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HomeMy WebLinkAbout2010 CON Dokken Engineering - Amendment #3 Plaza Blvd. WideningAMENDMENT TO AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND DOKKEN ENGINEERING This Amendment to Agreement is entered into this 5th day of January 2010, by and between the City of National City, a municipal corporation ("the CITY"), and Dokken Engineering (the "CONSULTANT"). RECITALS A. The CITY and the CONSULTANT entered into an agreement on the Street Widening Improvements on Plaza Boulevard from Highland to Euclid Avenues ("the Agreement") wherein the CONSULTANT agreed to provide Civil Engineering and Right -of -Way Acquisition Services. B. An Amendment in the not -to -exceed amount of $20,000 was approved on April 21, 2009 to provide as -needed staking work for individual properties. C. An Amendment in the not -to -exceed amount of $55,000 was approved on July 21, 2009 to provide additional work to perform right of way acquisition services for seven more appraisals of properties impacted by the widening project. D. This amendment is needed for additional work that has been requested by the City to redesign the retaining wall located in the state right of way I-805 underpass. The changes to retaining wall design were due to Caltrans request. The parties desire to amend the Agreement to perform the additional work (See attached Exhibit A). NOW, THEREFORE, the parties hereto agree that the Agreement entered into on November 21, 2006, with its amendments shall be amended by $42,800 (Not -to -Exceed). The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated November 21, 2006, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY AF")NATIONAL CITY By: Ron Morrison, Mayor APPROVED AS TO FORM: 7) gat' Jir George H. Eiser, III City Attorney DO �_ N ` Ei RING By: C thy Cha ' cretary DOKKEN ENGINEERING Transportation Solutions from Concept to Construction EXHIBIT A November 20, 2009 Din Daneshfar, P.E. Department of Public Works 1243 National City Boulevard National City, CA 91950-4301 Subject: Budget Amendment Plaza Boulevard Widening Project Dear Mr. Daneshfar, This letter provides a request for an addition to the scope of work and a budget amendment for Dokken Engineering (DE) for the items of work summarized below. The additional work has been generated by the request to reduce the cross -sectional width of Plaza Boulevard in State right of way in order to eliminate the need for tie -back retaining walls. A Fee Schedule has been included, using rates that were agreed to in the original contract. Scope of Supplemental Work Task 1.0 Project Management: Consultant will manage coordination with National City and Caltrans to provide design exception fact sheets and re -design of Plaza Boulevard in State right of way. Task 2.0 State Project Re -design Consultant will update the State Project plans by reducing the lane widths from 12' to 11', reducing the sidewalk width to 5.5', and reducing the median width to 1'. Task 2.1 Design Exception Fact Sheets: Consultant will prepare Mandatory and Advisory Design Exception Fact Sheets for the non-standard features within State right- of-way. The revised cross-section in State right-of-way will require changes to the following components of the State Project PS&E Package: Task 2.2 Typical Cross Section Sheets Task 2.3 Layout Sheets Task 2.4 Profile Sheets Task 2.5 Construction Detail Sheets Task 2.6 Temporary Water Pollution Control Sheets Task 2.7 Erosion Control Sheets Task 2.8 Grading & Drainage Sheets Task 2.9 Drainage Profile Sheets Task 2.10 Utility Sheets �.;l±u17u Kocd, Sml�250, S.n Dic°o,( )2123 • Leh N: ¢.8;3 • Far: 858.3 S(i08 • 1+tivw.dolckcncnz;n 1, 11 -cum Transportation Solutions from Concept to Construction Task 2.11 Stage Construction Sheets Task 2.12 Pavement Delineation Sheets Task 2.13 Sign Sheets Task 2.14 Retaining Wall Sheets Task 2.15 Planting & Irrigation Sheets Task 2.16 Signal & Lighting Sheets Task 2.17 Cost Estimate (BEES format) Task 2.18 Storm Water Data Report Task 2.19 Drainage Report Task 2.20 Traffic Management Plan Proposed Scope of Work — Supplemental Work Fee Summary Task 1 Task 2 Sincerely, Project Management State Project Re -design $ 6,357 $ 36,443 TOTAL, NOT TO EXCEED $ 42,800 DOKKEN ENGINEERING Accepted and Approved by: Chris Johnson, P.E. Din Daneshfar, P.E. Project Manager City Project Manager ( Kul'Tn KI CA 1212 • Tcic 851 i.{.8 • Fax:838 St4-84UN •�c���,.dokkt'nrn Plaza Blvd Widening - Amendment 3 (FY 09/10) FEE PROPOSAL SUMMARY COMPANY NAME Fee % FEE Dokken Engineering TOTAL, NOT TO EXCEED: 100.0% $42,800.00 $42,800.00 KEN F. N 1: 1 N 1-. 1+. If 1 N www fit•:hag! &am FEE PROPOSAL - Plaza Blvd Widening - Amendment 3 Dokken Engineering DIRECT COSTS (LABOR NAME FUNCTION HOURS RATE AMOUNT Chris Johnson, PE Project Manager 26 $64.00 $1,664.00 Glen Parker, PE Design Manager (Roadway) 74 $45.00 $3,330.00 Mark Firger, PE Associate Engineer, PE 252 $40.00 $10,080.00 TOTAL HOURS INDIRECT COSTS (OVERHEAD) OVERHEAD 352 TOTAL LABOR 158.00% $15,074.00 DIRECT COSTS Billed at Actual Cost TOTAL OVERHEAD $23,816.92 ITEM QUANTITY UNIT UNIT COST AMOUNT Reproduction 1 LS $19.99 $19.99 FEE (PROFIT) PERCENTAGE 10% TOTAL DIRECT COSTS $19.99 FEE $3,889.09 DOKKEN ENGINEERING TOTAL COST 12:4 F. N 1:: I N I. I 1< I N 1:. $42,800.00 DOKKEN Plaza Blvd Widening - Amendment 3 (FY 09/10) Dokken Engineering Project Manager Design Manager (Roadway) Associate Engineer, PE o Task 1.0 Project Management Task 1.1 Project Management 2 2 4 Task 1.2 Project Coordination 4 6 10 20 Task 1.3 PDT Meetings 4 8 12 24 0 TOTAL HOURS - Task 1 10 16 22 48 TOTAL COST - Task 1 $1,816.32 $2,043.36 $2,497.44 $6,357.12 Task 2.0 State Project Re -design Task 2.1 Design Exception Fact Sheets 2 2 4 8 Task 2.2 Typical Cross Section Sheets 2 10 12 Task 2.3 Layout Sheets 4 20 24 Task 2.4 Profile Sheets 2 2 10 14 Task 2.5 Construction Detail Sheets 4 16 20 Task 2.6 Temporary Water Pollution Control Sheets 2 8 10 Task 2.7 Erosion Control Sheets 2 8 10 Task 2.8 Grading & Drainage Sheets 2 4 12 18 Task 2.9 Drainage Profile Sheets 4 14 18 Task 2.10 Utility Sheets 2 8 10 Task 2.11 Stage Construction Sheets 2 4 16 22 Task 2.12 Pavement Delineation Sheets 2 8 10 Task 2.13 Sign Sheets 2 8 10 Task 2.14 Retaining Wall Sheets 2 4 18 24 Task 2.15 Planting & Irrigation Sheets 2 10 12 Task 2.16 Signal & Lighting Sheets 2 2 12 16 Task 2.17 Cost Estimate (BEES Format) 2 4 16 22 Task 2.18 Update Storm Water Data Report 4 10 14 Task 2.19 Update Drainage Report 2 4 16 22 Task 2.20 Update Traffic Management Plan 2 6 8 TOTAL HOURS - TASK 2 16 58 230 304 TOTAL COST - TASK 2 $2,906.11 $7.407.18 $26,109.60 $36,422.89 TOTAL PROJECT HOURS 26 74 252 352 DIRECT COSTS $19.99 TOTAL, NOT TO EXCEED PROJECT COST $4,722.43 $9,450.54 $28,607.04 $42,800.00 PLAZA BOULEVARD WIDENING PROJECT ID Task Name Duration Start Finish 2006 2007 2008 2009 2010 Otr 4 Otr 1 I Qtr 2 L Qtr 3 f Qtr 4 I Qtr 1 LQtr 2 1 Qtr 3 J Qtr 4 i Qtr 1] Qtr 2) Qtr 3 I Qtr 4 Qtr 1 I Qtr 2 I Qtr 3 I Qtr 4 Qtr 1 I Qtr 21 Qtr 3 I Qtr 4 1 2 3 4 5 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Plaza Blvd PS&E 971 days Tue 11/21/06 Tue 6l10/10 NTP 0 days Ice 11'21/0e, Tue 11,21.'06 R/W Acquisition 97D days Wed 11/22/06 Tue 8110/10 Obtain PTRs. Plats. & Legcis 390 days Vru0 11/22/06 Tue 520;08 Appraisal Process 206 days Fri 5/23/08 Fri 3;6/09 Negotiation Process 256 days Fri 3/6109 Mon 3/1/10 Send Written Offers 0 days Fri 3/6109 Fri 316/09 Good Faith 170 days Tue 4l7/09 Mon 11i30l09 Negotiations Prepare Acquisition 25 days Tue 1211/G9 Mon 1/4/10 Agreement Close Escrow 40 days Tue 1i5110 Mon 311/10 Certify Right of Way 0 days Mon 3/1110 Mon 3/1/10 (through escrow) Eminent Domain Process 156 days Tue1/5/10 Tue 8H0I70 (if negotiations fail) Amendment #3 Approved 0 days Tue 1/5/10 Tue 1/5/10 Final Plans. Specifications and 106 days Tire 1/5/10 Tue 6/1/10 Estimate (PS&E) Update City Plans per new 40 days Tue 1/5/10 Mon 311i10 State cross section and Submit 10016 PS&E (City) 0 days Mon 3/1/10 Mon 3/1110 Prepare Design Exception 15 days Tue 115/10 Mon 1125/10 Fact Sheets (State) Submit Design Exception 0 days Mon 1125Y10 Mon 1125110 Fact Sheets State Design Exception 60 days Tue 1126110 Mon 4.19110 Fact Sheet Review Design Exception Fact 0 days Tue 41120%10 Tue 4/20/10 Sheets Signed Prepare 909, PS&E 30 days Wed 4i2111 D Tue 6i1110 Submittal Submit 9094 PS&E (State) 0 days Tue 6f1110 Tue 6,1/10 Ready for Log -In Review NTP 4 11/21/06 RIW Acquisition is - Obtain PTRs, Plats, & Legals F - 5/20/08 er Appraisal Process Negotiation Process I. Send Written Offers 4 3/6/09 Good Faith Negotiations --- -- - --- --- Prepare Acquisition Agreement 7 Close Escrow-- Certify Right of Way (through escrow) Eminent Domain Process (if negotiations fai Amendment 83 Approved . 11I30/09 1/4/10 t 3/1/10 ♦ 3/1/10 - 8170110 ♦, 1/5/10 Final Plans, Specifications and Estimate (PS&E) Update City Plans per new State cross section and City Comment.: Submit 100% PS&E (3ity) Prepare Design Exception Fact Sheets (State Submit Design Exception Fact Sheets State Design Exception Fact Sheet Review Design Exception Fact Shoe Prepare 90% PS&E Submit 90% PS&E (Stale) Ready for Log illillip ' 3/1/10 i3/1/10 -- 1/25/10 ♦ 1/25/10 m 4/19/10 s Signed 4 4/20/10 Submittal 6/1/10 -In Review 4 6/1/10 RESOLUTION NO. 2010 — 1 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO AGREEMENT WITH DOKKEN ENGINEERING IN THE NOT -TO -EXCEED AMOUNT OF $42,800 FOR THE PLAZA BOULEVARD WIDENING PROJECT TO UPDATE THE DESIGN OF THE PROPOSED RETAINING WALLS LOCATED AT THE 1-805 UNDERPASS WHEREAS, on November 21, 2006, the City Council adopted Resolution No. 2009-226, approving an agreement with Dokken Engineering in the amount of $1,101,000 to provide civil engineering and right-of-way acquisition services for the Street Widening Project on Plaza Boulevard from Highland Avenue to Euclid Avenue; and WHEREAS, Resolution No. 2009-81, adopted on April 21, 2009, approved the first Amendment in the amount of $20,000 to perform staking work and locate the right-of-way limits for individual property owners as needed; and WHEREAS, the second Amendment, adopted on July 21, 2009, by adoption of Resolution No. 2009-176, in the not -to -exceed amount of $55,000, was for additional work that was generated by the City's request to perform right-of-way acquisition services for seven additional appraisals of properties impacted by the street widening improvements; and WHEREAS, a third Amendment to the Agreement with Dokken Engineering in the not -to -exceed amount of $42,800 is necessary to redesign the retaining wall located in the State's right-of-way at the 1-805 underpass, which has been approved by Caltrans, to eliminate the need for two tie -back retaining structures. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute an Amendment to Agreement with Dokken Engineering in the not -to -exceed amount of $42,800 to redesign the retaining wall located in the State's right-of-way at the 1-805 underpass, which has been approved by Caltrans, to eliminate the need for two tie -back retaining structures. Said Amendment to Agreement is on file in the office of the City Clerk. PASSED and ADOPTED this 15th day of Dece•er, 2009. ATTEST: /L/ k Michael R. Dalla, ity Clerk APPROVED AS TO FORM: tt George H. Eiser, III City Attorney Ron Morrison, Mayor Passed and adopted by the Council of the City of National City, California, on January 5, 2010 by the following vote, to -wit: Ayes: Councilmembers Morrison, Parra, Sotelo-Solis, Van Deventer, Zarate. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California City ional City, California CI rk of the City of Nat By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2010-1 of the City of National City, California, passed and adopted by the Council of said City on January 5, 2010. City Clerk of the City of National City, California By: Deputy G oot . C?, City of National City, California COUNCIL AGENDA STATEMENT .AEETING DATE January 05, 2010 AGENDA ITEM NO. 3 ITEM TITLE Resolution of the City Council of National City approving an Amendment to the contract between the City and Dokken Engineering in the not -to -exceed amount of 842,800 for the Plaza Boulevard Widening project to update design of the proposed retaining walls, located at I-805 underpass, per Department of Transportation and authorizing the Mayor to execute the amendment (Funded by Federal STP and Local TransNet Funds) PREPARED BY Din Daneshfar EXPLANATION See attached explanation. DEPARTMENT Engineering EXT. 4387 J Environmental Review X N/A MIS Approval Financial Statement Approved By: Funds are available through STP funds Account No.312-409-500-598-6569 Finance Directo' (S37,890.84), TransNet funds Account No. 307-409-500-598-6569 ($4,909.16). Account No. STAFF RECOMMENDATION Adopt the Resolution BOARD / COMMISSION RECGMMEDATION N/A J I ATTACHMENTS (Listed Below) 1. Resolution L2. Amendment Resolution No. - A-200 (Rev. 7/03) INTCAaPpRATED January 12, 2010 Mr. Chris Johnson Dokken Engineering 5675 Ruffin Road, Suite 250 San Diego, CA 92123 Dear Mr. Johnson, OFFICE OF THE CITY CLERK 1243 National City Blvd. National City, California 91950 Michael R. Dalla, CMC - City Clerk 619-336-4228 phone • 619-336-4229 fax On January 5th, 2010, Resolution No. 2010-1 was passed and adopted by the City Council of the City of National City, authorizing Amendment to Agreement with Dokken Engineering. We are forwarding for your records a certified copy of the above Resolution and a fully executed original Amendment. Sincerely, Michael R. Dalla, CMC City Clerk Enclosure cc: Engineering Dept.