODUCTS - COMP/OP AGG
$4,000,000
POLICY n JECT 11L ( LOC
A
Y
AUTOMOBILE
LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON -OWNED AUTOS
B2082828476
04/01/09
04/01/10
COMBINED SINGLE LIMIT
(Ea accident)
$1,000,000
BODILY INJURY
(Per person)
$
X
BODILY INJURY
(Per accident)
$
X
PROPERTY DAMAGE
(Per accident)
$
GARAGE
LIABILITY
ANY AUTO
AUTO ONLY - EA ACCIDENT
$
OTHERTHAN EA ACC
$
AUTO ONLY: AGG
$
B
Y
EXCESS/UMBRELLA LIABILITY
B2082828574
04/01/09
04/01/10
EACH OCCURRENCE
$1,000,000
$1,000,000
X OCCUR CLAIMS MADE
AGGREGATE
DEDUCTIBLE
RETENTION $ 10,000
$
X
$
C
WORKERS COMPENSATION AND
EMPLOYERS'LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
If yes. describe under
SPECIAL PROVISIONS below
FN03062987
04/01/09
04/01/10
X TVO RY STATllMITS- OTH-
S FR
E.L. EACH ACCIDENT
$1,000,000
E.L. DISEASE - EA EMPLOYEE
$1,000,000
E.L. DISEASE - POLICY LIMIT
$1,000,000
D
OTHER Professional
Liability
0149Q0902001
04/01/09
04/01/10
$1,000,000 Per Claim
$1,000,000 Aggregate
$10,000 Deductible
DESCRIPTION OF OPERATIONS 1 LOCATIONS I VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
Community Development Commission of the City of National City, its officers, agents, and employees and the
City of National City, its elected officials, officers, agents, and employees are hereby named as
Additional Insureds, as required by written contract, per attached form SB-146932-B. WC Waiver of
Subrogation applies per attached form WC 04 03 06.
CERTIFICATE HOLDER
Community Development Commission
City of National City
1243 National City Blvd
National City, CA 91950
CANCELLATION
10 Days for Non -Payment
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 3fi DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO 50 SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
ACORD 25 (2001/08) 1 of 2
#S4185500/M4184663
RD6
0 ACORD CORPORATION 1988
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD 25-S (2001108) 2 of 2
#S41855001M4184663
CNA
SB-146932-B
(Ed. 03/06)
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
NON -CONTRACTORS BLANKET ADDITIONAL INSURED
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS LIABILITY COVERAGE FORM
Coverage afforded under this extension of coverage endorsement does not apply to any person or organization covered
as an additional insured on any other endorsement now or hereafter attached to this Coverage Part.
1. ADDITIONAL INSURED — BLANKET VENDORS
WHO IS AN INSURED is amended to include as an
additional insured any person or organization (referred
to below as vendor) with whom you agreed, because
of a written contract or agreement to provide
insurance, but only with respect to "bodily injury" or
"property damage" arising out of "your products" which
are distributed or sold in the regular course of the
vendor's business, subject to the following additional
exclusions:
1. The insurance afforded the vendor does not
apply to:
a. "Bodily injury" or "property damage" for
which the vendor is obligated to pay
damages by reason of the assumption of
liability in a contract or agreement. This
exclusion does not apply to liability for
damages that the vendor would have in
the absence of the contract or agreement;
b. Any express warranty unauthorized by
you;
c. Any physical or chemical change in the
product made intentionally by the vendor;
d. Repackaging, except when unpacked
solely for the purpose of inspection,
demonstration, testing, or the substitution
of parts under instructions from the
manufacturer, and then repackaged in the
original container;
e. Any failure to make such inspections,
adjustments, tests or servicing as the
vendor has agreed to make or normally
undertakes to make in the usual course of
business, in connection with the
distribution or sale of the products;
f. Demonstration, installation, servicing or
repair operations, except such operations
performed at the vendor's premises in
connection with the sale of the product;
g. Products which, after distribution or sale
by you, have been labeled or relabeled or
used as a container, part or ingredient of
any other thing or substance by or for the
vendor; or
SB-146932-B
(Ed. 03/06)
h. "Bodily injury" or "property damage"
arising out of the sole negligence of the
vendor for its own acts or omission or
those of its employees or anyone else
acting on its behalf. However, this
exclusion does not apply to:
(1) The exceptions contained in
Subparagraphs d. or f.; or
(2) Such inspections, adjustments, tests
or servicing as the vendor has
agreed to make or normally
undertakes to make in the usual
course of business, in connection
with the distribution or sale of the
products.
2. This insurance does not apply to any insured
person or organization, from whom you have
acquired such products, or any ingredient,
part or container, entering into, accompanying
or containing such products.
3. This provision 2. does not apply to any vendor
included as an insured by an endorsement
issued by us and made a part of this
Coverage Part.
4. This provision 2. does not apply if "bodily
injury" or "property damage" included within
the "products -completed operations hazard" is
excluded either by the provisions of the
Coverage Part or by endorsement.
2. MISCELLANEOUS ADDITIONAL INSUREDS
WHO IS AN INSURED is amended to include as an
insured any person or organization (called additional
insured) described in paragraphs 3.a. through 3.h.
below whom you are required to add as an additional
insured on this policy under a written contract or
agreement but the written contract or agreement must
be:
1. Currently in effect or becoming effective
during the term of this policy; and
2. Executed prior to the "bodily injury," "property
damage" or "personal and advertising injury,"
but
Only the following persons or organizations are
additional insureds under this endorsement and
Page 1 of 3
(Version 1.0)
30020007620828284767700
coverage provided to such additional insureds is
limited as provided herein:
a. Additional Insured — Your Work
That person or organization for whom you
do work is an additional insured solely for
liability due to your negligence specifically
resulting from your work for the additional
insured which is the subject of the written
contract or written agreement. No
coverage applies to liability resulting from
the sole negligence of the additional
insured.
The insurance provided to the additional
insured is limited as follows:
(1) The Limits of Insurance applicable to
the additional insured are those
specified in the written contract or
written agreement or in the
Declarations of this policy, whichever
is less. These Limits of Insurance are
inclusive of, and not in addition to,
the Limits of Insurance shown in the
Declarations.
(2) The coverage provided to the
additional insured by this
endorsement and paragraph F.9. of
the definition of "insured contract"
under Liability and Medical
Expenses Definitions do not apply
to "bodily injury" or "property
damage" arising out of the "products -
completed operations hazard" unless
required by the written contract or
written agreement.
(3) The insurance provided to the
additional insured does not apply to
"bodily injury," "property damage," or
"personal and advertising injury"
arising out of the rendering or failure
to render any professional services.
b. State or Political Subdivisions
SB-146932-B
(Ed. 03/06)
A state or political subdivision subject to
the following provisions:
(1) This insurance applies only with
respect to the following hazards for
which the state or political
subdivision has issued a permit in
connection with premises you own,
rent, or control and to which this
insurance applies:
(a) The existence, maintenance,
repair, construction, erection, or
removal of advertising signs,
awnings, canopies, cellar
SB-146932-B
(Ed. 03/06)
entrances, coal holes, driveways,
manholes, marquees, hoistaway
openings, sidewalk vaults, street
banners, or decorations and
similar exposures; or
(b) The construction, erection, or
removal of elevators; or
(2) This insurance applies only with
respect to operations performed by
you or on your behalf for which the
state or political subdivision has
issued a permit.
This insurance does not apply to "bodily
injury,' "property damage" or "personal
and advertising injury" arising out of
operations performed for the state or
municipality.
c. Controlling Interest
Any persons or organizations with a
controlling interest in you but only with
respect to their liability arising out of:
(1) Their financial control of you; or
(2) Premises they own, maintain or
control while you lease or occupy
these premises.
This insurance does not apply to
structural alterations, new construction
and demolition operations performed by
or for such additional insured.
d. Managers or Lessors of Premises
A manager or lessor of premises but only
with respect to liability arising out of the
ownership, maintenance or use of that
specific part of the premises leased to
you and subject to the following additional
excl usions:
This insurance does not apply to:
(1) Any "occurrence" which takes place
after you cease to be a tenant in that
premises; or
(2) Structural alterations, new
construction or demolition operations
performed by or on behalf of such
additional insured.
e. Mortgagee, Assignee or Receiver
A mortgagee, assignee or receiver but
only with respect to their liability as
mortgagee, assignee, or receiver and
arising out of the ownership,
maintenance, or use of a premises by
you.
Page 2 of 3
This insurance does not apply to
structural alterations, new construction or
demolition operations performed by or for
such additional insured.
f. Owners/Other Interests — Land is
Leased
An owner or other interest from whom
land has been leased by you but only
with respect to liability arising out of the
ownership, maintenance or use of that
specific part of the land leased to you and
subject to the following additional
exclusions:
This insurance does not apply to:
(1) Any "occurrence" which takes place
after you cease to lease that land; or
(2) Structural alterations, new
construction or demolition operations
performed by or on behalf of such
additional insured.
Co-owner of Insured Premises
A co-owner of a premises co -owned by
you and covered under this insurance but
only with respect to the co -owners liability
as co-owner of such premises.
h. Lessor of Equipment
Any person or organization from whom
you lease equipment. Such person or
organization are insureds only with
respect to their liability arising out of the
maintenance, operation or use by you of
equipment leased to you by such person
g•
SB-146932-B
(Ed. 03/06)
SB-146932-B
(Ed. 03/06)
or organization. A person's or
organization's status as an insured under
this endorsement ends when their written
contract or agreement with you for such
leased equipment ends.
With respect to the insurance afforded
these additional insureds, the following
additional exclusions apply:
This insurance does not apply:
(1) To any "occurrence" which takes
place after the equipment lease
expires; or
(2) To "bodily injury," "property damage"
or "personal and advertising injury"
arising out of the sole negligence of
such additional insured.
Any insurance provided to an additional insured
designated under paragraphs a. through h. above
does not apply to "bodily injury' or "property
damage" included within the "products -completed
operations hazard."
3. The following is added to Paragraph H. of the
BUSINESSOWNERS COMMON POLICY
CONDITIONS:
H. Other Insurance
4. This insurance is excess over any other
insurance naming the additional insured as an
insured whether primary, excess, contingent or
on any other basis unless a written contract or
written agreement specifically requires that this
insurance be either primary or primary and
noncontributing.
Page 3 of 3
WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY
WC 04 03 06
(Ed. 4-84)
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT — CALIFORNIA
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will
not enforce our right against the person or organization named in the Schedule. (This agreement applies
only to the extent that you perform work under a written contract that requires you to obtain this
agreement from us,)
You must maintain payroll records accurately segregating the remuneration of your employees while
engaged in the work described in the Schedule.
The additional premium for this endorsement shall be 0 % of the California workers' compensation
premium otherwise due on such remuneration.
Schedule
Person or Organization
ANY PERSON OR ORGANIZATION FQR
WHOM THE NAMED INSURED HAS
AGREED BY WRITTEN CONTRACT TO
FURNISH THIS WAIVER CA 92606
The charge for this endorsement is $250,
Job Description
ALL JOBS IN CALIFORNIA
This endorsement changes the policy to which it is attached and is effective on the date Issued unless otherwise stated,
(The information below is required only when thls endorsement Is Issued subsequent to preparation of the policy.)
Endorsement Effective 04/61/2009 Policy No. FN 0306298
Endorsement No, 001
Insured HOGLE IRELAND INC
Insurance Company EMPLOYERS COMPENSATION INS CO Countersigned by
WC 04 03 06
(Ed. 4-84)
Premium S 29, 847.00
Hart Forme & Service§
Reorder No. 14.2420
RESOLUTION 2009 — 262
RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF NATIONAL CITY AUTHORIZING THE CHAIRMAN
TO EXECUTE AN AGREEMENT WITH HOGLE-IRELAND, INC.
IN THE AMOUNT NOT -TO -EXCEED $26,935 AND FOR THE PREPARATION OF
THE CITY OF NATIONAL CITY FIVE-YEAR CONSOLIDATED PLAN (FY2011-FY2015)
AND A ONE-YEAR ANNUAL ACTION PLAN (FY2010-2011) FOR
THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WHEREAS, as an entitlement community, the Community Development
Commission of the City of National City (CDC) administers the Community Development Block
Grant (CDBG) and the Home Investment Partnerships (HOME) Program for the City of National
City and the Federal Government under the United States Department of Housing and Urban
Development (HUD); and
WHEREAS, the City of National City must comply with HUD planning and
reporting requirements that include the submission of a Consolidated Plan every five years and
an Annual Action Plan every year that outlines the long range planning and application aspects
of HUD entitlement program funds; and
WHEREAS, on July 13, 2009, the City of National City issued a Request for
Proposals from experienced community development consultant firms or individual consultants
to assist the CDC in developing and preparing the five-year consolidated plan and a one-year
annual action plan; and
WHEREAS, from all the proposals submitted, the CDC has determined that
Hogle-Ireland, Inc. is the most qualified land use, planning, and development consulting firm,
and recommends Hogle-Ireland, Inc. to employ in the preparation of the Five -Year Consolidated
Plan and a One -Year Annual Action Plan.
NOW, THEREFORE, BE IT RESOLVED by the Community Development
Commission of the City of National City that the Chairman is hereby authorized to execute on
behalf of the CDC a contract not -to -exceed $26,935.00 with Hogle-Ireland, Inc. for the
preparation of the City of National City Five Year Consolidated Plan (FY2011-FY2015) and a
One -Year Annual Action Plan (FY2010-2011) for the U.S. Department of Housing and Urban
Development. Said contract is on file in the office of the City Clerk.
PASSED and ADOPTED this 20th day of October, 2 9
Ron Morrison, Chairman
ATTEST. , APPROVED AS TO FORM:
1 J i)�ile-
Braecretary George H. Eiser, III
City Attorney
Passed and adopted by the Community Development Commission of the City of
National City, California, on October 20, 2009, by the following vote, to -wit:
Ayes: Commissioners Morrison, Parra, Sotelo-Solis, Van Deventer, Zarate.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Chairman, Community Development Commission
SecretaryZ;ommuni ylevelopment Commission
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2009-262 of the Community Development Commission of the City
of National City, California, passed and adopted on October 20, 2009.
Secretary, Community Development Commission
By:
Deputy
C aooq -SA
City of National City, California
COMMUNITY DEVELOPMENT COMMISSION
44
MEETING DATE October 20, 2009 AGENDA ITEM NO.
ITEM TITLE Resolution of the Community Development Commission of the City of National City
awarding a contract to Hogle-Ireland, Inc. in the amount not -to -exceed $26,935 and authorizing the
Chairman to execute the contract agreement for the preparation of the City of National City Five -Year
Consolidated Plan (FY2011-FY2015) and a One -Year Annual Action Plan (FY2010-2011) for the U.S.
Department of Housing and Urban Development (HUD)
PREPARED BY Carlos Aguirre DEPARTMENT Community Development
(Ext. 4391) Housing and Grants Divisi
EXPLANATION
The City of National City annually receives approximately $1.1 million in Community Development Grant
(CDBG) funds and $642,000 in HOME Investment Partnerships Program (HOME) funds. The City must
comply with U.S. Department of Housing and Urban Development's (HUD) planning and reporting
requirements. In addition, this Consolidated Plan should reflect the City's intended uses of program
income generated from the CDBG and HOME fund investments.
On July 13, 2009, the City of National City released a request for proposals from experienced community
development consultant firms or individual consultants to assist the City in developing and preparing a
five-year consolidated plan and a one-year annual actual plan. A Housing and Grants Division review
committee graded eight proposal responses received. The committee recommends Hogle-Ireland, Inc for
a contract award based on superior capability, staff capacity, cost, creative approach, and regional
experience.
Environmental Review N/A
Financial Statement Approved By.
Finance Director
The contract funding requirement of $26,935.00 is budgeted for in FY2010 and will be expended from
Account No. 522-445-462-299-0000.
Account No. n/a
STAFF RECOMMENDATION
Adopt Resolution
BOARD / COMMISSION RECOMMENDATION
Not applicable to this report.
ATTACHMENTS ( Listed Below) Resolution No. n/a a 0 9 • a 0
Attachment No. 1: Contract Agreement with Hogle-Ireland, Inc.
A-200 (9/99)
OFFICE OF THE CITY CLERK
1243 National City Blvd.
National City, California 91950
Michael R. Dalla, CMC - City Clerk
619-336-4228 phone • 619-336-4229 fax
October 28, 2009
Ms. Laura Stetson
Hogle-Ireland, Inc.
201 South Lake Avenue, Suite 308
Pasadena, CA 91101
Dear Ms. Stetson,
On October 20th, 2009, Resolution No. 2009-262 was passed and adopted by the
Community Development Commission of the City of National City, authorizing
execution of an agreement with Hogle-Ireland, Inc.
We are enclosing for your records a certified copy of the above Resolution and a
fully executed original agreement.
Michael R. Dalla, CMC
City Clerk
Enclosures
cc: Community Development Commission