HomeMy WebLinkAbout2010 CON California Department of Transportation Caltrans - Supplemente Agreement #0G79 Safe Routes to SchoolPROGRAM SUPPLEMENT NO. G79
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ADMINISTERING AGENCY -STATE AGREEMENT
FOR STATE FUNDED PROJECTS NO. 00013S
Date: February 02, 2010
Location: 11-SD-0-NATC
Project Number:SR2SL-5066(018)
E.A. Number:11-956632
Locode:5066
This PROGRAM SUPPLEMENT, effective 1 / I01 / ib , hereby incorporates into the Administering Agency - State Agreement No.
00013S for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an
effective date of 05/02/07 and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in
accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. dDI O 5j approved by the
ADMINISTERING AGENCY on 4- Cc- t0 (See copy attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from
sources noted below encumbered to this project, it accepts and will comply with the Special Covenants and Remarks set forth on the
following pages.
PROJECT LOCATION:
Intersection of D Avenue and East 12th. Street
TYPE OF WORK: Construct roundabout w/ islands, ramps, crosswalk, signing & striping, Iigh
Estimated Cost
State Funds
Matching Funds
$625,000.00
STATE $500,000.00
LOCAL
$125,000.00
$0.00
OTHER
$0.00
CITY OF NATIONAL CITY e/??
Date 2._2S—I0
Title City Engineer
STATE OF CALIFORNIA
Department pf Transportation
By t.w
1�i'Chief, Office of Project Implementation
Division of/Local Assistance
Date
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer
Date
c
$500,000.00
Chapter
Statutes
Item
Year
Program I BC
Category
Fund Source
AMOUNT
268 2008 2660-102-042 2008-2009 20.30.010.535
C 262040
Program Supplement 00-013S-G79- SERIAL
042-T
500,000.00
Page 1 of 4
D-O-NP.TC
SR2SL-5066(018)
02/02/2010
SPECIAL COVENANTS OR REMARKS
1. All obligations of STATE under the terms of this Agreement are
subject to the appropriation of resources by the Legislature and
the encumbrance of funds under this Agreement. Funding and
reimbursement are available only upon the passage of the State
Budget Act containing these STATE funds.
2. 2.1 This Program Supplement Agreement (PSA) is intended for Safe
Route to School (SR2S) Program funded with State -only funding.
Separate agreements are needed if PROJECT is also funded with any
other STATE administered State or Federal funds.
2.2 The PROJECT will be administered in accordance with the SR2S
Program Guidelines (LPP 02-01 effective March 11, 2002), as
approved and amended, and the PROJECT Application.
2.3 This PSA allows reimbursement of eligible PROJECT
expenditures to the ADMINISTERING AGENCY for which State funds
are allocated. The effective State allocation date establishes
eligibility for the ADMINISTERING AGENCY to start reimbursable
work and seek reimbursement of funds. Any work done prior to the
effective allocation date is not eligible for reimbursement from
the SR2S funds.
2.4 The STATE and ADMINISTERING AGENCY agree that SR2S funds
available for reimbursement to the ADMINISTERING AGENCY by the
STATE will be limited to the amount allocated and encumbered by
the STATE. Any additional funds made available by future
allocations will be encumbered on this PROJECT by use of a STATE
approved Allocation Letter and Finance Letter.
2.5 The ADMINISTERING AGENCY agrees to submit to the STATE,
Exhibit 24-B "Project Status Report" as required by the SR2S
Program Guidelines.
2.6 The ADMINISTERING AGENCY agrees to encumber the funds under
agreement and award the construction contract by June 30th of the
fiscal year in which funds are programmed. For projects unable to
meet this deadline, the ADMINISTERING AGENCY may request, in
writing, a time extension from the District Local Assistance
Engineer (DLAE). A one-time extension, for a maximum period of
one year, may be granted by the DLAE. Projects unable to meet
Program Supplement 00- 013S -G7 9 - SERIAL Page 2 of 4
1 I-6D-0-N;Tc
SR2SL-5066(018)
02/02/2010
SPECIAL COVENANTS OR REMARKS
the new deadline may be dropped from the program.
2.7 The ADMINISTERING AGENCY agrees to provide contract award
information to the STATE when submitting first invoice for this
PROJECT. Attachment I of this PSA may be used for providing the
necessary contract award information.
2.8 The ADMINISTERING AGENCY agrees to submit the "Report of
Expenditures" to the DLAE within six (6) months after the project
completion in accordance with Section 17.5 of the Local
Assistance Procedures Manual (LAPM).
2.9 The ADMINISTERING AGENCY agrees to follow all relevant State
laws and requirements including the California Environmental
Quality Act (CEQA).
3. The ADMINISTERING AGENCY will advertise, award and administer
this project in accordance with the current published Local
Assistance Procedures Manual.
4. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at
least once every six months commencing after the funds are
encumbered for each phase by the execution of this Project
Program Supplement Agreement, or by STATE's approval of an
applicable Finance Letter. STATE reserves the right to suspend
future authorizations/obligations, and invoice payments for any
on -going or future federal -aid project by ADMINISTERING AGENCY if
PROJECT costs have not been invoiced by ADMINISTERING AGENCY for
a six-month period.
If no costs have been invoiced for a six-month period,
ADMINISTERING AGENCY agrees to submit for each phase a written
explanation of the absence of PROJECT activity along with target
billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents
that collectively constitute a "Report of Expenditures" within
one hundred eighty (180) days of PROJECT completion. Failure of
ADMIi.UISTERING AGENCY to submit a "Final Report of Expenditures"
within 180 days of PROJECT completion will result in STATE
imposing sanctions upon ADMINISTERING AGENCY in accordance with
Program Supplement 00-013S-G79- SERIAL P:;.qe 3 of 4
l 1-:ITS-O-N ITC
SR2SL-5066(01 8)
02/02/2010
SPECIAL COVENANTS OR REMARKS
the current Local Assistance Procedures Manual.
Program Supplement 00 - 013S -G7 9 - SERIAL Page 1 of 4
RESOLUTION NO. 2010 — 55
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE CITY ENGINEER TO EXECUTE AND SUBMIT
PROGRAM SUPPLEMENT AGREEMENT NO. 0G79 TO THE CALIFORNIA
DEPARTMENT OF TRANSPORTATION TO ENCUMBER $500,000 IN
STATE SAFE ROUTES TO SCHOOL FUNDING FOR CONSTRUCTION OF
A ROUNDABOUT AT THE INTERSECTION OF D AVENUE AND EAST 12 STREET
WHEREAS, on April 17, 2007, the City Council adopted Resolution No. 2007-68,
authorizing the City Engineer to execute Master Agreement No. 00013S with the California
Department of Transportation for the City's future State -funded projects; and
WHEREAS, on September 1, 2009, the City Engineer presented a report to the
City Council summarizing the Roundabout Safety Enhancement Project for the intersection of D
Avenue and East 12th Street; and
WHEREAS, the Project goal is to improve pedestrian access, reduce vehicle
speeds, collisions, and cut -through traffic, and provide a safer environment to encourage more
children to walk to and from Otis Elementary School, Central Elementary School, and National
City Middle School; and
WHEREAS, on January 19, 2010, the State of California Department of
Transportation (CalTrans) allocated $500,000 of State Safe Routes to School funds for the
construction of a roundabout at the intersection of D Avenue and East 12th Street, with required
matching funds in the amount of $125,000; and
WHEREAS, to satisfy the grant requirements, Program Supplemental Agreement
No. 0G79 must be executed and submitted by the City Engineer by April 9, 2010.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the City Engineer to execute Program Supplemental Agreement
No. 0G79 for $500,000 in State Safe Routes to School funding for construction of a roundabout
at the intersection of D Avenue and East 12th Street. Said Program Supplemental Agreement is
on file in the office of the City Clerk.
PASSED and ADOPTED this 6th d9,y6f AI, 2010.
Ron Morrison, Mayor
ATTEST:
ZAji)1
Michael R. Dalla, ity Clerk
APPROVED AS TO FORM:
George H. Eiser, III
City Attorney
Passed and adopted by the Council of the City of National City, California, on April 6,
2010 by the following vote, to -wit:
Ayes: Councilmembers Morrison, Sotelo-Solis, Van Deventer, Zarate.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
City Clerk of the City National City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2010-55 of the City of National City, California, passed and adopted
by the Council of said City on April 6, 2010.
City Clerk of the City of National City, California
By:
Deputy
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
\\ON-‘-‘
MEETING DATE: April 6, 2010
AGENDA ITEM NO. 23
.TEM TITLE:
Resolution of the City Council of the City of National City authorizing the City Engineer to execute and
submit Program Supplement Agreement No. 0G79 to the State of California Department of Transportation
to encumber $500,000 in State Safe Routes to School Funding for construction of a Roundabout at the
Intersection of D Avenue and E. 121h Street (matching funds in the amount of $125,000 available through
the Tax Increment Fund)
PREPARED BY: Stephen Manganiello, Traffic Engineer/Z11
PHONE: 619-336-4382
EXPLANATION:
See attached.
FINANCIAL STATEMENT:
ACCOUNT NO.
323-409-500-598- 6175 : $500,000 (State SR2S Grant)
511-409-500-598- 6175: $125,000 (Tax Increment Fund)
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
DEPARTMENT: Develnt Services/Eng.
APPROVED BY:
APPROVED:
APPROVED:
X
Finance
MIS
STAFF RECOMMENDATION:
Adopt the Resolution.
BOARD / COMMISSION RECOMMENDATION:
N/A
Sao_ 'ao�o• 55
ATTACHMENTS:
Explanation
2. Resolution
3. Program Supplement Agreement