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Home My WebLink About2011 CON Kimley-Horn & Associates - Supplemental Agreement Engineering Services Capital Improvement ProjectsNOTE TO FILE 03-08-11 IN THE MATTER OF: Supplemental Agreement to an Agreement with Kimley-Horn & Associates, Inc. for a not -to - exceed amount of $55,000 to provide on -call engineering services, construction inspections, and project management services for various capital improvement project. Please note the following: A FULLY EXECUTED ORIGINAL SUPPLEMENTAL AGREEMENT WAS NEVER FILED WITH THE OFFICE OF THE CITY CLERK ORIGINATING DEPARTMENT: _ CDC _ Housing & Grants City Attorney _ Human Resources City Manager _ MIS Community Svcs. _ Planning X Engineering _ Police Finance Public Works Fire NTF CALIFORNIA .I Ct macy INCORPORATED - February 28, 2011 Jon Collins, P.E. Kimley-Horn & Associates, Inc. 401 B Street, Suite 600 San Diego, CA 92101 Ty Subject: Supplemental Agreement for "On -Call" Professional Engineering Services Project: Citywide Speed Surveys Kimley-Horn & Associates is authorized to begin work on the aforementioned project in the not - to -exceed amount of $55,000.00. The services provided will be accomplished per the existing agreement dated October 5, 2010 (Resolution No. 2010-227) between the City of National City and Kimley-IIorn & Associates. for "On -Call" Professional Engineering services. This project is considered to be within the scope of services and budget of the "On -Call" agreement. Please direct any questions and all submittals to Stephen Manganiello, Traffic Engineer (619- 336-4382). Sincerely, M.ryam Baba 1, Director of Development Services City Engineer Attachment — Proposal Engineering Department 1243 National City Boulevard, National City, CA 91950-4301 619/336-4380 Fax 619/336-4397 www.nationalcityca.gov +C J Kimley-Horn and Associates, Inc. February 27, 201 1 Mr. Stephen Manganiello City of National City Engineering Department 1243 National City Boulevard National City, CA 91950 Re: Engineering and Traffic Survey Dear Mr. Manganiello: St 401 B Street Suite 600 San Diego. California 92101 Kimley-Horn and Associates ("KHA" or "Consultant') is pleased to prepare this letter agreement to the City of National City ("Client") for the Preparing Engineering and Traffic Surveys (E&TS) ("Project"). Project Understanding The City is required to complete E&TS for the main roadway network every five to seven years in order to enforce the posted speed limit. The surveys must he conducted with a radar gun and be approved by a certified civil or traffic engineer. The purpose of the E&TS is to: • Conduct speed zone survey using radar techniques: • Identify any changes to the roadway characteristics the would justify changes to the posted speed limit; • Identify any unusal accident trends that may warrant the adjustment of the posted speed limit: and • Identify arty changes to the speed limit that are needed due to changes in driver behavior. The City has identfied 140 roadway segments that need new ET&S in order to make them current. Our scope and fee below has been prepared to assist the City in completing the E&TS for these 140 roadway segments. Scope of Services Task 1 — Project Kick -Off Meeting KIIA will attend a kick-off meeting with the City to discuss the project's scope of work, review existing data available (i.e. existing engineering and traffic surveys), review project schedule, and review project budget. This meeting is intended to be a workshop format where the entire team will discuss project goals and objectives. St TEL 619 234 9411 FAX 619 234 9433 Kimley-Horn and Associates, Inc. Task 2 — Data Collection and Review Mr. Stephen Maneaniello, February 27, 2011. Page 2 Task 2.1 — Traffic Speed Surveys KHA will hire a sub -consultant to collect 140 speed zone surveys and 48 hour ADT counts at those locations. The speed zone survey will include speed measurements for a minimum of 100 free flowing vehicle speeds for each location. The surveys will be completed during the mid -day (1 1 :00 a.m. to 2:00 p.m.) time period. The intent of the speed measurements is to determine the actual speed of unimpeded traffic. KHA will review the speed zone surveys for irregularities and determine the 85'h percentile speed based on the data. Deliverables: Electronic copies of new traffic speed zone surveys available upon request. Task 2.2 — Field Review KHA will conduct a field review of the roadway segments. The field review will be completed to determine if there are condition present which may not be apparent to the driver that could justify the need for lowering the speed limit below the 85th percentile speed. These factors could include: • Any recent changes to the roadway segment that may impact the speed; • Limited sign distance; • Shoulder conditions; • Horizontal and Vertical profile conditions; • Hidden interse4ctions and driveways; • Intersection spacing and offsets; • Commercial driveway characteristics; and • Pedestrian traffic in the roadway without sidewalks. Deliverables: Copies of field review notes. Task 2.3 — Accident History KHA will obtain from the City copies of the most recent accident history reports at the selected roadways for review. The accident reports will include information for the latest two-year period. KHA will review the reports and provide a summary of the existing accident history as part of the ET&S. Deliverables: Copies of accident history summary tables. Task 3 — ET&S Technical Memorandum KHA will prepare an ET&S Technical Memorandum with graphs to document the speed zone survey results, field verification notes, and the accident data analysis for each of the roadway segments. The memorandum will be signed and sealed by a registered civil or traffic engineer and certify that the information provided in the memorandum is accurate. The memorandum will provide a recommendation as to what the posted speed should be for that roadway segment and provide justification as to why a speed limit was changed. Kimley-Horn and Associates. Inc. Mr. Stephen Manganiello. February 27. 201 I. Page 3 Deliverables: Up to four (4) hard copies of the ET&S Technical Memorandum. One electronic copy. Task 4— Quality Control Kimley-Horn will perform an independent review of documents included in the tasks above. Dave Sorenson has been assigned to be the independent reviewer for this project. Information Provided By Client We shall be entitled to rely on the completeness and accuracy of all information provided by the Client. The Client shall provide all information requested by KHA during the project, this shall include: • Previously performed ET&S • Accident data Schedule We will provide our services as expeditiously as practicable to meet a mutually agreed upon schedule. Fee and Billing Consultant will perform the Scope of Services for a not -to -exceed fee of $55,000 based on the attached rate schedule. All permitting, application, and similar project fees will he paid directly by the City as needed. Fees will be invoiced monthly based upon the percentage of services performed as of the invoice date. Payment will be due within 30 days of the date of the invoice. Very truly yours, KIMLEY-HORN AND ASSOCIATES, INC. Jon M. Collins, PE Asst. Secretary, Project Manager RCE. 1462090 P:.Markeling•.I I-xxxs',National City Speed surveys. National City Engineering and Traffic Survey -I 40 locations.doc KIMLF.Y-HORN AND ASSOCIATES, INC. HOURLY RATE SCHEDULE Effective July 1, 2010 to June 30, 2011 PRINCIPAL/SR. TECHNICAL ADVISOR S215.00 SENIOR PROFESSIONAL S 165.00 PROFESSIONAL S145.00 ANALYST S115.00 DESIGNER/TECHNICIAN/CADD OPERATOR S125.00 PROJECT ADMINISTRATION S115.00 SUPPORT STAFF S80.00