The URL can be used to link to this page

Home My WebLink About2011 CON Kimley-Horn & Associates - Design Services Capital Improvement ProjectsAGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND KIMLEY-HORN AND ASSOCIATES, INC. THIS AGREEMENT is entered into this 2nd day of August, 2011, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and Kimley-Horn and Associates, Inc., (the CONSULTANT). RECITALS WHEREAS, the CITY desires to employ a CONSULTANT to provide design services for the City's Capital Improvements projects. WHEREAS, the CITY has determined that the CONSULTANT is a design firm and is qualified by experience and ability to perform the services desired by the CITY, and the CONSULTANT is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONSULTANT. The CITY hereby agrees to engage the CONSULTANT and the CONSULTANT hereby agrees to perform the services hereinafter set forth in accordance with all terms and conditions contained herein. The CONSULTANT represents that all services required hereunder will be performed directly by the CONSULTANT or under direct supervision of the CONSULTANT. 2. SCOPE OF SERVICES. The CONSULTANT will perform design services in accordance with the defined scope of work for each project as setforth in the attached Exhibit A. The CONSULTANT shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CITY may unilaterally, or upon request from the CONSULTANT, from time to time reduce or increase the Scope of Services to be performed by the CONSULTANT under this Agreement. Upon doing so, the CITY and the CONSULTANT agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services, not to exceed a factor of 30% from the base amount. 3. PROJECT COORDINATION AND SUPERVISION. Stephen Manganiello, Traffic Engineer hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONSULTANT shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONSULTANT. Scott Colvin, P.E. thereby is designated as the Project Director for the CONSULTANT. 4. COMPENSATION AND PAYMENT. The compensation for the CONSULTANT shall be based on actual work requested and performed, not -to -exceed $772,003.50 Monthly invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit "A" as determined by the CITY. The CONSULTANT shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY and for furnishing of copies to the CITY, if requested. 5. ACCEPTABILITY OF WORK. The City shall decide any and all questions which may arise as to the quality or acceptability of the services performed and the manner of performance, the acceptable completion of this Agreement and the amount of compensation due. In the event the CONSULTANT and the City cannot agree to the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONSULTANT in this Agreement, the City or the CONSULTANT shall give to the other written notice. Within ten (10) business days, the CONSULTANT and the City shall each prepare a report which supports their position and file the same with the other party. The City shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONSULTANT. 6. LENGTH OF AGREEMENT. Work to begin upon receipt of signed agreement from the CITY and terminates on August 1, 2014. 7. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONSULTANT for this Project, whether paper or electronic, shall become the property of the CITY for use with respect to this Project, and shall be turned over to the CITY upon completion of the Project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONSULTANT hereby assigns to the CITY and CONSULTANT thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications or other work prepared under this agreement, except upon the CITY's prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONSULTANT shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. The CONSULTANT agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium or method utilize the CONSULTANT's written work product for the CITY's purposes, and the CONSULTANT expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. Any modification or reuse by the CITY of documents, drawings or specifications prepared by the CONSULTANT shall relieve the CONSULTANT from liability under Section 14 but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of this project, unless otherwise mutually agreed. 2 City's Standard Agreement — June 2008 revision 8. INDEPENDENT CONSULTANT. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners or joint venturers with one another. Neither the CONSULTANT nor the CONSULTANT'S employees are employee of the CITY and are not entitled to any of the rights, benefits, or privileges of the CITY's employees, including but not limited to retirement, medical, unemployment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONSULTANT and the CONSULTANT's employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONSULTANT and its employees. Neither this Agreement nor any interest herein may be assigned by the CONSULTANT without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONSULTANT from employing or hiring as many employees, or subCONSULTANTs, as the CONSULTANT may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONSULTANT with its SUBCONSULTANT(s) shall require the subCONSULTANT to adhere to the applicable terms of this Agreement. 9. CONTROL. Neither the CITY nor its officers, agents or employees shall have any control over the conduct of the CONSULTANT or any of the CONSULTANT's employees except as herein set forth, and the CONSULTANT expressly agrees not to represent that the CONSULTANT or the CONSULTANT's agents, servants, or employees are in any manner agents, servants or employees of the CITY, it being understood that the CONSULTANT, its agents, servants, and employees are as to the CITY wholly independent CONSULTANTs and that the CONSULTANT's obligations to the CITY are solely such as are prescribed by this Agreement. 10. COMPLIANCE WITH APPLICABLE LAW. The CONSULTANT, in the performance of the services to be provided herein, shall comply with all applicable State and Federal statutes and regulations, and all applicable ordinances, rules and regulations of the City of National City, whether now in force or subsequently enacted. The CONSULTANT, and each of its subCONSULTANTs, shall obtain and maintain a current City of National City business license prior to and during performance of any work pursuant to this Agreement. 11. LICENSES, PERMITS, ETC. The CONSULTANT represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONSULTANT represents and covenants that the CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONSULTANT to practice its profession. 12. STANDARD OF CARE. A. The CONSULTANT, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONSULTANT'S trade or profession currently practicing under similar conditions and in similar locations. The CONSULTANT shall take all special precautions necessary to protect the CONSULTANT's employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. Unless disclosed in writing prior to the date of this agreement, the CONSULTANT warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governmental agency or involved in debarment, arbitration or 3 City's Standard Agreement — June 2008 revision litigation proceedings concerning the CONSULTANT's professional performance or the furnishing of materials or services relating thereto. C. The CONSULTANT is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONSULTANT has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONSULTANT has notified the CITY otherwise, the CONSULTANT warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONSULTANT to use due diligence under this sub -paragraph will render the CONSULTANT liable to the CITY for any increased costs that result from the CITY's later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 13. NON-DISCRIMINATION PROVISIONS. The CONSULTANT shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONSULTANT will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 14. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONSULTANT certain confidential information to enable the CONSULTANT to effectively perform the services to be provided herein. The CONSULTANT shall treat all such information as confidential and shall not disclose any part thereof without the prior written consent of the CITY. The CONSULTANT shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 13, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONSULTANT, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONSULTANT without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONSULTANT by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONSULTANT shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONSULTANT shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONSULTANT shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 14. 15. INDEMNIFICATION AND HOLD HARMLESS. The CONSULTANT agrees to defend, indemnify, and hold harmless the City of National City, its officers and employees, against and from any and all liability, loss, damages to property, injuries to, or death 4 City's Standard Agreement - June 2008 revision of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or arising out of the CONSULTANT's negligent performance of this Agreement. 16. WORKERS' COMPENSATION. The CONSULTANT shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Government Code and all amendments thereto; and all similar state or Federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its officers, and employees from and against all claims, demands, payments, suits, actions, proceedings and judgments of every nature and description, including reasonable attorney's fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONSULTANT under this Agreement. 17. INSURANCE. The CONSULTANT, at its sole cost and expense, shall purchase and maintain, and shall require its SUBCONSULTANTS, when applicable, to purchase and maintain throughout the term of this agreement, the following insurance policies: ® A. If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include owned, non -owned, and hired vehicles ("any auto"). C. Commercial general liability insurance, with minimum limits of $1,000,000 per occurrence/$2,000,000 aggregate, covering all bodily injury and property damage arising out of its operations under this Agreement. D. Workers' compensation insurance in an amount sufficient to meet statutory requirements covering all of CONSULTANT'S employees and employers' liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the City. Said endorsement shall be provided prior to commencement of work under this Agreement. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY of cancellation or material change. F. Said policies, except for the professional liability and workers' compensation policies, shall name the CITY and its officers, agents and employees as additional insureds, and separate additional insured endorsements shall be provided. G. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONSULTANT shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date must be on or before the date of this Agreement. H. Any aggregate insurance limits must apply solely to this Agreement. I. Insurance shall be written with only California admitted companies which hold a current policy holder's alphabetic and financial size category rating of not less than A VIII according to the current Best's Key Rating Guide, or a company equal financial stability that is approved by the City's Risk Manager. In the event coverage is provided by non -admitted "surplus lines" carriers, they must be included on the most recent California List of Eligible Surplus Lines Insurers (LESLI list) and otherwise meet rating requirements. 5 City's Standard Agreement — June 2008 revision J. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY's Risk Manager. If the CONSULTANT does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. K. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. 18. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of -court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attorney's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney's fees incurred by the prevailing party. 19. MEDIATION/ARBITRATION. If a dispute arises out of or relates to this Agreement, or the breach thereof, the parties agree first to try, in good faith, to settle the dispute by mediation in San Diego, California, in accordance with the Commercial Mediation Rules of the American Arbitration Association (the "AAA") before resorting to arbitration. The costs of mediation shall be borne equally by the parties. Any controversy or claim arising out of, or relating to, this Agreement, or breach thereof, which is not resolved by mediation shall be settled by arbitration in San Diego, California, in accordance with the Commercial Arbitration Rules of the AAA then existing. Any award rendered shall be final and conclusive upon the parties, and a judgment thereon may be entered in any court having jurisdiction over the subject matter of the controversy. The expenses of the arbitration shall be borne equally by the parties to the arbitration, provided that each party shall pay for and bear the costs of its own experts, evidence and attorneys' fees, except that the arbitrator may assess such expenses or any part thereof against a specified party as part of the arbitration award. 20. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day's written notice to the CONSULTANT. During said 60-day period the CONSULTANT shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONSULTANT in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONSULTANT as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONSULTANT, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONSULTANT shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective 6 City's Standard Agreement — June 2008 revision date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by the CONSULTANT's breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 6. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONSULTANT; (2) a reorganization of the CONSULTANT for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONSULTANT. 21. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To CITY: To CONSULTANT: City of National City Maryam Babaki, Director of Development Services 1243 National City Blvd National City, CA 91950 Kimley-Horn and Associates, Inc. Attn: Scott Colvin, P.E. 401 B Street, Suite 600 San Diego, CA 92101 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty-eight (48) hours by letter mailed or delivered as specified in this Section. 22. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONSULTANT shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONSULTANT also agrees not to specify any product, treatment, process or material for the project in which the CONSULTANT has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONSULTANT shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONSULTANT shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONSULTANT has a financial interest as defined in Government Code Section 87103. The CONSULTANT 7 City's Standard Agreement — June 2008 revision represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. ❑ If checked, the CONSULTANT shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. Specifically, the CONSULTANT shall file a Statement of Economic Interests with the City Clerk of the City of National City in a timely manner on forms which the CONSULTANT shall obtain from the City Clerk. The CONSULTANT shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Paragraph 21 by the CONSULTANT. 23. MISCELLANEOUS PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. I. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. J. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. K. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and 8 City's Standard Agreement — June 2008 revision the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. By: CITY OF NATIONAL CITY n Morrison, Mayor OV. D AS TO FORM: City Attorney By: 9 KIMLEY-HORN AND ASSOCIATES, INC. Matthew Barlow, Vice President (Print) Scott Colvin, P.E., Assistant Secretary ca7j Ct�G�� ✓; % Gt (Print) City's Standard Agreement —June 2008 revision Carl Kimley-Horn and Associates, Inc. July 20, 2011 Ms. Maryam Babaki City of National City City Engineer 1243 National City Boulevard National City, CA 91950 Re: Concept Plans for 5-Year Capital improvement Projects (CIP) Dear Ms. Babaki: Kimley-Horn and Associates ("KHA" or "Consultant") is pleased to prepare this letter agreement to the City of National City ("City"). Project Understanding This project will provide the City an opportunity to further develop some of the opportunities outlined in the recent General Plan Update EIR. Upon the development of further refined concept plans and opinions of probable construction cost, the City will be able to plan an implementation strategy for the next five years and begin final design on the identified priority projects. The project team consists of KHA has the prime consultant with the following subconsultants: • KTU+A - Lead for the site design for Kimball Park and assisting with design ideas for Las Palmas, D Avenue, Hoover Park, and Paradise Creek. • DC&E I The Planning Center — Lead for the site design of Hoover Park and Paradise Creek and assisting with design ideas for Kimball and Las Palmas Parks. • Platt Whitelaw Architects —Architectural evaluation and concepts for Kimball and Las Palmas Parks. • Alternate Street Design — Roundabout expert assisting with 1211h and D Avenue roundabout and roundabout evaluation for other intersection as part of the Bond Program concept plans. • PCG Utility Consultants — 12`h and D Ave roundabout and Coolidge dry utility consultant. • Sampo Engineering — Survey for Bond Program projects and 12°i and D Avenue roundabout. • Brailsford Public Art — Public Art design for 12`h and D Avenue roundabout and Concepts for Las Palmas and Kimball Parks. • SITE Design Group — Skate Park Public Workshops and Conceptual Design for 2 skate parks. • Leighton — Geotechnical for Skate Parks and 12`h and D Avenue ■ 401 B Street Suite 600 San Diego, California 92101 ■ TEL 619 234 9411 FAX 619 234 9433 C mi Kimley-Horn and Associates, Inc. Ms. Babaki, July 20, 2011, Page 2 roundabout. • Summa Architecture — Architectural for Public Works facilities at the Senior Village site. • Aguirre and Associates — Survey for Coolidge. • Our subs (not yet identified) — Aerial Survey company, Structural evaluation of Camacho Gym, Platt Whitelaw cost estimating sub. Scope of Services Task 1 — Project Kick-off Meeting KIIA will attend a kick-off meeting with the City to discuss the final project locations and limits of concept development, review project schedule, and review project budget. This meeting is intended to be a workshop format where the entire team will discuss project goals and objectives. Task 2 — Survey (Aerial) /Right -of -Way KHA will consult with Sampo Engineering (Sampo) who will perform field control survey for the purpose of establishing horizontal control in terms of NAD 83 and vertical control in terms City datum at the project sites outlined below. KHA will research readily available record survey maps within the immediate vicinity of the projects to calculate the relative record positions of centerline and right-of-way monuments for the purpose of expediting the field reconnaissance task. Found monuments will be surveyed by Sampo in relation to the established project control to resolve the centerlines of intersecting streets within the project limits. A base right-of-way file will be prepared by KHA based on the centerline resolutions. Sampo will set panel points (up to ten panels) and manage the delivery of aerial mapping of the project areas at 40-scale and a one foot contour interval. The mapping deliverable will include color orthophotos at .30 pixel resolution. No supplemental survey is included in this task. Surveying will be performed in accordance with the Caltrans survey manual. The following locations will be surveyed: • Kimball Park • Las Palmas Park • Hoover Avenue Pocket Park at Kimball Elementary School • Paradise Creek from West Avenue to 19th Street • Area bounded by National City Boulevard, Hoover Street, 16th Street, and 18th Street • Kimball Way/Public Works/Senior Center Task 2 - Deliverables: 1 copy of each basemap (5) on 24"x36" — paper; 1 electronic copy of basemap files in AutoCAD format; 1 digital image for each basemap (5) nKimley-Horn and Associates, Inc. Kimball Park — Design Phase I Ms. Babakf, July 20, 2011, Page 3 Task 3 — Kimball Park Kimball Park is located in the heart of National City and is a vital part of the civic core of the community. While the Park currently includes a number of recreational amenities and is frequently used by the community, there are a number of opportunities for improvement and additional amenities to better serve their needs. Initial concept planning has been completed, and environmental review is underway for the park improvement project. This project, through the CIP process, offers the potential to build on initial designs and prepare more detailed concepts for the public buildings at the north side of the park, a potential new location for the City's Public Works Yard, community gardens, a permanent skate park, conversion of 15th Street, east of National City Boulevard into a one- way EB roadway for SB National City Boulevard vehicles to access the library parking lot and a pedestrian promenade with opportunities for a Sunday farmers' market, and other landscape design improvements. Some of the key issues the team has identified include compatibility of the skate park in proximity to the proposed Library Lofts development at the corner of 16th Street and National City Boulevard; the need to improve pedestrian access from the west to Kimball Park, the library and the potential farmers' market; the need to improve the functionality of the existing public buildings at the north side of the park; and the need for a new home for the City's Public Works Yard. Task 3.1— Data Collection and Project Set-up KHA will collect record information for the proposed work areas to the extent readily available. KHA will perform one site visit during this task. The team will collect and review relevant planning documents, traffic studies, General Plan Update EIR, and redevelopment plans. Task 3.2 — Obtain Utility Service information KHA will obtain readily available existing utility information. This will include sending out utility notification letters to each known utility service provider within the project area and upon receipt, information will be added to the bascmap. In addition, our team will perform a site visit to observe the information obtained from local utility company records and to identify existing above ground facility locations, and systems types where available. Task 3.3 — Conceptual Design Development Task 3.3a — Site Analysis / Summary of Opportunities and Liabilities: The KIIA team will visit the project site to continue the discussion on the relevant issues associated with this project that have been discussed in previous meetings with the City, specifically the May 4th, 2011 meeting. The team will inventory the project area to gather information on the visible features of the site. An informal site analysis will be conducted for the project, as well as an informal opportunity and constraints plan. C/1 Kimley-Horn and Associates, Inc. Ms. Babaki, July 20, 2011, Page 4 Task 3.3b — Concept Plan: The team will develop an initial concept plan for Kimball Park. The concept plan will seek to better utilize the existing public buildings at the north side of the park, propose a potential new location for the City's Public Works Yard, locate new community gardens, locate a new permanent skate park, provide a conceptual design for 15th Street, east of National City Boulevard, propose improvements to Kimball Bowl, explore public art concepts, and propose other improvements to Kimball Park. We will prepare both a plan view and an exhibit showing sections, elevations, or photos depicting proposed improvements to the site, including public amenities. This initial concept plan will be presented to the City, along with a narrative describing the proposed improvements. This scope assumes tip to two (2) revisions to the concept plan based upon review comments by the City. Task 3.3c - Preliminary Grading Plan: This plan will show on -site preliminary grading and drainage for the site and will be incorporated into the first revision of the concept plan. One (1) estimate of cut and fill quantities will be made based upon these preliminary grading plans. This scope assumes one (1) revision to the preliminary grading plan. Task 3.3d - Preliminary Utility Plan: This plan will indicate proposed sanitary sewer, domestic water, fire water, and storm drain connections needed to service the proposed improvements and will be presented to the City with the first revision to the concept plan. This assumes a horizontal schematic plan only, and will not include any studies or sizing of pipes. This scope assumes one (1) revision to the preliminary utility plan. Task 3.4 — Opinion of Probable Construction Cost The team will prepare a Preliminary Opinion of Probable Construction Cost (OPCC) for the concept plan that will identify the design items, unit prices, contingencies, final design costs (including environmental) and an overall project cost. Task 3 - Deliverables: • Site Analysis Summary with Opportunities and Constraints identified • Park program requirements with adjacent facilities and deficiencies identified • Concept Plan — Plan view and exhibit, color, 24" x 36" • Text descriptions of the Concept Plan along with permitting steps as well as follow on CEQA requirements • Preliminary Grading Plan • Preliminary Utility Plan • Opinion of probable construction cost — electronic copy (PDF) • Copies of utility notification letters and any responses received (available upon request). • Site photos (available upon request). �_� Kimley-Horn and Associates, Inc, Task 4 — Kimball Park Architectural Concepts Ms. Babaki, July 20, 2011, Page 5 Task 4.1 — Data Collection & Evaluation, Develop Facilities Programs for Buildings Task 4.1a — Facilities Evaluation: Platt/Whitelaw Architects (PWA) will perform field and record drawing reviews and report on the existing Community Building, Recreation Center and Arts Center buildings and the amphitheater structure, for compliance with current standards for Accessibility and Fire & Life Safety; they will also evaluate and report on deferred maintenance, sustainability (energy & resource efficiency and interior environmental quality), function, and aesthetics of the facilities. City will provide PWA with any requested available records and responses to evaluation questions. Task 4.lb — Programming: PWA will provide documentation of facilities programs including recommended revisions. The programming tasks will result in a definition of the various functions and how they will be accommodated in the buildings. Through research, observation and evaluation, we identify functions, space needs, adjacency needs, number of occupants, special characteristics of each space (storage, plumbing, mechanical, electrical, and special equipment). Task 4.1c — Sun angle study: PWA will perform a sun angle study on the amphitheater structure to determine appropriate strategies to provide shading of seating areas without view blockage. Selecting critical times such as late afternoon summer concerts, July 4th celebration pageant and other functions to be determined in discussion with the City, we will use building plans and sections as appropriate to map the solar geometry during these predetermined critical activity times to use as the basis for design of shading strategies. Task 4.Id — Meeting with City Staff: PWA will provide preliminary observations regarding the evaluations documentation of existing program of accommodations and preliminary observations regarding the suitability of these accommodations for their current and potential additional uses. Task 4.2 — Conceptual Design — Rehabilitation of existing facilities: PWA will design proposed revisions to the three existing buildings and the amphitheater shading that would mitigate deficiencies identified in Task 4.1 a and better serve existing and future purposes. Specifically for the Recreation Center building, PWA will utilize the programming documentation prepared by others (to be provided by the City) to potentially relocate the Public Works administrative offices, currently located at another site, to this building. Task 4.3 — Opinion of Probable Construction Costs PWA will develop OPCCs for the design concepts identified in Tasks 4.2. hub, Kimley-Horn and Associates, Inc. Ms. Babaki, July 20, 2011, Page 6 Task 4 - Deliverables • Facilities Evaluation Report — electronic copy (PDF) • Sun Angle Study — electronic copy (PDF) • Documentation of recommended facilities programs — electronic copy (PDF) • Concept Architectural Floor Plans for Community Building — 1 color copy, 24" x 36" • Concept Architectural Floor Plans for Recreation Building - 1 color copy, 24" x 36" • Concept Architectural Floor Plan for Arts Center Building - 1 color copy, 24" x 36" • Concept Architectural Floor Plan and Section for Amphitheater shading - 1 copy, 24" x 36" • Opinion of Probable Construction Costs — electronic copy (PDF) Kimball Park (Paradise Creek) — Desi2n Phase II Task 5 — Paradise Creek Restoration Plan It is our understanding that the City wishes to close off West Avenue completely and redevelop the block into a linear park around a restored Paradise Creek Corridor. We have evaluated this project and have formulated a plan that will allow the City to close West Avenue to through traffic while maintaining access to existing businesses. In addition to this we explored the opportunity to extend the trail connection to the Southern edge of Kimball Park thereby making a connection across National City Boulevard to the Paradise Creek Corridor, while creating a more celebrated southern gateway into Kimball Park. This scope of work covers concept planning for the restoration of Paradise Creek from 196 Street to West Avenue and from the Southwest corner of Kimball Park to D Avenue. Task 5.1 — Data Collection and Project Set-up KHA will collect record information for the proposed work areas to the extent readily available. KHA will perform one site visit during this task. The team will collect and review relevant planning documents, traffic studies, General Plan Update EIR, hydraulic studies, permitting requirements, and redevelopment plans. Task 5.2 — Obtain Utility Service Information KHA will obtain readily available existing utility information. This will include sending out utility notification letters to each known utility service provider within the project area and upon receipt, information will be added to the basemap. In addition, our team will perform a site visit to observe the information obtained from local utility company records and to identify existing above ground facility locations, and systems types where available. Task 5.3 — Hydraulic Analysis KHA will prepare preliminary hydraulic calculations for approximately 1,200 linear feet of the existing Paradise Creek concrete lined channel. The existing conditions capacity calculations will be used to develop a proposed vegetated Can Kimley-Horn INNand Associates, Inc. Ms. Babaki, July 20, 2011, Page 7 channel cross section for Paradise Creek that will not affect the floodplain or the base water surface elevation during the 100-year storm event. Preliminary hydraulic calculations will be prepared using normal depth calculation to determine the proposed cross section geometry. Downstream culvert and channel hydraulics will be analyzed to determine if boundary conditions for tailwater and culvert headwater elevations have impacts to the channel capacity. The hydraulic analysis will be limited to a capacity comparison (our scope is intended to replace the current channel in kind with regards to capacity), and the two proposed channel sections will be analyzed assuming deviations in plant selection or maintenance terms. Task 5.4 — Conceptual Design Development Task 5.4a — Concept Plan: The KHA team will develop an initial concept plan for the restoration of Paradise Creek from 19`l' Street to West Avenue and from the Southwest corner of Kimball Park to D Avenue and for the improvements to West Avenue. We will provide both a plan view graphic and cross sections depicting proposed design improvements to the creek channel and riparian corridor. This will include typical trail design and cross sections and a recommended plant palette. We will work with California Department of Fish and Game to provide adequate buffers and an acceptable planting palette. In addition, we will recommend proposed site furnishings, including lighting, wayfinding, and interpretive signage locations. This initial concept plan will be presented to the City, along with a narrative describing the proposed improvements, as well as permitting and CEQA considerations for the implementation of the concept plan. This scope assumes up to two (2) revisions to the concept plan based upon review comments by the City. Task 5.4b - Preliminary Grading Plan: This plan will show on -site preliminary grading and drainage for the restoration of Paradise Creek from 19th Street to West Avenue and from the Southwest corner of Kimball Park to D Avenue. One (1) estimate of cut and fill quantities will be made based upon these preliminary grading plans. This scope assumes one (1) revision to the preliminary grading plan. Task 5.5 — Opinion of Probable Construction Cost KHA will prepare an OPCC for the concept plan that will identify the design items, unit prices, contingencies, final design costs (including environmental), and an overall cost. Task 5.5 - Deliverables: • Technical Hydraulic Memorandum — electronic copy (PDF) • Preliminary Existing and Proposed Hydraulic Capacity Calculations • Concept Design — Plan view and cross -sections, 1 copy, color, 24" x 36" • Summary of concepts and permitting and CEQA considerations • Preliminary Grading Plan • Opinion of probable construction cost — electronic copy (PDF) Cmn Kimley-Horn and Associates, Inc, Ms. Babaki, July 20, 2011, Page 8 • Copies of utility notification letters and any responses received (available upon request). • Site photos (available upon request) Las Palmas Park — Design Phase I Task 6 — Las Palmas Park Las Palmas Park is located in the south-central portion of the City. The park provides important recreational opportunities to residents and includes the only municipal pool and community gym in the city. However, significant site improvements are needed to improve functionality of the building facilities, provide additional amenities, and enhance the attractiveness of the park overall. Substantial work has been done to envision a future for the park with initial concept plans and an environmental review for park improvements now underway. While there are overall park improvements anticipated as part of the Las Palmas Park and Facilities Vision Concept Plan, the portion of the park that comprises this project provides an opportunity for the City to build on these past efforts through the CIP process, and to prepare more detailed concepts for pool and gym facility upgrades and redesign, a new skate park, parking improvements, an enhanced park entrance and roadway, and other landscape design improvements. Some of the key issues the team has identified include the need for the solar facility to remain in its current site since relocation would be expensive; working with the change in grade between the pool and gym facilities to maintain an active civic space; and improving the functionality of both facilities. Task 6.1 — Data Collection and Project Set-up KHA will collect record information for the proposed work areas to the extent readily available. KHA will perform one site visit during this task. The team will collect and review relevant planning documents, traffic studies, General Plan Update EIR, and redevelopment plans. Task 6.2 — Obtain Utility Service Information KHA will obtain readily available existing utility information. This will include sending out utility notification letters to each known utility service provider within the project area and upon receipt, information will be added to the basemap. In addition, our team will perform a site visit to observe the information obtained from local utility company records and to identify above ground existing facility locations, and systems types. Task 6.3 — Conceptual Design Development Task 6.3a — Site Analysis / Summary of Opportunities and Liabilities: KHA will visit the project site to continue the discussion on the relevant issues associated with this project that have been discussed in previous meetings with the City, specifically the May 46, 2011 meeting been. The team will inventory and analyze the project area to gather information on the visible features of the site. An informal site Can Kimley-Horn Elland Associates, Inc, Ms. Babaki, July 20, 2011, Page 9 analysis will be conducted for the project, as well as an informal opportunity and constraints plan. Task 6.3b — Determine Park Program Requirements: With input from staff, identifiable facility deficiencies at Las Palmas Park will be determined. A service area of 1-3 miles would be looked at and existing facilities that fall in neighborhood or community parks would be compared. Typical community based park standards and facility types will be compared with existing Las Palmas Park or area facility types and a list of deficiencies created for consideration. Task 6.3c — Concept Plan: The KHA team will develop an initial concept plan for Las Palmas Park. The concept plan will locate a new permanent skate park, evaluate the need for and potential locations for additional parking, provide ideas for the area between the existing gymnasium and the existing pool, explore public art concepts, and propose other improvements to Las Palmas Park. We will prepare both a plan view and an exhibit showing sections, elevations, or photos depicting proposed improvements to the site, including public amenities. This initial concept plan will be presented to the City, along with a narrative describing the proposed improvements. This scope assumes up to two (2) revisions to the concept plan based upon review comments by the City. Task 6.3d - Preliminary Grading Plan: This plan will show on -site preliminary grading and drainage for the site and will be incorporated into the first revision of the concept plan. One (1) estimate of cut and fill quantities will be made based upon these preliminary grading plans. This scope assumes one (1) revision to the preliminary grading plan. Task 6.3e - Preliminary Utility Plan: This plan will indicate proposed sanitary sewer, domestic water, fire water, and storm drain connections needed to service the proposed improvements and will be presented to the City with the first revision to the concept plan. This assumes a horizontal schematic plan only, and will not include any studies or sizing of pipes. This scope assumes one (1) revision to the preliminary utility plan. Task 6.4 — Opinion of Probable Construction Cost KHA will prepare an OPCC for the concept plan that will identify the design items, unit prices, contingencies, final design costs, including environmental, and an overall cost. Task 6 - Deliverables: • Site Analysis Summary with Opportunities and Constraints identified • Park program requirements with adjacent facilities and deficiencies identified • Concept Plan — Plan view and exhibit, color, 24" x 36" ��Kimley-Horn and Associates, Inc. Ms. Babaki, July 20, 2011, Page 10 • Text descriptions of the Concept Plan along with permitting steps as well as follow on CEQA requirements • Preliminary Grading Plan • Preliminary Utility Plan • Opinion of probable construction cost — electronic copy (PDF) • Copies of utility notification letters and any responses received (available upon request). • Site photos (available upon request) Task 7 — Las Palmas Park Architectural Concepts Task 7.1 — Data Collection & Evaluation Task 7.1a — Facilities Evaluation: PWA will perform field and record drawing reviews and report on the existing gymnasium building and pool locker buildings for compliance with current standards for Accessibility, Fire & Life Safety, and Structural Safety; they will also evaluate and report on deferred maintenance, sustainability (energy & resource efficiency and interior environmental quality), function, and aesthetics of the facilities. Task 7.1b — Meeting with City Staff; PWA will provide preliminary observations regarding the evaluations; City will provide PWA with responses to evaluation questions. Task 7.2 — Verify Facilities Programs for Gymnasium and Pool House Task 7.2a — Meeting with City Stuff: PWA will provide preliminary documentation of existing program of accommodations and preliminary observations regarding the suitability of these accommodations for their current and potential additional uses. City will provide PWA with any requested available records and responses to programming questions. Task 7.2b — Programming: PWA will provide documentation of facilities programs including recommended revisions. The programming tasks will result in a definition of the various functions and how they will be accommodated in the buildings. Through research, observation and evaluation, we identify functions, space needs, adjacency needs, number of occupants, special characteristics of each space (storage, plumbing, mechanical, electrical, and special equipment). Task 7.3 — Conceptual Design Based on the initial assessment, the project team will determine the next steps, which may include one or all of the following: Task 7.3a — Develop Design Concept to Replace Gymnasium: PWA will design a new gymnasium building concept to replace the existing building, considering different siting options (replace on existing site or relocate) and to accommodate updated program. Kimley-Horn and Associates, Inc. Ms. Babaki, July 20, 2011, Page 11 Task 7.3b — Develop Design Concept to Relocate Pool House: PWA will design a new, relocated pool house building concept to provide better public access, an improved proximity to the gymnasium building and to accommodate upgraded program. PWA will develop a design concept to repurpose the existing pool house building for another function (such as park maintenance) as an alternative to demolishing it. Task 7.3c — Develop Design Concept to rehabilitate the existing facilities: PWA will design proposed revisions to the existing buildings that would allow them to remain while correcting deficiencies identified in Task 6.1a and better serve their purposes. Task 7.4 — Opinion of Probable Construction Costs PWA will develop OPCCs for the design concepts identified in Tasks 6.3 a, b and c. Task 7 - Deliverables • Facilities Evaluation Report — electronic copy (PDF) • Documentation of recommended facilities programs — electronic copy (PDF) • Concept Architectural Floor Plans and Elevations for Gymnasium Building — 1 copy, 24" x 36" • Concept Architectural Floor Plans and Elevations for Pool house Building - 1 copy, 24" x 36" • Concept Architectural Floor Plan for repurposed existing Pool house - 1 copy, 24" x 36" • Concept Architectural Floor Plan for rehabilitating existing Pool house and Gymnasium - 1 copy, 24" x 36" • Opinion of Probable Construction Costs — electronic copy (PDF) Las Palmas Park (Skate Park) — Design Phase II Task 8 — Skate Parks Task 8.1 - Programming & Conceptual Design Task 8.1a - Project Kick-off Meeting: SITE Design Group (SITE) will issue a data sheet/questionnaire for the City to complete prior to the first project meeting. This data sheet will assist SITE in the programming and design of the skate parks. Task 8.1b — Skate Park Flow and Skill Level Diagrams: Develop two (2) alternative bubble diagrams for each skate park illustrating the layout and program relationships of the skate parks to the overall master plan amenities. Diagram skill levels, approximate size of amenities and circulation throughout each transition zone. Task 8.1c — Project Meeting #2 & Public Meeting #1: City shall provide SITE with any operational or maintenance issues pertaining to other parks ��Kimley-Horn and Associates, Inc Ms. Babaki, July 20, 2011, Page 12 within the City's oversight. SITE will use this information to respond to existing park issues that may be addressed in the design of this project. City shall provide SITE with any applicable municipality and surrounding area guidelines, specifications, and detailing as it relates to any designed element within the project. City shall additionally inform SITE of any special requirements for this particular project (city approved development plans, previously approved conceptual plans, special guidelines, area plans, etc.). Three separate meetings will occur on the same date: • Design Team Meeting — This meeting will include the Design Team. • Design Team/Project Consultant Meeting — This meeting will include the Design Team and City Staff. • Public Outreach Workshop/Pre-Design Phase — The public meeting, typically starting between 5:00 — 7:00 pm, will be held to facilitate a work session to develop consensus and present the skate park bubble diagrams. SITE will present various skate park styles and props for public feedback on design direction. It is assumed the City will coordinate the location, and the KHA team will provide the advertisement flyer as well as meeting notes. Task 8.1- Deliverables: • Memorandum of project understanding and scope for each skate park — submitted to City for review and approval (PDF) • Matrix delineating requested items and status of each item (received/waiting on information). Matrix shall be issued to client after Design Team Meeting #1 (PDF) • SITE shall use the existing preliminary park master plans as the deliverable for this task. • Public Meeting #1. Task 8.2 Schematic Design Phase Task 8.2a — Skate Park Conceptual Layout Plans: Based upon specific design criteria gathered from the City and public input obtained from the first public meeting, SITE will prepare (2) conceptual design plans for each skate park that will depict site facilities and relationships. Specific concept to be reviewed under this contract shall be limited to the following items: • Develop a maximum of two (2) conceptual skate park designs for each skate park identifying horizontal layout of the park based on the conceptual bubble diagram layout and client approval. • Pedestrian access and circulation system. • Relationship between the skate parks and existing/proposed recreation areas. • Landforms and grading concept (skate parks only). Task 8.2b — Project Specific Skate Park Website • Create website specific to this project available by first accessing www.sitedesigngroup.com. The website will be accessible 24/7 by Can Kimley-Horn and Associates, Inc. Ms. Babaki, July 20, 2011, Page 13 anyone with the correct login and password, providing they have access to the Internet. • The website address, along with a login and password will be distributed to all participants in the public meeting #1. • Items displayed on the website will include concept photos/drawings for each skate park. • Community will have the opportunity to interact with SITE via e-mail and provide design feedback. Task 8.2c — Project Meeting #3 & Public Meeting #2 Three separate meetings will occur on the same date: • Design Team Meeting — This meeting will include the Design Team. • Design Team/Project Consultant Meeting — This meeting will include the Design Team and City Staff. • Public/Skate Park Meeting #2 — The public meeting, typically starting between 5:00 — 7:00 pm, will be held to facilitate a work session to develop consensus and present the (2) conceptual skate park designs for each skate park identifying horizontal layout of the park based on the conceptual bubble diagram layout, public meeting #1 feedback, and client approval. It is assumed the City will coordinate the location, and the KHA team will provide the advertisement flyer as well as meeting notes. Task 8.2d — Develop Final Skate Park Schematic Master Plans • Develop (1) final park master plan for each skate park based on conceptual layouts, design team input, City input, and public design workshop comments. Task 8.2e — Preliminary Skate Park Cost Estimate • Determine OPCC for each skate park. • OPCC shall be based upon general square footage prices, based on current market conditions. Task 8.2 Deliverables: • Conceptual site plans and improvement sketches for each skate park to be used as a basis for the future construction documents (1 set, color copy) • Project specific website accessible via www.sitedesigngroup.com. • Public Meeting #2. • Final skate park schematic master plan for each skate park (1 color copy, 1 PDF) • Preliminary costs for each skate park based on current market conditions. Coolidge Avenue (12`h Street to Plaza Boulevard) — Design Phase I Task 9 — Extend Coolidge Avenue These tasks included the additional work required to produce Plans, Specifications, and Estimates (PS&E) for two additional blocks along Coolidge CaKimley-Horn and Associates, Inc Ms. Babaki, July 20, 2011, Page 14 Avenue, extending the project limits from 12th Street to Plaza Boulevard. These items of work include survey, utility research and utility base mapping, environmental documentation, development of a revised concept plan, plans, specifications, and estimates at 90%, 100%, and Final levels of completion, drainage calculations, and photometric calculations. Plans sheets will include additional construction and drainage details, demolition plans, improvement plans and profiles, signing and striping plans, electrical plans, streetscape plans, irrigation plans, and erosion control plans. Quality control and quality assurance and additional project coordination time are also included in these tasks. Task 10 — Coolidge Avenue Additional Project Improvements Based on review meetings with the City for the overall Coolidge Avenue Safe Routes to School Project, the following elements have been added into the overall project: slurry seal and full signing and striping for the full length of Coolidge Avenue as well as W. 18'h Street between Hoover Street and Harding Street, corner improvements to Big B Market, addition of bike racks to the project, infrastructure for security cameras, and potentially 2 community gardens. This effort will be added to the current concept plan, 90% PS&E, Pre -final, and Final submittals. Construction Support: We will attend a pre -bid conference, as requested by the City. During the bidding and construction phase, KHA will respond to reasonable and appropriate RFIs, as requested by the City. The total hours assumed is outlined in the fee summary. Additional effort will be considered as an additional service. Record Drawings: KHA will revise the approved design plans for the project, based upon field changes and revisions as provided by the contractor's field superintendent and approved by the City inspector. Plans shall be processed with the City of National City. Coolidge Avenue (12th Street to Plaza Boulevard) — Design Phase II Task 11 — Old Town/Hoover Avenue Park/Paradise Creek Walk Task 11.1 — Data Collection and Project Set-up KHA will collect record information for the proposed work areas to the extent readily available. KHA will perform one site visit during this task. The team will collect and review relevant planning documents, traffic studies, General Plan Update EIR, and redevelopment plans. Task 11.2 — Obtain Utility Service Information KI-IA will obtain readily available existing utility information for Hoover Avenue, in addition, we will use field walk to observe major utilities within our project area for Old Town. This will include sending out utility notification letters to each known utility service provider within the project area and upon receipt, information will be added to the basemap. II" Mn Kimley-Horn and Associates, Inc. Ms. Babaki, July 20, 2011, Page 15 Task 11.3 — Conceptual Design Development Task 11.3a — Concept Plan: The KHA team will develop an initial concept plan for the Old Town Facilities. The concept plan will propose improvements on Plaza Boulevard, Civic Center Drive, 15th Street or 16t1i Street, 18th Street, Wilson Avenue and critical intersection throughout the City's West Side. A concept plan for the Hoover pocket park will also be developed. This concept may include community gardens, access for ADA parking and storage and deliveries, a farmers' market, a recreation field, street trees and landscaping, and other improvements. We will prepare both a plan view and cross sections depicting proposed improvements to the site, including public amenities. These initial concept plans will be presented to the City, along with a narrative describing the proposed improvements. This scope assumes up to two (2) revisions to the concept plans based upon review comments by the City. Task 11.3b - Preliminary Grading Plan: This plan will show on -site preliminary grading and drainage for the Hoover pocket park site and will be presented to the City with the first revision to the concept plan. One (1) estimate of cut and fill quantities will be made based upon these preliminary grading plans. This scope assumes one (1) revision to the preliminary grading plan. Task 11.3c - Preliminary Utility Plan: This plan will indicate proposed sanitary sewer, domestic water, and storm drain connections needed to service the proposed improvements at the Hoover pocket park site and will be presented to the City with the first revision to the concept plan. This assumes a horizontal schematic plan only, and will not include any studies or sizing of pipes. This scope assumes one (1) revision to the preliminary utility plan. Task 11.4 — Opinion of Probable Construction Cost KHA will prepare an OPCC for the concept plan that will identify the design items, unit prices, contingencies, final design costs (including environmental) and an overall cost. Task 11 - Deliverables: • Concept Designs (2) — Plan view and cross sections, 1 copy, color, 24" x 36" • Text descriptions of the Concept Plan along with permitting steps as well as follow on CEQA requirements • Preliminary Grading Plan (1) • Preliminary Utility Plan (1) • Opinion of probable construction cost (2) — electronic copy (PDF) • Copies of utility notification letters and any responses received (available upon request) • Site photos (available upon request) Can Kimley-Horn and Associates, Inc. Ms. Babaki, July 20, 2011, Page 16 D Avenue (8th to 18th Street)/Roundabout — Desi2n Phase I The City of National City was recently awarded a Safe Routes to School grant from the State of California to construct a roundabout at the intersection of 12th Street and D Avenue. The following tasks cover the public outreach as well as the completion of PS&E for the proposed roundabout. Task 12 — Project Kick-off Meeting KHA will attend a kick-off meeting with the City to discuss the project, review project schedule, and review project budget. This meeting is intended to be a workshop format where the entire team will discuss project goals and objectives. It is assumed that the kick-off meeting for this project will be conducted at the same time as the kick-off meeting for the Concept Plans for the 5-Year Capital Improvement Projects. Task 13 — Data Collection and Review Task 13.1 — Data Collection and Project Set-up This task will be part of the D Avenue Community Corridor scope of work. Task 13.2 — Survey/Right-of-Way KHA will consult with Sampo Engineering (Sampo) who will perform control survey for the purpose of establishing horizontal control in terms of NAD 83 and vertical control in terms City datum at the project site. KHA will research readily available record survey maps within the vicinity of the projects to calculate the relative record positions of centerline and right-of-way monuments. Found monuments will be surveyed by Sampo in relation to the established project control to resolve the centerlines of all intersecting streets within the project limits. The information collected by Sampo will include: • Information at edge conditions at limits of work where new improvements will meet existing; • Cross -sections of D Avenue, 12th Street, and Kimball Avenue at 25-foot intervals; • Topographical features will include crown, curb, gutter, sidewalk, driveway profiles, walls, and permanent visible structures (if any), • Miscellaneous visible utility information such as invert elevations, pole locations, risers, cabinets, electrical equipment, utility poles, signing and striping and locations of other surface facilities within the project footprint, • Boundary survey to properly tie centerline control, existing property boundaries and right-of-way. Task 13.2 - Deliverables: Topographic base map in AutoCAD format, mapping base file in AutoCAD format. Co/1 Kimley-Horn and Associates, Inc. Ms. Babaki, July 20, 2011, Page 17 Task 13.3 — Utility Base Mapping Preparation PCG Utility Consultants, Inc. (PCG) will conduct utility research to obtain readily available records for gas, electric, telephone, and cable television. In obtaining this information, PCG will coordinate with the City of National City, SDG&E, AT&T, and Cox. Results of the investigations will be integrated into an existing utility CAD base map that will be used by the project team to develop preliminary and final design plans. Task 13.3 - Deliverables: Site photos (available upon request), copies of utility notification letters and any responses received, utility base file in AutoCAD format. Task 14 — Conceptual Design KHA will revise the illustrative colored roundabout design concept (as presented in the interview on May 4, 2011) based on the information obtained and evaluated during the previous tasks. The conceptual design will include the major features of the proposed roundabout including geometric alignment, special pedestrian treatment, bus stops and parking changes, special bicycle treatment, right of -way information, and potential utility relocations. The conceptual design will be delivered to the City for review and comments. The purpose of the Conceptual Design is for the City to understand and agree with the major features of the design prior to the initial public outreach efforts. Task 14 - Deliverables: 1 copy of conceptual drawing — electronic (PDF). Task 15 — Video Simulation KHA will revise the illustrative design concept based on the comment received from the City. Once the preliminary concept is finalized, KIIA will prepare a 3 dimensional (3D) video simulation for the proposed roundabout. The 3D simulation will be prepared using Sketch up, Google modeling and Civil 3D. Task 15 - Deliverables: 1 electronic copy of 3D simulation. Task 16 — Initial Public Outreach KHA and Alternate Street Design, PA (ASD) will coordinate and conduct the Initial Public Outreach effort. The goals of the first public workshop are as follows: • Present the preliminary roundabout concept to the community; • Present the major features of the proposed roundabout; • Explain the major advantages of modern roundabout as they compare with other methods of intersection control; • Answer questions the community may have regarding the proposed roundabout; and • Obtain and document public comments that will need to be included and taken onto consideration during the final design. It is assumed KFIA will prepare the initial flyer for the meeting as well as a comment form to be completed by attendees of the community workshop. It is also assumed the City will secure a meeting facility. C.11/1 Kimley-Horn Elland Associates, Inc. Ms. Babaki, July 20, 2011, Page 18 Task 16 - Deliverables: Public meeting flyer, comment form; 1 copy of the presentation materials used during the initial public outreach; 1 copy of electronic summary of community comments. Task 17 — City Council Presentation KHA and ASD will coordinate the City Council Presentation effort. The goals of the City Council presentation are: • Present the preliminary roundabout concept to City Council; • Present the major features of the proposed roundabout; • Summarize the initial public outreach meeting • Explain the major advantages of modern roundabout as they compare with other methods of intersection control; • Answer questions the City Council may have regarding the proposed roundabout; and • Obtain and document public City Council comments that will need to be included and taken onto consideration during the final design. Task 18 — Geotechnical Analysis This task will be part of the D Avenue Community Corridor scope of work. Task 19 — 90% Plans, Specifications, and Estimate (PS&E) Task 19.1 — 90% Design KHA will prepare 90% civil engineering drawings for City review and comment, based on the guidelines/ standards developed in our kick-off meeting, Caltrans and FIIWA standards including the NCHRP Report 672, Roundabout: An informational Guide, Second Edition and the 2010 Manual of Traffic Control Devices (MUTCD). Our 90% design will consist of the following design items: • Title Sheet/Vicinity Map (1 sheet) • General Notes Sheet (1 sheet) • Typical Sections (1 sheet) • Construction Details (1 sheet) • Demolition Plan: 1" = 20' scale, (1 sheet) (showing saw cut lines, pavement removal, limits of grinding, utility adjustment) • Improvement Plan and Profile: 1"=20' scale, (2 sheets) (showing existing grade elevations, proposed curb data, new ADA pedestrian ramps, new bicycle ramps, drainage improvements, crosswalks, cross gutters, street improvements) • Private Driveways Details (1 sheet) • Signing and Striping Plans: 1"=40' scale, (1 sheet) • Planting Plan: 1" = 20' scale, (1 sheet) (showing plant material selection) • Irrigation Plan: 1" = 20' scale, (1 sheet) (showing irrigation system components (i.e. sprinklers, piping, valves), irrigated areas, points of connection, pressure calculations and systems control) • Irrigation Details and irrigation schedule, (1 sheet) C Kimley-Horn and Associates, Inc. Ms. Bahaki, July 20, 2011, Page 19 • Soil Management Report as required by AB1881 • Lighting and Electrical Plans: 1"=20' scale, (1 sheet) — including location of proposed fixtures, photometric evaluation and voltage drop calculations. • Erosion Control Plan: 1" = 20' scale, (1 sheet) (will be prepared in accordance with the California State General Construction Permit Order No. 2009-0009-DWQ (Permit) to meet the numeric action level and numeric effluent limit a appropriate for the computed site and receiving water risk for the project site. The plans will include permanent stabilization required to demonstrate a minimum of 70% soil cover as compared to the pre -project condition. Task 19.2 — Opinion of Probable Construction Cost KHA will prepare a Preliminary OPCC for the 90% PS&E. The cost estimate will be presented to show the design items, unit prices, contingencies, and an overall cost. Task 19.3 — Technical Specifications KHA will prepare project technical specifications in the format of project specific modifications, as appropriate by construction item, to the Specifications of the City of National City, the Standard Specifications for Public Works Construction (Greenbook-2009) and the Caltrans Standard Specifications. Task 19 - Deliverables: Four sets of 90% improvement plans (24"x36"); One electronic copy of opinion of construction cost (PDF format). One electronic copy of the specifications (in MS Word format). Task 20 —100% PS&E (pre -final submittal) Based on the written comments provided by the City engineering staff, KHA will revise the 90% PS&E and prepare the final PS&E package. It is assumed we will respond to a consolidated set of comments based on the review at 90% and these comments will not require major design changes. Task 20 - Deliverables: Four sets of 100% (pre -final) improvement plans (24"x36"); One electronic copy of opinion of construction cost (PDF format). One electronic copy of the specifications (in MS Word format). Task 21 — Final PS&E (mylar submittal) Based on the written comments provided by the City engineering staff, KHA will revise the 100% (pre -final) PS&E and prepare the final PS&E package including signed Mylar plans. It is assumed we will respond to a consolidated set of comments based on the review at 100% and these comments will not require major design changes. Task 21- Deliverables: Final PS&E package including 1 full size (24"x36") signed mylar plans. The final opinion of construction cost and the technical specifications will be delivered electronically (PDF). �Kimley-Horn and Associates, Inc. Ms. nabaki, July 20, 2011, Page 20 Task 22 — Drainage Study - Technical Memorandum KHA will provide a drainage report for the project which will analyze the spread through the roundabout. Drainage improvements may be required to ensure one dry lane during the 100-year storm event. KHA will submit two (2) copies of the draft study in a technical memorandum format for review by the City at the 90% submittals. The drainage study will be prepared in accordance with the latest edition of the San Diego County Drainage Design Manual. Task 22 - Deliverables: Drainage Study Technical Memorandum submitted at 90%, and 100% design level. Task 23 — Notice of Intent/Storm Water Pollution Prevention Plan (SWPPP) This task will be part of the D Avenue Community Corridor scope of work. Task 24 — Stormwater Applicability Checklist/WQTR This task will be part of the D Avenue Community Corridor scope of work. Task 25 — Utility Coordination This task will be part of the D Avenue Community Corridor scope of work. Task 26 — Project Coordination, Meetings, and Management Task 26.1 — Project Coordination and Administration The D Avenue and 12th Street Roundabout project has many stakeholders, including the City of National City, Sweetwater Authority, MTS, dry utility companies, local organizations, and residents. Due to this large, unique mix of stakeholders, it is important that a cohesive team be established that will support the City and KHA project managers for the duration of the project. We will provide ongoing coordination with subconsultants, the City, and those mentioned above throughout the duration of the project. In addition, a project schedule will be updated monthly throughout the project. Utility Coordination: PCG will coordinate with the affected utility companies to determine if relocation, removal, and/or adjustments to any existing facilities are required. Task 27 — Bid and Construction Support Task 27.1— Pre -Bid Conference: We will attend a pre -bid conference, as requested by the City. Task 27.2 — Answer Requests for Information (RFIs) During the bidding and construction phase, KHA will respond to reasonable and appropriate RFIs, as requested by the City. These items will be billed on a time and materials basis. Twenty (20) hours have been budgeted for this task. Additional effort will be considered as an additional service. Task 27.3 — Record Drawings KHA will revise the approved design plans for the project, based upon field changes and revisions as provided by the contractor's field superintendent and a CnKimley-Horn and Associates, Inc. Ms. Babaki, July 20, 2011, Page 21 approved by the City inspector. Plans shall be processed with the City of National City. Task 27 - Deliverables: Record Drawings; Task 28 — Potholing KI-IA will contract with a potholing subconsultant to perform investigations to identify the horizontal and vertical location of existing utilities within the limits of improvements. It is assumed there will be 4-6 potholes for this project. Task 28 - Deliverables: Potholing Results D Avenue (86 to 18`h Street)/Roundabout — Design Phase II Task 29 — D Avenue Community Corridor It is our understanding that the City has designated D Avenue as a Community Corridor and desires to enhance its role as a complete street for National City. The segment of D Avenue that the City would like us to focus our conceptual design on is from 811' Street to 18'h Street. All modes of transportation - pedestrian, bicycle, vehicular and transit are present today. Through the use of traffic calming, striping improvements, enhancements for multi -modal transportation and streetscape improvements, this vision can be achieved. We also understand that this corridor serves as a major utility transmission corridor and the need for the improvements to work with this element is critical as it is highly unlikely that these lines can be undergrounded. Task 29.1 — Data Collection and Project Set-up KHA will collect record information for the proposed work areas to the extent readily available. KHA will perform one site visit during this task. The team will collect and review relevant planning documents, traffic studies, General Plan Update EIR, redevelopment plans. Task 29.2 — Utility Base Mapping Preparation KHA will conduct utility research to obtain readily available records for sewer, water, and storm drain. KHA will also obtain readily available as -built drawings for D Avenue and 12th Street. In obtaining this information, KHA will coordinate with the City of National City and Sweetwater Authority. Results of the investigations will be integrated into an existing utility CAD base map that will be used by the project team to develop preliminary and final design plans. Task 29.2 - Deliverables: Site photos (available upon request), copies of utility notification letters and any responses received, utility base file in AutoCAD format. Task 29.3 — Survey/Right-of-Way KHA will research readily available record survey maps within the vicinity of the projects to calculate the relative record positions of centerline and right-of-way monuments. A base right-of-way file will be prepared by KHA based on the centerline resolutions. KHA will download field data provided by Sampo and incorporate it into the CAD base file. 11b... 1 Kimley-Horn and Associates, Inc. Ms. Babaki, July 20, 2011, Page 22 Task 29.3 - Deliverables: Topographic base map in AutoCAD format, mapping base file in AutoCAD format. Task 29.4 — Geotechnical Leighton Consulting, Inc. (Leighton) will conduct a review of readily available pertinent background information including as -built plans and the preliminary conceptual design; obtain encroachment and traffic control permits from the City of National City; site and mark out of the proposed exploratory boring locations for clearance by Underground Service Alert; core through the pavement at four selected locations in the intersection and adjacent to the intersection of D Avenue and 12th Street; and drill, log, and sample four exploratory test borings through the pavement cores to observe and sample the subgrade soils and evaluate of the condition of the existing pavement section. Samples of the encountered soils will be collected and transported to Leighton's in-house geotechnical laboratory for analysis. Laboratory testing is anticipated to include in -situ moisture content and dry density, grain size (sieve) analyses, R-value, and Atterberg Limits. After compilation and analysis of the data obtained from the background, field, and laboratory testing, Leighton will prepare an illustrated report presenting findings, conclusions, and geotechnical recommendations to assist in the design and construction of the proposed street improvements. It is assumed that cost for permitting will be waived by National City and that this field study will be performed during normal business hours. Prior to the 100% design submittal, Leighton will verify the geotechnical recommendations have been properly incorporated into the project design. Task 29.4 - Deliverables: 1 copy geotechnical report for the site. Task 29.5 — Conceptual Design Development The KHA team will develop preliminary concept plan and cross sections for D Avenue. As a part of this concept plan, the team will explore public art features with a focus on the 12`h and D Avenue location for the proposed roundabout. This initial concept plan will be presented to the City along with a narrative describing the proposed improvements. This scope assumes up to two (2) revisions to the concept plan based upon review comments by the City. Task 29.5 - Deliverables: Concept Design — Plan view and cross sections, 1 copy, color, 24" x 36", text descriptions of the Concept Plan along with permitting steps as well as follow on CEQA requirements. Task 29.6 — Opinion of Probable Construction Cost KHA will prepare an OPCC for the concept plan that will identify the design items, unit prices, contingencies, final design costs, including environmental, and an overall cost. The estimate will be broken down into sections per the City's direction. Task 29.6 - Deliverables: Opinion of probable construction costs — electronic copy (PDF). �..n Kimley-Horn and Associates, Inc. Ms. Babaki, July 20, 201 I, Page 23 Task 29.7 — Notice of Intent/Storm Water Pollution Prevention Plan (SWPPP) KIIA will prepare a SWPPP report for the proposed project as required by the State Water Resource Control Board (SWRCB) based on the revised requirements effective July 1, 2010. This report will incorporate the Erosion Control Plan and details for the construction site. Preparation of a SWPPP requires risk calculations that will further define the SWPPP requirements. This task assumes that the site will be classified as a Risk Level 1, based on visual observations of the existing soils, topography and discharge from an aerial photograph. The SWPPP will be prepared by a Qualified SWPPP Developer (QSD) as required by the Permit and contain the required inspection forms and instructions for their use by the Qualified SWPPP Practitioner (QSP). Three (3) copies of the SWPPP will be submitted to the City at the 90% submittal. KHA will prepare and file a Notice of Intent (NOI) on behalf of the City. The City will pay the NOI filing fee and will file the Notice of Termination (NOT) at the completion of construction. Task 29.7 - Deliverables: SWPPP at 90%, and 100%; Notice of Intent. Task 29.8 — Stormwater Applicability Checklist/WQTR A Water Quality Technical Report (WQTR) will be prepared to support the final water quality design elements of the project. This task will consist of the following design items: • Determine applicable Standard Urban Stormwater Management Plan requirements as described in the current City of National City SUSMP. • Identify pollutants of concern by land use type and identify impairments to the receiving water bodies. • Hydrologic calculations to quantify the first flush flow rate and peak design flow rate in accordance with City of National City standards. • The hydraulic capacity of each proposed treatment device will be calculated. These calculations will be used to quantify how much flow the proposed Low Impact Development (LID) features can treat within the project limits. • Design (LID) features: It is assumed that the LID features will be implemented to the Maximum Extent Practicable within the project. The hydraulic analysis will be used to define the project specific elements pertaining to the LID features to be implemented within the project. The calculations will be used to size curb openings, curb outlets, determine pipe sizes, determine areas for storm drain extension and bypass spread width. The overall intent of the design calculations is to support the LID features proposed within the project. It is assumed that two (2) review cycles will be needed to process the document through the City of National City. It is assumed that no off -site improvements or existing pipe upsizing will be required as part of the project. It is assumed that G Kimley-Horn and Associates, Inc. Ms. Rabaki, July 20, 2011, Page 24 the hydrologic analysis will be limited to the area and blocks immediately adjacent to the proposed project. Task 29.8 - Deliverables: Stormwater Applicability Checklist, WQTR at 90%, and 100%. Task 29.9 — Project Meetings and Utility Coordination We will attend meetings as identified herein. Meetings included in this scope of services are (all meetings include presentation materials and meeting notes): • KHA will schedule and attend project team meetings to be held monthly (up to 6) • Field Review meetings (2) • Utility Coordination: • KHA and PCG will coordinate with the affected utility companies to determine if relocation, removal, and/or adjustments to any existing facilities are required. KHA will send 90%, and 100% plans to Sweetwater Authority, SDG&E, AT&T, and Cox. Comments received from these utility companies will be incorporated into the plans and specifications if appropriate. KHA will attend up to two (2) utility coordination meetings and will coordinate relocation work to be completed prior to the start of our construction or incorporated into out construction phasing. Task 29.9 - Deliverables: A typed meeting agenda and summary for each meeting will be provided (electronically, in PDF format). WI-TOD (Public Works Relocation) Task 30 — Public Works Relocation The existing Public Works facilities must be relocated to allow for the proposed WI-TOD development. The Senior Center expansion project and the Kimball Way conversion combine to offer an opportunity for the new Public Works facilities. The grade changes along Kimball Way between the Walmart access point and F Avenue present a unique opportunity to allow for a building that could have some rooftop plaza/park features at grade with F Avenue. This building could be located in the east -west oriented parking lot between the two towers and the existing eastern parking lot could be used for Public Works vehicle storage. The building could serve the dual purpose of Senior Center and Public Works activities. Incorporation of park features into the converted Kimball Way and pedestrian access from the new Senior Center through the park to Walmart are important elements of these proposed improvements. Task 30.1 — Data Collection and Project Set-up KHA will collect record information for the proposed work areas to the extent readily available. KHA will perform one site visit during this task. The team will collect and review relevant planning documents, traffic studies, General Plan Update EIR, and redevelopment plans. bib,ry Kimley-Horn and Associates, Inc. Ms. Babaki, July 20, 2011, Page 25 Task 30.2 — Obtain Utility Service Information KHA will obtain readily available existing utility information. This will include sending out utility notification letters to each known utility service provider within the project area and upon receipt, information will be added to the basemap. In addition, our team will perform a site visit to observe the information obtained from local utility company records and to identify existing above ground facility locations, and systems types where available. Task 30.3 — Conceptual Design Development Task 30.3a — Site Analysis / Summary of Opportunities and Liabilities: The KHA team will visit the project site to continue the discussion on the relevant issues associated with this project that have been discussed in previous meetings with the City. The team will inventory and analyze the project area to gather information on the visible features of the site. An informal site analysis will be conducted for the project, as well as an informal opportunity and constraints plan. Task 30.3b — Concept Plan: The team will develop an initial concept plan for Public Works/Kimball Way/Senior Center. The concept plan will seek to incorporate the new Public Works facilities into the Senior Center expansion and Kimball Way plans. We will prepare both a plan view and an exhibit showing sections, elevations, or photos depicting proposed improvements to the site, including public amenities. This initial concept plan will be presented to the City, along with a narrative describing the proposed improvements. This scope assumes up to two (2) revisions to the concept plan based upon review comments by the City. Task 30.3c - Preliminary Grading Plan: This plan will show on -site preliminary grading and drainage for the site and will be incorporated into the first revision of the concept plan. One (1) estimate of cut and fill quantities will be made based upon these preliminary grading plans. This scope assumes one (1) revision to the preliminary grading plan. Task 30.3d - Preliminary Utility Plan: This plan will indicate proposed sanitary sewer, domestic water, fire water, and storm drain connections needed to service the proposed improvements and will be presented to the City with the first revision to the concept plan. This assumes a horizontal schematic plan only, and will not include any studies or sizing of pipes. This scope assumes one (1) revision to the preliminary utility plan. Task 30.3e — Conceptual Architecture: Summa Architecture will work with KHA through the programming opportunities of the site. Summa shall provide a massing, adjacency and area analysis for the proposed uses on site. After final program is approved, Summa will computer model the Kimball Park designed by KHA, the new Public Works buildings C�/1 Kimley-Horn and Associates, Inc, Ms. Babaki, July 20, 2011, Page 26 and any proposed revisions to the current Senior Center site. This scope assumes one (1) revision to the preliminary architecture. Task 30.4 — Opinion of Probable Construction Cost The team will prepare an OPCC for the concept plan that will identify the design items, unit prices, contingencies, final design costs (including environmental), and an overall cost. Task 30 - Deliverables: • Site Analysis Summary with Opportunities and Constraints identified • Concept Plan — Plan view and exhibit, color, 24" x 36" • Text descriptions of the Concept Plan along with permitting steps as well as follow on CEQA requirements • Preliminary Grading Plan • Preliminary Utility Plan • Opinion of probable construction cost — electronic copy (PDF) • Copies of utility notification letters and any responses received (available upon request). • Site photos (available upon request). • 3D model computer model presented live and/or in video format. • Rendered perspective views of conceptual massing and architecture. • Concept Architectural Floor Plan Diagrams for New Building(s) - 1 color copy, 24" x 36" Task 31 — Project Coordination, Meetings, and Management Task 31.1— Project Coordination and Administration We will provide ongoing coordination with subconsultants, the City, Utility Agencies, Caltrans, MTS, local business owners, and the community throughout the duration of the project. In addition, a project schedule will be updated monthly throughout the project. Task 31.2 — Project Meetings We will attend meetings as identified herein. Meetings included in this scope of services are (all meetings include presentation materials and meeting notes): • Internal design team charette (2) — up to 4 hours each • Project Design Team Meetings (2) — up to 2 hours each • Project Meetings with City staff (20) — up to 2 hours each • Site visits with City Staff following submittal of initial concepts and first round of concept plan revisions (2) — up to 3 hours each Task 31 - Deliverables: A typed meeting agenda and summary for each meeting will be provided (electronically, in PDF format). C=n Kimley-Horn and Associates, Inc. Scope of Services (Phase 2) Ms. Babaki, July 20, 2011, Page 27 Task 32 - Final Design This Scope of Services represents the first phase of a multi -phased project. Future, subsequent phases include environmental studies/documentation, traffic analysis, design engineering, and construction phased services. Upon the City's request, KHA will prepare a separate proposal to cover the additional applicable services required. Additional Services The following services are not included in the scope of services, but can be provided as additional services if authorized by you. If authorized, Kimley-Horn will submit a proposal for additional services based on a not -to -exceed fee using the same billing rates per the original agreement. • Traffic Studies • Environmental Services • Final Design Information Provided By Client We shall be entitled to rely on the completeness and accuracy of all information provided by the Client. The Client shall provide all information requested by KHA during the project, this shall include: • Record drawings • Traffic counts for the corridors • Accident data • Senior Village Expansion Plans • Latest WY TOD Development Plans • General Plan Update, Public Meeting Summaries, and all Graphics • BTA Grant Application • Bond Project Tier List Schedule We will provide our services as expeditiously as practicable to meet a mutually agreed upon schedule. Additional Services The following services are not included in the scope of services, but can be provided as additional services if authorized by you. If authorized, Kimley-Horn will submit a proposal for additional services based on a not -to -exceed fee using the same billing rates per the original agreement. • Traffic Studies • Environmental Services • Transit shelter design detailing/specifications C1m/1 Kimley-Horn and Associates, Inc. Ms. Babaki, July 20, 2011, Page 28 Information Provided By Client We shall be entitled to rely on the completeness and accuracy of all information provided by the Client. The Client shall provide all information requested by KHA during the project, this shall include: • SRTS Application • As -built information • Senior Village Expansion Plans • Light fixture specifications for street lights • Kimball Park irrigation as-builts Schedule We will provide our services as expeditiously as practicable to meet a mutually agreed upon schedule. Fee and Billing Consultant will perform the Scope of Services for a lump sum fee as outlined in the attached summary sheets. All permitting, application, and similar project fees will be paid directly by the City as needed. Very truly yours, KIMLEY-HORN AND ASSOCIATES, INC. Scott W. Colvin, PE Project Manager ROE #69464 p:\marketing\11-xxxs\national city cip\scope\national city - cip scope and fee-2011.7.20.doc Cmn Kimley-Hom and Associates, Inc. Kimley-Horn and Associates CA IIFORR IA -�- NATIONAL. Cirr ��conraeet�* Fee Schedule City of National City Kimball Park - Design Phase l July 22, 2011 Project No. 4132 LABOR HOURS COST Task 1 - Project Kick-off Meeting 2 $330.00 Task 2 - Survey (Aerial) /Right -of -Way 16 $2,087.00 Task 3 - Kimball Park 143 $19,355.00 Task 4 - Kimball Park Architectual Concepts 16 $2,640.00 Task 31 - Project Coordination, Meetings, and Management 88 $13,329.00 Subtotal 265 $37,741.00 Expenses Subtotal $1,500.00 Subconsultants Task 1 - Project Kick-off Meeting 1 $171.00 Task 2 - Survey (Aerial) /Right -of -Way 6 $4,097.00 Task 3 - Kimball Park 236 $29,820.00 Task 4 - Kimball Park Architectual Concepts 262 $35,660.10 Task 31 - Project Coordination, Meetings, and Management 15 $2,492.00 Subtotal 520 $72,240.10 TOTAL $111,481.10 Kimley-Horn and Associates, Inc. Kimley-Horn and Associates .v. CALIFORNIA NATIONAL crry �r�w a3Y� sy Fee Schedule City of National City Kimball Park (Paradise Creek) - Design Phase II July 22, 2011 Project No. 4132 LABOR HOURS COST Task 1 - Project Kick-off Meeting 2 $330.00 Task 2 - Survey (Aerial) /Right -of -Way 0 $0.00 Task 5 - Paradise Creek Restoration Plan 168 $22,560.00 Task 31 - Project Coordination, Meetings, and Management 7 $1,060.00 Subtotal 177 $23,970.00 Expenses Subtotal $5,000.00 Subconsultants Task 1 - Project Kick-off Meeting 2 $342.00 Task 2 - Survey (Aerial) /Right -of -Way 0 $0.00 Task 5 - Paradise Creek Restoration Plan 118 $15,540.00 Task 31 - Project Coordination, Meetings, and Management 4 $665.00 Subtotal 124 $16,547.00 TOTAL $45,517.00 � o 1 Kimley-Horn and Associates, Inc. Kimley-Hom and Associates <-. CALIFORNIA NATIONAL CITY Fee Schedule City of National City Las Palmas Park - Design Phase 1 July 22, 2011 Project No. 4133 LABOR HOURS COST Task 1 - Project Kick-off Meeting 2 $330.00 Task 2 - Survey (Aerial) /Right -of -Way 16 $2,087.00 Task 6 - Las Palmas Park 299 $40,675.00 Task 7 - Las Palmas Park Architectual Concepts 22 $3,630.00 Task 31 - Project Coordination, Meetings, and Management 88 $13,329.00 Subtotal 427 $60,051.00 Expenses Subtotal $2,500.00 Subconsultants Task 1 - Project Kick-off Meeting 1 $171.00 Task 2 - Survey (Aerial) /Right -of -Way 6 $4,097.00 Task 6 - Las Palmas Park 44 $4,998.00 Task 7 - Las Palmas Park Architectual Concepts 282 $44,969.40 Task 31 - Project Coordination, Meetings, and Management 15 $2,492.00 Subtotal 348 $56,727.40 TOTAL $119,278.40 -/ Kimley-Horn M 1 and Associates, Inc. Kimley-Horn and Associates CALIFORNIA NATIONAL Cfl Fee Schedule City of National City Las Palmas Park (Skate Park) - Design Phase II July 22, 2011 Project No. 4133 LABOR HOURS COST Task 1 - Project Kick-off Meeting 1 $165.00 Task 2 - Survey (Aerial) /Right -of -Way 0 $0.00 Task 8 - Skate Park 38 $5,530.00 Task 31 - Project Coordination, Meetings, and Management 35 $5,301.00 Subtotal 74 $10,996.00 Expenses Subtotal $800.00 Subconsultants Task 1 - Project Kick-off Meeting 1 $171.00 Task 2 - Survey (Aerial) /Right -of -Way 0 $0.00 Task 8 - Skate Park 271 $33,852.00 Task 31 - Project Coordination, Meetings, and Management 7 $1,163.00 Subtotal 279 $35,186.00 TOTAL $46,982.00 11 111 Kimley-Horn =/ , and Associates, Inc. Kimley-Horn and Associates CALIFORNIA NATIONAL CITY "Mott as3; Fee Schedule City of National City Coolidge Avenue (12th Street to Plaza Boulevard) - Design Phase July 22, 2011 Project No. 6173 LABOR HOURS COST Task 9 - Extend Coolidge Avenue 341 $49,375.00 Task 10 -Coolidge Avenue Additional Project Improvements 170 $25,130.00 Subtotal 511 $74,505.00 Expenses Subtotal $3,500.00 Subconsultants Task 9 - Extend Coolidge Avenue Task 10 -Coolidge Avenue Additional Project Improvements 86 $13,713.00 0 $0.00 Subtotal 86 $13,713.00 TOTAL $91,718.00 - KimleyHorn `- CALIFORNIA 116JMI 1 and Associales, Inc. NATIONAL CITY ss.11 Fee Schedule City of National City Coolidge Avenue (12th Street to Plaza Boulevard) - Design Phase /I July 22, 2011 Project No. 6173 Klmley-Horn and Associates LABOR HOURS COST Task 1 - Project Kick-off Meeting 2 $330.00 Task 2 - Survey (Aerial) /Rightof-Way 16 $2,087.00 Task 11 - Old Town/Hoover Avenue Park/Paradise Creek Walk 251 $34,135.00 Task 31 - Project Coordination, Meetings, and Management 88 $13,329.00 Subtotal 357 $49,881.00 Expenses Subtotal $2,500.00 Subconsultants Task 1 - Project Kick-off Meeting 0 $0.00 Task 2 - Survey (Aerial) /Right -of -Way 6 $4,097.00 Task 11 - Old Town/HooverAvenue Park/Paradise Creek Walk 251 $34,135.00 Task 31 - Project Coordination, Meetings, and Management 11 $1,828.00 Subtotal 268 $40,060.00 TOTAL 592,441.00 pp- IN Kimley-Horn �/ 1 and Associates, Inc. Kimley-Horn and Associates CALIFORNIA -+ NATIONAL C1T$ Fee Schedule City of National City D Avenue (8th to 18th Street)/Roundabout - Design Phase! July 22, 2011 Project No. 6175 LABOR HOURS COST Task 12 - Project Kick-off Meeting 2 $330.00 Task 13 - Data Collection and Review 0 $0.00 Task 14 - Conceptual Design 30 $4,150.00 Task 15 - Video Simulation 33 $3,280.00 Task 16 - Initial Public Outreach 14 $2,210.00 Task 17 - City Council Presentation 8 $1,320.00 Task 18 - Geotechnical Analysis 0 $0.00 Task 19 - 90% Plans, Specifications, and Estimate (PS&E) 268 $36,200.00 Task 20 - 100% PS&E (pre -final submittal) 85 $12,105.00 Task 21 - FINAL PS&E (mylar submittal) 63 $9,155.00 Task 22 - Drainage Study - Technical Memorandum 32 $4,270.00 Task 23 - Notice of Intent/SWPPP 0 $0.00 Task 24 - Stormwater Application Checklist 0 $0.00 Task 25 - Utility Coordination 0 $0.00 Task 26 - Project Coordination and Administration 28 $3,600.00 Task 27 - Bid and Construction Support 58 $7,490.00 Task 28 - Potholing 2 $330.00 Subtotal 623 $84,440.00 Expenses Subtotal $2,500.00 Subconsultants Task 12 - Protect Kick-off Meeting $ - $0.00 Task 13 - Data Collection and Review 57 $7,263.90 Task 14 - Conceptual Design 16 $2,772.00 Task 15 - Video Simulation 0 $0.00 Task 16 - Initial Public Outreach 6 $1,039.50 Task 17 - City Council Presentation 6 $1,039.50 Task 18 - Geotechnical Analysis 0 $0.00 Task 19 -90% Plans, Specifications, and Estimate (PS&E) 6 $1,039.50 Task 20 -100% PS&E (pre -final submittal) 4 $693.00 Task 21 - FINAL PS&E (mylar submittal) 2 $346.50 Task 22 - Drainage Study - Technical Memorandum 0 $0.00 Task 23 - Notice of IntentlSWPPP 0 $0.00 Task 24 - Stormwater Application Checklist 0 $0.00 Task 25 - Utility Coordination 0 $0.00 Task 26 - Project Coordination and Administration 12 $1,272.60 Task 27 - Bid and Construction Support 0 $0.00 Task 28 - Potholing 0 $3,465.00 Subtotal 109 $18,931.50 TOTAL $105,871.50 Kimley-Horn 1 and Associates, Inc. Kimley-Horn and Associates C•LIFORNIA NATIONAL cr?x Fee Schedule City of National City D Avenue (8th to 18th Street)/Roundabout - Design Phase II July 22, 2011 Project No. 6175 LABOR HOURS COST Task 1 - Project Kick-off Meeting 2 $330.00 Task 2 - Survey (Aerial) /Right -of -Way 16 $2,087.00 Task 29 - D Avenue Community Corridor 361 $52,165.00 Task 31 - Project Coordination, Meetings, and Management 88 $13,329.00 Subtotal 467 $67,911.00 Expenses Subtotal $3,200.00 Subconsultants Task 1 - Project Kick-off Meeting 1 $171.00 Task 2 - Survey (Aerial) /Right -of -Way 6 $4,097.00 Task 29 - D Avenue Community Corridor 84 $18,942.00 Task 31 - Project Coordination, Meetings, and Management 15 $2,492.00 Subtotal 106 $25,702.00 TOTAL $96,813.00 o-n KimleyHorn and Associates, Inc. Kimley-Hom and Associates CALIFORNIA NATIONAL CITY R-r Fee Schedule City of National City WI-TOD (Public Works Relocation) July 22, 2011 LABOR HOURS COST Task 1 - Project Kick-off Meeting 1 $165.00 Task 2 - Survey (Aerial) /Right -of -Way 16 $2,087.00 Task 30 - Public Works Relocation 193 $26,115.00 Task 31 - Project Coordination, Meetings, and Management 44 $6,664.00 Subtotal 254 $35,031.00 Expenses Subtotal $1,500.00 Subconsultants Task 1 - Project Kick-off Meeting 1 $171.00 Task 2 - Survey (Aerial) /Right -of -Way 6 $4,097.00 Task 30 - Public Works Relocation 6 $19,939.50 Task 31 - Project Coordination, Meetings, and Management 7 $1,163.00 Subtotal 20 $25,370.50 TOTAL $61,901.50 A` CGREI W CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDDIYYYY) 11/21/2010 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Ames and Gough 450 Northridge Parkway Suite 102 Atlanta GA 30350 INSURED Kimley-Horn and Associates, Inc. P.O. Box 33068 Raleigh COVERAGES NC 27636 NAMEnor Jerry Noyola PHONE (770) 552. 4225 I FAX (A/CNo, Eat) ........ ..._.. ... W.G,,NO) ADDRESS: jnoyola®amesgough. coin PRODUCER ......_...__ ......... .. ........_...,._... __ CUSTOMER ID FP 0001398 ..._ INSURER(S) AFFORDING COVERAGE I NAIC.fl INSURER¢ Travelers Indemnity Co. of CT 125682 INSURER e:Travelers Indemnity Company 25658 INSURER Travelers Property Casualty Co. 25674 INSURER o Phoenix Insurance Company 25623 INSURERE Lexington Insurance Company 119437 INsunERr:Travelers Prop. Cas. Co America 125674 CERTIFICATE NUMBER:*10-11 (Kimley Jessica • THIS INDICATED. CERTIFICATE EXCLUSIONS INSR LTR IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. .__... ...........-.IADDL SUBR._...... _............ ................. .--POLICY EFF..... POLICY EXP. a ......,,.... _ _ TYPE OF INSURANCE I INSR WVD POLICY NUMBER I (MMIOO/YYYYI 1 (MM/DD/YYYY) I LIMITS A GENERA+ X .. GEN'1. COMMERCIAL ROIAI.= G^NCRAL LIABILITY -, CLAIMS•MADC X OCCUR .........-_...... ___._ ..._ ,.._. ....... -_.. AGGREGATE LIMIT APPLIES PER: : POLICY I X JECT ! X Leo ! j I , P-630-81931399A-TCT-10 12/1/2010 I 2/1/2011 i i EACH OCCURRENCE DAMAGE TO RENTED- PREMISES (Ea occurrence) MED EXP (Any one person) PERSONAL & ADV INJURY 1 GENERAL AGGREGATE PRODUCTS COMP/OP ....... S 1,000,000 -- - -- ,S 1,000,000 IS 10,000 S 1,000,000 $ 2,000,000 ; $ 1, 000, 000 $ _.. __. AUTOMOBILE - X X_.II X I LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS I { P-010-57248497-IND-10 12/1/2010 I I 12/1/2011 j I I COMBINED SINGLE LIMIT (Ea accident) BODILY INJURY (Per person) 1 ---- BODILY INJURY (Per accident) .-..._ _....... PROPERTY DAMAGE (Per accident) _..,.,_. -_, Undennsured motorist El split Uninsured motorist property 1 5 1,000,000 $ $ ._.._. $ $ S X I• C I X I UMBRELLA LIAB , X I OCCUR EXCESS LIAB ;CLAIMS -MADE DEDUCTIBLE RETENTION $ 10,000 • ! f I SM-CUP-8193B99A-TIL-10 12/1/2010 I EACH OCCURRENCE 4 S 5,000,000 I AGGREGATE $ 5 000,000 • I IS 12/1/2011 : IS D P I ERS COMPENSATION • AND EMPLOYERS' LIABILITY Y IN ,, OFFICER/MEMBER PLOY EXCLUDED? N ANY I ROPRIETOR/PARTNER!EXECUTIVE (Mandatoryin NHI II es, describe under DESCRIPTION OF OPERATIONS below Nlp I NUB-8193B99A-10 PNUB-8193899A-10 (CA) I 12/1/2010 12/1/2010 12/1/2011 , X ORY I WC WIT I IDEA-� TOBY.LIMI7S I I E L EACH ACCIDENT 1 S 500 , 00.0 }12/1/2011 , I E L DISEASE EA EMPLOYEE $ 500, 000 : ---- - - I E L DISEASE POLICY LIMIT ! $ 500 000 E Professional Liability 016017332 42/9/2010 112/1/2011 Per Clam $2,000,000 ) i I Aggregate $2,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Re: A11 City of National City Projects The City of National City, its elected officials, officers, agents & employees are named as Additional Insureds on the above referenced liability policies with the exception of workers compensation & professional liability. Waiver of Subrogation is applicable where required by written contract & allowed by law. CERTIFICATE HOLDER CANCELLATION City of National City c/o City Attorney's Office 1243 National City Blvd. National City, CA 91950-4301 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Natias Ormaza/NOYOLA ACORD 25 (2009/09) INS025 (20o90s) C 1988-2009 AGGRO CORPORATION. All rights reserved. The ACORD name and logo a e registered marks of ACORD Policy Number: P-630-8193B99A-TCT-10 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED - WRITTEN CONTRACTS (ARCHITECTS, ENGINEERS AND SURVEYORS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART 1. The following is added to SECTION II — WHO IS AN INSURED: Any person or organization that you agree in a "written contract requiring insurance" to include as an additional insured on this Coverage Part, but: a. Only with respect to liability for "bodily Injury", "property damage" or "personal injury': and b. If, and only to the extent that, the injury or damage is caused by acts or omissions of you or your subcontractor in the performance of "your work" to which the "written contract requiring insurance" applies. The person or organization does not qualify as an additional insured with respect to the independent acts or omissions of such person or organization. The insurance provided to such additional insured is limited as follows: c. In the event that the Limits of Insurance of this Coverage Part shown in the Declarations exceed the limits of liability required by the "written contract requiring insurance", the in- surance provided to the additional insured shall be limited to the limits of liability required by that "written contract requiring insurance". This endorsement shall not increase the limits of insurance described in Section III — Limits Of Insurance. d. This insurance does not apply to the render- ing of or failure to render any "professional services" or construction management errors or omissions. e. This insurance does not apply to "bodily in- jury" or "property damage" caused by "your work" and included in the "products - completed operations hazard" unless the "written contract requiring insurance" specifi- cally requires you to provide such coverage for that additional insured, and then the insur- ance provided to the additional insured ap- CO D4 14 04 08 005635 plies only to such "bodily injury" or "property damage" that occurs before the end of the pe- riod of time for which the "written contract re- quiring insurance" requires you to provide such coverage or the end of the policy period, whichever is earlier. 2. The following is added to Paragraph 4.a. of SEC- TION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS: The Insurance provided to the additional insured is excess over any valid and collectible "other in- surance", whether primary, excess, contingent or on any other basis, that is available to the addi- tional insured for a loss we cover. However, if you specifically agree in the "written contract requiring insurance" that this insurance provided to the ad- ditional insured under this Coverage Part must apply on a primary basis or a primary and non- contributory basis, this Insurance is primary to "other insurance" available to the additional in- sured which covers that person or organization as a named insured for such loss, and we will not share with that "other insurance". But this insur- ance provided to the additional insured still is ex- cess over any valid and collectible "other insur- ance", whether primary, excess, contingent or on any other basis, that is available to the additional insured when that person or organization is an additional insured under any "other insurance". 3. The following is added to SECTION IV — COM- MERCIAL GENERAL LIABILITY CONDITIONS: Duties Of An Additional Insured As a condition of coverage provided to the addi- tional insured: a: The additional insured must give us written notice as soon as practicable of an "occur- rence" or an offense which may result in a claim. To the extent possible, such notice should include: © 2008 The Travelers Companies, Inc. Page 1 of 2 COMMERCIAL GENERAL LIABILITY i. How, when and where the "occurrence" or offense took place; ii. The names and addresses of any injured persons and witnesses; and iii. The nature and location of any injury or damage arising out of the "occurrence" or offense. b. if a claim is made or "suit" is brought against the additional insured, the additional insured must: i. Immediately record the specifics of the claim or "suit" and the date received; and ii. Notify us as soon as practicable. The additional insured must see to It that we receive written notice of the claim or "suit" as soon as practicable. c. The additional insured must immediately send us copies of ail legal papers received in con- nection with the claim or "suit", cooperate with us in the investigation or settlement of the claim or defense against the "suit", and oth- erwise comply with all policy conditions. d. The additional insured must tender the de- fense and indemnity of any claim or "suit" to Page 2 of 2 any provider of other insurance which would cover the additional insured for a loss we cover. However, this condition does not affect whether this insurance provided to the addi- tional insured Is primary to that other insur- ance available to the additional insured which covers that person or organization as a named insured. 4. The following is added to the DEFINITIONS Sec- tion: 'Written contract requiring insurance" means that part of any written contract or agreement under which you are required to include a person or or- ganization as an additional insured on this Cover- age Part, provided that the "bodily injury" and "property damage" occurs and the "personal in- jury" is caused by an offense committed: a. After the signing and execution of the contract or agreement by you; b. While that part of the contract or agreement is in effect; and c. Before the end of the policy period. 2008 The Travelers Companies, Inc. CG D4 14 04 08 Policy Number: P-810-5724B497-IND-10 COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BUSINESS AUTO EXTENSION ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modi- fied by the endorsement. GENERAL DESCRIPTION OF COVERAGE — This endorsement broadens coverage. However, coverage for any injury, damage or medical expenses described in any of the provisions of this endorsement may be excluded or limited by another endorsement to the Coverage Part, and these coverage broadening provisions do not apply to the extent that coverage is excluded or limited by such an endorsement. The following listing is a general cover- age description only, Limitations and exclusions may apply to these coverages. Read all the provisions of this en- dorsement and the rest of your policy carefully to determine rights, duties, and what is and is not covered. A. BROAD FORM NAMED INSURED B. BLANKET ADDITIONAL INSURED C. EMPLOYEE HIRED AUTO D. EMPLOYEES AS INSURED E. SUPPLEMENTARY PAYMENTS — INCREASED LIMITS F. HIRED AUTO — LIMITED WORLDWIDE COVERAGE — INDEMNITY BASIS G. WAIVER OF DEDUCTIBLE — GLASS PROVISIONS A. BROAD FORM NAMED INSURED The following is added to Paragraph A.1., Who Is An Insured, of SECTION II — LIABILITY COV- ERAGE: Any organization you newly acquire or form dur- ing the policy period over which you maintain 50% or more ownership interest and that is not separately insured for Business Auto Coverage. Coverage under this provision is afforded only un- til the 180th day after you acquire or form the or- ganization or the end of the policy period, which- ever is earlier. B. BLANKET ADDITIONAL INSURED The following is added to Paragraph c. in A.1., Who Is An Insured, of SECTION II — LIABILITY COVERAGE: Any person or organization who is required under a written contract or agreement between you and that person or organization, that is signed and CA T3 53 06 09 H. HIRED AUTO PHYSICAL DAMAGE — LOSS OF USE — INCREASED LIMIT I. PHYSICAL DAMAGE — TRANSPORTATION EXPENSES — INCREASED LIMIT J. PERSONAL EFFECTS K. AIRBAGS L. NOTICE AND KNOWLEDGE OF ACCIDENT OR LOSS M. BLANKET WAIVER OF SUBROGATION N. UNINTENTIONAL ERRORS OR OMISSIONS executed by you before the "bodily injury' or "property damage" occurs and that is in effect during the policy period, to be named as an addi- tional insured is an "insured" for Liability Cover- age, but only for damages to which this insurance applies and only to the extent that person or or- ganization qualifies as an "insured" under the Who Is An Insured provision contained in Section II. C. EMPLOYEE HIRED AUTO 1. The following is added to Paragraph A.1., Who Is An Insured, of SECTION II — LI- ABILITY COVERAGE: An "employee" of yours is an "insured" while operating an "auto" hired or rented under a contract or agreement in that "employee's" name, with your permission, while performing duties related to the conduct of your busi- ness. 02009 The Travelers Companies, Inc. Page 1 of 4 Includes the copyrighted material of Insurance Services Office, Inc. with its permission. COMMERCIAL AUTO 2. The following replaces Paragraph b. in B.5., Other Insurance, of SECTION IV — BUSI- NESS AUTO CONDITIONS: b. For Hired Auto Physical Damage Cover- age, the following are deemed to be cov- ered "autos" you own: (1) Any covered "auto" you lease, hire, rent or borrow; and (2) Any covered "auto" hired or rented by your "employee" under a contract in that individual "employee's" name, with your permission, while perform- ing duties related to the conduct of your business. However, any "auto" that is leased, hired, rented or borrowed with a driver Is not a covered "auto", D. EMPLOYEES AS INSURED The following is added to Paragraph A.1., Who Is An Insured, of SECTION II — LIABILITY COV- ERAGE: Any "employee" of yours is an "insured" while us- ing a covered "auto" you don't own, hire or borrow in your business or your personal affairs. E. SUPPLEMENTARY PAYMENTS —INCREASED LIMITS 1. The following replaces Paragraph A.2.a.(2), of SECTION II — LIABILITY COVERAGE: (2) Up to $3,000 for cost of bail bonds (in- cluding bonds for related traffic law viola- tions) required because of an "accident" we cover. We do not have to furnish these bonds. 2. The following replaces Paragraph A.2.a.(4), of SECTION Il — LIABILITY COVERAGE: (4) All reasonable expenses incurred by the "insured" at our request, including actual loss of earnings up to $500 a day be- cause of time off from work. F. HIRED AUTO — LIMITED WORLDWIDE COV- ERAGE — INDEMNITY BASIS The following replaces Subparagraph e. in Para- graph B.7., Policy Term, Coverage Territory, of SECTION IV — BUSINESS AUTO CONDITIONS: e. Anywhere in the world, except any country or jurisdiction while any trade sanction, em- bargo, or similar regulation imposed by the Page 2 of 4 United States of America applies to and pro- hibits the transaction of business with or within such country or jurisdiction, for Liability Coverage for any covered "auto" that you lease, hire, rent or borrow without a driver for a period of 30 days or less and that is not an "auto" you lease, hire, rent or borrow from any of your "employees", partners (if you are a partnership), members (if you are a limited liability company) or members of their house- holds. (1) With respect to any claim made or "suit" brought outside the United States of America, the territories and possessions of the United States of America, Puerto Rico and Canada: (a) You must arrange to defend the "insured" against, and investigate or settle any such claim or "suit" and keep us advised of all pro- ceedings and actions. (b) Neither you nor any other in- volved 'insured" will make any settlement without our consent. We may, at our discretion, par- ticipate in defending the "insured" against, or in the settlement of, any claim or "suit". (d) We will reimburse the "insured": (c) (I) For sums that the "insured" legally must pay as damages because of "bodily injury" or "property damage" to which this insurance applies, that the "insured" pays with our consent, but only up to the limit described in Paragraph C., Limit Of Insurance, of SECTION II — LIABILITY COVERAGE; (ii) For the reasonable expenses incurred with our consent for your investigation of such claims and your defense of the "insured" against any such "suit", but only up to and included within the limit de- scribed in Paragraph C., Limit Of Insurance, of SECTION II — LIABILITY COVERAGE, 2009 The Travelers Companies, Inc. CA T3 53 06 09 Includes the copyrighted material of Insurance Services Office, Inc. with its permission. and not in addition to such limit. Our duty to make such payments ends when we have used up the applicable limit of insurance in payments for damages, settlements or defense expenses. (2) This insurance is excess over any valid and collectible other insurance available to the "insured" whether primary, excess contingent or on any other basis. This insurance is not a substitute for re- quired or compulsory insurance in any country outside the United States, its ter- ritories and possessions, Puerto Rico and Canada. (3) You agree to maintain all required or compulsory insurance in any such coun- try up to the minimum limits required by local law. Your failure to comply with compulsory insurance requirements will not invalidate the coverage afforded by this policy, but we will only be liable to the same extent we would have been liable had you complied with the compulsory in- surance requirements. (4) It is understood that we are not an admit- ted or authorized insurer outside the United States of America, its territories and possessions, Puerto Rico and Can- ada. We assume no responsibility for the furnishing of certificates of insurance, or for compliance in any way with the laws of other countries relating to insurance. G. WAIVER OF DEDUCTIBLE - GLASS The following is added to Paragraph D., Deducti- ble, of SECTION III - PHYSICAL DAMAGE COVERAGE: No deductible for a covered "auto" will apply to glass damage if the glass is repaired rather than replaced. H. HIRED AUTO PHYSICAL DAMAGE - LOSS OF USE - INCREASED LIMIT The following replaces the last sentence of Para- graph A.4.b., Loss Of Use Expenses, of SEC- TION III - PHYSICAL DAMAGE COVERAGE: However, the most we will pay for any expenses for loss of use is $65 per day, to a maximum of $750 for any one "accident". CA T3 53 06 09 COMMERCIAL AUTO I. PHYSICAL DAMAGE - TRANSPORTATION EXPENSES - INCREASED LIMIT The following replaces the first sentence in Para- graph A.4.a., Transportation Expenses, of SEC- TION III - PHYSICAL DAMAGE COVERAGE: We will pay up to $50 per day to a maximum of $1,500 for temporary transportation expense in- curred by you because of the total theft of a cov- ered "auto" of the private passenger type. J. PERSONAL EFFECTS The following is added to Paragraph A.4., Cover- age Extensions, of SECTION III - PHYSICAL DAMAGE COVERAGE: Personal Effects We will pay up to $400 for "loss" to wearing ap- parel and other personal effects which are: (1) Owned by an "insured"; and (2) In or on your covered "auto". This coverage applies only in the event of a total theft of your covered "auto". No deductibles apply to this Personal Effects coverage. K. AIRBAGS The following is added to Paragraph B.3., Exclu- sions, of SECTION III - PHYSICAL DAMAGE COVERAGE: Exclusion 3.a. does not apply to "loss" to one or more airbags in a covered "auto" you own that in- flate due to a cause other than a cause of "loss" set forth in Paragraphs A.1.b. and A.1.c., but only: a. If that "auto" is a covered "auto" for Compre- hensive Coverage under this policy; b. The airbags are not covered under any war- ranty; and c. The airbags were not intentionally inflated. We will pay up to a maximum of $1,000 for any one "loss". L. NOTICE AND KNOWLEDGE OF ACCIDENT OR LOSS The following is added to Paragraph A.2.a., of SECTION IV - BUSINESS AUTO CONDITIONS: Your duty to give us or our authorized representa- tive prompt notice of the "accident" or "loss" ap- plies only when the "accident" or "loss" is known to: (a) You (if you are an individual); © 2009 The Travelers Companies, Inc. Page 3 of 4 Includes the copyrighted material of Insurance Services Office, Inc_ with its permission. COMMERCIAL AUTO (b) A partner (if you are a partnership); (c) A member (if you are a limited liability com- pany); (d) An executive officer, director or insurance manager (if you are a corporation or other or- ganization); or (e) Any "employee" authorized by you to give no- tice of the "accident" or "loss". M. BLANKET WAIVER OF SUBROGATION The following replaces Paragraph A.5., Transfer Of Rights Of Recovery Against Others To Us, of SECTION IV — BUSINESS AUTO CONDI- TIONS: 5. Transfer Of Rights Of Recovery Against Others To Us We waive any right of recovery we may have against any person or organization to the ex - Page 4 of 4 tent required of you by a written contract signed and executed prior to any "accident" or "loss", provided that the "accident" or "loss" arises out of operations contemplated by such contract. The waiver applies only to the person or organization designated in such contract. N. UNINTENTIONAL ERRORS OR OMISSIONS The following is added to Paragraph B.2., Con- cealment, Misrepresentation, Or Fraud, of SECTION IV — BUSINESS AUTO CONDITIONS: The unintentional omission of, or unintentional error in, any information given by you shall not prejudice your rights under this insurance. How- ever this provision does not affect our right to col- lect additional premium or exercise our right of cancellation or non -renewal. O 2009 The Travelers Companies, Inc. CA T3 53 06 09 Includes the copyrighted material of Insurance Services Office, Inc. with its permission. TRAVELERS) WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY ENDORSEMENT WC 99 03 76 (00) — 001 POLICY NUMBER: PNt7B-8193B99A-10 WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT - CALIFORNIA (BLANKET WAIVER) We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. The additional premium for this endorsement shall be 0 . % of the California workers' compensation pre- mium otherwise due on such remuneration. Schedule Person or Organization Job Description ANY PERSON OR ORGANIZATION FOR WHICH THE NAMED INSURED HAS AGREED BY WRITTEN CONTRACT EXECUTED PRIOR TO LOSS TO FURNISH THIS WAIVER. DATE OF ISSUE: 10-04-10 STASSIGN: RESOLUTION NO. 2011 — 173 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A THREE-YEAR AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC., TO PROVIDE DESIGN SERVICES FOR VARIOUS CAPITAL IMPROVEMENT PROJECTS FOR THE NOT TO EXCEED AMOUNT OF $772,003.50, AND AUTHORIZING 30% CONTINGENCY UP TO $231,601.05 FOR UNFORESEEN PROJECT NEEDS WHEREAS, the City desires to employ a consultant to provide design services for various capital improvement projects; and WHEREAS, the City has determined that Kimley-Horn & Associates, Inc., is qualified by experience and ability to perform the services desired by the City, and Kimley- Horn & Associates, Inc., is willing to perform such services for the not -to -exceed amount of $772,003.50 WHEREAS, a contingency amount up to $231,601.50 for unforeseen project needs is requested. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute an agreement with Kimley-Horn & Associates Inc., for a three-year period to provide design services for various capital improvement projects for the not -to -exceed amount of $772,003.50. Said Agreement in on file in the office of the City Clerk. BE IT FURTHER RESOLVED that the City Council hereby authorizes a contingency amount up to $231,601.05 for unforeseen project needs. PASSED and ADOPTED this 2nd day of August, 20 Ron Morrison, Mayor ATTEST: Michael R. Dalla; City Clerk Passed and adopted by the Council of the City of National City, California, on August 2, 2011 by the following vote, to -wit: Ayes: Councilmembers Morrison, Natividad, Rios, Sotelo-Solis, Zarate. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California i .el' City Clerk of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2011-173 of the City of National City, California, passed and adopted by the Council of said City on August 2, 2011. City Clerk of the City of National City, California By: Deputy CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 2, 2011 AGENDA ITEM NO. 6 ITEM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute an agreement with Kimley-Horn and Associates, Inc. for a not to exceed amount of $772,003.50 to provide design services for various Capital Improvement Projects, authorize a 30% contingency amount up to $231,601.05 for unforeseen project needs. (Funded by 2011 Tax Allocation Bond (CIP)— various projects and 2011 Tax Allocation Bond (Housing) - WI-TOD Public Works Relocation) ��yy11 PREPARED BY: Stephen Manganiello, Traffic Engineer 01 DEPARTMENT: Develo• ices / PHONE: 619-336-4382 APPROVED BY: En • EXPLANATION: See attached. FINANCIAL STATEMENT: ACCOUNT NO. See attached Financial Statement ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Financial Statement 3. Agreement 4. Resolution Explanation In order to assist staff in delivering the City's 5-Year Capital Improvement Program (FY 2011-2016), a Request for Proposal (RFP) for design services was advertised on February 17, 2011. In addition, the RFP was e-mailed to all 114 firms compiled in the Development Services Department's consultant database. On Thursday, February 24, 2011, an informational meeting was held in the Council Chambers to review the projects listed in the RFP and to answer questions. Forty (40) representatives from various consulting firms attended. On March 11, 2011 the Development Services Department received proposals from 16 firms and assembled a four -member review panel consisting of staff from Development Services and Redevelopment to review the proposals. The design team lead by Kimley-Horn and Associates was unanimously determined by the panel to present the most comprehensive proposal and understanding of the projects. Key subconsultants listed on the Kimley-Horn team include KTU+A — landscape architects, Platt/Whitelaw Architects (PWA) — facilities design, and The Planning Center (merger with DC&E) — urban planning and environmental. Staff conducted several meetings with Kimley-Horn to prepare a detailed scope of work and to negotiate costs for design services for Tier 1 Capital Improvement Projects. After City Council adoption of the Fiscal Year 2011-2012 CIP Program and the proposed 5-year CIP, staff drafted a contract that includes the following projects: 1. WI-TOD (Public Works Relocation) 30% Design (Housing Bond) 2. Coolidge Avenue (Plaza Boulevard to 18th Street) 100% Design (CIP Bond) 3. D Avenue (8th Street to 18th Street) I Roundabout 100% Design (CIP Bond) 4. Kimball Park 30% Design (CIP Bond) 5. Las Palmas 30% Design (CIP Bond) Kimley-Horn and Associates' cost proposal is $772,003.50 as outlined in the attached contract. Staff recommends approval of the contract and requests authorization to use up to 30% contingency in the amount of $231,601.05 for unforeseen project design needs. RESOLUTION NO. 2011 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A THREE-YEAR AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC., TO PROVIDE DESIGN SERVICES FOR VARIOUS CAPITAL IMPROVEMENT PROJECTS FOR THE NOT TO EXCEED AMOUNT OF $772,003.50, AND AUTHORIZING 30% CONTINGENCY UP TO $231,601.05 FOR UNFORESEEN PROJECT NEEDS WHEREAS, the City desires to employ a consultant to provide design services for various capital improvement projects; and WHEREAS, the City has determined that Kimley-Horn & Associates, Inc., is qualified by experience and ability to perform the services desired by the City, and Kimley- Horn & Associates, Inc., is willing to perform such services for the not -to -exceed amount of $772,003.50 WHEREAS, a contingency amount up to $231,601.50 for unforeseen project needs is requested. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute an agreement with Kimley-Horn & Associates Inc., for a three-year period to provide design services for various capital improvement projects for the not -to -exceed amount of $772,003.50. Said Agreement in on file in the office of the City Clerk. BE IT FURTHER RESOLVED that the City Council hereby authorizes a contingency amount up to $231,601.05 for unforeseen project needs. PASSED and ADOPTED this 19th day of July, 2011. Ron Morrison, Mayor ATTEST: Michael R. Della, City Clerk APPROVED AS TO FORM: Claudia G. Silva City Attorney Attachment No. 2 — Financial Statement WI-TOD (PW Relocation) Coolidge Avenue Phase I Coolidge Avenue Phase II D Avenue Design Phase I D Avenue Design Phase II Kimball Park Design Phase I Kimball Park Design Phase II Las Palmas Park Phase I Las Palmas Park Phase II 525-409-500-598-1592 524-409-500-598-6173 524-409-500-598-6173 524-409-500-598-6175 524-409-500-598-6175 524-409-500-598-4132 524-409-500-598-4132 524-409-500-598-4133 524-409-500-598-4133 $61,901.50 $91,718.00 $92,441.00 $105,871.50 $96,813.00 $111,481.10 $45,517.00 $119,278.40 $46,982.00 $772,003.50 1 AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND KIMLEY-HORN AND ASSOCIATES, INC. THIS AGREEMENT is entered into this 2nd day of August, 2011, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and Kimley-Horn and Associates, Inc., (the CONSULTANT). RECITALS WHEREAS, the CITY desires to employ a CONSULTANT to provide design services for the City's Capital Improvements projects. WHEREAS, the CITY has determined that the CONSULTANT is a design firm and is qualified by experience and ability to perform the services desired by the CITY, and the CONSULTANT is willing to perform such services. FOLLOWS: NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS 1. ENGAGEMENT OF CONSULTANT. The CITY hereby agrees to engage the CONSULTANT and the CONSULTANT hereby agrees to perform the services hereinafter set forth in accordance with all terms and conditions contained herein. The CONSULTANT represents that all services required hereunder will be performed directly by the CONSULTANT or under direct supervision of the CONSULTANT. 2. SCOPE OF SERVICES. The CONSULTANT will perform design services in accordance with the defined scope of work for each project as setforth in the attached Exhibit A. The CONSULTANT shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CITY may unilaterally, or upon reduce or increase the Scope of Services Agreement. Upon doing so, the CITY and confer for the purpose of negotiating compensation associated with said change base amount. request from the CONSULTANT, from time to time to be performed by the CONSULTANT under this the CONSULTANT agree to meet in good faith and a corresponding reduction or increase in the in services, not to exceed a factor of 30% from the 3. PROJECT COORDINATION AND SUPERVISION. Stephen Manganiello, Traffic Engineer hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONSULTANT shall assign a single Project Director to provide supervision and have overall 2 • responsibility for the progress and execution of this Agreement for the CONSULTANT. Scott Colvin, P.E. thereby is designated as the Project Director for the CONSULTANT. 4. COMPENSATION AND PAYMENT. The compensation for the CONSULTANT shall be based on actual work requested and performed, not -to -exceed $772,003.50 Monthly invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit "A" as determined by the CITY. The CONSULTANT shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY and for furnishing of copies to the CITY, if requested. 5. ACCEPTABILITY OF WORK. The City shall decide any and all questions which may arise as to the quality or acceptability of the services performed and the manner of performance, the acceptable completion of this Agreement and the amount of compensation due. In the event the CONSULTANT and the City cannot agree to the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONSULTANT in this Agreement, the City or the CONSULTANT shall give to the other written notice. Within ten (10) business days, the CONSULTANT and the City shall each prepare a report which supports their position and file the same with the other party. The City shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONSULTANT. 6. LENGTH OF AGREEMENT. Work to begin upon receipt of signed agreement from the CITY and terminates on August 1, 2014. 7. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONSULTANT for this Project, whether paper or electronic, shall become the property of the CITY for use with respect to this Project, and shall be turned over to the CITY upon completion of the Project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONSULTANT hereby assigns to the CITY and CONSULTANT thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications or other work prepared under this agreement, except upon the CITY's prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONSULTANT shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. The CONSULTANT agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium or method utilize the CONSULTANT's written work product for the CITY's purposes, and the CONSULTANT expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. Any modification or reuse by the CITY of documents, drawings or specifications prepared by the CONSULTANT shall relieve the CONSULTANT from liability under Section 14 but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of this project, unless otherwise mutually agreed. 3 2 City's Standard Agreement — June 2008 revision 8. INDEPENDENT CONSULTANT. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners or joint venturers with one another. Neither the CONSULTANT nor the CONSULTANT'S employees are employee of the CITY and are not entitled to any of the rights, benefits, or privileges of the CITY's employees, including but not limited to retirement, medical, unemployment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONSULTANT and the CONSULTANT's employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONSULTANT and its employees. Neither this Agreement nor any interest herein may be assigned by the CONSULTANT without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONSULTANT from employing or hiring as many employees, or subCONSULTANTs, as the CONSULTANT may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONSULTANT with its SUBCONSULTANT(s) shall require the subCONSULTANT to adhere to the applicable terms of this Agreement. 9. CONTROL. Neither the CITY nor its officers, agents or employees shall have any control over the conduct of the CONSULTANT or any of the CONSULTANT's employees except as herein set forth, and the CONSULTANT expressly agrees not to represent that the CONSULTANT or the CONSULTANT's agents, servants, or employees are in any manner agents, servants or employees of the CITY, it being understood that the CONSULTANT, its agents, servants, and employees are as to the CITY wholly independent CONSULTANTs and that the CONSULTANT's obligations to the CITY are solely such as are prescribed by this Agreement. 10. COMPLIANCE WITH APPLICABLE LAW. The CONSULTANT, in the performance of the services to be provided herein, shall comply with all applicable State and Federal statutes and regulations, and all applicable ordinances, rules and regulations of the City of National City, whether now in force or subsequently enacted. The CONSULTANT, and each of its subCONSULTANTs, shall obtain and maintain a current City of National City business license prior to and during performance of any work pursuant to this Agreement. 11. LICENSES, PERMITS, ETC. The CONSULTANT represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONSULTANT represents and covenants that the CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONSULTANT to practice its profession. 12. STANDARD OF CARE. A. The CONSULTANT, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONSULTANT'S trade or profession currently practicing under similar conditions and in similar locations. The CONSULTANT shall take all special precautions necessary to protect the CONSULTANT's employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. Unless disclosed in writing prior to the date of this agreement, the CONSULTANT warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governmental agency or involved in debarment, arbitration or 3 • 4 City's Standard Agreement — June 2008 revision • • • litigation proceedings concerning the CONSULTANT's professional performance or the furnishing of materials or services relating thereto. C. The CONSULTANT is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONSULTANT has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONSULTANT has notified the CITY otherwise, the CONSULTANT warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONSULTANT to use due diligence under this sub -paragraph will render the CONSULTANT liable to the CITY for any increased costs that result from the CITY's later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 13. NON-DISCRIMINATION PROVISIONS. The 'CONSULTANT shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONSULTANT will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action, shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 14. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONSULTANT certain confidential information to enable the CONSULTANT to effectively perform the services to be provided herein. The CONSULTANT shall treat all such information as confidential and shall not disclose any part thereof without the prior written consent of the CITY. The CONSULTANT shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 13, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONSULTANT, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONSULTANT without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONSULTANT by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONSULTANT shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONSULTANT shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONSULTANT shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 14. 15. INDEMNIFICATION AND HOLD HARMLESS. The CONSULTANT agrees to defend, indemnify, and hold harmless the City of National City, its officers and employees, against and from any and all liability, loss, damages to property, injuries to, or death 4 5 City's Standard Agreement — June 2008 revision of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or arising out of the CONSULTANT's negligent performance of this Agreement. 16. WORKERS' COMPENSATION. The CONSULTANT shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Government Code and all amendments thereto; and all similar state or Federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its officers, and employees from and against all claims, demands, payments, suits, actions, proceedings and judgments of every nature and description, including reasonable attorney's fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONSULTANT under this Agreement. 17. INSURANCE. The CONSULTANT, at its sole cost and expense, shall purchase and maintain, and shall require its SUBCONSULTANTS, when applicable, to purchase and maintain throughout the term of this agreement, the following insurance policies: ® A. If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include owned, non -owned, and hired vehicles ("any auto"). C. Commercial general liability insurance, with minimum limits of $1,000,000 per occurrence/$2,000,000 aggregate, covering all bodily injury and property damage arising out of its operations under this Agreement. D. Workers' compensation insurance in an amount sufficient to meet statutory requirements covering all of CONSULTANT'S employees and employers' liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the City. Said endorsement shall be provided prior to commencement of work under this Agreement. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY of cancellation or material change. F. Said policies, except for the professional liability and workers' compensation policies, shall name the CITY and its officers, agents and employees as additional insureds, and separate additional insured endorsements shall be provided. G. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONSULTANT shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date must be on or before the date of this Agreement. t Any aggregate incu I. Insurance shall be written with only California admitted companies which hold a current policy holder's alphabetic and financial size category rating of not less than A VIII according to the current Best's Key Rating Guide, or a company equal financial stability that is approved by the City's Risk Manager. In the event coverage is provided by non -admitted "surplus lines" carriers, they must be included on the most recent California List of Eligible Surplus Lines Insurers (LESLI list) and otherwise meet rating requirements. 5 City's Standard Agreement — June 2008 revision • J. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY's Risk Manager. If the CONSULTANT does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. K. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. 18. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of -court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attorney's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney's fees incurred by the prevailing party. 19. MEDIATION/ARBITRATION. If a dispute arises out of or relates to this Agreement, or the breach thereof, the parties agree first to try, in good faith, to settle the dispute by mediation in San Diego, California, in accordance with the Commercial Mediation Rules of the American Arbitration Association (the "AAA") before resorting to arbitration. The costs of mediation shall be borne equally by the parties. Any controversy or claim arising out of, or relating to, this Agreement, or breach thereof, which is not resolved by mediation shall be settled by arbitration in San Diego, California, in accordance with the Commercial Arbitration Rules of the AAA then existing. Any award rendered shall be final and conclusive upon the parties, and a judgment thereon may be entered in any court having jurisdiction over the subject matter of the controversy. The expenses of the arbitration shall be borne equally by the parties to the arbitration, provided that each party shall pay for and bear the costs of its own experts, evidence and attorneys' fees, except that the arbitrator may assess such expenses or any part thereof against a specified party as part of the arbitration award. 20. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day's written notice to the CONSULTANT. During said 60-day period the CONSULTANT shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONSULTANT in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONSULTANT as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONSULTANT, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONSULTANT shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective 6 City's Standard Agreement — June 2008 revision date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by the CONSULTANT's breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 6. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONSULTANT; (2) a reorganization of the CONSULTANT for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONSULTANT. 21. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To CITY: To CONSULTANT: City of National City Maryam Babaki, Director of Development Services 1243 National City Blvd National City, CA 91950 Kimley-Horn and Associates, Inc. Attn: Scott Colvin, P.E. 401 B Street, Suite 600 San Diego, CA 92101 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty-eight (48) hours by letter mailed or delivered as specified in this Section. 22. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONSULTANT shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONSULTANT also agrees not to specify any product, treatment, process or material for the project in which the CONSULTANT has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONSULTANT shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONSULTANT shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONSULTANT has a financial interest as defined in Government Code Section 87103. The CONSULTANT 7 • 8 City's Standard Agreement — June 2008 revision • • represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. If checked, the CONSULTANT shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. Specifically, the CONSULTANT shall file a Statement of Economic Interests with the City Clerk of the City of National City in a timely manner on forms which the CONSULTANT shall obtain from the City Clerk. The CONSULTANT shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Paragraph 21 by the CONSULTANT. 23. MISCELLANEOUS PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. I. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. J. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. K. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and 8 9 City's Standard Agreement — June 2008 revision the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY KIMLEY-HORN AND ASSOCIATES, INC. By: By: Ron Morrison, Mayor APPROVED AS TO FORM: Claudia G. Silvia Scott Colvin, P.E., Assistant Secretary City Attorney Matthew Barlow,_�Vice President 1'n i ti k4 (Print) 9 7.7- Ge,tv�s/ ee- (Print) • 10 City's Standard Agreement -June 2008 revision III=n Kimley-Horn and Associates, Inc. July 20, 2011 Ms. Maryam Babaki City of National City City Engineer 1243 National City Boulevard National City, CA 91950 Re: Concept Plans for 5-Year Capital Improvement Projects (CIP) Dear Ms. Babaki: Kimley-Horn and Associates ("KHA" or "Consultant") is pleased to prepare this letter agreement to the City of National City ("City"). Project Understanding This project will provide the City an opportunity to further develop some of the opportunities outlined in the recent General Plan Update EIR. Upon the development of further refined concept plans and opinions of probable construction cost, the City will be able to plan an implementation strategy for the next five years and begin final design on the identified priority projects. The project team consists of KHA has the prime consultant with the following subconsultants: • KTU+A - Lead for the site design for Kimball Park and assisting with design ideas for Las Palmas, D Avenue, Hoover Park, and Paradise Creek. • DC&E I The Planning Center — I,ead for the site design of Hoover Park and Paradise Creek and assisting with design ideas for Kimball and Las Palmas Parks. • Platt Whitelaw Architects — Architectural evaluation and concepts for Kimball and Las Palmas Parks. • Alternate Street Design — Roundabout expert assisting with 12th and D Avenue roundabout and roundabout evaluation for other intersection as part of the Bond Program concept plans. • PCG Utility Consultants — 12°i and D Ave roundabout and Coolidge dry utility consultant. • Sanyo Engineering — Survey for Bond Program projects and 12th and D Avenue roundabout. • Brailsford Public Art— Public Art design for 12th and D Avenue roundabout and Concepts for Las Palmas and Kimball Parks. • SITE Design Group — Skate Park Public Workshops and Conceptual Design for 2 skate parks. • Leighton — Geotechnical for Skate Parks and 12°i and D Avenue ■ 401 B Street Suite 600 San Diego, California 92101 ■ TEL 619 234 9411 FAX 619 234 9433 11 Kimley-Horn O 1 and Associates, Inc, Ms. Dabaki, July 20, 2011, Page 2 roundabout. • Summa Architecture — Architectural for Public Works facilities at the Senior Village site. • Aguirre and Associates — Survey for Coolidge. • Our subs (not yet identified) — Aerial Survey company, Structural evaluation of Camacho Gym, Platt Whitelaw cost estimating sub. Scope of Services Task 1 — Project Kick-off Meeting MIA will attend a kick-off meeting with the City to discuss the final project locations and limits of concept development, review project schedule, and review project budget. This meeting is intended to be a workshop format where the entire team will discuss project goals and objectives. Task 2— Survey (Aerial) /Right -of -Way KHA will consult with Sampo Engineering (Sampo) who will perform field control survey for the purpose of establishing horizontal control in terms of NAD 83 and vertical control in terms City datum at the project sites outlined below. KHA will research readily available record survey maps within the immediate vicinity of the projects to calculate the relative record positions of centerline and right-of-way monuments for the purpose of expediting the field reconnaissance task. Found monuments will be surveyed by Sampo in relation to the established project control to resolve the centerlines of intersecting streets within the project limits. A base right-of-way file will be prepared by KRA based on the centerline resolutions. Sampo will set panel points (up to ten panels) and manage the delivery of aerial mapping of the project areas at 40-scale and a one foot contour interval. The mapping deliverable will include color orthophotos at .30 pixel resolution. No supplemental survey is included in this task. Surveying will be performed in accordance with the Caltrans survey manual. The following locations will be surveyed: • Kimball Park • 1,as Palmas Park • IIoover Avenue Pocket Park at Kimball Elementary School • Paradise Creek from West Avenue to 19th Street • Area bounded by National City Boulevard, Hoover Street, 16th Street, and 18th Street • Kirnball Way/Public Works/Senior Center Task 2 - Deliverables: 1 copy of each basemap (5) on 24"x36" — paper; 1 electronic copy of basemap files in AutoCAD format; 1 digital image for each basemap (5) 12 • �®� Kimley-Horn ® and Associates, Inc. Kimball Park — Design Phase I Ms. Babaki, July 20, 2011, Page 3 Task 3 — Kimball Park Kimball Park is located in the heart of National City and is a vital part of the civic core of the community. While the Park currently includes a number of recreational amenities and is frequently used by the community, there are a number of opportunities for improvement and additional amenities to better serve their needs. Initial concept planning has been completed, and environmental review is underway for the park improvement project. This project, through the CIP process, offers the potential to build on initial designs and prepare more detailed concepts for the public buildings at the north side of the park, a potential new location for the City's Public Works Yard, community gardens, a permanent skate park, conversion of 15th Street, east of National City Boulevard into a one- way ER roadway for SB National City Boulevard vehicles to access the library parking lot and a pedestrian promenade with opportunities for a Sunday farmers' market, and other landscape design improvements. Some of the key issues the team has identified include compatibility of the skate park in proximity to the proposed Library Lofts development at the corner of 16th Street and National City Boulevard; the need to improve pedestrian access from the west to Kimball Park, the library and the potential farmers' market; the need to improve the functionality of the existing public buildings at the north side of the park; and the need for a new home for the City's Public Works Yard. Task 3.1— Data Collection and Project Set-up KHA will collect record information for the proposed work areas to the extent readily available. KHA will perform one site visit during this task. The team will collect and review relevant planning documents, traffic studies, General Plan Update EIR, and redevelopment plans. Task 3.2 — Obtain Utility Service Information KHA will obtain readily available existing utility information. This will include sending out utility notification letters to each known utility service provider within the project area and upon receipt, information will be added to the basemap. In addition, our team will perform a site visit to observe the information obtained from local utility company records and to identify existing above ground facility locations, and systems types where available. Task 3.3 — Conceptual Design Development Task 3.3a — Site Analysis /Summary of Opportunities and Liabilities: The KHA team will visit the project site to continue the discussion on the relevant issues associated with this project that have been discussed in previous meetings with the City, specifically the May 4th, 2011 meeting. The team will inventory the project area to gather information on the visible features of the site. An informal site analysis will be conducted for the project, as well as an informal opportunity and constraints plan. 13 pr- Kimley-Horn h....leer and Associates, Inc. Ms. Babaki, July 20, 2011, Page 4 Task 3.3b — Concept Plan: The team will develop an initial concept plan for Kimball Park. The concept plan will seek to better utilize the existing public buildings at the north side of the park, propose a potential new location for the City's Public Works Yard, locate new community gardens, locate a new permanent skate park, provide a conceptual design for 15th Street, east of National City Boulevard, propose improvements to Kimball Bowl, explore public art concepts, and propose other improvements to Kimball Park. We will prepare both a plan view and an exhibit showing sections, elevations, or photos depicting proposed improvements to the site, including public amenities. This initial concept plan will be presented to the City, along with a narrative describing the proposed improvements. This scope assumes up to two (2) revisions to the concept plan based upon review comments by the City. Task 3.3c - Preliminary Grading Plan: This plan will show on -site preliminary grading and drainage for the site and will be incorporated into the first revision of the concept plan. One (1) estimate of cut and fill quantities will be made based upon these preliminary grading plans. This scope assumes one (1) revision to the preliminary grading plan. Task 3.3d - Preliminary Utility Plan: This plan will indicate proposed sanitary sewer, domestic water, fire water, and storm drain connections needed to service the proposed improvements and will be presented to the City with the first revision to the concept plan. This assumes a horizontal schematic plan only, and will not include any studies or sizing of pipes. This scope assumes one (1) revision to the preliminary utility plan. Task 3.4 — Opinion of Probable Construction Cost The team will prepare a Preliminary Opinion of Probable Construction Cost (OPCC) for the concept plan that will identify the design items, unit prices, contingencies, final design costs (including environmental) and an overall project cost. Task 3 - Deliverables: • Site Analysis Summary with Opportunities and Constraints identified • Park program requirements with adjacent facilities and deficiencies identified • Concept Plan — Plan view and exhibit, color, 24" x 36" • Text descriptions of the Concept Plan along with permitting steps as well as follow on CEQA requirements • Preliminary Grading Plan • Preliminary Utility Plan • Opinion of probable construction cost — electronic copy (PDF) • Copies of utility notification letters and any responses received (available upon request). • Site photos (available upon request). 14 pr-� Kimley-Horn ME and Associates, Inc. Ms Babaki, July 20, 2011, Page 5 Task 4 — Kimball Park Architectural Concepts Task 4.1 — Data Collection & Evaluation, Develop Facilities Programs for Buildings Task 4.la — Facilities Evaluation: Platt/Whitelaw Architects (PWA) will perform field and record drawing reviews and report on the existing Community Building, Recreation Center and Arts Center buildings and the amphitheater structure, for compliance with current standards for Accessibility and Fire & Life Safety; they will also evaluate and report on deferred maintenance, sustainability (energy & resource efficiency and interior environmental quality), function, and aesthetics of the facilities. City will provide PWA with any requested available records and responses to evaluation questions. Task 4.1b — Programming: PWA will provide documentation of facilities programs including recommended revisions. The programming tasks will result in a definition of the various functions and how they will be accommodated in the buildings. Through research, observation and evaluation, we identify functions, space needs, adjacency needs, number of occupants, special characteristics of each space (storage, plumbing, mechanical, electrical, and special equipment). Task 4.1c — Sun angle study: PWA will perform a sun angle study on the amphitheater structure to determine appropriate strategies to provide shading of seating areas without view blockage. Selecting critical times such as late afternoon summer concerts, July 4`a celebration pageant and other functions to be determined in discussion with the City, we will use building plans and sections as appropriate to map the solar geometry during these predetermined critical activity times to use as the basis for design of shading strategies. Task 4.1d — Meeting with City Staff: PWA will provide preliminary observations regarding the evaluations documentation of existing program of accommodations and preliminary observations regarding the suitability of these accommodations for their current and potential additional uses. Task 4.2 — Conceptual Design — Rehabilitation of existing facilities: PWA will design proposed revisions to the three existing buildings and the amphitheater shading that would mitigate deficiencies identified in Task 4.la and better serve existing and future purposes. Specifically for the Recreation Center building, PWA will utilize the programming documentation prepared by others (to be provided by the City) to potentially relocate the Public Works administrative offices, currently located at another site, to this building. Task 4.3 — Opinion of Probable Construction Costs PWA will develop OPCCs for the design concepts identified in Tasks 4.2. 15 pr--� Kimley-Horn ME and Associates, Inc. Ms_ Rabaki, July 20, 2011, Page 6 Task 4 - Deliverables • Facilities Evaluation Report— electronic copy (PDF) • Sun Angle Study —electronic copy (PDF) • Documentation of recommended facilities programs — electronic copy (PDF) • Concept Architectural Floor Plans for Community Building — 1 color copy, 24" x 36" • Concept Architectural Floor Plans for Recreation Building - I color copy, 24" x 36" • Concept Architectural Floor Plan for Arts Center Building - l color copy, 24" x 36" • Concept Architectural Floor Plan and Section for Amphitheater shading - 1 copy, 24" x 36" • Opinion of Probable Construction Costs — electronic copy (PDF) Kimball Park (Paradise Creek) — Design Phase II Task 5 — Paradise Creek Restoration Plan It is our understanding that the City wishes to close off West Avenue completely and redevelop the block into a linear park around a restored Paradise Creek Corridor. We have evaluated this project and have formulated a plan that will allow the City to close West Avenue to through traffic while maintaining access to existing businesses. In addition to this we explored the opportunity to extend the trail connection to the Southern edge of Kimball Park thereby making a connection across National City Boulevard to the Paradise Creek Corridor, while creating a more celebrated southern gateway into Kimball Park. This scope of work covers concept planning for the restoration of Paradise Creek from 19th Street to West Avenue and from the Southwest corner of Kimball Park to D Avenue. Task 5.1— Data Collection and Project Set-up KHA will collect record information for the proposed work areas to the extent readily available. KHA will perform one site visit during this task. The team will collect and review relevant planning documents, traffic studies, General Plan Update Elk, hydraulic studies, permitting requirements, and redevelopment plans. Task 5.2 — Obtain Utility Service Information KHA will obtain readily available existing utility information. This will include sending out utility notification letters to each known utility service provider within the project area and upon receipt, information will be added to the basemap. In addition, our team will perform a site visit to observe the information obtained from local utility company records and to identify existing above ground facility locations, and systems types where available. Task 5.3 — Hydraulic Analysis KHA will prepare preliminary hydraulic calculations for approximately 1,200 linear feet of the existing Paradise Creek concrete lined channel. The existing conditions capacity calculations will be used to develop a proposed vegetated • • 16 a C®�I Kimley-Horn Ell and Associates, Inc Ms. Babaki, July 20, 2011, Page 7 channel cross section for Paradise Creek that will not affect the floodplain or the base water surface elevation during the 100-year storm event. Preliminary hydraulic calculations will be prepared using normal depth calculation to determine the proposed cross section geometry. Downstream culvert and channel hydraulics will be analyzed to determine if boundary conditions for tailwater and culvert headwater elevations have impacts to the channel capacity. The hydraulic analysis will be limited to a capacity comparison (our scope is intended to replace the current channel in kind with regards to capacity), and the two proposed channel sections will be analyzed assuming deviations in plant selection or maintenance terms. Task 5.4 — Conceptual Design Development Task 5.4a — Concept Plan: The KI-IA team will develop an initial concept plan for the restoration of Paradise Creek from 19'' Street to West Avenue and from the Southwest corner of Kimball Park to D Avenue and for the improvements to West Avenue. We will provide both a plan view graphic and cross sections depicting proposed design improvements to the creek channel and riparian corridor. This will include typical trail design and cross sections and a recommended plant palette. We will work with California Department of Fish and Game to provide adequate buffers and an acceptable planting palette. In addition, we will recommend proposed site furnishings, including lighting, wayfinding, and interpretive signage locations. This initial concept plan will be presented to the City, along with a narrative describing the proposed improvements, as well as permitting and CEQA considerations for the implementation of the concept plan. This scope assumes up to two (2) revisions to the concept plan based upon review comments by the City. Task 5.4b - Preliminary Grading Plan: This plan will show on -site preliminary grading and drainage for the restoration of Paradise Creek from 19th Street to West Avenue and from the Southwest corner of Kimball Park to D Avenue. One (1) estimate of cut and fill quantities will be made based upon these preliminary grading plans. This scope assumes one (1) revision to the preliminary grading plan: Task 5.5 — Opinion of Probable Construction Cost KHA will prepare an OPCC for the concept plan that will identify the design items, unit prices, contingencies, final design costs (including environmental), and an overall cost. Task 5.5 - Deliverables: • Technical Hydraulic Memorandum — electronic copy (PDF) • Preliminary Existing and Proposed Hydraulic Capacity Calculations • Concept Design — Plan view and cross -sections, 1 copy, color, 24" x 36" • Summary of concepts and permitting and CEQA considerations • Preliminary Grading Plan • Opinion of probable construction cost — electronic copy (PDF) 17 CO� Kimley-Horn O and Associates, Inc. Ms. Babaki, July 20, 2011, Page R • Copies of utility notification letters and any responses received (available upon request). • Site photos (available upon request) Las Patinas Park — Design Phase I Task 6 — Las Patinas Park Las Palmas Park is located in the south-central portion of the City. The park provides important recreational opportunities to residents and includes the only municipal pool and community gym in the city. However, significant site improvements are needed to improve functionality of the building facilities, provide additional amenities, and enhance the attractiveness of the park overall. Substantial work has been done to envision a future for the park with initial concept plans and an environmental review for park improvements now underway. While there are overall park improvements anticipated as part of the Las Palmas Park and Facilities Vision Concept Plan, the portion of the park that comprises this project provides an opportunity for the City to build on these past efforts through the CIP process, and to prepare more detailed concepts for pool and gym facility upgrades and redesign, a new skate park, parking improvements, an enhanced park entrance and roadway, and other landscape design improvements. Some of the key issues the team has identified include the need for the solar facility to remain in its current site since relocation would be expensive; working with the change in grade between the pool and gym facilities to maintain an active civic space; and improving the functionality of both facilities. Task 6.1— Data Collection and Project Set-up KHA will collect record information for the proposed work areas to the extent readily available. KHA will perform one site visit during this task. The team will collect and review relevant planning documents, traffic studies, General Plan Update OR, and redevelopment plans. Task 6.2 — Obtain Utility Service Information KHA will obtain readily available existing utility information. This will include sending out utility notification letters to each known utility service provider within the project area and upon receipt, information will be added to the basemap. In addition, our team will perform a site visit to observe the information obtained from local utility company records and to identity above ground existing facility locations, and systems types. Task 6.3 — Conceptual Design Development Task 6.3a — Site Analysis / Summary of Opportunities and Liabilities: KIIA will visit the project site to continue the discussion on the relevant issues associated with this project that have been discussed in previous meetings with the City, specifically the May 4th, 2011 meeting been. The team will inventory and analyze the project area to gather information on the visible features of the site. An informal site • 18 C®Kimley-Horn and Associates, Inc. Ms Babaki, July 20, 2011, Page 9 analysis will be conducted for the project, as well as an informal opportunity and constraints plan. Task 6.3b —Determine Park Program Requirements: With input from staff, identifiable facility deficiencies at Las Palmas Park will be determined. A service area of 1-3 miles would be looked at and existing facilities that fall in neighborhood or community parks would be compared. Typical community based park standards and facility types will be compared with existing Las Palmas Park or area facility types and a list of deficiencies created for consideration. Task 6.3c — Concept Plan: The KIIA team will develop an initial concept plan for Las Palmas Park. The concept plan will locate a new permanent skate park, evaluate the need for and potential locations for additional parking, provide ideas for the area between the existing gymnasium and the existing pool, explore public art concepts, and propose other improvements to Las Palmas Park. We will prepare both a plan view and an exhibit showing sections, elevations, or photos depicting proposed improvements to the site, including public amenities. This initial concept plan will be presented to the City, along with a narrative describing the proposed improvements. This scope assumes up to two (2) revisions to the concept plan based upon review comments by the City. Task 6.3d - Preliminary Grading Plan: This plan will show on -site preliminary grading and drainage for the site and will be incorporated into the first revision of the concept plan. One (1) estimate of cut and fill quantities will be made based upon these preliminary grading plans. This scope assumes one (1) revision to the preliminary grading plan. Task 6.3e - Preliminary Utility Plan: This plan will indicate proposed sanitary sewer, domestic water, fire water, and storm drain connections needed to service the proposed improvements and will be presented to the City with the first revision to the concept plan. This assumes a horizontal schematic plan only, and will not include any studies or sizing of pipes. This scope assumes one (I) revision to the preliminary utility plan. Task 6.4 — Opinion of Probable Construction Cost KHA will prepare an OPCC for the concept plan that will identify the design items, unit prices, contingencies, final design costs, including environmental, and an overall cost. Task 6 - Deliverables: • Site Analysis Summary with Opportunities and Constraints identified • Park program requirements with adjacent facilities and deficiencies identified • Concept Plan — Plan view and exhibit, color, 24" x 36" 19 Cori Kimley-Horn Ell and Associates, Inc. Ms Babaki, July 20, 2011, Page 10 • Text descriptions of the Concept Plan along with permitting steps as well as follow on CEQA requirements • Preliminary Grading Plan • Preliminary Utility Plan • Opinion of probable construction cost — electronic copy (PDF) • Copies of utility notification letters and any responses received (available upon request). • Site photos (available upon request) Task 7 — Las Palmas Park Architectural Concepts Task 7.1 — Data Collection & Evaluation Task 7.1a — Facilities Evaluation: PWA will perform field and record drawing reviews and report on the existing gymnasium building and pool locker buildings for compliance with current standards for Accessibility, Fire & Life Safety, and Structural Safety; they will also evaluate and report on deferred maintenance, sustainability (energy & resource efficiency and interior environmental quality), function, and aesthetics of the facilities. Task 7.Ib — Meeting with City Staff PWA will provide preliminary observations regarding the evaluations; City will provide PWA with responses to evaluation questions. Task 7.2 — Verify Facilities Programs for Gymnasium and Pool House Task 7.2a — Meeting with City Staff: PWA will provide preliminary documentation of existing program of accommodations and preliminary observations regarding the suitability of these accommodations for their current and potential additional uses. City will provide PWA with any requested available records and responses to programming questions. Task 7.2b — Programming: PWA will provide documentation of facilities programs including recommended revisions. The programming tasks will result in a definition of the various functions and how they will be accommodated in the buildings. Through research, observation and evaluation, we identify functions, space needs, adjacency needs, number of occupants, special characteristics of each space (storage, plumbing, mechanical, electrical, and special equipment). Task 7.3 — Conceptual Design Based on the initial assessment, the project team will determine the next steps, which may include one or all of the following: Task 7.3a — Develop Design Concept to Replace Gymnasium: PWA will design a new gymnasium building concept to replace the existing building, considering different siting options (replace on existing site or relocate) and to accommodate updated program. 20 ® MIN � Kimley-Horn Oki—® and Associates, Inc Ms. Babaki, July 20, 2011, Page 11 Task 7.3b — Develop Design Concept to Relocate Pool House: PWA will design a new, relocated pool house building concept to provide better public access, an improved proximity to the gymnasium building and to accommodate upgraded program. PWA will develop a design concept to repurpose the existing pool house building for another function (such as park maintenance) as an alternative to demolishing it. Task 7.3c — Develop Design Concept to rehabilitate the existing facilities: PWA will design proposed revisions to the existing buildings that would allow them to remain while correcting deficiencies identified in Task 6.la and better serve their purposes. Task 7.4 — Opinion of Probable Construction Costs PWA will develop OPCCs for the design concepts identified in Tasks 6.3 a, b and c. Task 7 - Deliverables • Facilities Evaluation Report — electronic copy (PDF) • Documentation of recommended facilities programs — electronic copy (PDF) • Concept Architectural Floor Plans and Elevations for Gymnasium Building — I copy, 24" x 36" • Concept Architectural Floor Plans and Elevations for Pool house Building - I copy, 24" x 36" • Concept Architectural Floor Plan for repurposed existing Pool house - I copy, 24" x 36" • Concept Architectural Floor Plan for rehabilitating existing Pool house and Gymnasium - I copy, 24" x 36" • Opinion of Probable Constnuction Costs — electronic copy (PDF) Las Palmas Park (Skate Park) — Design Phase II Task 8 — Skate Parks Task 8.1 - Programming & Conceptual Design Task 8.1a - Project Kick-off Meeting: SITE Design Group (SITE) will issue a data sheet/questionnaire for the City to complete prior to the first project meeting. This data sheet will assist SITE in the programming and design of the skate parks. Task 8.1b — Skate Park Flow and Skill Level Diagrams: Develop two (2) alternative bubble diagrams for each skate park illustrating the layout and program relationships of the skate parks to the overall master plan amenities. Diagram skill levels, approximate size of amenities and circulation throughout each transition zone. Task 8.Ic — Project Meeting #2 & Public Meeting #1: City shall provide SITE with any operational or maintenance issues pertaining to other parks 21 ®� Kimley-Horn ME and Associates, Inc. Ms. Babaki, July 20, 2011, Page 12 within the City's oversight. SITE will use this information to respond to existing park issues that may be addressed in the design of this project. City shall provide SITE with any applicable municipality and surrounding area guidelines, specifications, and detailing as it relates to any designed element within the project. City shall additionally inform SITE of any special requirements for this particular project (city approved development plans, previously approved conceptual plans, special guidelines, area plans, etc.). Three separate meetings will occur on the same date: • Design Team Meeting — This meeting will include the Design Team. • Design Team/Project Consultant Meeting — This meeting will include the Design Team and City Staff. • Public Outreach Workshop/Pre-Design Phase — The public meeting, typically starting between 5:00 — 7:00 pm, will be held to facilitate a work session to develop consensus and present the skate park bubble diagrams. SITE will present various skate park styles and props for public feedback on design direction. It is assumed the City will coordinate the location, and the KHA team will provide the advertisement flyer as well as meeting notes. Task 8.1 - Deliverables: • Memorandum of project understanding and scope for each skate park -- submitted to City for review and approval (PDF) • Matrix delineating requested items and status of each item (received/waiting on information). Matrix shall be issued to client after Design Team Meeting #1 (PDF) • SITE shall use the existing preliminary park master plans as the deliverable for this task. • Public Meeting #1. Task 8.2 Schematic Design Phase Task 8.2a — Skate Park Conceptual Layout Plans: Based upon specific design criteria gathered from the City and public input obtained from the first public meeting, SITE will prepare (2) conceptual design plans for each skate park that will depict site facilities and relationships. Specific concept to be reviewed under this contract shall be limited to the following items: • Develop a maximum of two (2) conceptual skate park designs for each skate park identifying horizontal layout of the park based on the conceptual bubble diagram layout and client approval. • Pedestrian access and circulation system. • Relationship between the skate parks and existing/proposed recreation areas. • Landforms and grading concept (skate parks only). Task 8.2b — Project Specific Skate Park Website • Create website specific to this project available by first accessing www.sitedesigngroup.com. The website will be accessible 24/7 by • 22 Kimley-Horn e 1 and Associates, Inc Ms Babaki, July 20, 2011, Page 13 anyone with the correct login and password, providing they have access to the Internet. • The website address, along with a login and password will be distributed to all participants in the public meeting #1. • Items displayed on the website will include concept photos/drawings for each skate park. • Community will have the opportunity to interact with SITE via e-mail and provide design feedback. Task 8.2c — Project Meeting #3 & Public Meeting #2 Three separate meetings will occur on the same date: • Design Team Meeting — This meeting will include the Design Team. • Design Team/Project Consultant Meeting — This meeting will include the Design Team and City Staff. • Public/Skate Park Meeting #2 The public meeting, typically starting between 5:00 — 7:00 pm, will be held to facilitate a work session to develop consensus and present the (2) conceptual skate park designs for each skate park identifying horizontal layout of the park based on the conceptual bubble diagram layout, public meeting #1 feedback, and client approval. It is assumed the City will coordinate the location, and the KHA team will provide the advertisement flyer as well as meeting notes. Task 8.2d — Develop Final Skate Park Schematic Master Plans • Develop (1) final park master plan for each skate park based on conceptual layouts, design team input, City input, and public design workshop comments. Tusk 8.2e — Preliminary Skate Park Cost Estimate • Determine OPCC for each skate park. • OPCC shall be based upon general square footage prices, based on current market conditions. Task 8.2 Deliverables: • Conceptual site plans and improvement sketches for each skate park to be used as a basis for the future construction documents (I set, color copy) • Project specific website accessible via www.sitedesigngroup.com. • Public Meeting #2. • Final skate park schematic master plan for each skate park (1 color copy, 1 PDF) • Preliminary costs for each skate park based on current market conditions. Coolidge Avenue (12`h Street to Plaza Boulevard) — Design Phase I Task 9 — Extend Coolidge Avenue These tasks included the additional work required to produce Plans, Specifications, and Estimates (PS&E) for two additional blocks along Coolidge 23 p _ Kimley-Horn and Associates, Inc. Ms. nabaki, July 20, 2011, Page 14 Avenue, extending the project limits from 12th Street to Plaza Boulevard. These items of work include survey, utility research and utility base mapping, environmental documentation, development of a revised concept plan, plans, specifications, and estimates at 90%, 100%, and Final levels of completion, drainage calculations, and photometric calculations. Plans sheets will include additional construction and drainage details, demolition plans, improvement plans and profiles, signing and striping plans, electrical plans, streetscape plans, irrigation plans, and erosion control plans. Quality control and quality assurance and additional project coordination time are also included in these tasks. Task 10 — Coolidge Avenue Additional Project Improvements Based on review meetings with the City for the overall Coolidge Avenue Safe Routes to School Project, the following elements have been added into the overall project: slurry seal and full signing and striping for the full length of Coolidge Avenue as well as W. 18th Street between Hoover Street and Harding Street, corner improvements to Big B Market, addition of bike racks to the project, infrastructure for security cameras, and potentially 2 community gardens. This effort will be added to the current concept plan, 90% PS&E, Pre -final, and Final submittals. Construction Support: We will attend a pre -bid conference, as requested by the City. During the bidding and construction phase, KIIA will respond to reasonable and appropriate RFIs, as requested by the City. The total hours assumed is outlined in the fee summary. Additional effort will be considered as an additional service. Record Drawings: KIIA will revise the approved design plans for the project, based upon field changes and revisions as provided by the contractor's field superintendent and approved by the City inspector. Plans shall be processed with the City of National City. Coolidge Avenue (12te Street to Plaza Boulevard) — Design Phase II Task 11 — Old Town/Hoover Avenue Park/Paradise Creek Walk Task 11.1 — Data Collection and Project Set-up KHA will collect record information for the proposed work areas to the extent readily available. KHA will perform one site visit during this task. The team will collect and review relevant planning documents, traffic studies, General Plan Update EIR, and redevelopment plans. Task 11.2 — Obtain Utility Service Information KIIA will obtain readily available existing utility information for Hoover Avenue, in addition, we will use field walk to observe major utilities within our project area for Old Town. This will include sending out utility notification letters to each known utility service provider within the project area and upon receipt, information will be added to the basemap. 24 Kimley-Horn and Associates, Inc. Ms. Babaki, July 20. 2011, Page 15 Task 11.3 — Conceptual Design Development Task 11.3a — Concept Plan: The KIIA team will develop an initial concept plan for the Old Town Facilities. The concept plan will propose improvements on Plaza Boulevard, Civic Center Drive, 15th Street or 16th Street, 18th Street, Wilson Avenue and critical intersection throughout the City's West Side. A concept plan for the Hoover pocket park will also be developed. This concept may include community gardens, access for ADA parking and storage and deliveries, a farmers' market, a recreation field, street trees and landscaping, and other improvements. We will prepare both a plan view and cross sections depicting proposed improvements to the site, including public amenities. These initial concept plans will be presented to the City, along with a narrative describing the proposed improvements. This scope assumes up to two (2) revisions to the concept plans based upon review comments by the City. Task 11.36 - Preliminary Grading Plan: This plan will show on -site preliminary grading and drainage for the Hoover pocket park site and will be presented to the City with the first revision to the concept plan. One (1) estimate of cut and fill quantities will be made based upon these preliminary grading plans. This scope assumes one (1) revision to the preliminary grading plan. Task 11.3c - Preliminary Utility Plan: This plan will indicate proposed sanitary sewer, domestic water, and storm drain connections needed to service the proposed improvements at the Hoover pocket park site and will be presented to the City with the first revision to the concept plan. This assumes a horizontal schematic plan only, and will not include any studies or sizing of pipes. This scope assumes one (1) revision to the preliminary utility plan. Task 11.4 — Opinion of Probable Construction Cost KHA will prepare an OPCC for the concept plan that will identify the design items, unit prices, contingencies, final design costs (including environmental) and an overall cost. Task 11 Deliverables: • Concept Designs (2) — Plan view and cross sections, 1 copy, color, 24" x 36" • Text descriptions of the Concept Plan along with permitting steps as well as follow on CEQA requirements • Preliminary Grading Plan (1) • Preliminary Utility Plan (1) • Opinion of probable construction cost (2) — electronic copy (PDF) • Copies of utility notification letters and any responses received (available upon request) • Site photos (available upon request) 25 lib,rit Kimley-Horn ® 1 and Associates, Inc. Ms. Babaki, July 20, 2011, Page 16 D Avenue 1,8"' to 18th Street)/Roundabout — Design Phase I The City of National City was recently awarded a Safe Routes to School grant from the State of California to construct a roundabout at the intersection of 12th Street and D Avenue. The following tasks cover the public outreach as well as the completion of PS&E for the proposed roundabout. Task 12 — Project Kick-off Meeting KHA will attend a kick-off meeting with the City to discuss the project, review project schedule, and review project budget. This meeting is intended to be a workshop format where the entire team will discuss project goals and objectives. It is assumed that the kick-off meeting for this project will be conducted at the same tune as the kick-off meeting for the Concept Plans for the 5-Year Capital Improvement Projects. Task 13 — Data Collection and Review Task 13.1— Data Collection and Project Set-up This task will be part of the D Avenue Community Corridor scope of work. Task 13.2 — Survey/Right-of-Way KHA will consult with Sampo Engineering (Sampo) who will perform control survey for the purpose of establishing horizontal control in terms of NAD 83 and vertical control in terms City datum at the project site. KHA will research readily available record survey maps within the vicinity of the projects to calculate the relative record positions of centerline and right-of-way monuments. Found monuments will be surveyed by Sampo in relation to the established project control to resolve the centerlines of all intersecting streets within the project limits. The information collected by Sampo will include: • Information at edge conditions at limits of work where new improvements will meet existing; • Cross -sections of D Avenue, 12th Street, and Kimball Avenue at 25-foot intervals; • Topographical features will include crown, curb, gutter, sidewalk, driveway profiles, walls, and permanent visible structures (if any), • Miscellaneous visible utility information such as invert elevations, pole locations, risers, cabinets, electrical equipment, utility poles, signing and striping and locations of other surface facilities within the project footprint, • Boundary survey to properly tie centerline control, existing property boundaries and right-of-way. Task 13.2 - Deliverables: Topographic base map in AutoCAD format, mapping base file in AutoCAD format. 26 • • �®� Kimley-Horn ME and Associates, Inc. Task 13.3 — IJtility Base Mapping Preparation PCG Utility Consultants, Inc. (PCG) will conduct utility research to obtain readily available records for gas, electric, telephone, and cable television. In obtaining this information, PCG will coordinate with the City of National City, SDG&E, AT&T, and Cox. Results of the investigations will be integrated into an existing utility CAD base map that will be used by the project team to develop preliminary and final design plans. Ms. Babaki, July 20, 201 1, Page 17 • Task 13.3 - Deliverables: Site photos (available upon request), copies of utility notification letters and any responses received, utility base file in AutoCAD format. Task 14 — Conceptual Design KHA will revise the illustrative colored roundabout design concept (as presented in the interview on May 4, 2011) based on the information obtained and evaluated during the previous tasks. The conceptual design will include the major features of the proposed roundabout including geometric alignment, special pedestrian treatment, bus stops and parking changes, special bicycle treatment, right of -way information, and potential utility relocations. The conceptual design will be delivered to the City for review and comments. The purpose of the Conceptual Design is for the City to understand and agree with the major features of the design prior to the initial public outreach efforts. Task 14 - Deliverables: 1 copy of conceptual drawing — electronic (PDF). Task 15 — Video Simulation KHA will revise the illustrative design concept based on the comment received from the City. Once the preliminary concept is finalized, KHA will prepare a 3 dimensional (3D) video simulation for the proposed roundabout. The 3D simulation will be prepared using Sketch up, Google modeling and Civil 3D. Task 1S - Deliverables: 1 electronic copy of 3D simulation. Task 16 — Initial Public Outreach KHA and Alternate Street Design, PA (ASD) will coordinate and conduct the Initial Public Outreach effort. The goals of the first public workshop are as follows: • Present the preliminary roundabout concept to the community; • Present the major features of the proposed roundabout; • Explain the major advantages of modern roundabout as they compare with other methods of intersection control; • Answer questions the community may have regarding the proposed roundabout; and • Obtain and document public comments that will need to be included and taken onto consideration during the final design. It is assumed KHA will prepare the initial flyer for the meeting as well as a comment form to be completed by attendees of the community workshop. It is also assumed the City will secure a meeting facility. 27 ®®, Kimley-Horn ® and Associates, Inc. Ms. nabaki, July 20, 2011, Page 18 Task 16 - Deliverables: Public meeting flyer, comment form; 1 copy of the presentation materials used during the initial public outreach; 1 copy of electronic summary of community comments. Task 17 — City Council Presentation KIIA and ASD will coordinate the City Council Presentation effort. The goals of the City Council presentation are: • Present the preliminary roundabout concept to City Council; • Present the major features of the proposed roundabout; • Summarize the initial public outreach meeting • Explain the major advantages of modern roundabout as they compare with other methods of intersection control; • Answer questions the City Council may have regarding the proposed roundabout; and • Obtain and document public City Council comments that will need to be included and taken onto consideration during the final design. Task 18 — Geotechnical Analysis This task will be part of the D Avenue Community Corridor scope of work. Task 19 — 90% Plans, Specifications, and Estimate (PS&E) Task 19.1— 90% Design KIIA will prepare 90% civil engineering drawings for City review and comment, based on the guidelines/ standards developed in our kick-off meeting, Caltrans and FHWA standards including the NCHRP Report 672, Roundabout: An informational Guide, Second Edition and the 2010 Manual of Traffic Control Devices (MUTCD). Our 90% design will consist of the following design items: • Title Sheet/Vicinity Map (1 sheet) • General Notes Sheet (1 sheet) • Typical Sections (1 sheet) • Construction Details (1 sheet) • Demolition Plan: 1" = 20' scale, (1 sheet) (showing saw cut lines, pavement removal, limits of grinding, utility adjustment) • Improvement Plan and Profile: 1"=20' scale, (2 sheets) (showing existing grade elevations, proposed curb data, new ADA pedestrian ramps, new bicycle ramps, drainage improvements, crosswalks, cross gutters, street improvements) • Private Driveways Details (1 sheet) • Signing and Striping Plans: l"=40' scale, (1 sheet) • Planting Plan: 1" = 20' scale, (1 sheet) (showing plant material selection) • Irrigation Plan: I" = 20' scale, (1 sheet) (showing irrigation system components (i.e. sprinklers, piping, valves), irrigated areas, points of connection, pressure calculations and systems control) • Irrigation Details and irrigation schedule, (1 sheet) 28 C/IKimley-Horn ® and Associates, Inc. Ms. Babaki, July 20, 2011, Page 19 • Soil Management Report as required by AB 1881 • Lighting and Electrical Plans: 1"=20' scale, (I sheet) — including location of proposed fixtures, photometric evaluation and voltage drop calculations. • Erosion Control Plan: 1" = 20' scale, (1 sheet) (will be prepared in accordance with the California State General Construction Permit Order No. 2009-0009-DWQ (Permit) to meet the numeric action level and numeric effluent limit a appropriate for the computed site and receiving water risk for the project site. The plans will include permanent stabilization required to demonstrate a minimum of 70% soil cover as compared to the pre -project condition. Task 19.2 — Opinion of Probable Construction Cost KHA will prepare a Preliminary OPCC for the 90% PS&E. The cost estimate will be presented to show the design items, unit prices, contingencies, and an overall cost. Task 19.3 — Technical Specifications KHA will prepare project technical specifications in the format of project specific modifications, as appropriate by construction item, to the Specifications of the City of National City, the Standard Specifications for Public Works Construction (Greenbook-2009) and the Caltrans Standard Specifications. Task 19 - Deliverables: Four sets of 90% improvement plans (24"x36"); One electronic copy of opinion of construction cost (PDF format). One electronic copy of the specifications (in MS Word format). Task 20 —100% PS&E (pre -final submittal) Based on the written comments provided by the City engineering staff, KHA will revise the 90% PS&E and prepare the final PS&E package. It is assumed we will respond to a consolidated set of comments based on the review at 90% and these comments will not require major design changes. Task 20 - Deliverables: Four sets of 100% (pre -final) improvement plans (24"x36"); One electronic copy of opinion of construction cost (PDF format). One electronic copy of the specifications (in MS Word format). Task 21— Final PS&E (mylar submittal) Based on the written comments provided by the City engineering staff, KHA will revise the 100% (pre -final) PS&E and prepare the final PS&E package including signed Mylar plans. It is assumed we will respond to a consolidated set of comments based on the review at 100% and these comments will not require major design changes. Task 21- Deliverables: Final PS&E package including 1 full size (24"x36") signed mylar plans. The final opinion of construction cost and the technical specifications will be delivered electronically (PDF). 29 �®�� Kimley-Horn and Associates, Inc Ms. Babaki, July 20, 2011, Page 20 Task 22 — Drainage Study - Technical Memorandum KIIA will provide a drainage report for the project which will analyze the spread through the roundabout. Drainage improvements may be required to ensure one dry lane during the 100-year storm event. KHA will submit two (2) copies of the draft study in a technical memorandum format for review by the City at the 90% submittals. 'l'he drainage study will be prepared in accordance with the latest edition of the San Diego County Drainage Design Manual. Task 22 - Deliverables: Drainage Study Technical Memorandum submitted at 90%, and 100% design level. Task 23 — Notice of Intent/Storm Water Pollution Prevention Plan (SWPPP) This task will be part of the D Avenue Community Corridor scope of work. Task 24 — Stormwater Applicability Checklist/WQTR This task will be part of the D Avenue Community Corridor scope of work. Task 25 — Utility Coordination This task will be part of the D Avenue Community Corridor scope of work. Task 26 — Project Coordination, Meetings, and Management Task 26.1- Project Coordination and Administration The D Avenue and l2th Street Roundabout project has many stakeholders, including the City of National City, Sweetwater Authority, MTS, dry utility companies, local organizations, and residents. Due to this large, unique mix of stakeholders, it is important that a cohesive team be established that will support the City and KHA project managers for the duration of the project. We will provide ongoing coordination with subconsultants, the City, and those mentioned above throughout the duration of the project. In addition, a project schedule will be updated monthly throughout the project. Utility Coordination: PCG will coordinate with the affected utility companies to determine if relocation, removal, and/or adjustments to any existing facilities are required. Task 27 — Bid and Construction Support Task 27.1 — Pre -Bid Conference: We will attend a pre -bid conference, as requested by the City. Task 27.2 — Answer Requests for Information (RFIs) During the bidding and construction phase, KHA will respond to reasonable and appropriate RFIs, as requested by the City. These items will be billed on a time and materials basis. Twenty (20) hours have been budgeted for this task. Additional effort will be considered as an additional service. Task 27.3 — Record Drawings KHA will revise the approved design plans for the project, based upon field changes and revisions as provided by the contractor's field superintendent and 30 • • • ®, Kimley-Horn ® and Associates, Inc. Ms. Dabaki, July 20, 2011, Page 21 approved by the City inspector. Plans shall be processed with the City of National City. Task 27 - Deliverables: Record Drawings; Task 28 — Potholing KHA will contract with a potholing subconsultant to perform investigations to identify the horizontal and vertical location of existing utilities within the limits of improvements. It is assumed there will be 4-6 potholes for this project. Task 28 - Deliverables: Potholing Results D Avenue (8th to 18'h Street)/Roundabout — Design Phase 11 Task 29 — D Avenue Community Corridor It is our understanding that the City has designated D Avenue as a Community Corridor and desires to enhance its role as a complete street for National City. The segment of D Avenue that the City would like us to focus our conceptual design on is from 8th Street to 18`h Street. All modes of transportation - pedestrian, bicycle, vehicular and transit arc present today. Through the use of traffic calming, striping improvements, enhancements for multi -modal transportation and strectscape improvements, this vision can be achieved. We also understand that this corridor serves as a major utility transmission corridor and the need for the improvements to work with this element is critical as it is highly unlikely that these lines can be undergrounded. Task 29.1— Data Collection and Project Set-up KHA will collect record information for the proposed work areas to the extent readily available. KHA will perform one site visit during this task. The team will collect and review relevant planning documents, traffic studies, General Plan Update ER redevelopment plans. Task 29.2 — Utility Base Mapping Preparation KHA will conduct utility research to obtain readily available records for sewer, water, and storm drain. KHA will also obtain readily available as -built drawings for D Avenue and 12th Street. In obtaining this information, KHA will coordinate with the City of National City and Sweetwater Authority. Results of the investigations will be integrated into an existing utility CAD base map that will be used by the project team to develop preliminary and final design plans. Task 29.2 - Deliverables: Site photos (available upon request), copies of utility notification letters and any responses received, utility base file in AutoCAD format. Task 29.3 — Survey/Right-of-Way KHA will research readily available record survey maps within the vicinity of the projects to calculate the relative record positions of centerline and right-of-way monuments. A base right-of-way file will be prepared by KI-IA based on the centerline resolutions. KHA will download field data provided by Sampo and incorporate it into the CAD base file. 31 C�Kimley-Horn ® and Associates, Inc. Ms. Bahaki, July 20, 2011, Page 22 Task 29.3 - Deliverables: Topographic base map in AutoCAD format, mapping base file in AutoCAD format. Task 29.4 — Geotechnical Leighton Consulting, Inc. (Leighton) will conduct a review of readily available pertinent background information including as -built plans and the preliminary conceptual design; obtain encroachment and traffic control permits from the City of National City; site and mark out of the proposed exploratory boring locations for clearance by Underground Service Alert; core through the pavement at four selected locations in the intersection and adjacent to the intersection of D Avenue and 12th Street; and drill, log, and sample four exploratory test borings through the pavement cores to observe and sample the subgrade soils and evaluate of the condition of the existing pavement section. Samples of the encountered soils will be collected and transported to Leighton's in-house geotechnical laboratory for analysis. Laboratory testing is anticipated to include in -situ moisture content and dry density, grain size (sieve) analyses, R-value, and Atterberg Limits. After compilation and analysis of the data obtained from the background, field, and laboratory testing, Leighton will prepare an illustrated report presenting findings, conclusions, and geotechnical recommendations to assist in the design and construction of the proposed street improvements. It is assumed that cost for permitting will be waived by National City and that this field study will be performed during normal business hours. Prior to the 100% design submittal, Leighton will verify the geotechnical recommendations have been properly incorporated into the project design. Task 29.4 - Deliverables: 1 copy geotechnical report for the site. Task 29.5 — Conceptual Design Development The KHA team will develop preliminary concept plan and cross sections for D Avenue. As a part of this concept plan, the team will explore public art features with a focus on the 12th and D Avenue location for the proposed roundabout. This initial concept plan will be presented to the City along with a narrative describing the proposed improvements. This scope assumes up to two (2) revisions to the concept plan based upon review comments by the City. Task 29.5 - Deliverables: Concept Design — Plan view and cross sections, I copy, color, 24" x 36", text descriptions of the Concept Plan along with permitting steps as well as follow on CEQA requirements. Task 29.6 — Opinion of Probable Construction Cost KHA will prepare an OPCC for the concept plan that will identify the design items, unit prices, contingencies, final design costs, including environmental, and an overall cost. The estimate will be broken down into sections per the City's direction. Task 29.6 - Deliverables: Opinion of probable construction costs — electronic copy (PDF). 32 : Mill®� Kimley-Horn and Associates, Inc. Ms. Babaki, July 20, 2011, Page 23 Task 29.7 — Notice of Intent/Storm Water Pollution Prevention Plan (SWPPP) KHA will prepare a SWPPP report for the proposed project as required by the State Water Resource Control Board (SWRCB) based on the revised requirements effective July I, 2010. This report will incorporate the Erosion Control Plan and details for the construction site. Preparation of a SWPPP requires risk calculations that will further define the SWPPP requirements. This task assumes that the site will be classified as a Risk Level 1, based on visual observations of the existing soils, topography and discharge from an aerial photograph. The SWPPP will be prepared by a Qualified SWPPP Developer (QSD) as required by the Permit and contain the required inspection forms and instructions for their use by the Qualified SWPPP Practitioner (QSP). Three (3) copies of the SWPPP will be submitted to the City at the 90% submittal. KHA will prepare and file a Notice of Intent (NOI) on behalf of the City. The City will pay the NOl filing fee and will file the Notice of Termination (NOT) at the completion of construction. Task 29.7 - Deliverables: SWPPP at 90%, and 100%; Notice of Intent. Task 29.8 — Stormwater Applicability Checklist/WQTR A Water Quality Technical Report (WQTR) will be prepared to support the final water quality design elements of the project. This task will consist of the following design items: • Determine applicable Standard Urban Stormwater Management Plan requirements as described in the current City of National City SUSMP. • Identify pollutants of concern by land use type and identify impairments to the receiving water bodies. • Hydrologic calculations to quantify the first flush flow rate and peak design flow rate in accordance with City of National City standards. • The hydraulic capacity of each proposed treatment device will be calculated. These calculations will be used to quantify how much flow the proposed Low Impact Development (LID) features can treat within the project limits. • Design (LID) features: It is assumed that the LID features will be implemented to the Maximum Extent Practicable within the project. The hydraulic analysis will be used to define the project specific elements pertaining to the LID features to be implemented within the project. The calculations will be used to size curb openings, curb outlets, determine pipe sizes, determine areas for storm drain extension and bypass spread width. The overall intent of the design calculations is to support the LID features proposed within the project. It is assumed that two (2) review cycles will be needed to process the document through the City of National City. It is assumed that no off -site improvements or existing pipe upsizing will be required as part of the project. It is assumed that 33 C®� Kimley-Horn ® and Associates, Inc. Ms_ Nabaki, July 20, 2011, Page 24 the hydrologic analysis will be limited to the area and blocks immediately adjacent to the proposed project. Task 29.8 - Deliverables: Stonnwater Applicability Checklist, WQTR at 90%, and 100%. Task 29.9 — Project Meetings and Utility Coordination We will attend meetings as identified herein. Meetings included in this scope of services are (all meetings include presentation materials and meeting notes): • KHA will schedule and attend project team meetings to be held monthly (up to 6) • Field Review meetings (2) • Utility Coordination: • KHA and PCG will coordinate with the affected utility companies to determine if relocation, removal, and/or adjustments to any existing facilities are required. KHA will send 90%, and 100% plans to Sweetwater Authority, SDG&E, AT&T, and Cox. Comments received from these utility companies will be incorporated into the plans and specifications if appropriate. KHA will attend up to two (2) utility coordination meetings and will coordinate relocation work to be completed prior to the start of our construction or incorporated into out construction phasing. Task 29.9 - Deliverables: A typed meeting agenda and summary for each meeting will be provided (electronically, in PDF format). WI-TOD (Public Works Relocation) Task 30 — Public Works Relocation The existing Public Works facilities must be relocated to allow for the proposed WI-TOD development. The Senior Center expansion project and the Kimball Way conversion combine to offer an opportunity for the new Public Works facilities. The grade changes along Kimball Way between the Walmart access point and F Avenue present a unique opportunity to allow for a building that could have some rooftop plaza/park features at grade with F Avenue. This building could be located in the east -west oriented parking lot between the two towers and the existing eastern parking lot could be used for Public Works vehicle storage. The building could serve the dual purpose of Senior Center and Public Works activities. Incorporation of park features into the converted Kimball Way and pedestrian access from the new Senior Center through the park to Walmart are important elements of these proposed improvements. Task 30.1— Data Collection and Project Set-up KHA will collect record information for the proposed work areas to the extent readily available. KHA will perform one site visit during this task. The team will collect and review relevant planning documents, traffic studies, General Plan Update ER, and redevelopment plans. 34 C®„ Kimley-Horn NM and Associates, Inc. Ms. Babaki, July 20, 2011, Page 25 Task 30.2 — Obtain Utility Service Information KHA will obtain readily available existing utility information. This will include sending out utility notification letters to each known utility service provider within the project area and upon receipt, information will be added to the basemap. En addition, our team will perform a site visit to observe the information obtained from local utility company records and to identify existing above ground facility locations, and systems types where available. Task 30.3 — Conceptual Design Development Task 30.3a — Site Analysis /Summary of Opportunities and Liabilities: The KIIA team will visit the project site to continue the discussion on the relevant issues associated with this project that have been discussed in previous meetings with the City. The team will inventory and analyze the project area to gather information on the visible features of the site. An informal site analysis will be conducted for the project, as well as an informal opportunity and constraints plan. Tusk 30.3b — Concept Plan: The team will develop an initial concept plan for Public Works/Kimball Way/Senior Center. The concept plan will seek to incorporate the new Public Works facilities into the Senior Center expansion and Kimball Way plans. We will prepare both a plan view and an exhibit showing sections, elevations, or photos depicting proposed improvements to the site, including public amenities. This initial concept plan will be presented to the City, along with a narrative describing the proposed improvements. This scope assumes up to two (2) revisions to the concept plan based upon review comments by the City. Task 30.3c - Preliminary Grading Plan: This plan will show on -site preliminary grading and drainage for the site and will be incorporated into the first revision of the concept plan. One (1) estimate of cut and fill quantities will be made based upon these preliminary grading plans. This scope assumes one (1) revision to the preliminary grading plan. Task 30.3d - Preliminary Utility Plan: This plan will indicate proposed sanitary sewer, domestic water, fire water, and storm drain connections needed to service the proposed improvements and will be presented to the City with the first revision to the concept plan. This assumes a horizontal schematic plan only, and will not include any studies or sizing of pipes. This scope assumes one (1) revision to the preliminary utility plan. Task 30.3e — Conceptual Architecture: Summa Architecture will work with KHA through the programming opportunities of the site. Summa shall provide a massing, adjacency and area analysis for the proposed uses on site. After final program is approved, Summa will computer model the Kimball Park designed by KIIA, the new Public Works buildings 35 CKimley-Horn ®r I and Associates, Inc. Ms_ Babaki, July 20, 2011, Page 26 and any proposed revisions to the current Senior Center site. This scope assumes one (1) revision to the preliminary architecture. Task 30.4 — Opinion of Probable Construction Cost The team will prepare an OPCC for the concept plan that will identify the design items, unit prices, contingencies, final design costs (including environmental), and an overall cost. Task 30 - Deliverables: • Site Analysis Summary with Opportunities and Constraints identified • Concept Plan — Plan view and exhibit, color, 24" x 36" • Text descriptions of the Concept Plan along with permitting steps as well as follow on CEQA requirements • Preliminary Grading Plan • Preliminary Utility Plan • Opinion of probable construction cost — electronic copy (PDF) • Copies of utility notification letters and any responses received (available upon request). • Site photos (available upon request). • 3D model computer model presented live and/or in video format. • Rendered perspective views of conceptual massing and architecture. • Concept Architectural Floor Plan Diagrams for New Building(s) - 1 color copy, 24" x 36" Task 31 — Project Coordination, Meetings, and Management Task 31.1 — Project Coordination and Administration We will provide ongoing coordination with subconsultants, the City, Utility Agencies, Caltrans, MTS, local business owners, and the community throughout the duration of the project. In addition, a project schedule will be updated monthly throughout the project. Task 31.2 — Project Meetings We will attend meetings as identified herein. Meetings included in this scope of services are (all meetings include presentation materials and meeting notes): • Internal design team charette (2) — up to 4 hours each • Project Design Team Meetings (2) — up to 2 hours each • Project Meetings with City staff (20) — up to 2 hours each • Site visits with City Staff following submittal of initial concepts and first round of concept plan revisions (2) — up to 3 hours each Task 31 - Deliverables: A typed meeting agenda and summary for each meeting will be provided (electronically, in PDF format). 36 ®®� Kimley-Horn 1116. ® and Associates, Inc. Scope of Services (Phase 2) Ms. l3abaki, July 20, 2011, Page 27 Task 32 - Final Design This Scope of Services represents the first phase of a multi -phased project. Future, subsequent phases include environmental studies/documentation, traffic analysis, design engineering, and construction phased services. Upon the City's request, KHA will prepare a separate proposal to cover the additional applicable services required. Additional Services The following services are not included in the scope of services, but can be provided as additional services if authorized by you. If authorized, Kimley-Horn will submit a proposal for additional services based on a not -to -exceed fee using the same billing rates per the original agreement. • Traffic Studies • Environmental Services • Final Design Information Provided By Client We shall be entitled to rely on the completeness and accuracy of all information provided by the Client. The Client shall provide all information requested by KHA during the project, this shall include: • Record drawings • Traffic counts for the corridors • Accident data • Senior Village Expansion Plans • Latest WY TOD Development Plans • General Plan Update, Public Meeting Summaries, and all Graphics • BTA Grant Application • Bond Project Tier List Schedule We will provide our services as expeditiously as practicable to meet a mutually agreed upon schedule. Additional Services The following services are not included in the scope of services, but can be provided as additional services if authorized by you. If authorized, Kimley-Horn will submit a proposal for additional services based on a not -to -exceed fee using the same billing rates per the original agreement. • Traffic Studies • Environmental Services • Transit shelter design detailing/specifications 37 ®am Iry Kimley-Horn mu 1 and Associates, Inc. Ms. Babaki, July 20, 2011, Page 28 Information Provided By Client We shall be entitled to rely on the completeness and accuracy of all information provided by the Client. The Client shall provide all information requested by KHA during the project, this shall include: • SRI'S Application • As -built information • Senior Village Expansion Plans • Light fixture specifications for street lights • Kimball Park irrigation as-builts Schedule We will provide our services as expeditiously as practicable to meet a mutually agreed upon schedule. Fee and Billing Consultant will perform the Scope of Services for a lump sum fee as outlined in the attached summary sheets. All permitting, application, and similar project fees will be paid directly by the City as needed. Very truly yours, KIMLEY-HORN AND ASSOCIATES, INC. Scott W. Colvin, PE Project Manager RCE #69464 p:\marketing\I I-xxxs\national city ciplscope\national city - cip scope and fee-201 I_7.20.doc 38 EXHIBIT "A" ❑�mn Kimley-Horn , 1 and Associates, Inc. NATIO Fee Schedule City of National City Wt-TOO (Public Works Relocation) July 22, 2011 Kimley-Horn and Associates LABOR HOURS COST Task 1 -Project Kick-off Meeting 1 $165.00 Task 2 - Survey (Aerial) !Right -of -Way 16 $2,087.00 Task 30 - Public Works Relocation 193 $26,115.00 Task 31 - Project Coordination, Meetings, and Management 44 $6,664.00 Subtotal 254 $35,031.00 Expenses Subtotal $1,500.00 Subconsultants Task 1 - Project Kick-off Meeting 1 $171.00 Task 2 - Survey (Aerial) /Rightof-Way 6 $4,097.00 Task 30 - Public Works Relocation 6 $19,939.50 Task 31 -Project Coordination, Meetings, and Management 7 $1,163.00 Subtotal 20 $25,370.50 TOTAL $61,901.50 39 ❑�/� KimleyHarn e / 1 and Associates, Inc. • Fee Schedule City of National City Coolidge Avenue (12th Street to Plaza Boulevard) - Design Phase I July 22, 2011 Project No. 6173 Kimley-Horn and Associates LABOR HOURS COST Task 9 - Extend Coolidge Avenue 341 $49,375.00 Task 10 -Coolidge Avenue Additional Project Improvements 170 $25,130.00 Subtotal 511 $74,505.00 Expenses Subtotal $3,500.00 Subconsultants Task 9 - Extend Coolidge Avenue Task 10 -Coolidge Avenue Additional Project Improvements 86 $13,713.00 0 $0.00 Subtotal 86 $13,713.00 TOTAL $91,718.00 40 • prl-/1 IKimleyHom lb- I®I 1 and Associates, Inc. Fee Schedule City of National City Coolidge Avenue (12th Street to Plaza Boulevard) - Design Phase 11 July 22, 2011 Project No. 6173 Kimley-Horn and Associates LABOR HOURS COST Task 1 - Project Kick-off Meeting 2 $330.00 Task 2 - Survey (Aerial) /Rightof-Way 16 $2,087.00 Task 11 - Old Town/Hoover Avenue Park/Paradise Creek Walk 251 $34,135.00 Task 31 - Project Coordination, Meetings, and Management 88 $13,329.00 Subtotal 357 $49,881.00 Expenses Subtotal $2,500.00 Subconsultants Task 1 - Project Kick-off Meeting 0 $0.00 Task 2 -Survey (Aerial) /Rightof-Way 6 $4,097.00 Task 11 • Old Town/Hoover Avenue Park/Paradise Creek Walk 251 $34,135.00 Task 31 -Project Coordination, Meetings, and Management 11 $1,828.00 Subtotal 268 $40,060.00 TOTAL $92,441.00 41 /" KimIcy-Horn bk. Ellr , and Associates, Inc. Fee Schedule City of National City D Avenue (8th to 18th Street)/Roundabout - Design Phase I July 22, 2011 Project No. 6175 Kimley-Horn and Associates LABOR HOURS COST Task 12 -Project Kick-off Meeting 2 $330.00 Task 13 -Data Collection and Review 0 $0.00 Task 14 -Conceptual Design 30 $4,150.00 Task 15 - Video Simulation 33 $3,280.00 Task 16 - Initial Public Outreach 14 $2,210.00 Task 17 - City Council Presentation 8 $1,320.00 Task 18 - Geotechnical Analysis 0 $0.00 Task 19 -90% Plans, Specifications, and Estimate (PS&E) 268 $36,200.00 Task 20 -100% PS&E (pre -final submittal) 85 $12,105.00 Task 21 - FINAL PS&E (mylar submittal) 63 $9,155.00 Task 22 - Drainage Study -Technical Memorandum 32 $4,270.00 Task 23 -Notice of Intent/SWPPP 0 $0.00 Task 24 - Stormwater Application Checklist 0 $0.00 Task 25 -Utility Coordination 0 $0.00 Task 26 - Project Coordination and Administration 28 $3,600.00 Task 27 - Bid and Construction Support 58 $7,490.00 Task 28 - Potholing 2 $330.00 Subtotal 623 $84,440.00 Expenses Subtotal $2,500.00 Subconsultants Task 12 - Project Kick-off Meeting $ - $0.00 Task 13 - Data Collection and Review 57 $7,263.90 Task 14 - Conceptual Design 16 $2,772.00 Task 15 - Video Simulation 0 $0.00 Task 16 - Initial Public Outreach 6 $1,039.50 Task 17 - City Council Presentation 6 $1,039.50 Task 18 - Geotechnical Analysis 0 $0.00 Task 19 - 90% Plans, Specifications, and Estimate (PS&E) 6 $1,039.50 Task 20 - 100% PS&E (pre -final submittal) 4 $693.00 Task 21 - FINAL PS&E (mylar submittal) 2 $346.50 Task 22 - Drainage Study - Technical Memorandum 0 $0.00 Task 23 - Notice of IntentSWPPP 0 $0.00 Task 24 - Stormwater Application Checklist 0 $0.00 Task 25 - Utility Coordination 0 $0.00 Task 26 - Project Coordination and Administration 12 $1,272.60 Task 27 - Bid and Construction Support 0 $0.00 Task 28 - Potholing 0 $3,465.00 Subtotal 109 $18,931.50 TOTAL $105,871.50 42 • C1 KinleyHorn MI , and Associates, Inc. Fee Schedule City of National City D Avenue (8th to 18th Street)/Roundabout - Design Phase 11 July 22, 2011 Project No, 6175 Kimley-Horn and Associates LABOR HOURS COST Task 1 - Project Kick-off Meeting 2 $330.00 Task 2 - Survey (Aerial) /Rightof-Way 16 $2,087-00 Task 29 - D Avenue Community Corridor 361 $52,165.00 Task 31 - Project Coordination, Meetings, and Management 88 $13,329.00 Subtotal 467 $67,911.00 Expenses Subtotal $3,200.00 Subconsultants Task 1 - Project Kick-off Meeting 1 $171.00 Task 2 - Survey (Aerial) !Rightof-Way 6 $4,097.00 Task 29 - D Avenue Community Corridor 84 $18,942.00 Task 31 - Project Coordination, Meetings, and Management 15 $2,492.00 Subtotal 106 $25,702.00 TOTAL $96,813.00 43 p-� Kimley-Horn III, and Associates, Inc. Fee Schedule e-�CAi�aF�P>•r� _ City of National City Kimball Park - Design Phase 1 July 22, 2011 Project No. 4132 Kimley-Hom and Associates LABOR HOURS COST Task 1 - Project Kick-off Meeting 2 $330.00 Task 2 - Survey (Aerial) /Rightof-Way 16 $2,087.00 Task 3 - Kimball Park 143 $19,355.00 Task 4 -Kimball Park Architectual Concepts 16 $2,640.00 Task 31 - Project Coordination, Meetings, and Management 88 $13,329.00 Subtotal 265 $37,741.00 Expenses Subtotal $1,500.00 Subconsultants Task 1 - Project Kickoff Meeting 1 $171.00 Task 2 - Survey (Aerial) /Rightof-Way 6 $4,097.00 Task 3 - Kimball Park 236 $29,820.00 Task 4 - Kimball Park Architectual Concepts 262 $35,660.10 Task 31 - Project Coordination, Meetings, and Management 15 $2,492.00 Subtotal 520 $72,240.10 TOTAL $111,481.10 • 44 • �rlKimley-Horn and Associates, Inc. Fee Schedule letry �- OOfOPM1[Cv. City of National City Kimball Park (Paradise Creek) - Design Phase 11 July 22, 2011 Project No. 4132 Kimley-Horn and Associates LABOR HOURS COST Task 1 - Project Kick-off Meeting 2 $330.00 Task 2 - Survey (Aerial) /Rightof-Way 0 $0.00 Task 5 - Paradise Creek Restoration Plan 168 $22,580.00 Task 31 - Project Coordination, Meetings, and Management 7 $1,060.00 Subtotal 177 $23,970.00 Expenses Subtotal $5,000.00 Subconsultants Task 1 - Project Kick-off Meeting 2 $342.00 Task 2 - Survey (Aerial) /Rightof-Way 0 $0.00 Task 5- Paradise Creek Restoration Plan 118 $15,540.00 Task 31 - Project Coordination, Meetings, and Management 4 $665.00 Subtotal 124 $16,547.00 TOTAL $45,517.00 45 �� n IGmley-Horn I , and Associates, Inc. • Fee Schedule City of National City Las Palmas Park - Design Phase I July 22, 2011 Project No. 4133 Kimley-Horn and Associates LABOR HOURS COST Task 1 - Project Kick-off Meeting 2 $330.00 Task 2 - Survey (Aerial) /Right -of -Way 16 $2,087.00 Task 6 - Las Palmas Park 299 $40,675.00 Task 7 - Las Palmas Park Architectual Concepts 22 $3,630.00 Task 31 - Project Coordination, Meetings, and Management 88 $13,329.00 Subtotal 427 $60,051.00 Expenses Subconsultants Subtotal 52,500.00 Task 1 - Project Kick-off Meeting 1 $171.00 Task 2 - Survey (Aerial) /Rightof-Way 6 $4,097.00 Task 6 - Las Palmas Park 44 $4,998.00 Task 7 - Las Palmas Park Architectual Concepts 282 $44,969.40 Task 31 - Project Coordination, Meetings, and Management 15 $2,492.00 Subtotal 348 $56,727.40 TOTAL $119,278.40 46 • ❑-n KinieyHorn and Associates, Inc, Kimley-Horn and Associates NikTA42.4.. Fee Schedule City of National City Las Palmas Park (Skate Park) - Design Phase 11 July 22, 2011 Project No. 4133 LABOR HOURS COST Task 1 - Project Kick-off Meeting 1 $165.00 Task 2 - Survey (Aerial) /Right -of -Way 0 $0.00 Task 8 - Skate Park 38 $5,530.00 Task 31 - Project Coordination, Meetings, and Management 35 $5,301.00 Subtotal 74 $10,996.00 Expenses Subtotal $800.00 Subconsultants Task 1 -Project Kick-off Meeting 1 $171.00 Task 2 - Survey (Aerial) /Rightof-Way 0 $0.00 Task 8 - Skate Park 271 $33,852.00 Task 31 - Project Coordination, Meetings, and Management 7 $1,163.00 Subtotal 279 $35,186.00 TOTAL $46,982.00 47 ACORD® CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDD/YYYY) 11/21/2010 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on -this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Ames and Gough 450 Northridge Parkway Suite 102 Atlanta GA 30350 INSURED Kimley-Horn and Associates, Inc. P.O. Box 33068 Raleigh COVERAGES NC 27636 CONTACT JerryNoyola NAME Y PHONE (77.0)552 4225 E-MAIC _y 9Oun0 ola@ames h.com ADDRESS;.,- 9 PRODUCER 0"Q1398 CUSTOMER IDd . FAX [(A/C, No): INSURER(S) AFFORDING COVERAGE I NAICN INSURER A Travelers Indemnity Co of CT 125682 INSURER e Travelers Indemnity Company -25658 INSURERC:Travelers Property Casualty Co. .125674 iNsuREf D Phoenix Insurance Company 125623 INSURER E.Lexington Insurance Company 119437 INsuRERF:Travelers Prop. Cas. Co America 125674 CERTIFICATE NUMBER:"10-11 (Kimley Jessica) • THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE INDICATED. NOTWITHSTANDING ANY REQUIREMENT, CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. ILTR --- TYPE OF INSURANCE---IADOL LTR I (INSB SUBB WVD LISTED BELOW HAVE BEEN ISSUED TO THE INSURED TERM OR CONDITION OF ANY CONTRACT OR OTHER THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ---__.-__ _MB._ �.-... - ',JPOLICYEYE' I POLICYEXP POLICY NUMBER JMIODD/YYYYI �(MMIDO/YYYY) YYY NAMED ABOVE FOR THE POLICY PERIOD DOCUMENT WITH RESPECT TO WHICH THIS HEREIN IS SUBJECT TO ALL THE TERMS, LIMITS A I GENERAL LIABILITY ff �. _.._., f X I COMMERCIAL GENERAL -._..) .._. _..RAL LIABILITY ? .._--( Y CLAIMS -MADE I X I OCCUR .... I GEM_ AGGREGATE LIMIT APPLIES PER I POLICY 1 X I jR� I X I LOC I - i I P-630-6193699A-TCT-10 12 /1 /2010 12/1/2011 I 1 ] I EACH OCCURRENCE DAMAGE TO RENTED PREMISES Caommence ( 1 MED ExP (AnY onepersan) PERSONAL &NWAINJURY GENERAL AGGREGATE PRODUCTS - COMP/OP AGG IS $ 1,000,000 S 1,000,.000 5 10, 000 S 1 000, 000 S 2 000,000 1,000,000 IS AUTOMOBILE -. X . . B ,.., X X 1 LIABILITY ! ANY AUTO TALL OWNED AUTOS SCHEDULED AUTOS I HIRED AUTOS ; NON -OWNED AUTOS P-810-5724B497-IND-10 )12/1/2010 ; € I 12/1/2011 I ; COMBINED ESINGLE LIMIT S I1,000,000 (Ea accident)I BODILY INJURY (Per person) IS BODILY INJURY (Per accident] i S --- 1 -- - -- PROPERTY DAMAGE (Per accident) j S Underinsteed motorist DI sple J S Uninsured motorist property IS X .._..r _ C I X UMBRELLA LIAR ] X __ OCCUR Excess MAR r i CL AIMSMADE DEDUCTIBLE ! RETENTION S 10,000 I I I SM-CUP-8193699A-TIL-10 I12/1/21)10 112/l/2011 I EACH OCCURRENCE S 5,000,000 ..._. _.. ._.._- I __. AGGREGATE iS 5,000,000 IS IS D F ! WORKERS COMPENSATION 1 AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOPVPARTNERIEXECUTIVE OF(Mandatory CE tin H)R EXCLUDED? N IyeS.din NH) II yes, descri0e under DESCRIPTION OF OPERATIONS below I N/A ?NUB-8193B99A-10 112/1/2010 y2/1/2010 PN0B-8193B99A-10 (CA) li i 112/1/2011 I 12/1/2011 X I WCSTATU-1 IOTH tLOBY LIMITS. ___� �R EL.EACH ACCIDENT E.L.DISEASE • EA EMPLOYERS E.L. DISEASE - POLICY LIMIT __. -__ _. S 500,000 ,� 500,000 ' - I S 500,000 E ! Professional Liability I 016017332 112/5/2010 112/1/2011 I perClaim $2, 000,000 Aggregate $2,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, II more space is required) Re: All City of National City Projects The City of National City, its elected officials, officers, agents & employees are named as Additional Insureds on the above referenced liability policies with the exception of workers compensation & professional liability. Waiver of Subrogation is applicable where required by written contract & allowed by law. CERTIFICATE HOLDER CANCELLATION City of National City c/o City Attorney's Office 1243 National City Blvd. National City, CA 91950-4301 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Matias 0rmaza/NOYOLA ACORD 25 (2009/09) INS025 (200909) © 1988-2009 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 48 ' Policy Number: P-630-8193B99A-TCT-10 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL. INSURED - WRITTEN CONTRACTS (ARCHITECTS, ENGINEERS AND SURVEYORS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART 1, The following is added to SECTION II — WHO IS AN INSURED: Any person or organization that 'you agree in a "written contract requiring insurance to include as an additional insured on this Coverage Part, but: a. Only with respect to liability for "bodily injury, "property damage" or "personal injury; and b. if, and only to the extent that, the injury or damage is caused by acts or omissions of you or your subcontractor in the performance of "your work" to which the "written contract requiring insurance" applies. The person or organization does not qualify as an additional insured with respect to the independent acts or omissions of such person or organization. The insurance provided to such additional insured is limited as follows: c. In the event that the Limits of Insurance of this Coverage Part shown in the Declarations exceed the limits of liability required by the "written contract requiring insurance", the in- surance provided to the additional insured shall be limited to the limits of liability required by that "written contract requiring insurance". This endorsement shall not increase the limits of insurance described in Section III — Limits Of Insurance. d. This insurance does not apply to the render- ing of or failure to render any "professional services" or construction management errors or omissions. e. This insurance does not apply to "bodily In- jury" or "property damage" caused by "your work" and included in the "products - completed operations hazard" unless the "written contract requiring insurance" specifi- cally requires you to provide such coverage for that additional insured, and then the insur- ance provided to the additional insured ap- CG D4 14 04 08 005835 plies only to such "bodily injury" or "property damage" that occurs before the end of the pe- riod of time for which the "written contract re- quiring insurance" requires you to provide such coverage or the end of the policy period, whichever is earlier. 2. The following is added to Paragraph 4.a. of SEC- TION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS: The Insurance provided to the additional insured is excess over any valid and collectible "other in- surance", whether primary, excess, contingent or on any other basis, that is available to the addi- tional insured for a loss we cover, However, if you specifically agree in the "written contract requiring insurance" that this insurance provided to the ad- ditional insured under this Coverage Part must apply on a primary basis or a primary and non- contributory basis, this Insurance is primary to "other insurance" available to the additional in- sured which covers that person or organization as a named insured for such loss, and we will not share with that "other insurance". But this insur- ance provided to the additional insured still is ex- cess over any valid and collectible "other insur- ance", whether primary, excess, contingent or on any other basis, that is available to the additional insured when that person or organization is an additional insured under any "other insurance". 3. The following is added to SECTION IV — COM- MERCIAL GENERAL LIABILITY CONDITIONS: Duties Of An Additional Insured As a condition of coverage provided to the addi- tional Insured: a: The additional insured must give us written notice as soon as practicable of an "occur- rence" or an offense which may result in a claim. To the extent possible, such notice should include: © 2008 The Travelers Companies, Inc. Page 1 of 2 49 COMMERCIAL_ GENERAL LIABILITY i. How, when and where the "occurrence" or offense took place; ii. The names and addresses of any Injured persons and witnesses; and iii. The nature and location of any injury or damage arising out of the 'occurrence" or offense. b. If a claim is made or "suit" is brought against the additional insured, the additional insured must: i. Immediately record the specifics of the claim or "suit" and the date received; and ii. Notify us as soon as practicable, The additional insured must see to it that we receive written notice of the claim or "suit" as soon as practicable. c. The additional insured must immediately send us copies of all legal papers received in con- nection with the claim or "suit", cooperate with us in the investigation or settlement of the claim or defense against the "suit", and oth- erwise comply with all policy conditions. d. The additional insured must tender the de- fense and indemnity of any claim or "suit" to any provider of other insurance which would cover the additional insured for a loss we cover. However, this condition does not affect whether this insurance provided to the addi- tional insured Is primary to that other insur- ance available to the additional insured which covers that person or organization as a named insured. 4. The following is added to the DEFINITIONS Sec- tion: 'Written contract requiring insurance" means that part of any written contract or agreement under which you are required to include a person or or- ganization as an additional insured on this Cover- age Part, provided that the "bodily injury" and "property damage" occurs and the "personal in- jury" is caused by an offense committed: a. After the signing and execution of the contract or agreement by you; b. While that part of the contract or agreement is in effect; and c. Before the end of the policy period. Page 2 of 2 Q 2008 The Travelers Companies, Inc. CGD4140408 • • 50 Policy Number: P-810-5724B497-IND-10 COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BUSINESS AUTO EXTENSION ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modi- fied by the endorsement. GENERAL DESCRIPTION OF COVERAGE — This endorsement broadens coverage. However, coverage for any injury, damage or medical expenses described in any of the provisions of this endorsement may be excluded or limited by another endorsement to the Coverage Part, and these coverage broadening provisions do not apply to the extent that coverage is excluded or limited by such an endorsement. The following listing is a general cover- age description only. Limitations and exclusions may apply to these coverages. Read all the provisions of this en- dorsement and the rest of your policy carefully to determine rights, duties, and what is and is not covered. A. BROAD FORM NAMED INSURED B. BLANKET ADDITIONAL INSURED C. EMPLOYEE HIRED AUTO D. EMPLOYEES AS INSURED E. SUPPLEMENTARY PAYMENTS — INCREASED LIMITS F. HIRED AUTO — LIMITED WORLDWIDE COVERAGE — INDEMNITY BASIS G. WAIVER OF DEDUCTIBLE — GLASS PROVISIONS A. BROAD FORM NAMED INSURED The following is added to Paragraph A.1., Who Is An Insured, of SECTION II — LIABILITY COV- ERAGE: Any organization you newlyacquire or form dur- ing the policy period over which you maintain 50% or more ownership interest and that is not separately insured for Business Auto Coverage. Coverage under this provision is afforded only un- til the 180th day after you acquire or form the or- ganization or the end of the policy period, which- ever is earlier. B. BLANKET ADDITIONAL INSURED The following is added to Paragraph c. in A.1., Who Is An Insured, of SECTION II — LIABILITY COVERAGE: Any person or organization who is required under a written contract or agreement between you and that person or organization, that is signed and CA T3 53 06 09 H. HIRED AUTO PHYSICAL DAMAGE — LOSS OF USE — INCREASED LIMIT I. PHYSICAL DAMAGE — TRANSPORTATION EXPENSES — INCREASED LIMIT J. PERSONAL EFFECTS K. AIRBAGS L. NOTICE AND KNOWLEDGE OF ACCIDENT OR LOSS M. BLANKET WAIVER OF SUBROGATION N. UNINTENTIONAL ERRORS OR OMISSIONS executed by you before the "bodily injury" or "property damage" occurs and that is in effect during the policy period, to be named as an addi- tional insured is an "insured" for Liability Cover- age, but only for damages to which this insurance applies and only to the extent that person or or- ganization qualifies as an "insured" under the Who Is An Insured provision contained in Section II. C. EMPLOYEE HIRED AUTO 1. The following is added to Paragraph A.1., Who Is An Insured, of SECTION II — LI- ABILITY COVERAGE: An "employee" of yours is an "insured" while operating an "auto" hired or rented under a contract or agreement in that "employee's" name, with your permission, while performing duties related to the conduct of your busi- ness. © 2009 The Travelers Companies, Inc. Page 1 of 4 Includes the copyrighted material of Insurance Services Office, Inc. with its permission. 51 COMMERCIAL AUTO 2. The following replaces Paragraph b, in B.S., Other Insurance, of SECTION IV — BUSI- NESS AUTO CONDITIONS: b. For Hired Auto Physical Damage Cover- age, the following are deemed to be cov- ered "autos" you own: (1) Any covered "auto" you lease, hire, rent or borrow; and (2) Any covered "auto" hired or rented by your "employee" under a contract in that individual "employee's" name, with your permission, while perform- ing duties related to the conduct of your business. However, any "auto" that is leased, hired, rented or borrowed with a driver is not a covered "auto". D. EMPLOYEES AS INSURED The following is added to Paragraph A.1., Who Is An Insured, of SECTION II — LIABILITY COV- ERAGE: Any "employee" of yours is an "insured" white us- ing a covered "auto" you don't own, hire or borrow in your business or your personal affairs. E. SUPPLEMENTARY PAYMENTS —INCREASED LIMITS 1. The following replaces Paragraph A.2.a.(2), of SECTION 11 — LIABILITY COVERAGE: (2) Up to $3,000 for cost of bail bonds (in- cluding bonds for related traffic law viola- tions) required because of an "accident" we cover. We do not have to furnish these bonds. 2. The following replaces Paragraph A.2.a.(4), of SECTION II — LIABILITY COVERAGE: (4) All reasonable expenses incurred by the "insured" at our request, including actual loss of earnings up to $500 a day be- cause of time off from work. F. HIRED AUTO — LIMITED WORLDWIDE COV- ERAGE — INDEMNITY BASIS The following replaces Subparagraph e. in Para- graph 8.7., Policy Term, Coverage Territory, of SECTION IV — BUSINESS AUTO CONDITIONS: e. Anywhere in the world, except any country or jurisdiction while any trade sanction, em- bargo, or similar regulation imposed by the Page 2 of 4 United States of America applies to and pro- hibits the transaction of business with or within such country or jurisdiction, for Liability Coverage for any covered "auto" that you lease, hire, rent or borrow without a driver For a period of 30 days or less and that is not an "auto" you lease, hire, rent or borrow from any of your "employees", partners (if you are a partnership), members (If you are a limited liability company) or members of their house- holds. (1) With respect to any claim made or "suit" brought outside the United States of America, the territories and possessions of the United States of America, Puerto Rico and Canada: (a) You must arrange to defend the "insured" against, and investigate or settle any such claim or "suit" and keep us advised of all pro- ceedings and actions. (b) Neither you nor any other in- volved "insured" will make any settlement without our consent. (c) We may, at our discretion, par- ticipate in defending the "insured" against, or in the settlement of, any claim or "suit". (d) We will reimburse the "insured": (i) For sums that the "insured" legally must pay as damages because of "bodily injury" or "property damage" to which this insurance applies, that the "insured" pays with our consent, but only up to the limit described in Paragraph C., Limit Of Insurance, of SECTION II — LIABILITY COVERAGE; (ii) For the reasonable expenses incurred with our consent for your investigation of such claims and your defense of the "insured" against any such "suit", but only up to and included within the limit de- scribed in Paragraph C., Limit Of Insurance, of SECTION II — LIABILITY COVERAGE, 02009 The Travelers Companies, Inc. CA T3 53 06 09 Includes the copyrighted material of Insurance Services Office, Inc. with its permission. 52 and not in addition to such limit. Our duty to make such payments ends when we have used up the applicable limit of insurance in payments for damages, settlements or defense expenses. (2) This insurance is excess over any valid and collectible other insurance available to the "insured" whether primary, excess contingent or on any other basis, (3) This insurance is not a substitute for re- quired or compulsory insurance in any country outside the United States, its ter- ritories and possessions, Puerto Rico and Canada. You agree to maintain all required or compulsory insurance in any such coun- try up to the minimum limits required by local law. Your failure to comply with compulsory insurance requirements will not invalidate the coverage afforded by this policy, but we will only be liable to the same extent we would have been liable had you complied with the compulsory in- surance requirements. (4) It is understood that we are not an admit- ted or authorized insurer outside the United States of America. its territories and possessions, Puerto Rico and Can- ada. We assume no responsibility for the furnishing of certificates of insurance, or for compliance in any way with the laws of other countries relating to insurance. G. WAIVER OF DEDUCTIBLE - GLASS The following is added to Paragraph D., Deducti- ble, of SECTION III - PHYSICAL DAMAGE COVERAGE: No deductible for a covered "auto" will apply to glass damage if the glass is repaired rather than replaced. H. HIRED AUTO PHYSICAL DAMAGE - LOSS OF USE - INCREASED LIMIT The following replaces the last sentence of Para- graph A.4.6., Loss Of Use Expenses, of SEC- TION III - PHYSICAL DAMAGE COVERAGE: However, the most we will pay for any expenses for loss of use is $65 per day. to a maximum of $750 for any one "accident". CA T3 53 06 09 COMMERCIAL AUTO I. PHYSICAL DAMAGE - TRANSPORTATION EXPENSES - INCREASED LIMIT The following replaces the first sentence in Para- graph A.4.a., Transportation Expenses, of SEC- TION III - PHYSICAL DAMAGE COVERAGE: We will pay up to $50 per day to a maximum of $1,500 for temporary transportation expense in- curred by you because of the total theft of a cov- ered "auto" of the private passenger type. J. PERSONAL EFFECTS The following is added to Paragraph A.4., Cover- age Extensions, of SECTION III - PHYSICAL DAMAGE COVERAGE: Personal Effects We will pay up to $400 for "loss" to wearing ap- parel and other personal effects which are: (1) Owned by an "insured"; and (2) In or on your covered "auto". This coverage applies only in the event of a total theft of your covered "auto". No deductibles apply to this Personal Effects coverage. K. AIRBAGS The following is added to Paragraph B.3., Exclu- sions, of SECTION III - PHYSICAL DAMAGE COVERAGE: Exclusion 3.a. does not apply to loss" to one or more airbags in a covered "auto" you own that in- flate due to a cause other than a cause of "loss" set forth in Paragraphs A.1.6. and A.1.c., but only: a. If that "auto' is a covered "auto" for Compre- hensive Coverage under this policy; b. The airbags are not covered under any war- ranty; and c. The airbags were not intentionally inflated. We will pay up to a maximum of $1,000 for any one "loss". L. NOTICE AND KNOWLEDGE OF ACCIDENT OR LOSS The following is added to Paragraph A.2.a., of SECTION IV - BUSINESS AUTO CONDITIONS: Your duty to give us or our authorized representa- tive prompt notice of the "accident" or "loss" ap- plies only when the "accident" or "loss" is known to: (a) You (if you are an individual); © 2009 The Travelers Companies, Inc. Page 3 of 4 Includes the copyrighted material of Insurance Services Office, Inc. wilft its permission. 53 • COMMERCIAL AUTO (b) A partner (if you are a partnership); (c) A member (if you are a limited liability com- pany); (d) An executive officer, director or insurance manager (if you are a corporation or other or- ganization); or Any "employee" authorized by you to give no- tice of the "accident" or 'loss". M. BLANKET WAIVER OF SUBROGATION The following replaces Paragraph A.5., Transfer Of Rights Of Recovery Against Others To Us, of SECTION IV - BUSINESS AUTO CONDI- TIONS: (e) 5. Transfer Of Rights Of Recovery Against Others To Us We waive any right of recovery we may have against any person or organization to the ex- tent required of you by a written contract signed and executed prior to any "accident" or "loss", provided that the "accident" or "loss" arises out of operations contemplated by such contract. The waiver applies only to the person or organization designated in such contract. N. UNINTENTIONAL ERRORS OR OMISSIONS The following is added to Paragraph B.2., Con- cealment, Misrepresentation, Or Fraud, of SECTION IV — BUSINESS AUTO CONDITIONS: The unintentional omission of, or unintentional error in, any information given by you shall not prejudice your rights under this insurance. How- ever this provision does not affect our right to col- lect additional premium or exercise our right of cancellation or non -renewal. Page 4 of 4 O 2009 The Travelers Companies, Inc. CA T3 53 06 09 Includes the copyrighted material of Insurance Services Office, Inc with its permission. 54 TRAVELERS] WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY ENDORSEMENT WC 99 03 76 (00) — 001 POLICY NUMBER: PNUB-8193B99A-10 WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT - CALIFORNIA (BLANKET WAIVER) We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. The additional premium for this endorsement shall be 0 , % of the California workers' compensation pre- mium otherwise due on such remuneration. Schedule Person or Organization Job Description ANY PERSON OR ORGANIZATION FOR WHICH THE NAMED INSURED HAS AGREED BY WRITTEN CONTRACT EXECUTED PRIOR TO LOSS TO FURNISH THIS WAIVER. DATE OF ISSUE: 10-04-10 STASSIGN: 55 August 10, 2011 Mr. Scott Colvin Kimley-Horn & Associates, Inc. 401 B Street, Suite 600 San Diego, CA 92101 Dear Mr. Colvin, On August 2, 2011, Resolution No. City Council of the City of National with Kimley-Horn & Associates, Inc. We are enclosing for your records a fully executed original Agreement. Michael R. Dalla, CMC City Clerk Enclosures cc: Engineering Dept. OFFICE OF THE CITY CLERK 1243 National City Blvd. National City, California 91950 Michael R. Dalla, CMC - City Clerk 619-336-4228 phone / 619-336-4229 fax 2011-173 was passed and adopted by the City, authorizing execution of an Agreement certified copy of the above Resolution and a