HomeMy WebLinkAbout2011 CON Harris & Associates - Amendment #2 8th St. Smart Growth RevitalizationSECOND AMENDMENT TO AGREEMENT
BY AND BETWEEN
THE CITY OF NATIONAL CITY
AND
HARRIS & ASSOCIATES, INC
This Amendment to Agreement is entered into this 6th day of December, 2011 by and
between the City of National City, a municipal corporation ("CITY"), and Harris & Associates,
Inc. (the "CONSULTANT").
RECITALS
A. The CITY and the CONSULTANT entered into an agreement on March 2, 2010,
("the Agreement"), wherein the CONSULTANT agreed to provide civil
engineering services for the National City 8th Street Smart Growth Revitalization
Project (City Council Resolution 2010-28).
B. On February 15, 2011, the First Amendment was entered into in the amount of
$211,446 to include preparation of plans, specifications and estimates for 8th
Street Safe Routes to School Project from D Avenue to Highland Avenue (City
Council Resolution 2010-32
C. The parties desire to again amend the Agreement.
NOW, THEREFORE, the parties hereto agree that the Agreement is amended to
include additional design services resulting from SDG&E 8th Street Rule 20A project changes
and other revisions to the project schedule and scope as outlined in the attached scope of
work (Exhibit "A") in the amount of $64,901.
Each and every term of the Agreement shall remain in full force and effect, except for
the amendment contained herein, unless otherwise previously amended.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first above written.
CITY Sit AT !, AL CITY HARRIS ;Ts' OCIATES, INC.
By: By:
on Morrison, Mayor
APPROVED AS TO FORM:
By,
Air Claudia G. Silva
City Attorney
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Harris & Associates.
Shaping the Future, One Project at a Time
October 25, 2011
EXHIBIT A
Mr. Stephen Manganiello
City Traffic Engineer
City of National City
1243 National City Boulevard
National City, CA 91950
Subject: Professional Engineering Services for Additional Engineering Services for the 8th
Street Smart Growth Rehabilitation — Revision to Composite Utility Plan and
Project Schedule
Dear Steve,
This proposal is pursuant to our discussions and request by the City to provide additional services
resulting from SDG&E 8th Street Rule 20A project design changes and other revisions to the project
schedule and scope of services.
The following will provide an itemized list of project scope:
Task 1.0- Composite Utility Plan
a. Incorporate SDG&E, AT&T, Cox and Nexhorizon's updated designs into the composite
utility exhibit. These changes will include the adding all additional utility equipment and
revise trench routes, conduit sizes, trench details, and typical street sections.
b. Coordinate updated composite utility exhibit with proposed civil, landscape and sewer
improvements.
c. Update Nexhorizon CATV design after receiving Cox's updated design.
d. Provide coordination with AT&T and Cox for SDG&E's revisions for their updated designs.
e. Update opinion of probable construction utility cost estimate to reflect SDG&E changes.
Task 2.0- Revisions to Civil Plans
The revised SDG&E will result in design changes as it relates to the design of proposed water quality
drainage piping and coordination of proposed above ground SDG&E facilities with 8`h Street Smart
Growth roadway improvements design.
Task 3.0- Revision to Landscape & Irrigation Plans
The revised SDG&E design significantly changes streetscape, irrigation, and relocations of the
streetscape elements and plan, reassessment of the irrigation plan, and construction drawings.
Task 4.0- Coordination with Proposed Sewer Improvements
Per the City's request, Harris coordinated with Project Professionals Corporation (PPC) for the
proposed sewer improvements on 8th Street. Our coordination included review of the proposed sewer
October 25, 2011
Steve Manganiello
Page 2 of 2
improvement plans and providing comments with regards to required revisions to coordinate with
proposed 8th Street roadway streetscape and drainage improvements.
In addition, Harris coordinated with Caltrans in amending the Caltrans encroachment permit
application to include the proposed sewer improvements as part of the 8th Street Smart Growth
Rehabilitation project application.
Task 5.0- Project Management and Review of Meetings
Based on our original proposal, and subsequent amendments, we included a total of twenty two
meetings in our scope of services. To date, we have attended nineteen meetings in addition to
meetings attended with the various utility agencies. We anticipate that an additional eight review
meetings will be required throughout the completion of the project.
Based on the original project schedule, the project construction documents for the rule 20A
conversion, and the 8th Street Smart Growth Rehabilitation projects, were to be completed in June
and September 2011, respectively. However, due to delays by SDG&E and new SDG&E design
changes, the project schedule will be stretched into winter 2012. The extension of the project
schedule has resulted in lost design efficiency and additional effort by Harris and the design team.
FEES
Harris & Associates proposes to provide the above services for the total "not -to -exceed" fee of
$64,901. A breakdown of the proposed fee is presented for your information and use in evaluating
this proposal. Our services would continue to be invoiced monthly based on the actual hours of work
completed. Our services would be accomplished per an agreement with the City and all terms and
conditions would be stated therein.
Sincerely,
Harris & Associates
Ehab Gerges, PE
Cc: Chuck Brown, Harris & Associates
Dan Lee, Harris & Associates
HARRIS & ASSOCIATES
City of National 8th Street Smart Growth
Fee Proposal
Revision to Composite Utility Plan Project Schedule
Hams
Sub- Consultants
Task/Subtask
Task 1.0 Composite Utility Plan
PD
$190
PE
$169
8
DE
$125
TECH
$90
16
Butsko
$12,755
KTU+A
Subtotals
$15,547
Composite Utility Plan
Subtotal Hours =
0
8
0
16
24
Subtotal ($)=
$0
$1,352
$0
$1,440
$12,755
$0
$15,547
Task 2.0 Revisions to Civil Plans
8 16 24 40
$10,824
Revisions to Civil Plans
Subtotal Hours =
8 16 24 40
88
Subtotal ($)=
$1,520 $2,704 $3,000 $3,600
$0 $0 $10,824
Task 3.0 Revision to Landscape & Irrigation Plans
$ 11,000
$11,000
Revisions to Landscape Irrigation Plans
Subtotal Hours =
0
0
0
0
0
Subtotal ($)=
$0
$0
$0
$0
$0
$11,000
$11,000
Task 4.0 Coordination with Proposed Sewer lmprvmts.
2
12
20
$4,908
Coordination with Proposed Sewer Improvements
Subtotal Hours =
2
12
20
0
34
Subtotal ($) _
$380
$2,028
$2,500
$0
$0
$0
$4,908
Task 5.0 Project Management and Review of Meetings
16
30
40
45
$5,462
$22,622
Project Management and Review of Meetings
Subtotal Hours -
16
30
40
45
131
Subtotal ($) =
$3,040
$5,070
$5,000
$4,050
$0
$5,462
$22,622
Total Hours by Classification
26
66
84
101
277
Total ($) by Classification =
$4,940
$11,154
$10,500
$9,090
$12,755
$16,462
Percentage of Time Allocated (by hours) =
9%
24%
30%
36%
$64,901
October 25, 2011
RESOLUTION NO. 2011 — 254
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE A SECOND AMENDMENT
TO THE AGREEMENT WITH HARRIS & ASSOCIATES, INC., FOR A
NOT -TO -EXCEED AMOUNT OF $64,901 TO PROVIDE ADDITIONAL
DESIGN SERVICES FOR THE NATIONAL CITY 8TH STREET SMART
GROWTH REVITALIZATION PROJECT RESULTING FROM SDG&E'S CHANGES
TO THEIR 8TH STREET RULE 20A UTILITY UNDERGROUNDING DESIGN AND
CORRESPONDING REVISIONS TO THE PROJECT SCHEDULE AND SCOPE
WHEREAS, on March 2, 2010, the City Council adopted Resolution No. 2010-28
approving an agreement with Harris & Associates, Inc., in the not -to -exceed amount of
$299,814 to provide Civil Engineering Services for the National City 8th Street Smart Growth
Revitalization Project; and
WHEREAS, on February 15, 2011, the City Council adopted Resolution No.
2011-32, approving the First Amendment to the Agreement in the not -to -exceed amount of
$211,446 to provide additional Civil Engineering Services to include preparation of plans,
specifications and estimates for the National City 8th Street Safe Routes to School Project,
which will serves as an extension of the 8th Street Smart Growth Revitalization Project; and
WHEREAS, prior to completing the 8th Street Smart Growth Revitalization
Project and the 8th Street Safe Routes to School Project, the overhead utilities on 8th Street
between National City Boulevard and Highland Avenue are scheduled for undergrounding.
Harris & Associates, Inc. prepared construction plans for the utility undergrounding based on
SDG&E's base design; and
WHEREAS, recently, SDG&E made significant design changes to their 8th Street
Rule 20A Utility Undergrounding drawings. Due to those changes, it is necessary to execute a
Second Amendment to the Agreement with Harris & Associates to provide for revisions to the
final utility undergrounding construction plans and streetscape enhancement plans at a cost of
$64,901.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the Mayor to execute a Second Amendment to the Agreement
with Harris & Associates, Inc., in the not -to -exceed amount of $64,901 to provide additional
Civil Engineering Services to revise the final utility undergrounding construction plans and
streetscape enhancement plans on 8th Street between National City Boulevard and Highland
Avenue for the 8th Street Smart Growth Revitalization Project due to significant design changes
made by SDG&E. Said Second Amendment to the Agreement in on file in the Office of the City
Clerk.
PASSED and ADOPTED this 6th day of December 011.
n Morrison, Mayor
ATTEST: i APPROVED AS TO FORM:
Ar Claudia Gacitua Silva, City Attorney
Passed and adopted by the Council of the City of National City, California, on
December 6, 2011 by the following vote, to -wit:
Ayes: Councilmembers Morrison, Natividad, Rios, Sotelo-Solis, Zarate.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
,�
City y National City, California
it
CI rk of the City o
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2011-254 of the City of National City, California, passed and
adopted by the Council of said City on December 6, 2011.
City Clerk of the City of National City, California
By:
Deputy
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE: December 6, 2011
AGENDA ITEM NO. 6
.TEM TITLE:
Resolution of the City Council of the City of National City authorizing the Mayor to execute a second
amendment to the agreement with Harris & Associates, Inc. for a not -to -exceed amount of $64,901 to
provide additional design services for the 8th Street Smart Growth Revitalization project resulting from
SDG&E's changes to their 8th Street Rule 20A Utility Undergrounding design and corresponding
revisions to the project schedule and scope
PREPARED BY: Stephen Manganiello, Traffic Engineer 1.(Zifrt DEPARTMENT: Development Services /
Engineering
PHONE: 619-336-4382 APPROVED BY:
EXPLANATION:
See attached.
/1,S ,,G;
FINANCIAL STATEMENT: APPROVED: N Finance
ACCOUNT NO. APPROVED: MIS
Funding is available through account #511-409-500-498-3918 (Tax Increment Fund for 8th Street Smart
Growth Revitalization Project); $500,000 was previously appropriated to the project.
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
STAFF RECOMMENDATION:
Adopt the Resolution.
BOARD / COMMISSION RECOMMENDATION:
N/A
ATTACHMENTS:
I. Explanation
2. Second Amendment
3. Resolution
OFFICE OF THE CITY CLERK
1243 National City Blvd.
National City, California 91950
Michael R. Dalla, CMC - City Clerk
619-336-4228 phone / 619-336-4229 fax
December 12, 2011
Mr. Ehab Gerges
Harris & Associates
1401 Willow Pass Road, Suite 500
Concord, CA 94520
Dear Mr. Gerges,
On December 6th, 2011, Resolution No. 2011-254 was passed and adopted by
the City Council of the City of National City, authorizing execution of Amendment
#2 to an Agreement with Harris & Associates.
We are enclosing for your records a certified copy of the above Resolution and a
fully executed original Amendment.
Michael R. Dalla, CMC
City Clerk
Enclosures
cc: Engineering Dept.