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HomeMy WebLinkAboutSweetwater Union High School District - SRO SY 2009-2010NOTE TO FILE 03-24-10 IN THE MATTER OF: Resolution of the City Council of the City of National City authorizing the Chief of Police to execute Memorandums of Understanding with the Sweetwater Union High School District and the National School District for joint funding of the School Resource Officer Program. Please note the following: FULLY EXECUTED ORIGINAL MEMORANDUMS OF UNDERSTANDING WAS NEVER FILED WITH THE OFFICE OF THE CITY CLERK ORIGINATING DEPARTMENT: _ CDC _ Housing & Grants _ City Attorney _ Human Resources _ City Manager MIS Community Svcs. _ Planning _ Engineering X Police _ Finance _ Public Works Fire NTF MEMORANDUM OF UNDERSTANDING BETWEEN TIE NATIONAL SCHOOL DISTRICT AND CITY OF NATIONAL CITY Ensuring the safety of students and staff on school campuses and deterring gangs, drug abuse, criminal acts and traffic violations in National City are priorities to both the National School District and the National City Police Department Both the National School District and the National City Police Department believe that campus security is enhanced by the presence of police officers and that police officers on campus also help improve relations between the Police Department and youth in our community. The National School District and the National City Police Department agree to work together to provide the presence of a police officer on campus to help maintain a secure environment in and around our schools. To this end the following are specific agreements between the National School District and National City Police Department. Time Frame This Memorandum of Agreement shall remain in effect from July 1, 2009 through June 30, 2010, and may be extended for such length of time as both parties mutually agree to continue this Memorandum of Agreement. Role of the National School District: The National School District agrees to: 1. Coordinate scheduling with the School Resource Officer and the assigned police department supervisor. 2. Schedule orientation time for classroom teachers. 3. Schedule parent meetings as needed. ��J Memorandum of Understanding Page 2 National School District 4_ Provide adequate space for the School Resource Officer to carry out non -classroom duties. 5. Provide regular feedback to the law enforcement agency concerning the performance of the School Resource Officer. 6. Permit the School Resource Officer access to the playground and cafeteria to allow for informal interaction with the students. 7. Provide audiovisual equipment for social skills / conflict resolution instruction, drug education and other law enforcement related educational presentations. 8. Report all criminal activity occurring on or about school campuses and all criminal activity involving students to the National City Police Department. 9. Develop procedures to handle campus safety issues. 10. To establish and follow procedures for referring police involvement. 11. Abstain from calling upon the School Resource Officer for enforcement duties while they are involved in classroom presentations except in emergencies. 12. The National School District will remit $41,277.95, payable to the National City Police Department Personnel Services Account, to offset costs of the School Resource Officer. One half of this amount, or $20,638.98 will be paid by December 31, 2009, and the remaining half, or $20,638.97, will he paid by June 30, 2010. 13. Coordinate with the Police Department, other public and private agencies, community and civic groups to develop a community partnership in support of crime reduction, traffic safety and other police programs. C z) Memorandum of Understanding Page 3 National School District The National City Police Department agrees to: Role of the National City Police Department: l . Assign a uniformed police officer as the School Resource Officer. 2. Assign the School Resource Officer to spend 27 hours of the 40 hour work week on or about school campuses of the National School District engaged in the following duties. • Training for teachers and other school staff on law enforcement and campus security issues. • Serving as a member of the National School District Student Attendance Review Board (S.A.R.B.). • General law enforcement duties focusing on: Safety of students and staff on campus Gang related violence and crime Campus intrusion Loss and / or damage to property Weapons on campus Alcohol and drugs on campus Truancy Traffic Safety 3. Ensure that the officer assigned as the School Resource Officer receive all required training and any additional training deemed beneficial to their tasks. 4. Designate a member of the police staff to regularly meet. with the school district staff to evaluate program needs. Memorandum of Understanding Page 4 National School District 5. The School Resource Officer will be afforded ample time to engage in informal interaction with the students. 6. Abstain from having the School Resource Officer perform enforcement duties during time scheduled for classroom presentations, except in cases of urgency determined by the Chief of Police or their designee. 7. Pay salary and benefits for the police officer assigned as the School Resource Officer. The SRO's are moving to a "campus based" posture. The SRO will base activities from school sites instead of an assigned office at the police department if office space is available in the secondary schools. The campus -based philosophy will increase communication and positive interactions between students, school staff and parents. Although the SRO has a campus -based philosophy, the SRO is still required to respond to other schools when dispatched. In addition to investigating school related crime and incidents, here is a current list of basic and additional duties SRO's currently perform. • Attend the National School District SARB Hearings at NCPD. • Conduct home visits with administrators or the NSD Truancy Officer. • Locate and cite parents for violation of the SARB contract. • Coordinate, train and inspect individual student School Safety Patrols. • Coordinate, train and inspect individual Adult Crossing Guards programs. • Present district policy on sexual harassment to students as requested. • Provide parent education / presentations to parent groups as requested. • Facilitate the ADOPT -A -SCHOOL Program. • Coordinate, host and attend all NCPD Star -Pal events. • Attend meetings and facilitate participation for the Teddy Bear Drive. • Teach criminal law, search and seizure to middle and high school students as requested. • Teach narcotic awareness at PTA's and to high school students as requested. • Facilitate NCPD participation and pin sales for Shop with a Cop event • Facilitate the Padre Law Enforcement Day Program for NCPD, City Employees. • Inspect and approve individual school safety plans for elementary and secondary schools. • Attend south county SRO meetings. • Attend site -based pre-SARB meetings as requested. • Participate in the NCPD Child Link Program. Cy) This Memorandum of Understanding shall be effective July 1, 2009, and shall remain in effect until June 30, 2010. This Memorandum of Understanding shall supersede all previous Memorandums of Understanding between the National School District and the City of National City. Adolfo Gonzales Chief of Police National City Police Department 2 7— b Date Chris Oram District Superintendent Designee National School District Date ATrACt)ill en . " n Memorandum of Understanding National School District Page 6 Attachment: School Resource Officer Program National City Police Department School Resource Officer Program MOU Cost Sharing Plan July 1, 2009 to June 30, 2010 (Four Police Officers) Salary Increase Effective Date January 27, 2009 (1 Year) Salary E-Step Police Officer $77, 093.90 Benefits E-Step Police Officer $46,739.97 Total $123,833.87 The total amount of funds due for the upcoming agreement from the Sweetwater Union ritg School District to he paid to the City of National City will be as follows based on one year prorated for six months or 50%: • Salary/Benefits one officer (100%) • Salary/Benefits one officer (50%) • Salary/Benefits one officer (16.7%) $ 123,833.87 $ 61,916.35 $ 19,813.42 TOTAL DUE: $ 205,563.64 -44,000.00 $ 161,563.64 The total amount of funds due for the upcoming agreement from the National School District to be paid to the City of National City will be as follows: • Salary/Benefits (one officer @ 33.3%) $41,277.95 TOTAL DUE: $41,277.95 NCPD will pay the cost of 2.00 Officers SUHSD will pay the cost of 1.67 Officers NSD will pay the cost of 0.33 Officers Total Officers: 4 ""All parties agree to pay their percentage of Police Officer Salary and Benefit increases that occur during the MOU effective dates. Memorandum of Agreement SU11SD Page 1 of 8 FY 2009-2010 MEMORANDUM OF AGREEMENT BETWEEN SWEETWATER UNION HIGH SCHOOL DISTRICT AND CITY OF NATIONAL CITY Ensuring the safety of students and staff on school campuses in National City is a priority to the school administration and the Police Department. Campus security is enhanced by the presence of police officers. Police officers on campus also help improve relations between the Police Department and youth in the community. Therefore, the Sweetwater Union High School District (SUHSD) and the National City Police Department agree to undertake the following responsibilities and expectations to achieve these mutual objectives. As a result SUHSD and the City agree to undertake the following responsibilities and expectations to achieve these mutual objectives: A. SUHSD'S ROLE AND RESPONSIBILITY 1. To ensure student welfare portal to portal. 2. 'l'o develop procedures to handle campus safety issues. 3. To establish and follow procedures for referring police involvement. 4. To cooperate with and support in a proactive manner the City's Department of Public Safety to ensure the success of progress involving students, school personnel, parents and the community. 5. Provide adequate space for the School Resource Officer to carry out non - Classroom duties. 6. Provide regular feedback to the law enforcement agency concerning the performance of the School Resource Officer. 7. Permit the School Resource Officer access to the grounds and cafeteria to allow for informal interaction with the students. S. Provide audiovisual equipment for social skills / conflict resolution instruction, drug education and other law enforcement related educational presentations. C>> Memorandum of Agreement SUIISD Page 2of8 10 FY 2009-20 9. B. Report all criminal activity occurring on or about school campuses and all criminal activity involving students to the National City Police Department. 10. Coordinate with the Police Department, other public and private agencies, community and civic groups to develop a community partnership in support of crime reduction, traffic safety and other police programs. CITY'S ROLE AND RESPONSIBILITY 1. Provide general law enforcement services throughout the City through an agreement with the National City Police Department. 2. Provide, through its contract with the National City Police Department a Special Purpose Officer to be deployed as a School Resource Officer ("SRO"). 3. Pay costs charged by the National City Police Department for the SRO and recover fifty percent (50%) of the cost from SUHSD. 4. Ensure that the officer assigned as the School Resource Officer receive all required training and any additional training deemed beneficial to their tasks. 5. Abstain from calling upon the School Resource Officer for enforcement duties while they are involved in classroom presentations except for matters deemed urgent by the Chief of Police or his designee. G. Collaborate with the National City Police Department to ensure that the SRO provide prevention/intervention support to schools including, but not limited to: • Providing high visibility of uniformed officer presence on the campuses of the Sweetwater Union School District that are located in National City • Being the first response in all law enforcement related matters as they occur during regular school hours • Conduct home visits with site and/or District Administration • Participate on the district S.A.R.B. (Student Attendance Review Board) • Attending various sporting events and school activities as needed for proactive enforcement and interaction, with any overtime needed to be paid for by the district • Developing classroom and faculty presentations related to the youth and law • Attending parent conferences/meetings on an as needed basis; to provide safety information • Scheduling security activities as needed • Documenting all incidents of crime as per department regulations C e- Memorandum of Agreement SUHSD Page 3of8 FY 2009-2010 • Implement 415.1 quick -cite program 7. To continue to work with community agencies and parent/teacher groups as needed throughout the affected schools. 8. To assist investigative personnel of the National City Police Department who are assigned to the various school sites with continuing and ongoing investigation and preliminary investigations of criminal activity within the affected schools. 9. To work with school staff and district personnel in matters of mutual concern, such as: • Alcohol and drug use on campus • Safety of students and staff on campus • Gang related violence and crime • Campus intrusion • Loss and/or damage of property 10. Provide quarterly crime reports accounting for the arrests conducted by the School Officer, during school hours (7:00-18:00) at SUH, NCM and Gift Quarterly reports as follows: July - September; October - December; January - March; April - June. 11. Participate on the school safety committee. 12. Review, update and approve/inspect the current school safety plan and crisis response boxes. 13. Provide assistance covering tips received from Sweetwater School District, Campus Crime Stoppers Protocol for 2009-2010 school years. 14. Enforce applicable daytime loitering within City limits to the extent possible. 15. Attend school based disciplinary hearings and intervention programs as requested. 16. Coordinate multi -agency truancy/daytime loitering sweeps within City Limits to the extent possible. 17. Attend quarterly south county SRO meeting with SUHSD. (s) Memorandum of Agreement SUHSD Page 4 of 8 FY 2009-2010 C. TIME FRAME This Memorandum of Agreement shall remain in effect from July 1, 2009 through June 30, 2010, and may be extended for such length of time as both parties mutually agree in writing to continue this Memorandum of Agreement. D. SPAN OF CONTROL/JURISDICTION The SRO's prevention/education/training/proactive activities will take place at Sweetwater High School, National City Middle School, Granger Junior High School and at public meeting places within the respective community as it relates to the Sweetwater Union High School District activities. The National City Police Department will directly supervise the SRO. Request for work assignments will be issued from the Superintendent's office to the City designated Sergeant of the National City Police Department assigned to the National City substation, who will thereafter direct the School Resource Officer to respond appropriately to the request. E. RESOURCE Resources and local management will be coordinated at: Sweetwater Union High School District 1130 Fifth Avenue Chula Vista, California, 91911 (619) 585-6265 AND National City Police Department 1200 National City Blvd National City, California 91950 (619) 336-4423 F. ASSIGNMENT OF FULL TIME OFFICERS -COST The National City Police Department will assign three officers on a full time basis to perform the duties listed under provision B. of this MOA at the Sweetwater Union High School District's campuses in National City. One officer will be funded by the Police Department and a second officer will be funded with campus security funds provided by the Sweetwater Union High School District, the third officer will be funded jointly by the Memorandum of Agreement SUHSD Page 5of8 FY 2009-2010 Police Department and the Sweetwater Union High School District with each providing 50% of the funds. The funding will be at the following levels (refer to attachment): Salary (Attachment) Fringe Benefits (Attachment) TOTAL $ 205,563.64. G. ASSIGNMENT OF PART TIME OFFICER -COST The National City Police Department will assign an additional officer (fourth overall) on a part time basis to perform the same duties as the full time officers assigned to the Sweetwater Union High School District's campuses in National City. The part time officer will work in this assignment during one third of his work hours or approximately 27 hours per week. The Sweetwater Union High School District will pay the City of National City, the amount of $ 19,813.42 one -sixth (16.7%) the cost of the officer for one year. This memorandum of agreement, Provisions A. through F. will be effective from July 1, 2009 to June 30, 2010. Provision G of this memorandum of agreement will be contingent upon the National School District and the City of National City signing a joint funding memorandum of agreement to pay the balance of costs of the officer assigned part time to the Sweetwater Union High School District that are not paid for by the Sweetwater Union High School District. Provision G. will become effective upon signature of the joint funding memorandum of agreement between the National School District and City of National City, but no earlier than July1, 2009, and will remain in effect until June 30, 2010. The total amount of funds due per this agreement from the Sweetwater Union High School District to be paid to the Finance Director of National City, will be the amount of $205,563.64. However, in recognition of the State of California's fiscal crisis and the reduction the Sweetwater Union High School District will need to make, the City of National City agrees to initially reduce the rate by $44,000. Upon the State of California adopting the final budget, Sweetwater Union High School District will agree to meet and discuss potential restoration of any and or all of the S44,000 reduction. Memorandum of Agreement SUHSD Page 6 of 8 FY 2009-2010 • Salary/Benefits one officer (100%) $ 123,833.87 • Salary/Benefits one officer (50%) $ 61,916.35 • Salary/Benefits one officer (16.7%) $ 19,813.42 TOTAL DUE: $ 205,563.64 -44,000.00 = $ 161,563.64 One half of this amount, or $80,781.82, will be paid no later than January 1, 2010. The remaining half, or S80,781.82, will be paid no later than May 1, 2010. This memorandum of agreement shall supersede all previous memorandums of understanding between the Sweetwater Union High School District and the City of National City. H. GENERAL TERMS AND CONDITIONS It is expressly understood and agreed by the CITY and DISTRICT that the law of the State of California shall govern the parties and the interpretation of this AGREEMENT shall be initiated exclusively in the Courts of the State of California. All terms, conditions and provisions hereof shall insure to and shall bind the parties hereto, their respective successors in interest and assigns. The DISTRICT agrees to hold harmless and indemnify the CITY, its employees, officers, agents, and representatives, from any and all costs, losses, damages, and/or attorney fees for the injury and/or death of any person or property damage caused or claimed to be caused by any active or passive negligent acts or omissions, misconduct, or criminal acts by the DISTRICT, its employees, officers, agents, and representatives. The CITY agrees to hold harmless and indemnify the DISTRICT, its employees, officers, agents, and representatives, from any and all costs, losses, damages, and/or attorney fees for the injury and/or death of any person or property damage caused or claimed to be caused by any active or passive negligent acts or omissions, misconduct, or criminal acts C/L) Memorandum of Agreement SUHSD Page 7 of 8 FY 2009-2010 by the CITY, its employees, officers, agents, and representatives. IN WITNESS WHEREOF, the CITY and DISTRICT have caused the AGREEMENT to be signed on their behalf by duly authorized representative on of 2009, authorizing the City Manager to sign same. SWEETWATER UNION HIGH SCHOOL DISTRICT By: Date: -7) )1k-1-)7 C ) CITY OF NATIONAL CITY By: Date: A-r ACip@il, i Memorandum of Agreement SUHSD Page 8of8 FY 2009-2010 Attachment: School Resource Officers Program National City Police Department School Resource Officer Program MOA Cost Sharing Plan July 1, 2009 to June 30, 2010 (Six Months Prorated, Four Police Officers) Salary Increase Effective Date (1 Year) Salary E-Step Police Officer Benefits E-Step Police Officer January 27,2009 $77,093.90 $46,739.97 Total $123,833.87 The total amount of funds due for the upcoming agreement from the Sweetwater Union High School District to he paid to the City of National City will be as follows based on one year and the Sweetwater Union High School District's reduction of $44,000. • Salary/Benefits one officer (100%) $ 123,833.87 • Salary/Benefits one officer (50%) $ 61,916.35 • Salary/Benefits one officer (16.7%) $ 19,813.42 TOTAL DUE: $ 205,563.64 -44,000 .00 _ $161,563.64 The total amount of funds due for the upcoming agreement from the National School District to be paid to the City of National City will be as follows: • Salary/Benefits (one officer @ 33.3%) $41,277.95 TOTAL l)UE: $41,277.95 NCPD will pay the cost of 2.00 Officers SUHSD will pay the cost of 1.67 Officers NDS will pay the cost of 0.33 Officers Total Officers: 4 **All parties agree to pay their percentage of Police Officer Salary and Benefit Increases that occur during the MOA effective dates. C ) RESOLUTION NO. 2009 — 238 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE CHIEF OF POLICE TO EXECUTE MEMORANDUMS OF UNDERSTANDING WITH THE SWEETWATER UNION HIGH SCHOOL DISTRICT AND THE NATIONAL SCHOOL DISTRICT FOR JOINT FUNDING OF THE SCHOOL RESOURCE OFFICER PROGRAM WHEREAS, the City of National City recognizes that ensuring the safety of students and staff on school campuses and reducing the involvement of youths in gangs in National City is a priority; and WHEREAS, the City believes that school campus security is enhanced by the presence of police officers, and that police officers on campus improve relations between the police and youth in the community; and WHEREAS, the City Council, through the National City Police Department, wishes to work together with the National School District and the Sweetwater Union High School District to maintain police on campuses with the School Resource Officers program; and WHEREAS, the costs of such programs include salary, benefits, materials, and supplies; and WHEREAS, the National School District will reimburse the City of National City a total of $202,841.59 for Police School Resource Officer Services. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the Chief of Police is hereby authorized to execute Memorandums of Understanding between the City of National City and the National School District and the Sweetwater Union High School District, respectively, for the School Resource Officers Program. Said Memorandums of Understanding are on file in the office of the City Clerk. PASSED and ADOPTED this 6th day of October, 2009. on Morrison, ayor ATTEST: Mi hael R. Della, City Clerk APPROVED AS TO FORM: George H. Eiser, Ill City Attorney Passed and adopted by the Council of the City of National City, California, on October 6, 2009 by the following vote, to -wit: Ayes: Councilmembers Morrison, Parra, Sotelo-Solis, Van Deventer, Zarate. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California .41 CI rk of the City of City ational City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2009-238 of the City of National City, California, passed and adopted by the Council of said City on October 6, 2009. City Clerk of the City of National City, California By: Deputy C aOO- PREPARED BY Adolfo Gonzales, Chief of Police Mike Harlan, Sergeant EXPLANATION City of National City, California COUNCIL AGENDA STATEMENT EETING DATE October 6, 2009 AGENDA ITEM NO. 10 ITEM TITLE Resolution to authorize the Chief of Police to enter into Memorandums of Understanding with the Sweetwater Union High School District and the National School District for joint funding of the School Resource Officer Program. The City of National City will be reimbursed a total of $202,841.59 for Police School Resource Officer services.DEPARTMENT Police Ext. 4423 The National City Police Department currently assigns four police officers as School Resource Officers (SRO) to provide police services to the National School District and Sweetwater Union High School District. School Resource Officers provide campus security and general law enforcement services to the public schools located in National City. The salaries and benefits for the police officers are funded by a joint funding agreement between the National School District, Sweetwater Union High School District, and the City of National City. The agreements were originally approved on August 16, 1994 in Council Resolution 94-119 and they have been subsequently renewed during the fiscal years: 95/96 through 08/09. (Continued) K Environmental Review ✓ N/A Financial Statement The City of National City will be reimbursed a total of $202,841.59 for Police School Resource Officer services. The National School District's will reimburse the National City Police Department $41,277.95 and the Sweetwater Union High School District reimburse the National City Police Department S161,563.64 Account No. 174-00000-3467 STAFF RECOMMENDATION Approve the Resolution. BOARD I COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. o O `1 3 National School District MOU. Sweetwater Union High School District MOU. "A" - Financial Sharing Plan Summary Included A-200 (9/80)