HomeMy WebLinkAbout2009 CON Caltrans - Extend Budget Authority Safe Routes to SchoolNOTE TO FILE
IN THE MATTER OF: Resolution of the City Council of the
City of National City authorizing the Mayor to execute a
Request for a Cooperative Work Agreement with CalTrans to
extend the budget authority for the National City Safe Routes
to School Project to allow for reimbursement of eligible
project expenditures. (Resolution No. 2009-281 / Adopted
on December 1, 2009)
A FULLY EXECUTED ORIGINAL REQUEST HAS BEEN
FORWARDED TO STEVE MANGANIELLO (Engineering)
ON DECEMBER 7, 2009 TO PROCESS.
Note:
• Only one (1) fully executed original request has been received by the
Office of the City Clerk.
NTF
Local Assistance Projects
CWA Cycle 7
Budget Authority Lapsing June 30, 2010
(As of July 31, 2009)
Dist 11: National City
Fiscal Year
Pund
Source
STIP
Funds?
(Yes/Not
Dist
Agency Name
Proied Prefix
Protect Number
Location Name
Work Type
Deacnclion
Initial Project
Amount
(for FYI
Expenditure Amt
ffor F)
Ur -liquidated
Encumbrance
Balance
(for Flat
Cate Balance
will be billed to
Cabrans
lmxntMnerl
Requesting a
CWA?
NVes/Not
le project
consistent wok
onginal scope Or
purpose of
Aoproodation7
Delay
Code
Reason for Delay
Identify Any
Impediments
For
Completion
Will Project
Be
Completed
Witbin
Extension?
(YeetNo)
Completion
Date
Name of Local
Agency
Contact
Providing Info
2004-05
State
No
11
National City
5R2SL
5066(0141
Seven High
traffic
intersections at
seven different
schools (5
elementary,
1MS. In the city
of National City,
west of the city,
bordered by
Freeway5 and
805 and State
Route 54.
Pedestrian
Walkway
$432,000
$289,982
$142,018
01/10
Yes
Yes
9
Construction
took longer than
expected,
Additional time
is needed to
prepare final
submittals to
Coffees.
Issues may
arise during
Caltrans'
review and
processing
of final
invoices,
project
submittals
and
inspection,
which may
require
additional
time to
resolve
Yes
(extension
request is
for one
year
June 30,
2011)
Stephen
Manganiello
TOTAL # OF FEDERAL PROJECTS: 1 TOTALS: $432,000 $289,982 $142,018
Signature of Approving Agency's Board or Council:
Print Name:
Date:
Ron Morrison, Mayor of the City of National City, California
December 1, 2009
of
RESOLUTION NO. 2009 — 281
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE A REQUEST FOR
A COOPERATIVE WORK AGREEMENT WITH CALTRANS TO EXTEND THE BUDGET
AUTHORITY FOR THE NATIONAL CITY SAFE ROUTES TO SCHOOL PROJECT
TO ALLOW FOR REIMBURSEMENT OF ELIGIBLE PROJECT EXPENDITURES
WHEREAS, in 2007, the City of National City was awarded a $432,000 Safe
Routes to School Grant by the State of California, which required a local match in the amount of
$50,000 for a total project budget of $482,000; and
WHEREAS, on November 20, 2007, the City Council adopted Resolution No.
2007-255, awarding a contract to Republic ITS in the amount of $314,760 for construction of the
National City Safe Routes to School Project; and
WHEREAS, on October 6, 2009, per Resolution No. 2009-232, the City Council
accepted the work performed by Republic ITS with the final contract balance of $442,984.50;
and
WHEREAS, the City has previously submitted $289,982 for reimbursement under
the grant, which leaves a maximum of $142,018 remaining available for reimbursement; and
WHEREAS, the Engineering Department is in the process of preparing project
close-out documents to submit to Caltrans for remaining reimbursement of eligible project
expenses in the amount of $142,018. Since the budget authority for the grant expires on June
30, 2010, Caltrans District 11 staff has recommended that the City request a Cooperative Work
Agreement to extend the budget authority for one additional year, to June 30, 2011, in the even
there are issues with processing the final project documents or final inspection by the State.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the Mayor to execute a Request for a Cooperative Work
Agreement to extend the budget authority for the National City Safe Routes to School Project to
allow for reimbursement of eligible project expenditures. A copy of said Request is filed in the
office of the City Clerk.
PASSED and ADOPTED this 1st day of December, 2009.
on Morrison, Mayor
ATTEST:
A
Michael R. Della it Clerk
lerk
APPROVED AS TO FORM:
George H. Eiser, III
City Attorney
Passed and adopted by the Council of the City of National City, California, on
December 1, 2009 by the following vote, to -wit:
Ayes: Councilmembers Morrison, Parra, Sotelo-Solis, Van Deventer, Zarate.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
City Clerk of the City of National City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2009-281 of the City of National City, California, passed and
adopted by the Council of said City on December 1, 2009.
City Clerk of the City of National City, California
By:
Deputy
Cao0c -toy
City of National City, California
COUNCIL AGENDA STATEMENT
.JIEETING DATE December 1, 2009
AGENDA ITEM NO.
5
ITEM TITLE
Resolution of the City Council of the City of National City approving a request for a Cooperative Work
Agreement (CWA) to extend the budget authority for the National City Safe Routes to School Project, State
Project No. SR2SL-5066(014), from the June 30, 2010 expiration date to June 30, 2011 to allow for
reimbursement of eligible project expenditures, and authorizing the Mayor to sign the CWA request form
PREPARED BY DEPARTMENT EXT. 4382
Stephen Manganiello Development Services/Engineering
EXPLANATION
See attached.
Environmental Review X N/A
MIS Approval
Financial Statement
N/A
Approved By:
Finance Director
Account No
STAFF RECOMMENDATION
Adopt the reso{ition.,,/,
BOARD / COMMISSION RECOMMED ION
N/A
ATTACHMENTS (Listed Below)
1. Resolution
2. Cooperative Work Agreement Request Form
Resolution No. o 9 ' a %'
A-200 (Rev. 7/03)