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Home My WebLink About2009 CON Tyler Technologies - Amendment #3 Human Resources Web Module Eden Financial SystemTHIRD AMENDMENT TO AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND TYLER TECHNOLOGIES, INC. This Third Amendment to Agreement is entered into this 7th day of July, 2009, by and between the CITY OF NATIONAL CITY, a municipal corporation ("the CITY"), and TYLER TECHNOLOGIES, INC. (the "CONSULTANT"). RECITALS A. The CITY and the CONSULTANT entered into an agreement on September 24, 1998, ("the Agreement") wherein Eden Systems, Inc., the processor of the CONSULTANT, agreed to provide financial systems software services. B. On October 17, 2000, the Agreement was amended by adding an addendum to revise the scope of work, reducing the cost of services for a new total amount of $81,150. C. On December 16, 2008, the agreement was amended to enhance the City's Eden Financial System by implementing a Human Resources Web Module. D. The parties desire to amend the Agreement to provide additional financial software module and associated services, as listed in the quote attached and made a part hereto as Exhibit A, in the amount of $10,500.00. E. Invoicing and payment terms for the items contained in Exhibit A will be as follows: 1. CONSULTANT will invoice the CITY for year one support upon the first day of Training. CONSULTANT will prorate the support fee due to coincide with the CITY'S then current annual support agreement. 2. CONSULTANT will invoice the CITY for Services, plus expenses, as provided or incurred. 3. Payment is due within thirty (30) days of invoice date. NOW, THEREFORE, the parties hereto agree that the Agreement entered into on September 24, 1998, as amended on October17, 2000 and on December 16, 2008, shall be amended to provide an additional financial software module and associated services as set forth in the attached Exhibit "A", and to increase the compensation amount by $10,500.00. The parties further agree that, except as specifically modified by this Amendment, each and every term and provision of the Agreement dated September 24, 1998, as amended on October 17, 2000, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the date and year first above written. CITY OF NArTIONAL CITY By: RiSn Morrison, Mayor APPROVED AS TO FORM: George H. Eiser, III City Attorney TYLER TECHNOLOGIES, INC. (Corporation - signatures of two corporate officers) (Partnership - one signature) (Sole proprietorship - one signature) ,CtvineJ �. (Print) (Title) �Jr tt'7 Scjef By: ,feec� J.z1L' (Name) (Print) /;s,'tz,,f (Title) EXHIBIT A Tyler Technologies I EDEN Division Authorization for Professional Services AFPS Number: 18966 Date Created: 6/19/2009 Requested By: Jeanette Ladrido Customer: NATIONAL City of National City Description: Add PY Approval Queues Desired Date: Detailed description of work: Tyler will create payroll approval queue and ass gn users to the defined queues_ The queue information will be defined by the City via spreadsheet. The spreadsheet will include primary and secondary approvers by level. Each queue will have the name and user id of those who should be assigned to the queue. These users must exist in EDEN prior to assigning them to the appropriate queues. The City will he responsible for creating the user accents within EDEN for each employee who will be assigned lea queue. This estimate is based on adding approximately 20 approval queues and assigning 350 employees to them. This is a fixed fee project - you will he billed for amount of AFPS. The price quoted is a fixed fee for performing the work detailed above. You will Fixed Cost: $750.00 be charged the quoted amount regardless of the actual number of hours worked by EDEN to complete this project. Note: Estimated cost does not include taxes and all applicable taxes will be added. Note that any modifications to the scope of work may result in change orders that may affect the final estimate and cost of this project. All change orders must be approved by EDEN and will be accompanied by an AFPS Change Order Form, or an execution of a supplementary AFPS. Please contact the person named below for a corrected estimate if you wish to change the scope of work. If you have any questions about this AFPS, please contact Christina Hendrickson at {800) 328-0310. „ corn.. I certify that I have the authority to approve the work described above and that my signature on this AFPS constitutes a promise to pay EDEN according to the payment terms prescribed above upon successful completion of the work. Tyler Technologies - EDEN Division (Licensor) Receiving Agency (Licensee) Authorized By: Authorized By: Signature: Signature: Title: Title: Date: Date: PO Number: RESOLUTION NO. 2009 — 172 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A THIRD AMENDMENT TO AGREEMENT WITH TYLER TECHNOLOGIES, INC., IN THE AMOUNT OF $10,500 TO SETUP USER ACCOUNTS, SYSTEM SECURITY, AND APPROVAL QUEUES IN THE HUMAN RESOURCES WEB MODULE IN THE EDEN FINANCIAL SYSTEM WHEREAS, on September 22, 1998, the City Council adopted Resolution No. 98-121, approving an agreement in the amount of $242,236.80 with Eden Systems, Inc., the predecessor of Tyler Technologies, for installation of software for an Integrated Financial Management Information System (Eden); and WHEREAS, on October 17, 2000, the Agreement was amended by revising the scope of work, which reduced the amount of the Agreement by $161,086.80 for a new total amount of $81,150; and WHEREAS, on December 16, 2008, the Second Amendment to the Agreement with Tyler Technologies in the amount of $14,705 enhanced the City's Eden Financial System by implementing a Human Resources Web Module; and WHEREAS, a Third Amendment to the Agreement in the amount of $10,500 is to setup user accounts, system security, and approval queues in the Human Resources web Module in the Eden System, bring the total amount of the Agreement to $428,528.60. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute a Third Amendment to Agreement with Tyler Technologies, Inc., in the amount of $10,500 to setup user accounts, system security, and approval queues in the Human Resources Web Module in the City's Eden Financial System. Said Third Amendment to Agreement in on file in the office of the City Clerk. PASSED and ADOPTED this 7th day of July, 2009. Ron Morrison, Mayor ATTEST: Michael R. Daub, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney Passed and adopted by the Council of the City of National City, California, on July 7, 2009 by the following vote, to -wit: Ayes: Councilmembers Morrison, Parra, Sotelo-Solis, Van Deventer, Zarate. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California City Cler of the Ci y of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2009-172 of the City of National City, California, passed and adopted by the Council of said City on July 7, 2009. City Clerk of the City of National City, California By: Deputy City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE July 07, 2009 AGENDA ITEM NO. 7 ( EM TITLE Resolution of the City Council of the City of National City authorizing the Mayor to execute a third amendment to agreement with Tyler Technologies Inc. in the amount of $10,500.00 to setup user accounts, system security and approval queues in the Human Resources Web Module in the EDEN Financial System. PREPARED BY DEPARTMENT Ron Williams Lt..ir (Ext. 4373) EXPLANATION MIS The Human Resources Web Module is an add -on software module within the Eden Financial System which provides a comprehensive method for updating employee data and submitting electronic time card information using a web browser(Internet Explorer, Firefox). The implementation of the module will require additional vendor support to setup 600 user accounts, configure system security and approval queues in the HR Web Module. Environmental Review \I N/A Financial Statement This project is funded via IT internal services charges account 630-415-000-281-0000. Approved By. Finance Director Account No. STAFF RECOMMENDATION Adopt the Resolution BOARD / COMMISSION RECOMMENDATION ATTACHMENTS ( Listed Below) Resolution No. Attachment 1: Amendment i A-200 (9/99) OFFICE OF THE CITY CLERK 1243 National City Blvd. National City, Califomia 91950 Michael R. Della, CMC - City Clerk 619-336-4228 phone • 619-336-4229 fax February 9, 2010 Mr. James Hurley Tyler Technologies, Inc. 1100 Oakesdale Avenue SW Renton, WA 98057 Dear Mr. Hurley, On July 7th, 2009, Resolution No. 2009-172 was passed and adopted by the City Council of the City of National City, authorizing execution of third amendment to agreement with Tyler Technologies, Inc. We are enclosing for your records a certified copy of the above resolution and a fully executed original agreement. Michael R. Dalla, CMC City Clerk Enclosure cc: MIS Dept.