HomeMy WebLinkAbout2011 CON California Department of Transportation Caltrans - Supplement Agreement #0133STATE OF CALIFORNIA . BUSINESS,TRANSPORTATION AND HOUSING AGENCY
EDMUND G. BROWN Jr. Governor
DEPARTMENT OF TRANSPORTATION
Division of Local Assistance
1120 N STREET
P.O. BOX 942874, MS# 1
Sacramento, CA 94274-0001
TTY 711
(916) 654-3151
Fax (916) 653-7621
July 26, 2011
Ms. Maryam Babaki
Director of Development Services
City of National City
1243 National City Boulevard
National City, CA 91950-4301
Attn: Mr. Stephen Manganiello
Dear Ms. Babaki:
RECEIVED
triGlNELRING DEPT.
2CIi AUG - I A 10: 28
File : 11-SD-0-NATC
SR2SL-5066(019)
Central Elementary School, East
8th Street between D Ave and
Highland Ave
Enclosed is your fully executed copy of Program Supplement Agreement No. 0133 Rev. 000 to Administering Agency -
State Master Agreement No. 00013S and an approved Finance Letter. Please retain the signed Finance Letter for your
records.
In accordance to Government Code 16304, Federal and State funds appropriated by the State budget are available for
disbursement for limited periods of time. The attached Finance Letter shows these deadlines for liquidation as
"Reversion Dates". Please ensure that your invoices are submitted at least 60 days prior to the Reversion Date to avoid
any lapse of funds. If your agency is unable to seek reimbursement by this date, you may request an extension through
a Cooperative Work Agreement (CWA). A CWA is subject to the final approval of the State Department of Finance. If
approved, the CWA may extend the deadline for up to one year to federal funds and up to three years for State funds.
Please note that Govemment Code 16304 does not supersede any other more restrictive expenditure deadlines.
Sincerely,
,-r- Jam,,./✓---s .,.�--`"'�
ZHANG, Chief
f Office of Project Implementation - South
Division of Local Assistance
Enclosure
c: OLP AE Project Files
(11) DLAE - Erwin Gojuangco
DEPARTMENT OF TRANSPORTATION
DIVISION OF ACCOUNTING
LOCAL PROGRAM ACCOUNTING BRANCH
Attention: LOCAL AGENCY
Fed. Partic:
FINANCE ITEMS
FINANCE LETTER
TOTAL COST OF PART. COST
WORK
Agency Preliminary Engineering $160,000.00 $160,000.00
STATE
/SRAO
Agency Construction Engineering $80,000.00 $80,000.0
100.00%
Construction $860,0oo.col $860,000.00
Totals: $t,t0o,o00.0 $i,too,000.0
LOCAL
$0 0. $160,000.00
$60,000.0, $20,000.00
8390,000.0. $470,000.00
5450,000.0650,000.0
Date: 07/26/2011
Agency: 11-SD-0-NATC
Project No: SR2SL-5066(019)
EA No: 11-956713
This Finance Letter was created based on specific financial information provided by the responsible local agency. The following
encumbrance history is prepared by cal Assistance Accounting Office and is provided here for local agency's information and action.
Signature: For questions regarding finance letter, contact:
Title:
HQ -Senior Area Engineer
Remarks: Allocation request for PE & CON.
Printed Name : WINTON EMMETT
Telephone No: 916-654-6018
ACCOUNTING INFORMATION
Adv. Proj. ID Approp. Unit State Prog. Fed/State Encumbrance Amount
1100020474
10102
2030010535
$450,000.00
Approp Year
0910
SR2SL-5066(019)
Expenditure Amount
Ecumbrance Balance Reversion Date
$0.00
$450,000.00
Page 1 of 1
06/30/15
PROGRAM SUPPLEMENT NO. 133
to
ADMINISTERING AGENCY -STATE AGREEMENT
FOR STATE FUNDED PROJECTS NO 00013S
Date:
Location:
Project Number:
E.A. Number:
Locode:
April 21, 2011
11-SD-0-NATC
SR2SL-5066(019)
11-956713
5066
This Program Supplement, effective/kit , hereby adopts and incorporates into the Administering Agency -State
Agreement No. 00013S for State Funded Projects which was entered into between the ADMINISTERING AGENCY and
the STATE with an effective date of 05/02/07 and is subject to all the terms and conditions thereof. This PROGRAM
SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agre ment under authority of
Resolution No. <;lc i/ //i/ approved by the ADMINISTERING AGENCY on (-//": 14,20// (See copy
attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived
from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special
Covenants and remarks set forth on the following pages.
PROJECT LOCATION:
Central Elementary School, East 8th Street between D Ave and Highland Ave
TYPE OF WORK: Reduce from 4 to 2 lanes with protected left -turn pockets, landscape
islands, corner bulbouts.
Estimated Cost
State Funds Matching Funds
Safe Route $450,000.00
$1,100,000.00
LOCAL
$650,000.00
CITY OF NATIONAL CITY
By
Title
Date
rnC-y, rn_
st4C-a t tU► .�. t .
Ca -- l — 2 -6 11
Attest
•
OTHER
$0.00
STATE OF CALIFORNIA
Department1of Transportation
By
,11
,,/Ch✓i4ief, Office of Protect Implementation
Division of Local ssistance
/2r� t
Date 6 _l
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer
Date '/ 'a r l /
$450,000.00
Program Supplement 00-013S-I33- SERIAL Page 1 of 4
STATE OF CALIFORNIA. DEPARTMENT OF TRANSPORTATION
PROGRAM SUPPLMENT AND CERTIFICATION FORM
PSCF (REV. 01/2010)
Page 1 of 1
TO: STATE CONTROLLER'S OFFICE
Claims Audits
3301 "C" Street, Rm 404
Sacramento, CA 95816
DATE PREPARED:
4/20/2011
PROJECT NUMBER
1100020474-S
REQUISITION NUMBER / CONTRACT NUMBER:
RQS 110000000502
FROM:
Department of Transportation
SUBJECT:
Encumbrance Document
VENDOR / LOCAL AGENCY:
City of National City
CONTRACT AMOUNT:
$ 450,000.00
PROCUREMENT TYPE:
Local Assistance
CHAPTER
1
STATUTES
2009
ITEM
2660-102-0042
YEAR
2010
PEC / PECT
2030010535
TASK / SUBTASK
2620/0420
AMOUNT
$ 450,000.00
ADA Nob' Records
individuals with sensory disabilities, this document is available in alternate formats. For information, call (915) 654-6410 of TDD (916) -3880 or write
Records and Forms Management, 1120 N. Street, MS-89, Sacramento, CA 95814.
11-$D-O-NATC
SR2SL-5066(019)
SPECIAL COVENANTS OR REMARKS
04/21/2011
Chapter
Statutes
Item
Year
Program
BC
Category
Fund Source
AMOUNT
Program Supplement 00-013S-I33- SERIAL Page 2 of 4
11-SD-O-NATC
SR2SL-5066(019)
SPECIAL COVENANTS OR REMARKS
04/21/2011
1. All obligations of STATE under the terms of this Agreement are subject to the
appropriation of resources by the Legislature and the encumbrance of funds under this
Agreement. Funding and reimbursement are available only upon the passage of the State
Budget Act containing these STATE funds.
2. Any State and Federal funds that may have been encumbered for this project are
available for disbursement for limited periods of time. For each fund encumbrance the
limited period is from the start of the fiscal year that the specific fund was appropriated
within the State Budget Act to the applicable fund Reversion Date shown on the State
approved project finance letter. Per Government Code Section 16304, all project funds
not liquidated within these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested by the ADMINISTERING AGENCY and
approved by the California Department of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District
Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to
avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's
Office and the Department of Finance; in order for payment to be made, the last date the
District Local Assistance Engineer can forward an invoice for payment to the
Department's Local Programs Accounting Office for reimbursable work for funds that are
going to revert at the end of a particular fiscal year is May 15th of the particular fiscal
year. Notwithstanding the unliquidated sums of project specific State and Federal funding
remaining and available to fund project work, any invoice for reimbursement involving
applicable funds that is not received by the Department's Local Programs Accounting
Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid.
These unexpended funds will be irrevocably reverted by the Department's Division of
Accounting on the applicable fund Reversion Date.
3. ADMINISTERING AGENCY agrees to comply with Office of Management and Budget
(OMB) Circular A-87, Cost Principles for State and Local Governments, and 49 CFR,
Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments. Notwithstanding the foregoing, ADMINISTERING
AGENCY shall not be required to comply with 49 CFR, Part 18.36 (i), subsections (3), (4),
(5), (6), (8), (9), (12) and (13).
4. 1. This PROJECT is funded with State -only funding from the Safe Route to School
(SR2S) Program.
2. ADMINISTERING AGENCY agrees to administer PROJECT in accordance with the
SR2S Program Guidelines under which the project was selected.
3. This PSA allows reimbursement of eligible PROJECT expenditures to the
ADMINISTERING AGENCY for which the SR2S State funds are allocated. The effective
State allocation date establishes the eligibility date for the ADMINISTERING AGENCY to
start reimbursable work. Any work performed prior to the effective allocation date is not
eligible for reimbursement from the SR2S: funds:
Program Supplement 00-013S-I33- SERIAL Page 3 of 4
4
11-SD-O-NATC 04/21/2011
SR2SL-5066(019)
SPECIAL COVENANTS OR REMARKS
4. ADMINISTERING AGENCY agrees that SR2S funds available for reimbursement will
be limited to the amount allocated and encumbered by the STATE consistent with the
scope of work in the STATE approved application. Funds encumbered may not be used
to increase the scope of work after a project is awarded for construction unless approved
by the Statewide SR2S Coordinator prior to performing work. Future allocations of SR2S
funds will be encumbered by use of a STATE approved Allocation Letter and Finance
Letter.
5. ADMINISTERING AGENCY agrees to the program delivery and reporting requirements
established for the applicable SR2S Program funding cycle.
6. ADMINISTERING AGENCY agrees to provide contract award information to the State
prior to submitting the first invoice for construction of this PROJECT. The required
Construction Contract Award Information is available at the Ca!trans Safe Routes to
School (SR2S) Project Implementation web site:
http:www.dot.gov/hq/LocalPrograms/saferoutes/sr2s_instruct.htm
7. The ADMINISTERING AGENCY agrees to follow all relevant State laws and
requirements including the California Environmental Quality Act (CEQA).
8. The ADMINISTERING AGENCY agrees to submit the "Final Report of Expenditures" to
the DLAE within six (6) months of project completion in accordance with Section 17.5 of
the Local Assistance Procedures Manual (LAPM).
Program Supplement 00-013S-I33- SERIAL
5
Page 4 of 4
RESOLUTION NO. 2011 — 114
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE CITY ENGINEER TO EXECUTE AND SUBMIT PROGRAM
SUPPLEMENT AGREEMENT NO. 0133 TO THE STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION TO ENCUMBER $450,000 IN STATE
SAFE ROUTES TO SCHOOL FUNDING FOR CONSTRUCTION OF
THE 8TH STREET SAFE ROUTES TO SCHOOL PROJECT FROM D AVENUE
TO HIGHLAND AVENUE NEAR CENTRAL ELEMENTARY SCHOOL
WHEREAS, on October 20, 2010, Caltrans awarded a $450,000 State Safe
Routes to School Grant for construction of the 8th Street Safe Routes to School Project from D
Avenue to Highland Avenue near Central Elementary School (the "Project"), which required
local matching funds in the amount of $650,000 for a total project cost of $1.1 Million; and
WHEREAS, the Project will serve as an expansion of the $4.5 Million 8th Street
Smart Growth Project, which collectively will provide traffic calming and streetscape
enhancements from Harbor Drive to Highland Avenue, including undergrounding of overhead
utilities from National City Boulevard to Highland Avenue; and
WHEREAS, on February 15, 2011, the City Council adopted Resolution No.
2011-40, approving the appropriation of $250,000 in Tax Increment funds towards the Project
as a partial grant match, with the remaining $400,000 in grant matching funds available through
the 2011 Tax Allocation Bond fund; and
WHEREAS, to satisfy the Grant requirement, a Program Supplemental
Agreement must be executed and submitted by the City Engineer by July 16, 2011.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the City Engineer to execute and submit Program Supplement
Agreement No. 0133 to the State of California Department of Transportation to encumber
$450,000 in State Safe Routes to School Grant funding for construction of the 8th Street Safe
Routes to School Project from D Avenue to Highland Avenue near Central Elementary School.
Said Program Supplement Agreement is on file in the office of the City Clerk.
PASSED and ADOPTED this 7th day of June, 2011
Ron Morrison, Mayor
ATTEST:
Michael R. Della, City Clerk
OVED AS TO FORM:
))
Claudia G. Silv
City Attorney
Passed and adopted by the Council of the City of National City, California, on June 7,
2011 by the following vote, to -wit:
Ayes: Councilmembers Morrison, Natividad, Rios, Sotelo-Solis, Zarate.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
i+
City Clerk of the City of t.lational City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2011-114 of the City of National City, California, passed and
adopted by the Council of said City on June 7, 2011.
City Clerk of the City of National City, California
By:
Deputy
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
c'7;.009.1'
MEETING DATE: June 7, 2011
AGENDA ITEM NO. 12
TEM TITLE:
Resolution of the City Council of the City of National City authorizing the City Engineer to execute and
submit Program Supplement Agreement No. 0133 to the State of California Department of Transportation
to encumber $450,000 in State Safe Routes to School Funding for construction of the 8th Street Safe
Routes to School Project from D Avenue to Highland Avenue near Central Elementary School ($650,000
grant match is required; funds available through Tax Increment and 2011 Bond Fund)
PREPARED BY: Stephen Manganiello, Traffic Engineer en DEPARTMENT: Deve ervices /
PHONE: 619-336-4382 APPROVED BY:
EXPLANATION:
See attached.
FINANCIAL STATEMENT: APPROVED:
ACCOUNT NO. APPROVED:
323-409-500-598-6176: $450,000 (State SR2S Grant); 511-409-500-598-6176: $250,000 (Tax
Increment Fund); 524-409-500-508-6176; $400,000 (2011 Bond Fund)
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
Finance
MIS
STAFF RECOMMENDATION:
Adopt the Resolution.
BOARD / COMMISSION RECOMMENDATION:
N/A
ATTACHMENTS:
Explanation
z. Resolution
3. Program Supplement Agreement
s�G�i-11t1
Explanation
On October 20, 2010 Caltrans awarded a $450,000 State Safe Routes to School
Grant for construction of the 8th Street Safe Routes to School Project from D
Avenue to Highland Avenue near Central Elementary School. Local matching
funds in the amount of $650,000 are required for a total project cost of $1.1
million.
The project will serve as an expansion of the $4.5 million 8`h Street Smart Growth
Project, which collectively will provide traffic calming and streetscape
enhancements from Harbor Drive to Highland Avenue, including undergrounding
of overhead utilities from National City Boulevard to Highland Avenue.
On February 15, 2011, per City Council Resolution 2011-40, Council approved
the appropriation of $250,000 in Tax Increment funds (No. 511-409-500-598-
6176) towards the project as a partial grant match. The remaining $400,000 in
grant matching funds is available through the 2011 Bond Fund.
Per Resolution No. 2007-68, City Council authorized the City Engineer to
execute Master Agreement No. 00013S with the California Department of
Transportation for the City's future State -funded projects.
In order to satisfy the grant requirements, a Program Supplemental Agreement
must be executed and submitted by the City Engineer by July 16, 2011. City
Council Resolution is required.
RESOLUTION NO. 2011 —
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE CITY ENGINEER TO EXECUTE AND SUBMIT PROGRAM
SUPPLEMENT AGREEMENT NO. 0133 TO THE STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION TO ENCUMBER $450,000 IN STATE
SAFE ROUTES TO SCHOOL FUNDING FOR CONSTRUCTION OF
THE 8TH STREET SAFE ROUTES TO SCHOOL PROJECT FROM D AVENUE
TO HIGHLAND AVENUE NEAR CENTRAL ELEMENTARY SCHOOL
WHEREAS, on October 20, 2010, Caltrans awarded a $450,000 State Safe
Routes to School Grant for construction of the 8th Street Safe Routes to School Project from D
Avenue to Highland Avenue near Central Elementary School (the "Project"), which required
local matching funds in the amount of $650,000 for a total project cost of $1.1 Million; and
WHEREAS, the Project will serve as an expansion of the $4.5 Million 8th Street
Smart Growth Project, which collectively will provide traffic calming and streetscape
enhancements from Harbor Drive to Highland Avenue, including undergrounding of overhead
utilities from National City Boulevard to Highland Avenue; and
WHEREAS, on February 15, 2011, the City Council adopted Resolution No.
2011-40, approving the appropriation of $250,000 in Tax Increment funds towards the Project
as a partial grant match, with the remaining $400,000 in grant matching funds available through
the 2011 Tax Allocation Bond fund; and
WHEREAS, to satisfy the Grant requirement, a Program Supplemental
Agreement must be executed and submitted by the City Engineer by July 16, 2011.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the City Engineer to execute and submit Program Supplement
Agreement No. 0133 to the State of California Department of Transportation to encumber
$450,000 in State Safe Routes to School Grant funding for construction of the 8th Street Safe
Routes to School Project from D Avenue to Highland Avenue near Central Elementary School.
Said Program Supplement Agreement is on file in the office of the City Clerk.
PASSED and ADOPTED this 7th day of June, 2011.
Ron Morrison, Mayor
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
Claudia G. Silva
City Attorney
Accounting Officer
PROGRAM SUPPLEMENT NO. 133
to
ADMINISTERING AGENCY -STATE AGREEMENT
FOR STATE FUNDED PROJECTS NO 00013S
Date:
Location:
Project Number:
E.A. Number:
Locode:
April 21, 2011
11-S D-O-NATC
SR2SL-5066(019)
11-956713
5066
This Program Supplement, effective , hereby adopts and incorporates into the Administering Agency -State
Agreement No. 00013S for State Funded Projects which was entered into between the ADMINISTERING AGENCY and
the STATE with an effective date of 05/02/07 and is subject to all the terms and conditions thereof. This PROGRAM
SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of
Resolution No. approved by the ADMINISTERING AGENCY on (See copy
attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived
from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special
Covenants and remarks set forth on the following pages.
PROJECT LOCATION:
Central Elementary School, East 8th Street between D Ave and Highland Ave
TYPE OF WORK: Reduce from 4 to 2 lanes with protected left -turn pockets, landscape
islands, corner bulbouts.
Estimated Cost
$1,100,000.00
State Funds
Safe Route $450,000.00
LOCAL
$650,000.0
Matching Funds
OTHER
$0.00
CITY OF NATIONAL CITY
By
Title
Date
Attest
STATE OF CALIFORNIA
Department of Transportation
By
Chief, Office of Project Implementation
Division of Local Assistance
Date
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
j1 Ui Date
$450,000.00
Program Supplement 00-013S-I33- SERIAL Page 1 of 4
STATE OF CALIFORNIA. DEPARTMENT OF TRANSPORTATION
PROGRAM SUPPLMENT AND CERTIFICATION FORM
PSCF (REV. 01/2010)
Page 1 of 1
TO: STATE CONTROLLER'S OFFICE
Claims Audits
3301 "C" Street, Rm 404
Sacramento, CA 95816
DATE PREPARED:
4/20/2011
PROJECT NUMBER
1100020474-S
REQUISITION NUMBER / CONTRACT NUMBER:
RQS 110000000502
FROM:
Department of Transportation
SUBJECT:
Encumbrance Document
VENDOR / LOCAL AGENCY:
City of National City
CONTRACT AMOUNT:
$ 450,000.00
PROCUREMENT TYPE:
Local Assistance
CHAPTER
1
STATUTES
2009
ITEM
2660-102-0042
YEAR
2010
PEC/PECT
2030010535
TASK / SUBTASK
2620/0420
AMOUNT
$ 450,000.00
ADA NOtll For individuals with sensory disabilities. this document is available in alternate formats. For information, call (915) 654-6410 of TDD (916) -3880 or write
Records and Forms Management, 1120 N. Street, MS-89, Sacramento, CA 95814.
2
11-$D-O-NATC
SR2SL-5066(019)
SPECIAL COVENANTS OR REMARKS
04/21/2011
Chapter
Statutes
Item
Year
Program
BC
Category
Fund Source
AMOUNT
Program Supplement 00-013S-I33- SERIAL
Page 2 of 4
11-SD-0-NATC
SR2SL-5066(019)
SPECIAL COVENANTS OR REMARKS
04/21 /2011
1. All obligations of STATE under the terms of this Agreement are subject to the
appropriation of resources by the Legislature and the encumbrance of funds under this
Agreement. Funding and reimbursement are available only upon the passage of the State
Budget Act containing these STATE funds.
Any State and Federal funds that may have been encumbered for this project are
available for disbursement for limited periods of time. For each fund encumbrance the
limited period is from the start of the fiscal year that the specific fund was appropriated
within the State Budget Act to the applicable fund Reversion Date shown on the State
approved project finance letter. Per Government Code Section 16304, all project funds
not liquidated within these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested by the ADMINISTERING AGENCY and
approved by the California Department of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District
Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to
avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's
Office and the Department of Finance; in order for payment to be made, the last date the
District Local Assistance Engineer can forward an invoice for payment to the
Department's Local Programs Accounting Office for reimbursable work for funds that are
going to revert at the end of a particular fiscal year is May 15th of the particular fiscal
year. Notwithstanding the unliquidated sums of project specific State and Federal funding
remaining and available to fund project work, any invoice for reimbursement involving
applicable funds that is not received by the Department's Local Programs Accounting
Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid.
These unexpended funds will be irrevocably reverted by the Department's Division of
Accounting on the applicable fund Reversion Date.
3. ADMINISTERING AGENCY agrees to comply with Office of Management and Budget
(OMB) Circular A-87, Cost Principles for State and Local Governments, and 49 CFR,
Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments. Notwithstanding the foregoing, ADMINISTERING
AGENCY shall not be required to comply with 49 CFR, Part 18.36 (i), subsections (3), (4),
(5), (6), (8), (9), (12) and (13).
4. 1. This PROJECT is funded with State -only funding from the Safe Route to School
(SR2S) Program.
2. ADMINISTERING AGENCY agrees to administer PROJECT in accordance with the
SR2S Program Guidelines under which the project was selected.
3. This PSA allows reimbursement of eligible PROJECT expenditures to the
ADMINISTERING AGENCY for which the SR2S State funds are allocated. The effective
State allocation date establishes the eligibility date for the ADMINISTERING AGENCY to
start reimbursable work. Any work performed prior to the effective allocation date is not
eligible for reimbursement from the SR2Sfunds.
Program Supplement 00-013S-I33- SERIAL Page 3 of 4
4
11-SD-0-NATC 04/21/2011
SR2SL-5066(019)
SPECIAL COVENANTS OR REMARKS
4. ADMINISTERING AGENCY agrees that SR2S funds available for reimbursement will
be limited to the amount allocated and encumbered by the STATE consistent with the
scope of work in the STATE approved application. Funds encumbered may not be used
to increase the scope of work after a project is awarded for construction unless approved
by the Statewide SR2S Coordinator prior to performing work. Future allocations of SR2S
funds will be encumbered by use of a STATE approved Allocation Letter and Finance
Letter.
5. ADMINISTERING AGENCY agrees to the program delivery and reporting requirements
established for the applicable SR2S Program funding cycle.
6. ADMINISTERING AGENCY agrees to provide contract award information to the State
prior to submitting the first invoice for construction of this PROJECT. The required
Construction Contract Award Information is available at the Caltrans Safe Routes to
School (SR2S) Project Implementation web site:
http:www.dot.gov/hq/LocalPrograms/saferoutes/sr2s_instruct.htm
7. The ADMINISTERING AGENCY agrees to follow all relevant State laws and
requirements including the California Environmental Quality Act (CEQA).
8. The ADMINISTERING AGENCY agrees to submit the "Final Report of Expenditures" to
the DLAE within six (6) months of project completion in accordance with Section 17.5 of
the Local Assistance Procedures Manual (LAPM).
Program Supplement 00-013S-I33- SERIAL
Page 4 of 4