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Home My WebLink About2011 CON Mayer Hoffman McCann - Amendment #2 Auditing ServicesSECOND AMENDMENT TO AGREEMENT BETWEEN THE CITY OF NATIONAL AND MAYER HOFFMAN MCCANN, P.C. This amendment to agreement is enter into this 5th day of April, 2011, by and between the City of National City, a municipal corporation ("the CITY"), and Mayer Hoffmann McCann, P.C. (the "CONTRACTOR") RECITALS A. The CITY and the CONTRACTOR entered into an Agreement on July 1, 2008, (the Agreement) where in the CONTRACTOR agreed to provide independent auditing services for FY 2007-2008 for $70,756. B. The CITY and the CONTRACTOR amended the Agreement on June 1, 2010, (the Amendment) where the City extended the agreement for one year to provide independent auditing services expiring June 30, 2011 for $62,056. C. The parties desire to amend the Agreement to extend the agreement for a one- year term expiring June 30, 2012, to provide independent auditing services for Fiscal Year 2010-2011, as set forth in the attached Exhibit "A", in the total amount of $37,300 is the amount for the City of National City. NOW, THEREFORE, the parties hereto agree that the Agreement entered into on July 1, 2008, shall be amended to extend the Agreement for a one-year term expiring on June 30, 2012 to provide independent auditing services for Fiscal Year 2010-2011, as set forth in the attached Exhibit "A", in the amount of $37,300. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF 1ATIONAL CITY MAYER HOFFMAN MCCANN, P.C. By: ROVED__. TO FORM: audia G. Sily City Attorney By: Exhibit A MAYER HOFFMAN McCANN P.C. OUR HOURLY RATES AND MAXIMUM FEE TO PERFORM THE 2010 AUDIT ENGAGEMENT The following is a summary of our fixed fee (including out-of-pocket) expense for the audit and related services for the City of National City for the fiscal year ended June 30, 2011. 1. City audit including Word Processing of Comprehensive Annual Financial Report, GANN Limit Review Procedures, and SAS #114 Communication $32,500 2. Citywide A-133 Single Audit of Federal Grants Considers testing of 2 major programs, but excludes Section 8) 4,000 3. GANN Limit Review Procedures 800 $37.300 The hourly rates in effect for services that may be requested outside of the scope of the engagement for the fiscal year ended June 30, 2011 are as follows: Classification Shareholder $195 Engagement Manager 175 Senior Associates 135 Associates 115 The period of performance will be from May 1, 2011 through March 31, 2012. RESOLUTION NO. 2011 — 81 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A SECOND AMENDMENT T 0 THE AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND MAYER HOFFMAN MCCANN, P.C., IN THE AMOUNT OF $37,300 FOR INDEPENDENT AUDITING SERVICES TO INCLUDE FISCAL YEAR ENDING JUNE 30, 2011 WHEREAS, the City of National City ("City") entered into an Agreement with Mayer Hoffman McCann, P.C. ("MHM"), on July 1, 2008, to provide independent auditing services for fiscal year 2007-2008; and WHEREAS, the City and MHM amended the Agreement on June 1, 2010 to extend the services for one year, ending June 30, 2011, in the amount of $62,056; and WHEREAS, the parties desire to extend the Agreement for an additional one- year term expiring June 30, 2012, to provide independent auditing services for Fiscal Year 2010-2011, in the amount of $37,300. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute a Second Amendment to the Agreement between the City of National City and Mayer Hoffman, P.C., to extend the Agreement for a one- year term expiring June 30, 2012, to provide independent auditing services for Fiscal Year 2010-2011, in the amount of $37,300. Said Amendment to Agreement is on file in the office of the City Clerk. PASSED and ADOPTED this 5th day of April, 2011. on Morrison, Mayor ATTEST: Mic ael R. Dell ., City Clerk APPROVED AS TO FORM: dia .Iva ity Atto Passed and adopted by the Council of the City of National City, California, on April 5, 2011 by the following vote, to -wit: Ayes: Councilmembers Morrison, Natividad, Rios, Sotelo-Solis, Zarate. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California Nati onal City, California Clerk of the City f By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2011-81 of the City of National City, California, passed and adopted by the Council of said City on April 5, 2011. City Clerk of the City of National City, California By: Deputy CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT '"':ETING DATE: April 5, 2011 AGENDA ITEM NO. 13 ITEM TITLE: Resolution of the City of National City authorizing the Mayor to execute the second amendment to the agreement between the City of National City and Mayer Hoffman McCann P.C., for Independent Auditing Services to include the Fiscal Year Ended June 30, 2011, in the amount of $37,300 PREPARED BY: Jeanette Ladrido, CPA DEPARTMENT PHONE: 336-4331 APPROVED BY: EXPLANATION: The City and the Community Development Commission of the City of National City have been in contract with Mayer Hoffman McCann since Fiscal Year 2004-2005. The audit firm has provided excellent customer service and expertise in the finances of the City and the CDC. With the guidance of MHM, the City has been able to receive the CSFMO Awards for Outstanding Financial Reporting and Excellence in Operating Budgeting for Fiscal Years 2009 and 2010. Staff wishes to extend the contract for one additional year to assist with the implementation of GASB 54, Fund Balance Reporting and Governmental Fund Type Definition. GASB 54 must be reflected in the June 30, 2011 financial report. With that, staff recommends authorizing the second amendment to the agreement to include the fiscal year ended June ), 2011. FINANCIAL STATEMENT: ACCOUNT NO. 632-404-045-201-0000 Funds are budgeted in the amount of $37,300. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED APPROVED: Finance MIS STAFF RECOMMENDATION: Staff recommends amending the agreement to include the fiscal year ended June 30, 2011 at a cost of $37,300. BOARD / COMMISSION RECOMMENDATION: N/A TTACHMENTS: 1. Resolution 2. Second Amendment to Agreement 3. MHM Proposal of Independent Audit Services OFFICE OF THE CITY CLERK 1243 National City Blvd. National City, California 91950 Michael R. Dalla, CMC - City Clerk 619-336-4228 phone / 619-336-4229 fax April 12, 2011 Mr. Matthew Lenton Mayer Hoffman McCann, P.C. 2301 Dupont Drive, Suite 200 Irvine, CA 92612 Dear Mr. Lenton, On April 5th, 2011, Resolution No. 2011-81 was passed and adopted by the City Council of the City of National City, authorizing execution of a Second Amendment to an Agreement with Mayer Hoffman McCann, P.C. We are enclosing for your records a certified copy of the above Resolution and a fully executed original Amendment. Sincerely, Michael R. Dalla, CMC City Clerk Enclosures cc: Finance Dept.